Item C
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 18. 2004
Bulk Item: Yes ~ No 0
Division: Manaqement Services
Department: Administrative Services
AGENDA ITEM WORDING: Discussion of human service orqanization fundinq and
direction to the Human Services Advisory Board for fiscal year 2005.
ITEM BACKGROUND: The Human Services Advisory Board has requested direction
from the Commission reqardinq total fundinq and priorities for fiscal year 2005 human
service orqanization fundinq. Three-year fundinQ history and fundinq cateQory
definitions are attached.
PREVIOUS RELEVANT BOCC ACTION: none
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: n/a
TOTAL COST: FY04: $1.304.950.00 BUDGETED: Yes D No ~
COST TO COUNTY: FY04: 1.304.950.00 SOURCE OF FUNDS: n/a
REVENUE PRODUCING: Yes D No ~ AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY A TTY D OMS/PURCHASING D RISK MANAGEMENT 0
c;igN/A. () Pift~
,.. Sheila A. Sarker
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED: ~ TO FOllOW: 0 NOT REQUIRED: D
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1-1-
MEDICAL SERVICES
This group is designed to accommodate organizations that provide primary
and secondary medical services, dental services, and mental and behavioral
health services.
Services to Include
Physical, mental and behavioral care services including but not limited to
substance abuse and direct and indirect primary and secondary medical and
dental care for the economically and mentally disadvantaged.
Criteria
1. 501(c)(3) designation as a registered non-profit organization with the
IRS.
2. Annual unqualified audit for organizations that expend over $300,000.
3. Non-duplication of services and should contribute to and coordinate
with the overall continuum of services network.
4. Have requirements to obtain local match funds from their state,
federal funding, private sources, and/or a requirement to maintain a
sustainability plan, including demonstrated successful fundraising
history.
5. Licensed by appropriate state and/or federal agency to provide the
required services.
Weiaht
6. Be considered a traditional basic "core" service historically
supported by local governments and requiring a significant amount of
local and other funding.
7. Requires recurring funds at the local level in addition to other
funding sources.
8. Description of services funded that relate to Medical Services.
9. Consideration should be given to organizations with a
demonstrated history of having a "waiting" list or demonstrated need.
CORE SOCIAL SERVICES RELATED TO SAFETY AND SECURITY SERVICES
This group is designed to accommodate organizations that provide non-medical, but
otherwise basic. essential human needs services to the disadvantaged.
Services to Include
);> Services for the homeless and near homeless. who are abandoned or removed
from the home because of violence, legal issues or family dysfunction, or are in
need of food. clothing or housing.
);> Emergency disaster relief including but not limited to rescue and temporary
shelter.
);> Services for adult and child daycare. health and hygiene services.
);> End-of-Iife support for the disadvantaged of any age.
Criteria
1. Documented 501(c)(3) non-profit organization by the IRS.
2. Annual unqualified audit for organizations that expend over $300,000.
3. Non-duplication of services and should contribute to and coordinate with the
overall continuum of service network.
4. Have requirements to obtain local match funds from their state, federal
funding or private sources and/or requirement to maintain a sustainability
plan. including demonstrated successful fundraising history.
5. Licensed by the appropriate state and/or federal agency to perform the
services provided.
Weiaht
6. Requires recurring funds at the local level in addition to other
funding sources.
7. Consideration should be given to organizations with a demonstrated
history of having a "waiting" list or demonstrated need.
8. Consideration should be given first to organizations providing
countywide services and/or completing the existing network of like services.
9. Description of services funded that relate to the Core Social
Services.
QUALITY OF LIFE IMPROVEMENT SERVICES
This group is designed to accommodate organizations that provide services
created to improve the quality of life for any individual or community.
Service to Include
~ Educational, preventative and other services including recreational and
cultural services.
~ Information, referral, educational, training and guidance services.
Criteria
WeiQht
1. Documented 501(c)(3) non-profit organization by the IRS or
2. Annual or financial statement or a business plan for
organizations that expend over $300,000.
3. Non-duplication of services and should contribute to and
coordinate with the overall continuum of service network.
4. Description of services funded that relates to quality of life
improvement services.
NOTE:
It should be further noted that priority will be given to proposals which:
1. Target the working poor and financially-vulnerable citizens,
racial and ethnic minority citizens and/or citizen groups with
demonstrated, unmet needs.
2. Provide services, which have a demonstrated effect on:
reducing other costly medical, social, judicial and/or other
services (prevention) and/or supplementing current effective
services (augmentation).
MEMORANDUM
March 17,2004
FROM: MONROE COUNTY HUMAN SERVICES ADVISORY BOARD
Kirk Bondurant, Chair, appointed by Commissioner Dixie Spehar, District 1
David Paul Horan, Secretary, appointed by Commissioner George Neugent, District 2
Alexsandra Leto, appointed by Commissioner Charles McCoy, District 3
Sylvia Murphy, Vice-Chair, appointed by Mayor Pro Tem David Rice, District 4
Todd Firm, appointed by Mayor Murray Nelson, District 5
TO: Board of County Commissioners
Re: Human Services Advisory Board Funding
The funding process for the Monroe County Human Service
organizations for fiscal year 2004 was very difficult. Due to anticipated state
funding cutbacks to a number of our local human service organizations, the
Human Services Advisory Board (HSAB) requested that the County
Commission consider an additional $335,000.00 in funding.
As you know, this request was denied at the April 2003 County
Commission meeting. Under the HSAB funding process, applications from all
of the Monroe County human service organizations were to be submitted on
or before June 20th, 2003, with none accepted after that date. During the
application process, two of our human service organizations contacted
various Commissioners requesting "direct" funding by the Commission. In
response to these requests, the Commission tentatively awarded these two
organizations a total of $240,000.00 in additional funding. Eventually, in July
2003, these two requests, along with a third unfunded request and the
$240,000.00, were turned over to the HSAB on July 25th, 2003.
When HSAB staff received the three (3) requests and the additional
$240,000.00, they contacted the three (3) organizations and requested a
"formal request" for the additional funding or, that the organizations amend
their application that had been submitted prior to June 20th, 2003. The HSAB
meeting to consider funding recommendations had already been set for July
30th, three (3) working days after the three (3) requests and the additional
$240,000.00 had been turned over the HSAB. The problem that occurred is
that all the applicants, the HSAB staff and members had almost no time to
carefully consider these additional funding requests.
The greatest problem encountered by the HSAB was that all of the
Monroe County human service organizations that had limited their requests
to an amount equal to the last fiscal year funding were prejudiced by not
having the opportunity to go directly to the Commission and request
additional funds. All of the Monroe County human service organizations that
had adhered to the HSAB funding requirements received a "clear message"
~
from the Commission due to the Commission's allocation in April 2003 of the
additional $240,000.00 in funds. All of these organizations, except the three
(3) that went directly to the Commission, were again penalized 1.1% of the
HSAB recommended amounts at the August 20th, 2003 County Commission
meeting. The Commission increased funding for Caring Friends for Seniors
and Big Pine Athletic Association by cutting the funding from all of the other
Human Service Organizations.
The HSAB respectfully requests direction from the Commission
regarding the total amount of funding available for allocation for fiscal year
2005. We anticipate that our applicants will face a dilemma very similar to
that of last year and that cutbacks at the state and federal level are
expected. We would ask that the Commission consider an increase of
$250,000.00 in additional funds. We would also like to know if the
Commission would like to alter, either permanently or temporarily, the
percentage guidelines that they have provided to the HSAB for funding each
"category" of service. If we can receive this direction from the Commission
early in our budget process, it would make the 2005 fiscal year funding
process more efficient for all concerned.