Loading...
Resolution 214-1986 County Commission RESOLUTION NO. 214-1986 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, APPROVING THE AMENDMENTS OF THE BYLAWS OF THE MONROE COUNTY FINE ARTS COUNCIL AND ADOPTING SAID AMENDMENTS BY DIRECT REFERENCE. BE IT RESOLVED BY THE MAYOR AND COUNTY COMMISSION OF MONROE COUNTY, FLORIDA, that: 1. The bylaws of the Monroe County Fine Arts Council be, and they are hereby amended, such amendments being reflected and shown as attached hereto and adopted by direct reference herewith. 2. That any and all bylaws contrary to those herein amended and approved by the Mayor and County Commission are hereby nullified and have no force or effect. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held day of July, A.D. 1986. on the 11th BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA BY: ~~~N (SEAL) ATTEST: DANNY L. KOLHAGE, Clerk ') BY ArJ:'b""~ A Uo"," , . --1 ' BY-LAWS OF THE MONROE COUNTY FINE ARTS COUNCIL ARTICLE I AUTHORITY AND SCOPE Section 1. Authority. The Monroe County Fine Arts Council (the "Council") is a part of the government of Monroe County, Florida, having been established by Monroe County Ordinance No. 6-1980, adopted by the County Commission on April 22, 1980, (the "Ordinance"). The Ordinance established the purposes of the Council, qualifications for membership and sets forth certain powers of the Council and various other matters set forth therein. These Bylaws are adopted pursuant to the authorization contained in Section 6, Paragraph three (3) of the Ordinance which authorizes the Council "[t]o adopt rules for the regulation of its affairs and the conduct of its business. Section 2. Scope. These Bylaws are intended to supplement the matters covered by the Ordinance and not to supersede or modify any provisions of the Ordinance. In the event of any conflict between anything contained in the Bylaws and anything contained in the Ordinance or any other applicable ordinace or law, the latter shall govern. ARTICLE II MEETINGS OF THE COUNCIL Section 1. Public Meetings. All meetings and business of the Council shall comply with all of the requirements of Florida Statute 286.011 and any amendments thereto. Section 2. Regular Meetings. Regular meetings of the 1 Council may be held at any time, not less frequently than quarterly, and at such place within Monroe County as shall be from time to time determined by the Council. Section 3. Special Meetings. Other meetings of the Council may be held upon notice by letter, telegram or in person, delivered for mailing transmission or in person as the case may be, not later than during the fifth immediately preceding such meeting, upon the call of Chairperon or any five Council members. Section 4. Notice and Waivers of Notice. Notice of any meetings of the Council may be waived in writing signed by the members entitled to such notice, whether before or day the after the time of such meeting. Attendance of a member at such meeting shall constitute waiver of notice thereof. The purpose or purposes of such meeting shall be specified in the notice or waiver of notice of such meeting. Section 5. Agenda. The Agenda for all regular meetings of the Council shall be determined by the Chairperson in consultation with the staff and with regard to the recommendations of the members. Section 6. Voting. Each member shall be entitled to one vote, if present, on each matter coming before a meeting of the Council. No member may vote by proxy. If a quorum of the members is present, the vote of a majority of such members shall be deemed the action of the entire Council. Section 7. Conquct of the Meetings. All meetings meetings shall be open to the public but participation in discussion by members of the public shall be at the discretion of the Chairperson of the meeting. In the conduct of all meetings, the agenda shall be followed to the extent practicable, but the matters considered and the procedure followed shall be within the sole discretion of the Chairperson, subject to any requirements of applicable County ordinance or other laws. Section 8. Public Requests. Any Monroe County resident or organization concerned with the arts shall be entitled to request consideration for a hearing before the Council. Such request shall be made in writing and shall be delivered to the Council office at least 15 days prior to a regular monthly meeting, with a copy of the request mailed to the Chairperson. The request shall include all relevant facts concerning the subject of the request, including, if possible, the solution the requesting party believes the Council should consider. Scheduling of any such request for consideration by the Council shall be at the discretion of the Chairperson. ARTICLE III VACANCIES Section 1. Appointment. For the purpose of filling vacancies of those whose terms are expiring, the Council shall submit names of candidates to the County Commission in time for appointment in July, the appointments to take effect at the beginning of the fiscal year (October 1). Section 2. Resignation. Any member may resign at any 3 time by delivering written notice of such resignation to the Chairperson of the Council. Section 3. Reappointment. No Council member who serves a full four year term shall be eligible for reappointment to the Council by the County Commission during the two year period immediately following expiration of his or her term. ARTICLE IV OFFICERS Section 1. Number. The Officers of the Council shall be Chairperson and a Vice-Chairperson as specified by Ordinance, and a Secretary and Treasurer. Additionally there may be such other offices as may be determined from time to time by the Council to be necessary or desirable for the efficient administration of Council business. Section 2. Term of Office. Officers shall be elected by the Counci~ by ballot at the annual meeting of the Council immediately following the membership meeting, simultaneously with the installation of the new members of the Council. Each officer shall be elected for a one (1) year term but may be re-elected for an additional one (1) year term. No officer shall serve in the same office more than two (2) consecutive ,years. Section 3. Election. The Officers of the Council shall be elected annually by the Board of Directors in the follwing manner: (a) A Nominating Committee appointed by the 4 Chairperson shall recommend a slate of officers to the Council. (b) The duty of the Nominating Committee shall be to select such officers from the members of the Council believed to be best qualified for each office and to submit such names to the Council fifteen (15) days prior to the meeting of the Council in November of each year. (c) Additional candidates may be nominated from the floor. (d) Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office. Section 4. Duties. (a) Chairperson. The Chairperson of the Council shall be the chief executive officer of the Council, shall preside at all meetings and shall sign any and all documents and instruments requiring an official signature on behalf of the Council. The Chairperson shall appoint members to serve on the various standing and special committees and advisory boards of the Council and shall be an ex-officio member of all committees and advisory boards. The Chairperson shall have the right to vote at all meetings. (b) Vice-Chairperson. The Vice-Chairperson shall act in the absence of the Chairperson in the conduct of meetings or otherwise and shall perform such duties as may be delegated to him or her by the Chairperson from time to time. (c) Secretary. The Secretary shall take and keep the minutes of all meeting of the Council. He or she shall 5 furnish a copy of the minutes to members of the Council after each meeting. He or she shall by mail give notice to members, the media and other interested parties of the date, time and location of the next scheduled meeting of the Council and the agenda therefor. (d) Treasurer. The Treasurer shall be the chief financial officer of the Council and is responsible for all of the monies and other items of value belonging to the Council. The Treasurer shall at all times be responsible for keeping of all necessary financial books and records of the Council and overseeing the financial status of the Council to insure the safety of the assets of the Council. The records shall be kept at the office of the Councilor another accessible location and shall be open to inspection at all reasonable times. Unless determined by a vote of a majority of the Council, no ~ond shall be required of the Treasurer for the faithful discharge of his or her duties. The Treasurer shall serve as the Chairman of the Budget and Finance Committee. No monies may be withdrawn from the Council's accounts nor assets of the Council transferred without the signature of any two (2) of the four (4) officers or the signature. of anyone (1) of the four (4) officers and the General Director. Section 5. Removal. Any officer may be removed from office upon a two- 6 thirds (2/3) vote of the remaining members of the Council at a regular meeting or a special meeting called for that purpose, provided that in the case of a special meeting, the notice of meeting shall specify the purpose therefor. ARTICLE V COMMITTEES AND ADVISORY BOARDS Section 1. Standing Committees. standing committees of the Council The following constituted: are Nominating, Budget and Finance, Executive, By-Law and Ordinance Revision, Grants and Associate M~mbership. Chairpersons and members of the standing Committees shall be appointed annually by the Chairperson of the Council, subject to the approval of the Council. (a) Nominating Committee. The Chairperson shall appoint from the Council a Nominating Committee of three (3) members. The duties of this Committee shall be to comply with the applicable requirements of Monroe County Ordinance No. 6- 1980 and any amendments thereto. Such Committee shall review and report to the Council on all applicants for the Council. Such report shall be made at the meeting of the Council at which the Council votes its recommendations for replacement of Council members to the County Commission. The Committee shall also formulate and report Council its annual recommendations for officers to of shall of the the Council. Such report shall be in writing and submitted fifteen (15) days prior to the meeting Council in November of each year. be the 7 (b) Budget and Finance Committee. The Treasurer of the Council shall serve as the Chairperson of this Committee and shall select at least two (2) additional members for this Committee. The duties of this Committee shall be to comply with the applicable requirements of Monroe County Ordinance No. 6- 1980 and any amendments thereto. The general purpose of this Committee shall be to oversee the finances of the Council, including the financial reord keeping and financial procedures approvea by the Council and shall make recommendations to the Council for changes in these methods and procedures as it shall deem to be proper. The Finance Committee shall also assist the General Director in preparing an annual budget for the Council. shall (c) Executive consist of the Committee. officers of The Executive the Council Committee and past Chairpersons still serving a term on the Council. The Committee shall serve to strengthen the position of the Chairperson and to transact routine business between meetings of the Council. The Committee shall also act in emergency situations relating to the work of the Council. All business transacted by the Executive Committee shall be reported to the Council at its next meeting. (d) By-Law and Ordinance Revision Committee. This Committee shall consist of not less than three (3) Council members appointed by thg Chairperson of the Council. The duties of this Committee shall be to comply with the applicable requirements of Monroe County Ordinance No. 6- 1980 and any amendments thereto. The general purpose of this Committee shall be to make recommendations on proposed or requested changes amendments of the By-Laws and Monroe County Ordinance 6-1980 and for carrying out changes after approval by the Council and the Monroe County Commission. (e) Grants Committee. The Chairperson shall appoint to the Grants Committee five (5) Council members, three (3) of whom shall constitute a quorum. The duties of this Committee shall be to comply with the applicable requirements of Monroe County Ordinance No. 6- 1980 and any amendments thereto, together with such rules, regulations and procedures as the Council shall adopt. The general purpose of this Committee shall be to evaluate the needs of applicant non-profit organizations' and/or individual artists and recommendations to the Council for non-capital such organizations or individuals. (f) Associate Membership Committee. Each Associate organization of the Council shall select its own Chairperson and members of their steering committee. The Chairperson of the Council in turn recognizes the steering committee as a committee of the Council. The Chairperson of the Associates steering committees shall serve on the Council in an ex- officio capacity. Section 2. and artistic to funding make of Special Committees. Special Committees 9 dealing with specific subject matter may be constituted by the Council from time to time. Section 3. Advisory Boards. In addition to the foregoing Committees, the Chairperson of the Council, with the consent of the Council may appoint Advisory Boards consisting of individuals representative of the community, to advise the Council on approved projects related to the objects and purposes of the Council. Section 4. Membership. Members of standing committees shall be composed of members of the Council. Chairpersons of Special Committees and Advisory Boards shall be members of the Council, however, members of the public other than Council members may be asked to serve at the discretion of the Chairperson and subject to approval of the Council. The Chairperson and the General Director of the Council shll be ex-officio members of all committees and Advisory Boards. ARTICLE VI MISCELLANEOUS Section 1. Fiscal Year. The fiscal year of the Council for all purposes, including expiration of terms of office of members and officers, shall end on September 30th in each year commencing with 1981. Section 2. Liability of Individual Members. No member or employee of the Council shall be held personally liable for any authorized act taken by any such person in the furtherance of Council business. 10 Section 3. Amendments. The Council shall have the power to alter, amend, or appeal the Bylaws or to adopt new Byaws upon a majority vote of the members, sujbect to approval of the County Commission. 11