Resolution 232-1986
Tom Long
Court Administrator
RESOLUTION NO. 232 -1986
A RESOLUTION AUTHORIZING THE MAYOR AND
CHAIRMAN OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA, TO EXECUTE
A CONSULTANT AGREEMENT BY AND BETWEEN THE
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND THE PALM BEACH GROUP, INC., CONCERNING
IMPLEMENTATION OF AN INTEGRATED JUSTICE
INFORMATION SYSTEM MASTER PLAN.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
That the Mayor and Chairman of the Board of County Commis-
sioners of Monroe County, Florida, is hereby authorized to
execute a Consultant Agreement by and between the Monroe County
Board of County Commissioners and the Palm Beach Group, Inc., a
copy of same being attached hereto, concerning implementation of
an Integrated Justice Information System Master Plan.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 25th day of July, A.D. 1986.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By ~"'~~ ~
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
v2J. ~/~1, J/
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CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this
day of
, A.D. 1986, by and between the MONROE COUNTY BOARD
OF COUNTY COMMISSIONERS (hereinafter referred to as "COUNTY"),
and THE PALM BEACH GROUP, INC. (hereinafter referred to as
"CONSULTANT").
WHEREAS, Monroe County intends to employ a CONSULTANT to
implement an Integrated Justice Information System Master Plan,
the specifics of such Plan are defined herein; and
WHEREAS, a federal grant of $199,201 has been awarded to the
COUNTY to develop an Improved Criminal Justice Information
System; and
WHEREAS, the CONSULTANT has completed projects one (1)
through three (3) of the "Automated Court System Master Plan."
NOW, THEREFORE, in consideration of the mutual covenants,
understandings and conditions herein contained, the COUNTY does
hereby employ the CONSULTANT and the CONSULTANT does hereby
accept the employment in accordance with the understandings and
covenants which are reflected hereinafter.
Article I.
SCOPE OF SERVICES
The projects numbered four (4) through (13) as specified in
the document entitled, "Automated Court System Master Plan", 16th
Judicial District, will constitute the services that shall be
rendered by. the CONSULTANT. These services are listed below in
order that they are to be compl~ted:
Project 114
#5
#6
117
118
119
1110
1111
1112
Hl3
Database Design/Conversion
Booking/Warrant Interface
Case Disposition/Warrants
Criminal Docketing
Court Registry
Information Filing
Court Calendaring
Civil Docketing
Case Transfer
State Attorney Off-load
Article II.
METHOD OF PAYMENT
In consideration of the performance of the basic services
described in Article I, the COUNTY will pay the CONSULTANT a
total of $169,700, in the individual amounts specified below,
which shall constitute full and complete payment for all services
required to be performed under the terms of this contract.
Compensation will be made to the CONSULTANT on a monthly basis
upon presentation of an Invoice to the COUNTY with supporting
documentation. The amount of compensation for each individual
project is specified below:
Project #4
115
116
117
118
119
110
/111
1112
1113
Total
Database Design/Conversion
Booking/Warrant Interface
Case Disposition/Warrants
Criminal Docketing
Court Registry
Information Filing
Court Calendaring
Civil Docketing
Case Transfer
State Attorney Off-load
$104,000.00
7,350.00
14,700.00
25,400.00
5,500.00
2,500.00
4,500.00
1,000.00
3,250.00
1,500,00
$169,700.00
The COUNTY'S contribution shall be limited to fifty percent (50%)
of the total amount, or $84,850. The remainder shall be paid
from Federal grant funds.
Article III.
TIMETABLE
All proj ects specified in Article I shall be completed by
June 30, 1987.
Article IV.
AMENDMENTS
This contract may be amended, from time to time, when such
changes are mutually agreed upon in writing by both the COUNTY
and the CONSULTANT.
Article V.
TERMINATION
If sufficient matching funds are not available to the COUNTY
to complete all the projects specified in Article I or if perfor-
mance is unsatisfactory to the County, the COUNTY may terminate
this agreement upon thirty (30) days prior written notice. The
CONSULTANT shall not perform any further services except as
specifically may be set forth by County in a written notice of
termination.
In the event of any termination, the CONSULTANT
-termination.
will not be paid for services rendered subsequent to the date of
Article VI.
DISPUTES
Any dispute arising under this contract which is not settled
by the CONSULTANT and the COUNTY within ten (10) days, shall be
decided by an arbitration board composed of a representative of
the COUNTY, a representative of the CONSULTANT and a third
representative mutually acceptable to both parties. The CONSUL-
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TANT shall continue to render all services requested in this
contract without interruption, not withstanding that arbitration
is taking place.
Article VII. MISCELLANEOUS PROVISIONS
Section 1. Non-Discrimination, The CONSULTANT
agrees not to discriminate against any of his employees
because of their race, color, religion, sex, or national
origin and to abide by all federal, state, and local laws
regarding non-discrimination.
Section 2. Accounting Records. The CONSULTANT
shall maintain books, records, documents and other evidence
directly pertinent to the services provided under this
agreement on a generally recognized accounting basis that
shall make such available to the COUNTY or its authorized
representatives for observation or audit at mutually conve-
nient times.
Section 3, Ownership of documents. All documents
including, but not limited to interview notes, field notes,
investigations, studies, or other data or documents which
are obtained or prepared in the performance of this agree-
ment, shall be the property of the COUNTY. The CONSULTANT
may retain originals and prepare copies of any of these
documents provided that such copies are produced at the
CONSUL~ANT'S own ~xpense.
Article VIII. ASSIGNMENT OF CONTRACT
This contract shall not be assignable in whole or in part
without the written consent of the parties hereto, and it shall
extend to and be binding upon the heirs, administrators, execu-
tors, successors and assigns of the parties hereto.
Article IX. ANTI-KICKBACK
CONSULTANT warrants that no person has been employed or
retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage, or contin-
gent fee. and that no member of the COUNTY has any interest,
financially or otherwise, in CONSULTANT or its subcontractors.
For breach or violation of this warranty, the COUNTY shall have
the right to annul this contract without liability or, in its
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discretion, to deduct from the contract price or consideration,
the full amount of such cOlmnission, percentage, brokerage or
contingent fee.
IN WITNESS WHEREOF, the parties hereto have executed this
contract on a date first above written.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
(SEAL)
Attest:
CLERK
PALM BEACH GROUP, INC.
~~ ~.
By 4;1 PRESID 1~
(SEAL)
Att~
SECftf.:~. -
APPR VED AS TO FORM J'
AN ._E; AL SUFFICIEIvCY.,__ ,'- ~.
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BY ~:i..A Hf
Attornev's Office I
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