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Resolution 169-1989 RESOLUTION NO. 169-1989 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AUTHORIZING THE MAYOR/CHAIRMAN OF THE BOARD TO EXECUTE A CONTRACTUAL AGREEMENT BY AND BETWEEN REGIONAL RESEARCH ASSOCIATES AND MONROE COUNTY CONCERNING THE CONDUCTING OF A TELEPHONE SURVEY. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISIONERS OF MONROE COUNTY, FLORIDA, that the Mayor/Chairman of the Board is hereby authorized to execute a Contractual agreement by and between Regional Research Associates and Monroe County concerning the conducting of a telephone survey, a copy of same being attached hereto. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 21st day of March A.D. 1989. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By /P//~~ Mayor/Chair an (Seal) Attest: DANNY L. KOLHAGE, Clerk --L2L/J~~1' Clerk of Court . I ~, 8Y U(LJ~ '"' i.Jv.:I o::nu RESEARCH SERVICE AGREEMENT THIS AGREEMENT is made in Monroe County, Florida, and in Palm Beach County, Florida, effective March 21, 1989, by and between Monroe County, Florida, a political subdivision of the state of Florida, (hereinafter referred to as the "County"), and Regional Research Associates, a Florida corporation (hereinafter referred to as "RRA"). WHEREAS, the County, wishes to enter into an agreement (hereinafter referred to as the "COUNTYjRRA CONTRACT") for the provision by RRA of certain services consisting of a telephone survey of a random sample of Monroe County households concerning the evaluation of County services; and WHEREAS, the Monroe County Board of County Commissioners by resolution duly adopted have granted such approval; and WHEREAS RRA represents that it possesses the necessary resources and ability to successfully provide the services of this agreement; NOW, THEREFORE, in consideration of the foregoing and the covenants and promises contained herein, it is agreed between the parties as follows: 1. SERVICES TO BE PROVIDED: RRA will conduct a telephone survey in accordance with Attachment "A" attached hereto and made a part hereof. 2. CONSIDERATION: In full consideration for the services described in the referenced attachment A and rendered by RRA to the satisfaction of the County, the County shall pay RRA the amount of SIX THOUSAND DOLLARS ($6,000.00). Such amount shall be paid upon invoice upon completion of the survey and tendering of reports to the County by RRA. 3. EXPENSES: It is expressly agreed that the compensation paid pursuant to paragraph 2 of this Agreement includes payment for out-of-pocket expenses incurred by RRA in carrying out RRA's duties under this Agreement, including telephone, routine photocopy, and travel by RRA personnel, that RRA shall pay all such expenses from funds paid under this Agreement or other sources, and that the County shall have no further obligation for payment of any such expenses. 4. REPORTS: RRA shall submit to the County a preliminary and a final report. The reports produced by RRA hereunder shall be furnished only to the COUNTY by RRA, and shall not be supplied by RRA to any other parties. 5. AUDIT AND RECORDKEEPING: RRA will maintain books, records, documents and other evidence according to generally accepted accounting principles, procedures, and practices which sufficiently and properly reflect all costs of any nature expended in the performance of this Agreement, and retain same for a period of three years after termination of this Agreement. Such records, books, documents, and other evidence shall be subject at all times to inspection, review, or audit by COUNTY personnel. RRA will include the audit and recordkeeping requirements of this paragraph in contracts and sub-contracts thereto entered into by RRA with any party for work required in the performance of this Agreement. 6. TERM: The term of this Agreement shall commence on March 21, 1989 with a final report due on April 10, 1989. 7. TERMINATION: This Agreement may be terminated by either party upon at least ten (10) days' written notice, and by the County, for material breach or failure of RRA to perform pursuant to any of the provisions of this Agreement, upon at least seven (7) days' written notice to RRA. 8. INDEPENDENT CONTRACTOR: The relationship of RRA to the County arising out of this contract shall be that of an independent contractor. RRA, in accordance with its status as an independent contractor, covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer or employee of the County or of the State of Florida or any political subdivision thereof, and that it will not by reason hereof make any claim, demand or application for any right or privilege applicable to an officer or employee of the County or of the State of Florida or any political subdivision thereof, including but not limited to worker's compensation coverage, unemployment insurance benefits, social security coverage, or retirement membership or credit. 9. GUIDELINES: The parties agree that the performance of their respective obligations under this Agreement shall be in accordance with the COUNTY/RRA CONTRACT and the guidelines, policies and procedures established pursuant to paragraph 5 thereof. 10. CERTIFICATION OF AUTHORITY AN NO CONFLICT: RRA hereby certifies that it is legally entitled to enter into this Agreement with the County, and that it is not and will not be violating either directly or indirectly any conflict of interest statute or any other applicable statute by the performance of this Agreement. 11. CERTIFICATION OF CONDUCT: RRA hereby certifies that it will not attempt in any manner to unlawfully influence any specifications, be unlawfully restrictive in any respect, or attempt in any way to improperly influence any purchasing of services or commodities by the COUNTY. 12. COMPLIANCE WITH LAW: RRA shall obtain all necessary licenses and permits and shall comply with all local, state and federal law applicable to its activities hereunder. 13. INDEMNITY: RRA hereby agrees to indemnify and save harmless the COUNTY against any and all claims, liability, loss, damages, costs or expenses which the COUNTY may hereafter incur, suffer or be required to pay by reason of the negligent or willful act of RRA in the performance of this Agreement. 14. APPLICABLE LAW, VENUE: a) This Agreement shall be construed and governed by the laws of the state of Florida. b) Venue shall be in Monroe County, Florida as to any litigation hereunder between the parties hereto. 15. NOTICE: Notices hereunder shall be sent: As to Monroe County: stacey Williams Wing Two Public Service Building Key West, FL 33041 As to RRA: William B. stronge Regional Research Associates 3350 N. W. Boca Raton Blvd, suite A-38 Boca Raton, FL 33431 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. ATTEST: APPROVED AS TO TERMS AND CONDITIONS By: Deputy Clerk By: [SEAL] Chairman, Monroe County Board of County Commissioners APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: Witnesses as to RRA REGIONAL RESEARCH ASSOCIATES Witness By: Name / Title Witness ATTACHMENT A OVERALL PURPOSE The purpose of this services agreement is to provide Monroe County with feedback from households in Monroe County concerning the level of services and issues of importance. The services to be provided consist of a telephone survey of households of Monroe County. The services will be performed under the following guidelines: Service Guidelines: 1. A random sample of households will be selected for calling, including listed and unlisted telephone numbers in Monroe County. 2. A questionnaire, approved by Monroe County will be utilized for the telephone survey. 3. 400 completed calls will be made. 4. Three attempts will be made to complete the questionnaires at each number called before drawing a new telephone number. Work Product: 1. A preliminary report on April 7, 1989 will be filed on the basis of calls completed at that time. 2. A final report for all completed calls will be filed on April 10, 1989.