1st Renewal 04/21/2004DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: May 25, 2004
TO: Dent Pierce, Director
Public Works Division
ATTN. • Beth Leto, Administrative Assistant
Public Works Division
FROM: Pamela G. Hanc c
Deputy Clerk
At the April 21, 2004, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Renewal Agreement between Monroe County and
Siemens Building Technologies, Inc., for the testing, certification and maintenance of the Monroe
County Detention Center's fire alarm system, building automation system, and smoke control
system; the Sheriffs Administration Building's fire alarm system and building automation system;
the Juvenile Justice Center's fire alarm and building automation system; and the Courthouse
Annex's fire alarm system.
Enclosed is a duplicate original of the above -mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Administrator w/o document
County Attorney
Finance
File/
RENEWAL AGREEMENT
(Certification, Maintenance, and Testing Service Agreement for the following: 1) Detention
Facility Fire Alarm System, Building Automation System & Smoke Control System; 2) Sheriff's
Administration Building Fire Alarm System and Building Automation System; the Juvenile
Justice Center's fire alarm system and building automation system; and the 4) Courthouse Annex
Fire Alarm System in Monroe County Florida.)
TIllS RENEWAL AGREEMENT is made and entered into this 21 st day of April, 2004, between
the COUNTY OF MONROE and SIEMENS BUILDING TECHNOLOGIES, INC. fJkJa/ Landis
& Staefa, Inc. in order to renew the original agreement between the parties dated June 18, 2003
(a copy of which is incorporated hereto by reference); as follows:
1. In accordance with Section 3.10 of the original Agreement dated June 18, 2003, the
County exercises its first of three options to renew the Agreement for an additional one-
year period.
2. Payment by the County to Siemens Building Technologies, Inc. for the services provided
increases by 1.7%, from $23,982.00 to $24,390.00 quarterly, and from $95,928.00 to
$97,560.00 per year. Increase reflects the percentage change in the Consumer Price
Index for all urban consumers for the most recent twelve months available.
3. The term of the renewed agreement shall commence on June 1, 2004, and shall terminate
on May 31, 2005.
4. In all other respects, the original agreement dated June 18,2003 remains in full force and
a 0 effect.
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I~IN llii!IDi:~ TlffiREOF, parties have hereunto set their hands and seal, the day and year first
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~D~b4~bGE.CLERK
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Deputy e1erk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
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David P. Rice, Mayor Pro Tem
SIEMENS BUilDING TECHNOLOOIES, INC.
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By: 0L5. ~
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ZAN E . RUTTON
ASSIST~Tb.OfJJY ATTORNEY ~
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SIEMENS
March 01, 2004
Monroe County Public Works Division
Facilities Maintenance Department
3583 South Roosevelt Boulevard
Key West, Florida 33040
Attention: Ms. Ann Riger
Reference: Renewal of Contract
Dear Ms. Riger:
This letter is sent in response to your letter dated January 23, 2004,
regarding the renewal of our contract to provide services for the
Testing, Certification, and Maintenance of the following building
systems at the following sites:
Monroe County Detention Center:
Fire Alarm System
Building Automation System
Smoke Control System
Sheriff's Administration Building:
Fire Alarm System
Building Automation System
Juvenile Justice Center:
Fire Alarm System
Building Automation System
County Courthouse Annex:
Fire Alarm System
We are pleased that the above-referenced contract is being recommended
for renewal for the first of three one-year renewal options. Please be
advised that we are willing to accept renewal of this contract (which
would otherwise expire on May 31, 2004). However, according to the
terms of the contract, we request an adjustment of the annual contract
amount according to changes in the Consumer Price Index during the past
twelve months. Because a quarterly billing schedule is being used, we
request that the inflation-adjusted annual amount be rounded down to
the nearest amount that is divisible by four in whole dollars.
We appreciate the opportunity to continue to offer our services to the
government of Monroe County. Please do not hesitate to contact me if it
may be possible for me to offer any further information or assistance.
:incere1M I .
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W. Todd Harris
Account Executive
! RECEI\TEDj
MAR 0 8 2004
Siemens Building Technologies, Inc.
10111 Business Drive
Miramar, FL 33025
Tel: (954) 442-6200
Fax: (954) 431-6740
BY: