04/21/2004
Contract for Services
THIS AGREEMENT, made and entered into this 2151 day of April, 2004, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "Owner"), and
Eagle Security, Inc , (hereinafter called the "Contractor").
WHEREAS, The Duck Key Security Advisory IS desirous of having a contractor for
security patrols and services in the security district; and
WHEREAS, The current contract is set to expire at 12:01 AM on April 30, 2004; and
WHEREAS, The Monroe County Board of County Commissioners as the governing body
is authorized to enter into contracts on the Advisory Board's behalf; and
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties agree as follows: That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follow:
1. THE CONTRACT
The contract between the Owner and the Contractor, of which this agreement is a part,
consists of the contract documents, which are as follows: This agreement and any
amendments executed by the parties hereafter, together with the response to RFB and all
required insurance documentation. In the event of a discrepancy between the documents,
precedence shall be determined by the order of the documents as just listed.
2. SCOPE OF THE WORK
(a) The Contractor will provide on-site security services on the following schedule:
Daily 9:00 PM to 5:00 A.M. Monday through Friday, unless otherwise agreed to by the parties.
Friday, Saturday and Sunday 9:00 A.M. to 5:00 P.M. and 9:00 P.M. to 5:00 A.M., unless otherwise
agreed to by the parties.
Holidays- Thanksgiving, Christmas, New Year's Day, Memorial Day, 4th of July and Labor Day - 9:00
A.M. to 5:00 P.M. and 9:00 P.M. to 5:00 A.M, unless otherwise agreed to by the parties.
(b) A minimum of four (4) drive through circuits of the entire Duck Key Security will be provided for
each eight (8) hour shift.
(c) Door checks of all unoccupied residences will be made at least once every thirty (30) days with a
minimum of twenty (20) random door checks provided each eight (8) hour shift. All door checks
will be noted in the daily patrol report, unless otherwise agreed to by the parties.
(d) Daily patrol reports will be in duplicate. One copy will be retained by the Contractor; one copy will
be provided to a designee of the Duck Key Security Advisory Board.
(e) Security personnel will be expected to report any unusual activity, remove trespassers, quiet noisy
parties, and direct emergency vehicle and/or traffic and question suspicious activity. Contact with
the Monroe County Sheriff's office will be made anytime situations occur which, in the judgment
of security personnel, fall outside these parameters or when obvious illegal activity has taken place.
(t) Excess water usage notifications found at unoccupied residences will be forwarded directly to the
property owner by the contractor.
(g) Additional security services may from time to time be requested by the Duck Key Security District
Advisory Board. Any such additional security services shall be billed at the normal hourly rate as
specified in the contract.
(h) The Duck Key Security District reserves the right to contract with other vendors or agencies from
time to time for additional security services (i.e. Off-duty Sheriffs Deputies, Marine Patrol Officers
or other private security providers.) Individual residents of the Duck Key Security District may
also contract for additional security services either directly with the contractor or with a vendor of
their choice.
(i) Security personnel will not enter an unoccupied residence without an accompanying Monroe
County Sheriffs Deputy.
Contractor shall provide servIces usmg the following standards, as a mmImum
requirement:
(j) Staffing
The Contractor shall maintain adequate staffing levels to provide the services required
under the contract resulting from this RFB process.
The Contractor shall provide the County with an annual report, and other statistical
reports as are required by law.
(i) The Contractor shall provide at its own expense all necessary personnel to provide
the services under this contract. The personnel shall not be employees of or have
any contractual relationship with the County.
(ii) All personnel engaged in performing services under this contract shall be fully
qualified, and, if required to be, authorized or permitted under State and local law
to perform such services.
H. Contractor's Financial Records
(i) The Contractor shall maintain financial records capable of being audited of all
fines, restitution, and supervision fees received, expended and disbursed by the
Contractor. An annual financial report audited and certified by a licensed
Certified Public Accountant shall be provided to the County Clerk and to the
Court Administrator or his designee within one hundred twenty (120) days
following the close of the Contractor's fiscal year. The certified financial report
shall be in such detail as to disclose the revenues, expenses, and disbursements
relating to the services provided under this contract. Notes to the financial
statements shall disclose noncompliance with requirements of this contract
concerning conflict of interests.
(ii) The Contractor shall also record and maintain statistical data concerning the
security patrols and services, and such additional information as may be required
by the County. A quarterly report shall be submitted to the County Administrator.
2
(iii) The Contractor shall retain all records pertaining to this contract for a period of
five (5) years after the termination ofthis contract.
(iv) The County, the Clerk, the State Auditor General, and agents thereof shall have
access to Contractor's books, records, and documents required by this contract for
the purposes of inspection or audit during normal business hours, at the
Contractor's place(s) of business.
I. Public Records and Open Meeting Laws
The Contractor acknowledges the requirement, insofar as it may be deemed to be acting
on behalf of either the County or the Court, to comply, when applicable, with Florida
public records and open meeting laws.
J. PAYMENTS TO THE CONTRACTOR
(i.) The contract is for $63,961.60 per annum based on 4,208 hours of service at
$15.20 per hour.
(ii.) The contractor shall submit to the County an invoice with supporting
documentation acceptable to the Clerk on a schedule as set forth in the contract.
Acceptability to the Clerk is based on generally accepted accounting principles
and such laws, rules and regulations as may govern the Clerk's disbursal of
funds.
(iii.) The contractor will submit such invoice monthly for services provided during the
preceding month. The invoice will include a record of employee time worked and
will differentiate time worked at the normal rate, time worked at the premium rate
and additional time worked at the request of the advisory board.
(iv.) Upon receipt of the contractor's invoice in the proper form as stipulated above and
upon acceptance by the Clerk, Monroe County will make payment in accordance
with the Florida Prompt Payment Act, Florida Statute 218.7.
3. TERM OF CONTRACT
The term ofthis contract is for one year, commencing on the 1 st day of May, 2004, at 12:01
A.M. and ending on the 30th day of April, 2005 at 12:01 A.M. County has the option of
renewing this contract for two (2) additional one-year terms. County shall provide Contractor
at least thirty (30) days notice of its intent to renew.
4. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the security district for which
he shall provide services and has made investigations to fully satisfy himself that such
site(s) is (are) correct and suitable for this work and he assumes full responsibility therefor.
The provisions of the Contract shall control any inconsistent provisions contained in the
specifications. All specifications have been read and carefully considered by the
3
Contractor, who understands the same and agrees to their sufficiency for the work to be
done. Under no circumstances, conditions, or situations shall this Contract be more
strongly construed against the Owner than against the Contractor.
B. ~ny ambiguity or uncertainty in the specifications shall be interpreted and construed by the
Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the services furnished by
the Contractor shall not operate as a waiver by the Owner of strict compliance with the
terms of this Contract, and specifications covering the services. Failure on the part of the
Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to
correct the same and recover the reasonable cost of such replacement and/or repair from
the Contractor, who in any event shall be jointly and severally liable to the Owner for all
damage, loss, and expense caused to the Owner by reason of the Contractor's breach of
this Contract and/or his failure to comply strictly and in all things with this Contract and
with the specifications.
D. The Contractor agrees that the County Administrator may designate representatives to visit
the Contractor's facility(ies) periodically to conduct random open file evaluations during
the Contractor's normal business hours.
E. The Contractor has, and shall maintain throughout the term of this contract, appropriate
licenses and approvals required to conduct its business, and that it will at all times conduct
its business activities in a reputable manner. Proof of such licenses and approvals shall be
submitted to the County upon request.
5. HOLD HARMLESS AND INSURANCE
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board
of County Commissioners and the County Court of Monroe County from any and all claims
for bodily injury (including death), personal injury, and property damage (including property
owned by Monroe County) and any other losses, damages, and expenses (including attorney's
fees) which arise out of, in connection with, or by reason of services provided by the
Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or
other wrongful act of omission of the Contractor or its Subcontractors in any tier, their
employees, or agents.
The extent ofliability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of
Insurance indicating the minimum coverage limitations as indicated by an "X" on the attached
forms identified as INSCKLST 1-5, as further detailed on forms WC1, GLI, GLS, GIR I, and
VLI, each attached hereto and incorporated as part ofthis contract document, and all other
requirements found to be in the best interest of Monroe County as may be imposed by the
Monroe County Risk Management Department
6. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee of the Board of County Commissioners of Monroe County.
No statement contained in this agreement shall be construed so as to find the Contractor or any
4
of his employees, contractors, servants, or agents to be employees of the Board of County
Commissioners of Monroe County.
, 7. ASSURANCE AGAINST DISCRIMINA nON
The Contractor shall not discriminate against any person on the basis ofrace, creed, color,
national origin, sex, sexual orientation, gender identification, age, or any other characteristic or
aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other
area affecting employment under this agreement or with the provision of services or goods
under this agreement.
8. ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except in
writing and with the prior written approval of the Board of County Commissioners of Monroe
County and Contractor, which approval shall be subject to such conditions and provisions as
the Board may deem necessary and pursuant to the recommendation of the County Court
Administrative Judge. This paragraph shall be incorporated by reference into any assignment
or subcontract and any assignee or subcontractor shall comply with all of the provisions of this
agreement. Unless expressly provided for therein, such approval shall in no manner or event
be deemed to impose any additional obligation upon the board.
9. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the Contractor shall abide by all
statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written notice of
termination to the contractor. The contractor shall possess proper licenses to perform work in
accordance with these specifications throughout the term ofthis contract.
10. DISCLOSURE AND CONFLICT OF INTEREST
A. The Contractor represents that it, its directors, principles and employees, presently have no
interest and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required by this contract, as provided in Sect.
112.311, et. seq., Florida Statutes.
B. Upon execution of this contract, and thereafter as changes may require, the Contractor
shall notify the County of any financial interest it may have in any and all programs in
Monroe County which the Contractor sponsors, endorses, recommends, supervises, or
requires for counseling, assistance, evaluation, or treatment. This provision shall apply
whether or not such program is required by statute, as a condition of probation, or is
provided on a voluntary basis.
II. ARREARS
5
The Contractor shall not pledge the County's credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The
Contractor further warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms ofthis contract.
12. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered
or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to
the following:
FOR COUNTY
Momoe County Office of Mgmt & Budget and
1100 Simonton St., Suite 2-213
Key West, FL 33040
County Attorney
PO Box 1026
Key West, Fl. 33041-1026
FOR CONTRACTOR:
Joe Fernandes
PO Box 522724
Marathon, Fl 33052
13. TAXES
The County is exempt from payment of Florida State Sales and Use taxes. The Contractor
shall not be exempted by virtue of the County's exemption from paying sales tax to its
suppliers for materials used to fulfill its obligations under this contract, nor is the Contractor
authorized to use the County's Tax Exemption Number in securing such materials. The
Contractor shall be responsible for any and all taxes, or payments of withholding, related to
services rendered under this agreement.
14. TERMINATION
A. The County may terminate this contract for cause with seven (7) days notice to the
Contractor. Cause shall constitute a breach of the obligations of the Contractor to perform
the services enumerated as the Contractor's obligations under this contract.
B. Either of the parties hereto may terminate this contract without cause by giving the other
party sixty (60) days written notice of its intention to do so.
15. GOVERNING LAWS
This Agreement is governed by the laws of the State of Florida. Venue for any litigation
arising under this Agreement must be in Momoe County, Florida. In the event of any
litigation, the prevailing party is entitled to attorney's fees and costs.
6
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and
date first written above in four (4) counterparts, each of which shall, without proof or accounting
for the other counterparts, be deemed an original contract.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, OIDA
By:
WITNESS
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(SEAL)
Attest:
By:
Title:
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PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
- 20-
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Conunissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (including attorney's fees) which arise out of, in connection with,
or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or its
Subcontractors in any tier, their employees, or agents,
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay,
The first ten dollars ($10,00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
- 21 -Administration Instruction
TCS
#4709.2
SWORN STATEMENT UNDER ORDINANCE NO. 10-l990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
FJ4G le Se c t.'{ re I ';; ~ warrants that he/it has not employed, retained or
otherwise had act on his/its behalf any former County officer or employee in violation of Section
2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the fo~ounty officer or employee.
V~b~
~// (Signature)
V 3- 9-fJ'-/
(Date5
STATEOF HalCldJ1.
COUNTY OF (J1 tJ tr) R () e .
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
5 ~ ~ \)4 aJunO ~o, after first being sworn by me, affixed hislher signature (name of
individual signing) in the space provided above on this ~~y of m , 2012f!
My commission expires:
" .Jl!.!!t""'" ..-.-...~...;...'.. -.-'.
tf!^' r~ S:-icILA CANTLER
f.r:!~ :'\ MY COMMISSION # DO 220970
, ~~1!.! EXPIRES: June S. 2007
...tf ~~ Boode<l TIlIu Notary PIAlIic Underwrflers
OMB - Mer FORM #4
38
1996 Edition
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
For Other Contractors and Subcontractors
As a pre-requisite ofthe work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at his own expense, insurance
as specified in any attached schedules, which are made part of this contract. The Contractor will
ensure that the insurance obtained will extend protection to all Subcontractors engaged by the
Contractor. As an alternative, the Contractor may require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in the contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
mateIial change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
- 22 -
GIRl
Administration Instruction
#4709.2
1996 Edition
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County-prepared form entitled, "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
- 23 -
GIRl
Administration Instruction
#4709.2
1996 Edition
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT: Uniform Service
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the State of
Florida and the company or companies must maintain a minimum rating of A-VI, as assigned by the A.M.
Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self-insurer, the
County shall recognize and honor the Contractor's status. The Contractor may be required to submit a
Letter of Authorization issued by the Department of Labor and a CertifICate of Insurance, providing details
on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County.
#4709.2
Administrative Instruction- 24 -WC1
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Uniform Service
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
. 25 -Administrative Instruction
GL1
#4709.2
1996 Edition
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Uniform Service
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to
the commencement of work, shall obtain Vehicle liability Insurance. Coverage shall be maintained
throughout the life of the contract and include, as a minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all poliCies
issued to satisfy the above requirements.
- 26 -Administrative Instruction
GL1
#4709.2
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves providing of guards and other
security services on or off County property, the Contractor's General Liability Insurance policy
must extend to, and be no less restrictive, than an acceptable Law Enforcement Liability policy
specifically providing coverage for intentional acts, which coverage must include any violation
of the constitutional right of any person for damages and attorney's fees under anyone or more
of the following civil rights statutes: 42 USCA 1981,42 USCA 1982,42 USCA 1983,42 USCA
1985, 42 USCA 1986 and 42 USCA 1988.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLS
Administrative Instruction
27
#4709.3
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential, and acting on
the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk
Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
· The County as being named as an Additional Insured-If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has been granted the authority to waive
this provision.
and
· The Indemnification and Hold Harmless provisions
Waivinq of insurance provisions could expose the County to economic loss. For this reason, every
attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is
desired, a Request for Waiver of Insurance Requirements form should be completed and submitted for
consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of the
Courts.
Should Risk Management deny the Waiver Request, the other party may file an appeal with the County
Administrator or the Board of County Commissioners, who retains the final decision-making authority.
Administrative Instruction
28
#4709.3
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have him/her sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
WCI
WC2
WC3
WCUSLH
X
X
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same As Employers'
Liability
WCJA
Administration Instruction
#4709.2
INSCKLST31
GENERAL LIABILITY
As a minimum, the required general liability coverage will include:
. Premises Operations
. Blanket Contractual
. Expanded Definition
Of Property Damage
.
Products and Completed Operations
Personal Injury
.
Required Limits:
GLl
x
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
GL2
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
GL3
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
GL4
$5,000,000 Combined Single Limit
Required Endorsement:
GLXCU
Underground, Explosion and collapse (XCU)
GLLIQ
Liquor Liability
GLS
x
Security Services
All endorsements are required to have the same limits as the basic policy
Administration Instruction
#4709.2
INSCKLST32
I.
Progressive Corp
2/23/2004 11:59 PAGE 2/2
RightFax
Progr~1II' In'VriW1CI'
Commerdil VeI1lde D\i~on
6300 'M1SlJ1 Mills Real
Mayield Village, 011 44143
800444-4487
PII/IIIIIB1NE~
aaMM..... VBCILI! ~
P81icy n.mber: 02325710-0
Febru.yy 23. 2004
Page 1 01 1
Certificate of Insurance
c___. ......
Addiiionallns~ri!d
MONROE COUNTY
1100 ~MONTON S
KEY WEST, FL 33040
......
.... ......... ibSEPtl FERNANDES.... ......
DBA EAGLE SEGJRITY
1050 SYLVIA AVE
MARATHON, FL 33050
Agent
.................-................. ............... ...............
PROGRESSIVE
PO BOX 94739
CLEVELAND, OH 44101
This document certifies thCl insurCl'lce policies identified belo.v have been issued by the designCled insurer to the
insured named abOlJefOl the period(c;) indicated. This CertificCle is issued for informatioo purposes ooly. It coofers no
rights upon the certificCle holder iIld does nd: dlillge. cKter. modify, or extend the cOlJerages atorded by the policies
listed belo.v. The cOlJerages afforded by the pdicies listed bela.N are subje<t to all the terms, exclusions, limitatioos.
endorsements, and coo ditions d these policies.
.. ..... ...... ...... .................
Poicy Effective Date: 0<12, 2003
""'II1C1l <o~~I........... .....
B cxjilX l.njlJry/p'ropl!ftl( ~al11a.gE!
Per>onallnjury Prote<lion
Poiey Expiration Date: Od 2, 2004
~
$50iiOOiiioo;000iS2s;ooo..... ..
.. . ... ii 0;006 w/SO 'D~d .~N~~~~j'ln~u;~d Oniy .. .
Description of LocationIVehicleslSpecialltems
~cItI~.d.iI~~..()~IJ............ .
1990 CHEVROH SLN 1G\1G18Z0LOI17943
........ ....".....-........................
1993 GMC SLN 1GKCS13W2P2501231
. ..... ...... .....
1991 CHEVY SUV 1GNCS1Bl7M8227846
......... ............. ........ .
1993 FORD PASS AUTO 1FAPP15J4PW340671
Certiicate number
05404B51710
Please be advised that additional ins.eels and lienholders will be notified in the event of a mid-term
cancellation.
~
fam ~241 (10,{l2)
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have himlher sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
WC1
WC2
WC3
WCUSLH
X
X
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same As Employers'
Liability
WCJA
Administration Instruction
#4709.2
INSCKLST31
VEHICLE LIABILITY
As a minimum, coverage should extend to liability for:
· Owned; Non-owned; and hired Vehicles
Required Limits:
VL1
x
VL2
VL3
VL4
BRl
MVC
PROl
PR02
PR03
POLl
POL2
POL3
EDl
ED2
GKl
GK2
GK3
Administration Instruction
#4709.2
$50,000 per Person; $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$ 50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$lOO,OOO Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
Builders'
Risk
Limits equal to the
completed project
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment
Professional
Liability
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$1 ,000,000 Agg.
$1,000,000 per Occurrence/$2,000,000 Agg.
Pollution
Liability
$ 500,000 per Occurrence/$ 1,000,000 Agg.
$1,000,000 per Occurrence/$ 2,000,000 Agg.
$5,000,000 per Occurrence/$10,000,000 Agg.
Employee
Dishonesty
$ 10,000
$100,000
Garage
Keepers
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST33
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract:
Contractor:
EnG'/e
SeCiA reI ~
&.
Du.ck J( eJ "..;; "'CiA Rl7 ~ /S
/OQJ S;; J VI ~t five
rJ1 (-J-f( JClfi. ON FL .530 ,'}-o
Contract for:
Address of Contractor:
Phone:
,~os- 7c.{.1~ dtY22-
S ec 4 te / f;j PAfY'o /
blAck
\
Ke)
(/
Scope of Work:
i IJf2 NO T. (Yl1J~Jt7(/ve- mOtee ~hf'TK.I
- r't II t rn"'". &1"~/o;.e~. n"lS TfYl
P?licies Waiver No T efl( 11'l~'
will apply to: WO (' ~ is Ce1M l'\ <5 q,...(..t.r!)'\
Signature of Contractor: Qtf :D~._ ~ :;
~P~d _/1 ';I / Not Approved
Risk Management: ~
i.//7I(J1
Reason for Waiver:
Date:
County Administrator appeal:
Approved
Not Approved
Date:
Board of County Commissioners appeal:
Approved
Not Approved
Meeting Date:
Administrative Instruction
#4709.3
29
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
E /9C;/ e See iii R I tJ 0, '
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace,
any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual
services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is
available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
3-cP-Oc/
Date
39
NON-COLLUSION AFFIDAVIT
I, \. Jc;.sEp h b fiRrJ(fNd~5Dfthe city of m 1J1fJ4J-Jl GAl
according to law on my oath, and under penalty of perjury, depose and say that:
FL-
1.
~ ':'\
lam .JOSEli7~ U
.
of the firm of E J4G' 1'4!Z ~ e c W,>(' J f;j
the bidder making the Proposal for the project described in the Notice for Calling for bids for:
D ~ c J, K 'fJ <:; .eC l.uf'1 f;j ~ I'S '
FeK.N ft-AJ cI cr S
(J,.
and that I executed the said proposal with full authority t do so:
2.
the prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor;
3.
unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4.
no attempt has been made or will be made b the bidder to induce any other person, partnership or
corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5.
the statements contained in this affidavit are true and correct, and made with full knowledge that
Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts
for s . pr 'ect.
// ~
...Vj,'l ~
(Signature of Bidder)
3-7--Cl'/
(Date)
/'
STATE OF:
HO)fJd4
m 0 n) Je .../!)e,
, .
COUNTY OF:
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
:s~SJ -1~~
who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided
above on this "I -\~y of m ("~ 20.Q!{.
My Commission Expires:
37
ACORD CERTIFICATE OF LlABIL:TY INSURANCE I DATE (IIM1DDIYY)
.. 10/31/2003
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION
El Dorado Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P. O. Box 66571 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Houston, Texas 77266-6571
713-521-9251 INSURERS AFFORDING COVERAGE
INSURED Eagle Security Company INSURER A:. Clarendon America Insurance Co.
1050 Sylvia Avenue INSURER B:
Marathon, FL 33050 INSURER c:
INSURER D:
1305-743-2822 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POliCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~~
TYPE OF 1ft51Ji<ANCe
POtJcy NUII8ER
POO.ICY EFl'ECT"!E
::-oucv EXP!RATtOH
UllrTS
~ERAL LIABILITY
~hMERCIAl GENERAL LlABlllTY
I--W CLAIMS MAIlE [K] OCCUR
A~ Errors &
f-- Omissions
~'L AGGREGA~M~ APPLIES~
I X I POLICY I I,r~ I IlOC
EACH OCCURRENCE
! 1,000,000
! 50,000
$ 5,000
$ 1,000,000
$ 2,000,000
$ 1,000,000
FIRE DAMAGE (Any one fire)
MEO EXP (Any one pe.san)
HX00007448
10/27/03
10/27/04
PERSONAl & AIN INJURY
GENERAl AGGREGATE
PRODUCTS. COMPIOP AGG
~OMOBlLE LIABILITY
I-- ANY AUTO
COMBINED SINGlE LIMIT
lea acddenl)
I--
I--
ALL OWNED AUTOS
BOOll Y INJURY
(""'pe.san)
SCHEDULED AUTOS
I-- HIRED AUTOS
l-- NON..()WNEO AUTOS
BOOIL Y INJURY
(""'-')
I--
PROPERTY DAMAGE
I"'" acddenl)
GARAGE LIABIUTY
R ANY AUTO
AUTO ONLY. EA ACCIDENT $
OTHER THAN
AUTO ONLY:
EA Ace S
AGG $
hESS UA8IUTY
W OCCUR D ClAIMS MADE
EACH OCCURRENCE
AGGREGATE
R DEDUCTIBLE
RETENTiON
W'VRKEic.S (;VMPcNM T10H AHi)
EMPLOYERS" UABIUTY
I WC STATU- I IO~~'
EL EACHACCIOENT $
EL DISEASE - EA EMA.OYEE $
E.l. DISEASE - POlK:Y lIMIT $
OTHER
DESCRIPTION OF OPERATIONSIlOCATIONSNEHICLESlEXClUSlONS ADDED BY ENDOIlllEMENTISPEClAL PROVI8KlNS
The Certificate Holder is named as Additional Insured on the General Liability
policy as required by Written Contract.
CERTIFICATE HOLDER
I X I ADDIT10NAl INSURED; INSURER l.ETTEJl,
A
CANCElLA nON
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CAHCEL1.ED BEFORE THE EXPIRATION
Monroe County
1100 Simonton Street
Key West, FL 33040 (OMB)
DATE THEREOF. THE ISSUING "SURER WLL ENDEAVOR TO MAIL
11L- DAYS WRITTEN
I
ACORD 2505 (7/97)
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FALURE TO 00 so SHAL~ i\
...-ose NO OBLIGATION OR UABUTY OF ANY KIND UPON THE INSURER. rrs AGENTS OR ~ ............:: ~
REPRESENTATIVES. ~ ~
AU~REPRESENTATIVE l _-: ~
. .
@ACORDCORPOJ&.TION1988
SECURITY PATROLS AND SERVICES
BID FORM
Thc undersigned, duly authorized to submit this bid on behalf of the bidding entity, hereby proposes
to provide thc services specified in thc Duck Key Security District Security Patrols and Services
Rcquest for Bids, Specifications and Scope of Services, as outlined therein in Articles 2.03 and
2.04, for
The sum of $ h3 9 bl. /:'0 per year, to be paid in M-. staIlments of $ ~, 4ach.
I
~/s.Jo Fe< hr.
of 2 required):
FeR,.! I/llldes
tJ3.-09-o/
Print
Title:
i
36
GENERAL LIABILITY
As a minimum, the required general liability coverage will include:
. Premises Operations .
. Blanket Contractual .
. Expanded Definition
Of Property Damage
Products and Completed Operations
Personal Injury
Required Limits:
GL1
x
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
GL2
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
GL3
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$l,OOO,OOO Combined Single Limit
$5,000,000 Combined Single Limit
GL4
Required Endorsement:
GLXCU
Underground, Explosion and collapse (XCU)
GLLIQ
Liquor Liability
GLS
x
Security Services
All endorsements are required to have the same limits as the basic policy
Administration Instruction
#4709.2
INSCKLST32
l1ar 09 04 09:37<<1
EAGLE ..~E.:.L:~~.l.!~_____.
Mar 8 '04 10:21
(305)289-8566
P.02
INSURANCE ACENT'S STATEMENT
J have rc\'ic\\Il::d the uh{ll/c nx)uin,'1llcl1ls with the bidder J'llllned bcJnw. The lolJowmg
llcduchblos apply l<l the cOlTe~'ponding pOlicy.
POLl c.: V
DEDUCTlBl, ES
HX00007448-General Liabili~y
$100
l.i;~bility poli.:;"s :Ire
x
Occurrence
Claims Made
El Dorad~~~~~~nce A~Inc.
lasurancc: Agency
RIDDERS STATEMENT
j undcrstlmd the insurance (hut will be mnodlllory if aWl1rded tile C(llltract and will cl.lmply in full
with all the requirements.
,f.ll:Q~ ~_eL_~lj.(
Bidder d
^(hujnj~lr.Jli,m lnstHh:,iou
::.1 70t). 2
INSCKI.ST35
p.2
MED1 Medical $ 250,000/$ 750,000 Agg.
MED2 Professional $ 500,000/$ 1,000,000 Agg.
MEr)3 $1,000,000/$3,000,000 Agg.
MED4 $5,000,000/$10,000,000 Agg.
IF Installation Maximum value of Equipment
Floater Installed
VLP1 Hazardous $ 300,000 (Requires MCS-90)
VLP2 Cargo $ 500,000 (Requires MCS-90)
VLP3 Transporter $1,000,000 (Requires MCS-90)
BLL Bailee Liability Maximum Value of Property
HKL1 Hangarkeepers $ 300,000
HKL2 Liability $ 500,000
HKL3 $1,000,000
AIR 1 Aircraft $ 1,000,000
AIR2 Liability $ 5,000,000
AIR3 $50,000,000
AEOl Architects Errors $ 250,000 per Occurrence/$ 500,000 Agg.
AE02 & Omissions $ 500,000 per Occurrence/$I,OOO,OOO Agg.
AE03 $1,000,000 per Occurrence/$3,000,000 Agg.
EOl Engineers Errors $ 250,000 per Occurrence/$ 500,000 Agg.
E02 & Omissions $ 500,000 per Occurrence/$I,OOO,OOO Agg.
E03 $1,000,000 per Occurrence/$3,000,000 Agg.
Administration Instruction
#4709.2
INSCKLST34
RESPONSE TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
do PURCHASING DEPARTMENT
GA TO BUILDING, ROOM 2-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
I acknowledge receipt of Addenda No.(s)
Oml3- 7tJ- ~ 9t, -~OoC/-LC
I have included:
Bid F0n11 '}..
Drug Free Workplace Form L
Insurance Agent's (or Respondent/Bidder' s )Statement L
Lobbying and Conflict of Interest Clause ~
Non-Collusion Affidavit ~
In addition, I have included a current copy of the following professional and occupational
licenses:
(Check mark items above. as a reminder that they are included.)
?(f) 80 ~ 5 d.:l Jd. cj
fYl f7JfAf-htMJ FL Fax: 34.r- 2J7- fSbG
~O,5 2 ~~-C) .oc;
~#~ Witness:~~.
D Fe/f"'/Y1l'l dt?-s
Mailing Address:
Telephone: 2a.r- 7c.J3- >>;2 z.
.JOsev h
(Name)
(Seal)
()w/Uel€ .
(Title)
Administration Instruction
114709.2
INScKLST30
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