Resolution 278-1989
Division of Management Services
,
RESOLUTION NO. 278 -1989
A RESOLUTION OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA, APPROVING
THE MONROE COUNTY EMPLOYEES SICK LEAVE POOL
RULES.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTYt FLORIDA, that the Board hereby approves the
Monroe County Employees Sick Leave Pool Rules, a copy of same
being attached hereto and made a part hereof.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 23rd day of May, A.D. 1989.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY: /IJI~A
(SEAL)
At te s t : ~..tUf.N.X ~ ~OLHAGE, Plerk
--I2J._pi.J~~~~
.t.J ..JtOWD M TO"'"
ANDIi~
BV fIk
Atrornev', 0 e
,1 l~ir[[J:1 JOBNOW
,~, \l-~ 1
,;\"in
s \: I..~
8v: L \J L - Nnr 68.
udU,-,Ju :Lu u.llU
Enclosure 11\ I
M.C.A. h.___ ,,02
, March 27) 1989
MONROE COUNTY EMPLOYEES
SICK LEAVE POOL RULES
I. PURPOSE
To provide full-time, regular County employees an emergency pool of sick leave
hours in cases of prolonged absence due to documented illness or disability of
self) above and beyond those available under personal sick leave or such other
leave as may be available upon Board of County Commission action.
II. MEMBERSHIP
(a) Full-time, regular employees under the auspices of the County Administrator
shall become eligible to participate in the Sick Leave Pool after one year of
employment in the County Service. Further, such members must have 56 hours of
accrued sick leave prior to participation. Each member shall, upon signing an
authorization form, contribute eight (8) hours during the official enrollment
period, which is during the month of April of each year.
(b) Employees who have not completed one year with continuous service by the
end of the enrollment period may enroll within 14 calendar days after their 1 year
anniversary date, provided they meet all other eligibility requirements.
(c) Participating members may be required to contribute an additional 8 hours
if the pool hours should become depleted; however, such additional hours shall
in no event exceed eight (8) hours per member per fiscal year.
(d) Sick leave hours contributed by a member will not be returned to the employee
except as authorized hereinafter.
(e) Approved applicants shall remain members until 1) The Pool is discontinued
in accordance with these rules, 2) He/she is removed for reasons provided in
Section VI, 3) He/she withdraws from membership or 4) He/she is no longer a
regular full-time County employee.
([) An employee may withdraw from membership in writing to the Personnel
Section at any time, but time contributed will not be restored to said employee
except as stated hereafter.
III. ESTABLISHMENT
The first enrollment period shall be April 1 - April 30, 1989, and the Pool shall
become effective on May 1, 1989.
IV. BENEFITS
(a) Any member of the Pool shall) upon proper application, be eligible to receive
up to 320 hours from the pool per documented illness the first year of his/her
membership and up to 400 hours per documented illness each year thereafter,
EnclosurE> /,\ I
M.C.A. II.~_. J. 02
; Page Two
with an enrollment year being May I through April 30 of each year.
(b) No hours shall be granted by the pool unless and until the member has
exhausted all accrued regular, personal, and sick leave hours as well as
accrued compensatory time.
(c) All members, upon application, shall provide medical documentation of
need and shall agree to all other terms and conditions in writing prior to
receipt of pool days.
v . ADMINISTRATION
(a) Administration of the Pool will be by the County Administrator and a Review
Committee which shall be established as follows:
1. The Committee will consist of five (5) members, and two
alternates; three members and one alternate to be named by the
ERC, and two members and one alternate to be named by the
Administrator, on a bi-annual basis. The committee shall elect its
chairman.
2. No recommendation of the Review Committee shall be made
by fewer than four (4) members.
3. The Committee shall review all applications for withdrawal of
pool hours and shall have the right to request additional information
or medical documentation, and will recommend approval or
disapproval of applications to the County Administrator, who shall
make the final decision.
4. The Review Committee shall develop a procedure for investigation
of possible abuse of the pool and shall have the responsibility for
recommending the imposition of penalties as determined hereinafter.
(b) The Review Committee will retain the right to recommend waiver of additional
contributions of the members if the pool has sufficient hours to meet all
current requests for withdrawal, thereof. This does not apply to initial enrollment.
(c) The Review Committee shall issue an annual report to the County Administrator.
Such a report shall include number of hours contributed, utilization and current
pool balance.
(d) The Monroe County Board of County Commissioners, the Employee Relations
Committee, the County Administrator and the Review Committee shall be held
harmless from any liability as a result of the execution of their duties in
administering the pool.
(e) In the event the pool balance during any enrollment year reaches a point of
depletion and the maximum number of hours has been contributed, no liability
shall exist on the part of Monroe County to honor existing or future claims.
(f) In the event the Sick Leave Pool is disbanded, all hours remianing in the Pool
at the time of said action shall be distributed on a pro rata basis to the members
of the pool equally, wihtout regard to length of membership or previous use of
the Pool.
Enclosurr 1,\ I
M.C.A. 1.._ _.. ,02
. Page Three
(g) Any and all uniform policies and procedures developed by the Review
Committee shall be approved by the County Administrator and shall be incorporated
into these sick leave pool rules.
VI. PENALTIES
Upon ai finding by the Review Committee that a member has fraudulently withdrawn
hours from the pool, the committee may recommend that the member be subject
to severe disciplinary action, up to and including possible termination. Said member
will be ineligible for con'tinuing membership in the pool, unless successfully
appealed through the internal grievance procedures. The County may restore
the hours used to the pool, by Administrative action of the Board of County
Commissioners.
VII. EXCL USIONS
The following exclusions will apply for utilization of sick leave pool hours:
1. Any illness or conditions not documented by a physician.
2. Normal childbirth without serious complications.
3. Illness of anyone other than member.
4. Hours covered by Worker's Compensation, no-fault insurance, or any other
extraneous benefits to which the member has access..
EnclosUJ I j
.C.A. lnst. 4702
rch 27, 1989
~~y~D' ~~~~~E
13051294,4641
MONROE COUNTY EMPLOYEES'
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey. District 1
Mayor Pro Tem Gene Lytton, District 2
Douglas Jones, District 3
MA VOR Mike Puto, District 4
John Stormont, District 5
APPLICATION FOR SICK LEAVE POOL MEMBERSHIP
The Monroe County Board of County Commissioners has approved
the establishment of a Sick Leave Pool for voluntary participa-
tion by the employees under the auspices of the County Adminis-
trator.
Eligibility:
1. Must be a regular, full-time employee.
2. Must have one year of continuous employmment with
Monroe County.
3. Must have at least 56 hours accrued sick leave at time
of enrollment.
4. Must be under the auspices of the County Administrator.
Enrollment:
1. Enrollment period will be during the month of April of
each year.
2. Employees who have not completed one year with
continuous service by the end of the enrollment period
may enroll within 14 calendar days after their 1 year
anniversary date, provided they meet all other
eligibility requirements.
3. Employee must complete enr'ollment form.
4. Application. must be approv.~d by the County
Administrator.
Enclosur ')
M.C.A. Ins1:. 4702
'Page Two
If you wish to enroll in the Sick Leave Pool, please sign
below and return the form to the Personnel Department, Public
Service Building.
I
EMPLOYEE NAME (please print)
TITLE
AREA
wish to become a member of the Monroe County Employees' Sick
Leave Pool, and agree to donate eight (8) hours of my accrued
sick leave to said Pool. I have read and understand the rules
governing the Sick Leave Pool.
Employee Signature & Title
Date
r do not wish to enroll in the Sick Leave Pool at this time. r
understand that r cannot enroll until the next enrollment period.
EMPLOYEE SIGNATURE
DATE
r will not be eligible to apply during the current enrollment
period, however, I would like to receive an application upon
completion of my I year of continuous employment.
EMPLOYEE SIGNATURE
DATE
EnclosUJ -, - )
M.C.A. J.w:n;'. 4702
'"March 27, 1989
MONROE
COUNTY
REQUEST FOR USE OF
SICK LEAVE POOL HOURS
Members may submit applications to 'Personnel at any time
Date
Employee Name
Title
Department
# hours
requested
Employee Signature
REASON:
Physicians Documentation:
(PLEASE ATTACH COpy)
FOR REVIEW COMMITTEE USE ONLY
Date Application Reviewed
RECOMMENDATION OF COMMITTEE:
Signature of Chairperson
Date
APPROVED - COUNTY ADMINISTRATOR
DATE