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HomeMy WebLinkAboutResolution 151-1989 RESOLUTION NO. 151 -1989 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN MONROE COUNTY AND G.A. FOOD SERVICE, INC. CONCERNING MEAL SERVICE TO SENIOR CITIZENS PARTICIPATING IN THE OLDER AMERICANS ACT TITLE III-C, NUTRITION PROGRAM BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Mayor/Chairman of the Board is hereby authorized to execute an agreement by and between Monroe County, Florida and G. A. Food Service, Inc., a copy of same being attached hereto, concerning provision of meals to senior citizens participating in the Older Americans Act Title III-C, Nutrition Program. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on this ~/.!5t day of 1?l4t,.~, 1989, A.D. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By /JII~ ~ MaYOr/~~an (Seal) Attest: DANNY L. KOLHAGE, Clerk -/2.,L., x?~~-1~'/ APPROVED AS TO FORM AND LEGAL SUFFICIENCY. By .;;.:~;ow 60: V d t - ~dV 68, .113 \ . CONTRACT THIS AGREEMENT made this 21st day of March 1989, by and between the BOARD OF COUNTY COMMISSIONERS of MONORE COUNTY, FLORIDA, a body corporate and politic existing under the laws of the State of Florida, hereinafter called the SPONSOR, and G.A. Food Service, Inc., a Florida corporation whosemailingaddressisI220032ndCourtNorth.St. Petersburg, Florida, hereinafter called the CATERER. WIT N E SSE T H: WHEREAS, the SPONSOR desires to utilize the food preparation facilities of the CATERER for the purpose of providing meals for senior citizens participating in the Older Americans Act Title III-C, Nutrition Program, hereinafter called the PROGRAM, and the CATERER is willing to provide for said services upon the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual convenants and obligations to be performed by the respective parties hereunder, the parties hereby agree and undertake as follows: 1. The CATERER her,~~ agrees to furn~sh eals, in accordance with Attach- h:A. (& "F" & "G" menta "A", "B", "C", "D", and "EAof this It. reement and at th~ prices therein specified, to citizens participating in the Older Americans Act Title III-C, Nutrition Program, such meals to be furnished at each of the congregate sites in Key West, Big Pine, Marathon, and Plantation. 2. The SPONSOR agrees to reimburse the CATERER for meals served according to the aforesaid schedule, payment to be made to the CATERER nor more than thirty (30) days after receipt by the SPONSOR of the CATERER'S claim. Claims for reimbursement shall be rendered as promptly as practical after the 10th day of each month. It is further agreed that the SPONSOR'S Nutrition Division shall supply to the CATERER the number of meals that have been delivered to SPONSOR'S In-Home-Services Division. CATERER shall then bill SPONSOR'S In-Home Services Division who shall reimburse the CATERER, with payment to be made to the CATERER no more than thirty (30) days after re~eipt by the In-Home Services Division of the CATERER'S claim. Claims for reimbursement shall be rendered as promptly as practical after the 10th day of each month. 3, The meals to be provided by the CATERt~~ursuant to thi~A~yement are .JJt;;Z (& "F" & "G" ~ to be in accordance with Attachments "A", "B", "C", 'I'D", and "E' The CATERER may, upon request of the SPONSOR, make substitutions for the items of the regular menu. --..., at. . ,,- . \ 4. It 1s agreed that the S?O~SOR cust 1nforQ the CATERER of individual urvice site orden no later than Fddn, which ,,111 cover the delivery tWO "~eks from then. It 1s further agreed that deliveries of the frozen meals vill be made to each designated meal and/or storage site weekly. . s. It is agreed and understood that the number of meals which the CAtERER is obligated to provide shall not exceed 257. above the maxium estimated nucber. If the S?ONSOR desires to have the CATERER provide additional meals. the CAtERER shall be notified accordingly in advance. In such event. the CAtERER oay, but shall not be obligated to, furnish such additional meals. 6. The ~'t't) l1er.eby agruf: tg indelRRify 3.nd-twl+-har-m!ess-t-he-5PONSOR fro: and againsr any and all liabiliry which may at any time ~ot . -- . ' with the performanc~ pursuant co this Agreement or in connect- ion with the p~rposes thereof exce~t for the CATERER'S failure to adhere to ti ~ d" t "8" . ... r,_e..U e..?eJJ.. l.n ..ttt.c:..._l:...& . See Attachment "A" Ifl and '8. in connection claiced by any person. natural or otherwise, "'. - .. . " 7. If additional services are requested by the SPONSOR. the parties shall mutually negotiate for the additional services. inciuding cost of providing sace to be paid to the CATERER. 8. The obligations of the CATERER under this Agreement are subject to the availability of funds lawfully appropriated annually for its purposes by Mgnroe County. Florida anllor the availability of funds through contract or grant programs. I 9~. A reasonable effort will be made by the CATERER to provide meals as agreed upon and the S?ONSOR will be given thirty (30) days notice of termination of the ~greement if meals are n~t provided as specified herein and in Attach- -:- ,- ments "A", "B", "C", and "D" and,"E", &' "P" & "G". " 10. ~is Agreement shall continue in effect from january I, 1989 to aud ~.. .:'''' .. including the 31st day" of December. 1989. 11. this Agreement may be te~inated by either party by giving wr1ttea notice to the other party of its intention to do so thirty (30) days prior .. ' . ~ .. to said termination. This Agreement i~ not assignable to any person. lira or corporation and sub-contracts shall not be entered into without the written approval of the SPONSOR. :;: '. ..t-<...~" . I" -:':-" .'..0" . .. . ., . . > ;~ . . ~. . . ....,.... '.:,~'.~.:. ~ - _:'-~M Ttr ..~":;;':"t.\~~:'-I;.. . . ... ..... .~:. o. o. o . .', . .n~... . . .:,...~~ ,.0 ..~.~;-.' . ,'r~ " -0 .. --'l".. . .0.._ _ ,..~.~ . . ...... " .. ..' . ,... '~"-'.r' . .' ...., .....~;a. ,'",:. .....:...:';>>~: . .~..:., '0 .~.!.:;..~. . :, .... . . . ~.;:;~... ". .,......."..... .- .J,.,::;~. . .~~--.t.._\...~--.!~ ~o:.. ~ - ...-.,.. 'o. ....~----: 2' ....... . '. . -...... IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Mayor/Chairman (SEAL) Attest: Clerk G. A. FOOD SERVICE, INC. Bya~M fi!1.:,;;!,d-~ J Pre dent 8 Y; %/1,ar C; ~ ;;? ~~( (SEAL) ~d {),;;1~ Secretary APPROVED AS TO J1tJIIM AND LEGAL SUFFICIENCY. iff .~01fi' ~I.V ,/ { I {( An, ney' 3 " ' .\t7:\C:c~~:r ".\" -.... . !! (~exed to :md oade ,a part of .\grcc:':cnt tCr;:\1nat 1n~, .Dccc':\bcr n. 1989. bet'Jccn . -'. .... .- .. the Board of County COC'.::1issioners of ~!onroe County. Florida. :md C.\ Foods. Inc. lelative to CA Food Servicc. Inc.. providing lunches for the Senior Citi:ens from ~ongregate sites in Key West. Big ?ine. Marathon. and Plantation. the following . i~ems ~re agreed to: 1. Insurance A. The Contractor shall carry Ceneral Liability insurance including Products Liability with a combined li~it of liability of no less than $500,000 for bodily injury and property daoage, naming the County as an additional insured. The Contractor shall also carry Automobile Liability insurance with the sace licits of liability, and Workers' Co~pensation insurance as required by Florida law. The insurance companies must be licensed to do business in Florida. '. B. Prior to the comoencecent of operations, the Contractor shall furnish the County with Certificates of Insurance which clearly indicate the clas- sifications applicable to the operations to be perforced, and providing for no less than 30 days notice to the County in the event of material change or, cancellation. -.' 2. Insnection That MCN?, Area Agency on Aging and the Depart~ent of Health and Rehabili- tative Services may inspect the food used in meals to deter::l1..Tle compliance with all specifications and to reject food not meeting said specifications and that any food rejected for failure to meet specifications shall not be paid for by ~C~? Caterer oust provide MeN? with copies of all health in- spection reports within 7 days of receipt. 3. Federal and State Rezulation: State Licensing Standards A. To ,confo~ and comply with the requirements of Title III-C of Federal _Regulations. Chapter l3, ?art 1321 and all amend~ents thereof; and the , current edition of "HRS l1.anual l40-l Older America... Act Progra::l," and all "a!:lendments thereof; and any relevant regulations of the State of Florida, Department of Health and Rehabilitative Services. B.To comply with all applicable accrediting standards and any other standards Qr criteria established by the Aging and Adult Services Progra~ Office to assure quality of service. . . ~ c. To comply with all federal, state and local laws and regulations governing the preparL.g. handling and transporting of food, to procure and keep in effect, all necessary licenses, permits, and food handler's cards as required. :' 4. Audit and Records A. To maintain financial records and reports 'of funds paid under the contract and submit reports to the ~1CNP. .,1 .' , .' ...~~ ....,.. . .......... . 4 ." .:'i~~. ~.. .....~;:....... .~~ .. .. .... ',,,::..; " : ':. ,;:.:~::~:..:t '.' " " " :,:~-;:,,~~," .':.,:;J#J;,: - .. !~....!..~\" l~.(.~~f;.; ..;':.:tt",~i:.l:;.,,::t:~~~ :~:i'~...~-..i ........ - t. ... .... . .J...- , . ' ~ . ' B. All records of caterer'bearing upon food purchase, storage, food prep- aration and transportation directly related to the meals or other food delivered under this agreement including records of receiptS. storage and use of Covernment donated commodities, shall be made available to the Men? or its authorized representatives upon request. c. The MC:~P and other authorized representatives of the State Examiner or Public Accountant and the auditors of Area Agency on Aging, the Departcent of Health and Human Services and the U.S. Ceneral Accounting Office upon request, shall have access to all such records for audit and review at a reasonable time and place. . 5. Retention of Records A. to retain all books, records. accounting records and other documents relative to this agreement for such a p~riod of 5 years after the date of submission of the final quarterly report of accountability for the budget year, and in the cases of audit exception, until such exception has been cleared or resolved to the satisfaction of the Depart~ent of Health.and Rehabilitative Services and the Federal Government. .. ~ B. Records' for non-expendable property acquired with federal funds shall be retained for 5 years after its final disposition. c. Federal auditors, ~he Secretary and the Comptroller General of the United States. the Department of ~ealth and Rehabilitative Services, Area Agency on Aging, and any persons duly authorized by the Departcent shall have ~ :. full access to, and the right to examine any of said materials during said period. 6. Monitoring A. to permit the MOl?, the Area Agency on Aging, the Department of Health and Rehabilitative Services and Federal, State and County personnel to monitor the aforementioned service program according to applicable regulations of the state and federal governments and to audit and review all records required to be maintained. B. Such monitoring shall consist of, but shall not be limited to the in- spection at any time, of the Caterer1s food preparation, packaging and storage areas, and the food containers and automotive vehicles used in transporting meals and other food to the program sites to determine the adequacy of the ?rovider1s food handling, cleaning. sanitation and maintenance practices. .' 7. Civil Rights Act of 1964, Title VI and VII A. That there ..,ill be no discrimination ,against any employee or person served on account of race. color, sex, religious background, ancestry 'or national origin in, its perf~rm~ce of this contract. B. That Caterer'shall co~ply with:Titl~ VI of the'Civil Rights Act of 1964 <.42 USA 2000d) in regard to persons served,' and the regulations issued pursuant ~here to (45 ~FR,'Part 80). .' ';. ~. . . , c. The Caterer shall 'comply with Ti~le VII of the Civil Rights Act of 1964 (42USC 20003) in regard to employees or'applicants for employment, and any regulations issued pursuant thereto. D. It is expressly understood that upon receipt cri~ination, MeN?, Area Agency of Aging, the Rehabilitative Services shall have the right .-. -.---..- of evidence of such d1s- Department of Health and to terminate said eontract. .,;.~~:'~:..: ...--.--.--- " '. . , " , . :;:,;'. ....~~ ':~,:..."- ~~"-.' ':~_..~ " ..--~~.:~,~::!.... -;!~ ~.,~.. . . ;. ..,.... ...... '_ - ~__... 0.' . . ....... " -- ..... .. ". .:,;.;.... . '. :~....:i.;':',:,. ,..;.......'~i~..'---....~:.=.. . s , ....." ": ... ~.a'''' . . . 8. Id~1f1e3t1on That caterer shall act as an independent contractor and not as an ecployee of the SPO~SORin operating the afore~ent1oncd service. Catcrer shall be liable and agrees to be liable for and shall indemnify, defcnd, and hold ha~lcss, the SPO~SO~ Area Agency on Aging. and the Depart~ent of Hcalth and Rehabilitative' Services, for all claims, suits, judgeccnts or damages arising from the operation of the aforccent1oned serviccs during the course of the agreement including all costs and reasonable attorncy's fces. .' 9. Bid Soeeifie3tions . Caterer hereby further agrees that all specifications, systems, equipment, supplies. obligations, etc., which are described in the bid package submitted to me'on 09/15/88 which are not inconsistent with the specific requirements called for undcr this Agreement. are hereby incorporated by reference as part of the Agreement as they were specifically set forth. 10. Co::,.:::odities A. It is agreed that any and all commodities received shall inure only to the benefit of the meals purchased under this agreement and caterer shall keep books and records pertaining to the bonus commodities and its use in the meals for a period of three years from the close of the federal fiscal year to which they pertain for inspection and audit by representatives of the Food Distribution Office, USDA. Area Agency on Aging. HRS and MCNP at any reasonable time and place. B. The caterer also agrees to pay the USDA file price for commodity cheese of $38.48 minus a fee for service of $3.11 per case which results in a priee of $34.11 per case minus storage and transportation charges. This price will be in ef~ect bet~een January 1, 1989 to' December 31. 1989.... '.' C. A similar financial arrangement will ,be made based on mutual agreement with any new and as yet, undetermined commodities made available in 1988. D. Record keeping must include: Cbl Meal production.'records; U. S. D. A. foods must be distinguished from each other and from purchased foods. Perpetual inventory system recording commodity, date received, date used, transfer~ed or lost and balance o~ hand. Quarterly physical inventory compared to book balance on hand. Book in~en:ory should be kept of foods stored in any other facility and per~od~cally reconciled against a physical count. Ca) (c) :O(d) '", " .... " ..... -. "lo ~:.:.~ ~ ...,),..,., _ . ......t ...........,;.,............ ~....;(...~~. ...:.~~~;,~..,~ ..._..:.~~~::;c:.~.;."L~ . A !T.\CH.'1EST "c" (Annexed to and c~de a part of Agreecent tercinating Deceaber 31. 1989, between the Board of County Co~~issioners of Monroe County, Florida and the C.A. Food Service. Inc.. St. Petersburg. Florida. Both ?arties agree that: 1. Program meal sites and/or storage sites may be added or eliminated from this agreement, as approved by HC~P and Area Agency on Aging. In addition. levels of service may be increased or decreased during the contract based on reductions in funding or demands for service. 2. Each meal provided will contain a minumum of 1/3 of the daily recommended dietary allowances for adults aged 51 and over as established by the Food and Nutrition Board of the National Academy of Science-National Research Council. Meal patterns .shallconply with Title III~C Standards as noted in Appendix I and Appendix II. ..' Caterer agrees that: 1. to submit 5 week cycle menus to MC~lP at least six weeks prior to expected date of implementation. Menus shall state portion sizes and fulfilled RDA requirement:s. To review eating preferences and to subeit for MCNP approval. at least six weeks in advance fa adoption, any revision to adjust for seasonal availability of food and for emerging patterns of clientele prefenence. (See Appendix III for saeple menu). 2. Carerer will observe ethnic. religious and seasonal preference of specified foods in consultation with MCNP Director. 3. Caterer must work with HCNP Director and Nutritionist to update and change menus and meal procedures to assure acceptable meal content and quality. 4. Site Supplies a. Caterer shall supply for each site all site ~upplies to be utilized with meals including but not li~ited to: Serving trays, plastic ware, napkins. straws. cups. squats, lids, stirrers. sandwich bags. garbage bags. plastic gloves, liquid detergent and sanitizing agent. b. Such supplies shall be furnished in accordance with MCNP policy. c. Equipment that has been installed by the Caterer shall remain the property of the Caterer until such time as the Agreeed upon per meal cost has covered the cost of the equipment. At such time the equipment will be owned by the MCNP. d. MeNP equip=ent shall be clearly marked and remain the property of the program and shall be returned in good condition at the conclusion of the contract, nor~al wear and tear accepted. 5. Caterer is responsible to train MC~P personnel in the proper method of special serving, and/or heating instructions:' specific "to frozen meals. .. :.: ?:......,.~. .~: ::: .. ...:. - . - '" 6. Caterer ';agrees to provide. as agreed by both parties . low sodium and low calorie ~heraputic meals~tno extra charge. . ' ". 7. C~terer agrees ,to n.~tifY Program Director of any radical food cost c~.anges.. Monroe .County Nutrition Program agrees to: 1. To provide personnel qualified and capable to manage and supervise handling and distribution of meals at projuct sites in keeping with agreed sanitation standards. 2. to assure the G~ailability of personnel for special instructions, by caterer. .,. ~~ " ....: --':. ....... . . .' I. A,,::^Ct.V:=::;T "0" (~exed to and :ade a part of Agrce:ent ter:inatLng Oece:ber Jl, 1989, between the Board of .County Co~iss1oners of P~nroe County. Florida and the C^ Food .- -. - . SerVices, Inc. . ..... .." .." ' COXPO~E~n PROCRA.~/FROZE~ E~ITREE ,\NO ACCmWNIYt!lC MEAt. COXPtE~~ITS ^. the Caterer agrees: 1. to supply approxi=ately. 60~OOOfrozcn unitized preportioncd entree/ vegetables cooponents over the duration of the contract at a cost of $2.22per meal. ) 2. to supply approx1~tcly 6u.OOa portions of accompanying co~poncnts (such as bread, butter, milk, dessert, salad, juice) over the duration of the contract. at no'nd~i~1o~al cost. ., 3. that all frozen oeals must be packaged to allow heating in ovens and/or toaster ovens. 4. All frozen ceals cust be identified so participants can follow menu plan. In addition, all printL~g on packaging must be labeled clearly with letters large ~~ough to be read by visually impaired. 5. All frozen meals delivered by caterer's drivers must be transported in such a manner to insure receipt by storage facility or site asseobly point at 00 fahrenheitor below. 6. Paycents will be withheld on all meals including any storage or delivery charges which do not meet the prescribed requirements as stated in MelP Meals Standards (Attachment "E") and/or delivered defrosted or da::1aged. '7. All condiments and beverages to be included in meal cost quoted. ~, 8. Menus a. To submit for approval at least two weeks in advance of use, substitutes to be made in the approved frozen entree menu. ~ ~ b. A sanple of all frozen oeals to be served shall be given to HelP in such a t1=a frame as to allow MC~:P to test said ceals to insure quality control prior to serving and to replace said meal, if necessary, if quality standards have not been met. ': B. Both parties agree: 1. That MCNP is not responsible nor liable for loss of or breakage to caterer's equipment left at sites. 2. Upon delivery of ceals to each site. an authorized site representative of HalF shall sign a receipt in triplicate evidencing receipt of such goods; one copy to be returned to the dr~v~r and two copies to be retained by site representative. .. ., 3. Components for the frozen meals program may be delivered daily at regular site hours ~~nday through Friday. No deliveries will be accepted on week- ends or Holidays stated herein. -. 4. All froze~,:e8ls muse be packaged to allow heating'in ovens and/or toaster ovena. s. All meals delivered in a defrosted and/or damaged state shall not be paid for by MeNP including any delivery charges. All meals must bE; signed for by MCNP Staff or Designee. Those meals damaged or defrosted must be so noted on the delivery invoice by the person signing. Meals signed for with no notation will be considered frozen and undamaged ~nd shall be paid for. ., 6. All costs i:1curred by MelP due to unusable food shall be covered by Caterer.'. " 7. All such oeals must be transported in such a manner to insure receipt by sites aDd/or storage staff at O.fahrenheit or below. ' - " ~~ ~:!;\-. ...... . .. ..~-.. .' , . . " ~:...."'" .. . -'de:--. ":... .~...r~ ::.... , ' ' ' . ..'.:..-' ''''\.~'''v . . .--:...~:..,'.'"_."....:....."i'$;."'. .. 'I. .. ..." .. ,..-..-.... ..._,. ~ ,~. _!.~!..;,,~1t.~:;~;j'"!:._-:~: : eo . .l,. . . . : .1.... J..Ti.\CH~~ MO~P,ot: COt:.ITY ~trrRnlO~1 PRCCiW't t~.\tS ST.\.'tD.\RDS A. lhe spccial needs of the, eldcrly must be considercd in all ~enu pl~nning. food selection, and meal preparation. .~nus. approved by caterers. dictiti~/nutritionist and rro&r~ Director shall be submitted to ?roSr~m Dircctor no latcr th~n 6 veeks prior to service. Menu ~hanbes d1s~ussed by ProSr~ Dire~tor will be ~~de a~ need cd to reflect participants meal aeccptance/prefcrence. the food items vithin the me~t. vegetable and fruit, ~d dessert groupS cust be different for the same days of each veck. thus providing a variety of food and nutrients. ?roject cenus must follow the me~l pattern. set forth below. Ea~h group or its alternate cakes a spccial contribution tov3rd the objective of providing at lcast one balanced neal d~ily. (See Attachment B llRS Guidelines for further details) B. c. D. E. 1. Meat or Alternate: 3 oz. cooked edible meat serving or its protein equivalent of approxicatcly 3 oz. of cooked, edible meat include: 6 ounces of ebbs (3 eggs), 3 ounces of cheddar cheese. 6 ounces of cottage cheese (3/4 cup). 7 ounces of cooked dried beans. peas, or lentils (l-1/2 cups), 3 ounces of peanut butter (6 tablespoons). This applies to oixed dishes, meat substituted dishes. and casseroles~ Ex~~?les: Chili ( 2 oz. beef. 2.5 oz. beans. macaroni and cheese (3 oz. cheddar cheese), lasagna (l oz. pork, 2 oz. cottage cheese, 1 oz. cheddar cheese). 2. Vegetables/Fruits: 2-4 oz. servings: Any co~bination of vegetables or fruits may count toward meeting the 2-4 ounce servings in the "Menu ?a'ttern." The 2-4 ounce servings of vegetables and fruits represent the drained weight of the food. White potatoes, sweet potatoes, pumpkin, squash, dried beans. peas and lentils cay be included in this food g~oup category. Four ounces (drained veight) of vegetables or fruits must be included in any stew. soup. casserole. gelatin or other combination dish if ' it is identified as meeting a "Vegetable/Fruits" serving. Vegetable or fruit sauces (i.e.. tomato sauce on spaghetti) ~y not be identified 2.5 a "Vegetable/Fruits" serving. Rice. spaghetti, macaroni, and noodles are not vegetables. , A juice or drink which is not full strength but is Vitaoin A or C fo~tified cannot be identified as a "Vegetables/Fruits" serving. 3. . Bread or Alternate: 1 se=ving All breads. cereals or baked goods used in this category must be vhole- grain, enriched or restored. Breads ~nd their recommended serving sizes include: 1 slice of bread; 1 roll. ouffin or biscuit, 1 sandwich bun; 1 piece of cornbread (2-1/2" by l-l/2"); 5 saltine cr~ckers; 2 guhaI:1 crackers; 1 tortilla; 1 dumpling. . . 4. Fortified ~~rgarine or Butter: 1 teaspoon with bread or bread subsitute. Fortified cargarine is served in the "Menu Pattern.1I 5. Dessert: 1 serving The serving size of the dessert will depend on the food selected and its concr1bution to the tot~l nutrient contect.of the day's menu. All fruit. tull s:ren~th fruit juices, puddings, custards, ice c=eam sherbert, cake. ple, cookies and other similar foods are included in this group. #:-.:~..'j',,;,.~~ 6. Miik or UUk Product '. 8 fl id u oz. serving or its calcium equivalent. The 8 ounce serving or fluid ~1lk must be V1t~m1n A and VltamiQ D fortified, low fat milk. Cheese used in meal preparation cannot .be imitation che~se. ..:..;~.;:.~ 0.. ..... . .... .. .~ ;~~ .~. ,0. :':.. 'J1o;.l::' '-.'; .::.!~~:I\.~ . /:~~~~~:::~ . .-"... . ;";,..; ....4....'...' ~.::..~...... , . ~. .. , - -J .' ' . . . , '. oJ '" 11. Food ?reparation and Delivery A. State and local fire. he~lth, san1t~tion, ~nd s~fety re&ul~t10ns applicable to the p~rticul~r types of food prep~r~t1on ~nd ccal delivery systC~ used r-ust be adhered to in all stascs of food scrvicc oper:1t1on. s. All st~ff ~orkinb in the prcpar~tion of food shall be undcr the supervision of a person ~ho ~lll insure the appllc~tion of hygienic techniques and pr~ctices ~ food handling prep~r~t10n and service. C. Tested quality recipes. adjusted to yield the nucbcr of servings needed ~ust be used to achieve the consistent ~nd dcsir:1bLe quality . and quantity of ~eals. D. All foods ~ust be prcpared ~nd served in :1 manner to present opticUQ flavor and :1ppearance, ~hilc retaining nutrients and food value. Ill. Meal ?lannin& A. re "Special needs of the Elderly" (l) All ceals are to be low sodium (to average l-1/2 &rams sodluc/ceal for a given week). No singLe meal 1s to e~ceed 2 grams sodium ~ an acceptable optional cenu item will be offered. (2) Requires creativity and adaptability of cook Use of alternative herbs. seasonings and salt substitutes. Knowledge of food and condicent content. (3) Requires knowledge and assurance of food content from food suppliers. A. Menu planning should take into considerat~on the low-sodium and low sugar intake. B. Incorporate seasonal fresh fruits and vegetables whp.n possible within budget restrictions. IV. 11eal Cooking: For Home Delivered ~leals ?ro~ra111 Only All frozen ceals, whether unitized or packed as separate entrees/vegetables cust be identified so participants can follow menu plan. In addition, all print~~g on packaging cust be labeled clearly with letters large enough to be read by the visually icpaired. 1 ~ . fi~~.~~ ',.. 1 _;I"..~ " ".'. -. :.<~~~~ ... ,.}...... . .-i'L-.:"'..~. . .~:.'..:..~ .: ..:. ..:~,~'I:- ~ ~ ~.;,~;;~'~ ~~,~t.:~. _~;td~~,~~l~" -' -} " -. 11. J Food ?reparation and Delivery A. State and local fire. health, sanit~tion, ~nd s~fety re&ul~tlons applicable to thc p~rt1cul~r types of food prep~r~tion and r.cal delivery systC~ used Dust be adhered to in all stascs of food service operation. !. All staff workinS in the preparation of food shall be undcr the supcrvision of a person who wi~l insure the application of hygienic techniques and practices in food handline preparation and service. C. Tested quality recipes, adjusted to yield the number of servings needed. eust be used to achieve the consistent and desirable quality and quantity of ~eals. D. All foods ~ust be prepared and served in a manner to present opticu~ flavor and appearance. while retaining nutrients and food value. . Ill. Meal Planning A. re "Special needs of the Elderly" (l) All ceals are to be low sodium (to average 1-1/2 Brams sodiuo/Qe~l for a given week). No single meal is to exceed 2 grams sodium ~ an acceptable optional menu item will be offered. (2) Requires creativity and adaptability of cook Use of alternative herbs. seasonings and salt substitutes. Knowledge of food and condiment content. (3) Requires knowledge and assurance of food content from food suppliers. A. Menu planning should take into considerat~on the lO'.J-sodium and low sugar intake. B. Incorporate seasonal fresh fruits and vegetables whp.n possible within budget restrictions. IV. Meal Cooking: For Home Delivered Meals Pro~ram Onlv All frozen eeals, whether unitized or packed as separate entrees/vegetables ~ust be identified so participants can follow menu plan. In addition, all print~'g on packaging must be labeled clearly with letters large enough to be read by the visually icpaired. t ~ , " . :.. f.;~: ~~ .,.. .. ........: '. '. . ""L~j$ ...,.j-....... . .,' ,~.-.?"a.~' ....~, .~;"'.';':.'" ..i~~;,. . ~ . '. ~. . ..:~.~i.:- ~ ~ ~-<,~~; ~.:iL. :.;:i~j.~~l.~' '. ATTACHMENT F ;::(J()[) ~~EFiVIC:E. INC ,)'1, Pelershurg. II ,i3716 (813)573-22/1 February I, 1989 Ms. Sheila Malloy, Director Monroe County Nutrition Program 1315 Whitehead Street Key West, Florida 33040 Dear Ms. Malloy: I have executed the Monroe County Nutrition Program Catering Contract, with the understanding that Section 9, Page 6, Attachment A, includes not only provisions as presented in the Food Service Proposal referred in Section 9, but provisions and classifications contained within the Memorandum dated September I, 1988. A copy of which is enclosed. All necessary Licenses and Insurance Documentation have been forwarded to Ms. Donna Perez, at your County Offices. JJL/nm Encls: ATTACHrlENl' G ! .0 ==:::;- . '. . OUNn _ MONROE -?; . f ... ...., U "0.'0& "... H 130Slla. .'..1. am Utr~ ~on IIrogr 1 1315 Whitehead St. 1 Key West, F.L 33040 r-- _..... BOARD OF COUNTY COMMISSIONERS Jerry I lez, District 1 - MA VOR Gene Lytton. District 2 Wm. Bil/V Fleeman. District 3 Mavor Pro tem Mike PUfO, District 4 John Stormont. District 5 .. September I, 1988 f , HEHORANDtIK To: PROSPECTIVE BIDDING ORGANIZATIONS From: SHEILA, MALLoY, DIRECTOR ~') ,\.. t, " MONROE COUNTY NUTRITION' PROGRAM Ie: # ADDITIONAL INFORMATION FOR BID SPECS FOR PROGRAH YEAR 1989 This is to inform you that the hid specs received by you for the prOVision of IDeals for the Monroe County Nutrition Program for the year 1989 is to include a second year option to renew the first year bid. ~he agreement reads as follows in the 1989 contract draft: "!'his agreement shall continue 1n effect from 1/1/89 to 12/31/89, at which time the Program shall ave the option to renew the agreement for a period of one additiOnal fear,. UPOn the same tenas and condi Uons, excepting only an increase 10 the, per meat prices to match any rise 1n the cost of living index .. such 1ntOnlat1on 18 provided by the Federal Government... I wish to draw your attention to the fact that the cost of CODdiments should be included in the per meal price (see item I. E. 7 on the enclosed page of Addendum II.) On that SlUlle page, please note 10 item I. E. 2, that vegetables and fruits must he 1n two separate four ounce servings which represent the drained VOLUME of the food, rather than , the drained WEIGHT of the food. You will also find enclosed a copy of page three of the COMPONENT PROGRAM/Frozen Entree end Fresh Complements which indicates an implementation date of January 2, 1989. All changes and/or additions have been highlighted. Please do not hesitate to contact this office regarding questions specfically about the above or in general, any part of the hid specs. SM enc.