Item M3
Add-On
1 :30 p.m.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
06/16/04
Division: Public Works
Bulk Item: Yes
No -X-
Department: Engineering
AGENDA ITEM WORDING: Approval of plans amending original plans approved by the BOCC on July
3l, 2002, for Hurricane Hole Marina Sewer Extension, and approval ofthe payment of$53,225.00 for work
within the public right-of-way, contingent upon an amendment of the agreement between KW Resort Utilities
and Weiler Engineering accepting these plan changes by KW Resort Utilities, and submission of a proper
lllVOlce.
ITEM BACKGROUND: South Stock Island is being sewered, however, this area was omitted from
the original project.
PREVIOUS REVELANT BOCC ACTION: On April 21, 2004, the BOCC approved paying for
work within the public right-of-way.
CONTRACT/AGREEMENT CHANGES: This is an addition to work approved by the BOCC on
July 31, 2002 with KW Resort Utilities.
STAFF RECOMMENDATIONS: Approval as stated above. Payment to be made to KW Resort
Utilities who will then pay Historic Seaport District (dba Hurricane Hole Marina - Fred Skomp).
TOTAL COST:
$53.225.00
BUDGETED: Yes ~ No
SOURCE OF FUNDS: Fund 304
COST TO COUNTY:
$53.225.00
REVENUE PRODUCING: Yes
No-X AMOUNTPERMONTH_ Year
APPROVED BY: County Arty _
OMB/P;;JZA
/David S. Kop~ounty Engi:eer
cfl~v~~-
Dent Pierce
Risk Management _
ITEM PREPARED BY:
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
AGENDA ITEM # /J3
DISPOSITION:
Revised 2/27/01
MEMORANDUM
TO:
James L. Roberts
County Administrator
David S. Koppel },rf /)
County Engineer OV..~
FROM:
DATE:
June 11,2004
RE:
Hurricane Hole Marina
On 6-10-04 I received a set of plans from Weiler Engineering for the above-referenced
project. Also provided to me at that date was a change order for the work performed
within the right-of-way and backup information on cost. This information was then going
to be agendaed as an add-on for the June 16,2004 BOCC meeting.
However, I am not able to agenda this at the moment because the information provided is
inadequate. Let me explain the reasons why.
1. I need signed/sealed "as builts" of the work
2. The ooa:ngc Older needs to b<: TPnone... 5,.,~ fv Co Mt. CO J\bt ^(~J.eJlI.J".>t BoLL
3. The most important reason is that the quantities constructed are significantly different
than those presented to the BOCC
Regarding the change order, the one presented to me is between KW Resort Utilities and
Historic Seaport District, Inc. (dba Hurricane Hole Marina). I was led to believe that the
change order was going to be with MacKenzie, just as change order nwnber 1 was.
However, I was told that Hurricane Hole Marina paid MacKenzie and that Hurricane
Hole may have hired other Contractors directly, such as for the asphalt. Therefore, a
change order with MacKenzie doesn't seem to make sense. However, a change order
with Hurricane Hole doesn't seem right either. (change from what?) What seems logical
is a change to our contract with KW Resort Utility. I have asked our County Attorney for
his advise in this matter. Whatever opinion is given, the change order will have to be
redone to spell out the work more specifically.
To elaborate on number 3, please note the following. On April 21, 2004 the BOCC was
presented with information regarding total sewer cost at the Hurricane Hole Marina, with
some work on their property and most ofthe work within the right-of-way. They
suggested that a fair way to determine the cost of work within the right-of-way was to
calculate the "unit cost" of lineal feet of sewer pipe based on the total project cost and
then multiply that by the length of pipe in the right-of-way. That yielded the amount of
$71 ,879 which was presented to the BOCC.
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On June 10,2004, Weiler Engineering presented me with backup information on the cost
breakdown of sewer work at the Hurricane Hole. One document was from E. T.
MacKenzie to Fred Skomp detailing work, identifying unit costs, providing a total
estimated cost of $80,000 reduced to $76,000, and then concluding by saying "payment
will be based upon actual quantities installed per line item." The other document was
from Weiler and it contained line item costs for engineering services.
MacKenzie's cost breakdown for construction at the Hurricane Hole is as follows:
Item Descri{'tion
6" vacuum sewer line
Buffer Tank
Isolation Valve
Asphalt
DOT limerock
General Conditions/Contingency
Quantity
1,200lf
lea
lea
500 If
400 If
Unit Cost
$46
11,100
700
15
10
reduced to
Total
$55,200
11 , 1 00
700
7,500
4,000
1,500
$80,000
$76,000
After receiving this information, I met later in the day with Chris Johnson of Weiler on
site and walked the project. Mr. Johnson also had a field book that detailed the specific
location and quantity of all work. This information is the basis for the "as built" drawings
which we are expecting to receive shortly. Mr. Johnson and I measured the work
together and it matched the information contained in the field book. The following
represents the actual quantities as measured in place, and the corresponding cost of work
within the right-of- way:
Item Description Quantity
6" vacuum sewerline (R/W) 781lf
6" vacuum sewerline (Private Property) 375lf
Buffer Tank (Private Property) 1 ea
Isolation Valve (R/W) lea
Asphalt (R/W) 391lf
DOT Limerock (R/W) 215 If
General Conditions/Contingency (R/W) 67.6%*
General Conditions/Contingency (Private Property) 32.4%*
*based on percent of sewerline
Unit Cost
$46/1f
Total
$35,926
$700/ea
$15/lf
$10/lf
$1,500
$ 700
5,865
2,150
1,014
$45,655
In addition to the construction cost, the engineering cost is also separated by line items.
The following breakdown is taken from an invoice from Weiler to Hurricane Hole
Marina. I have also included the appropriate split for the County to pay based on percent
of sewerline within the right-of-way, or if the work was totally within the right-of-way.
Description
Survey
Preliminary Design
Final Design
Permit
Certification
Amount
$2,000
$3,500
$2,000
$1,500
$1,000
%within R/W
67.6
67.6
67.6
100.0
100.0
County Amount
$1,352
2,366
1,352
1,500
1,000
$7,570
Therefore, based upon my calculations (using the information provided to me) the cost of
sewer work in the right-of-way is:
Construction $45,655
Engineering 7,570
Total $53,225
Before any payments are made, actual invoices with quantities and unit costs should be
provided, in addition to canceled checks and release of liens. Also, a copy of the
construction contracts should be provided.
As you can see, several things remain before this can be presented to the BOCC. If you
like, I can agenda an item for discussion.
cc: All County Commissioners
Richard Collins
Danny Kolhage
Dent Pierce
Doug Carter
Fred Skomp
13 03 12:28p
E T Hz ~c~zie COO~ FL
p.7
841-756-6688
> .
Altachment "A"
-....
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f..,'J', l~acKenzie of Florida, Inc.
Cne orno l.\QoI<on,.. C~"'pon",
Jun~ 11,2003
Fn:d Skomp
Hurricane Hole Marina
5130 Overseas HigJl\vdY, Suite 2
Key West, Florida 33040
ContrBCting & C<ln&Ulting
Re: Hurricane Hole Marilla
Mr. Skomp:
The following pwpusaJ i 5 based upon preliminary plans furnished by Wei leI Engineering,
Inc. 5127/03 utilizing the following q'Jantities. Tlus estimate is c.ontingent upon Ai,Vac
approval of tlnal plans. We propose to furnish and install:
Approximately 1200 l.f of 6" Vacuum sewer mu;n @ $46.00 ;: $5~.200.00
I ea. BuJle:r tank assembly ~.Y- $1 ], 100.00
1 ca. 6" lsnlation valvl;' r.@ $700.00
Approximately 500 1.f of Asphalt remove & replace @1$15.00 "" S7,500.00
Approximately 400 Lf ofD.G.T. Limerock rcmov~ & replace @.$1O.00;::$4,OOO.OU
General conditions and contingenci., @ $1.500.00 ~ ,~~-= .x
T ota[ ."imated "'" ---..----- .-..-mmu..nn.n n n. __ m __. _. .___?~/,~,~ ~,; ":' ~ (
Payment ,....ilI be bcc;cd upon actual quantities installed per line item. Telms are 30 days
net.
Exelusions:
No sw'veying or stakeout.
No permits or fees.
No AirVuc inspection vr design rni~w fees.
No density lesli~g. (Will pny ior failed tests.)
Sincerely,
Harvey W. Da"is
Division Manager
6212 3Jrd SHeal E. . Bradflnlon, FL 34203 . 941-756-6760 . FH;(: 941.756.6698 . EOE
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2002DVeterans Boulevard., Suite 7
Port Charlotte, FL 33954
(941) 764-6447 ph
(941) 764-8915 fax
EB-00066S6
Mr. Fred Scomp
Hurricane Hole Marina
5130 Overseas Hwy, Suite 2
Key West, FL 33040
Attn:
PAl' DU,.
PlIAII .em
July 1, 2003
Invoice No: 33178
Project No: 03049,001
Re: Hurricane Hole Marina
For professional services rendered for the period June 4, 2003 to July 1, 2003
for the referenced project.
Contract % Work Amount Previous This Inv
Description Amount To Date Billed Billed Billed
;rvey 2,000,00 100.00% 2,000.00 2,000.00 0.00
..o:lim. Design 3,500.00 100.00% 3,500.00 3,500.00 0.00
.: ;nal Design 2,000.00 100.00% 2,000.00 1,300.00 700.00
.:::::;rmit .t 1,500.00 100.00% 1,500.00 750.00 750.00
.3t 1,000.00 0.00% 0.00 0.00 0.00
.:tal Fix Fee 10,000.00 9,000.00 7,550.00 1,450.00
::-;1 Fix Fee $1,450.00
JRlNTS: 15 VELLUMS AT $10.00fEACH
)RlNTS: 80 COPIES FOR CONSTRUCTION AT $2.00/EACH
'RlNTS: 25 COPIES FOR FDOT SUBMISSION AT $2.00/EACH
'EDERAL EXPRESS:
= 150.00
= 160.00
= 50.00
85.51
~e Total
$1,895.51
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BOARD OF COUNTY COMMISSIONERS
,- ..t.....- -........, J--~l' ~ ~..-- ie' -...\R""s"
TIME APPROXIMA TEl:30PM
Meeting Date: April 21, 2004
Division:
District 1
Bulk Item: Yes
No
Department: Commissioner Dixie M. Spehar
AGENDA ITEM WORDING:
Discussion regarding Hurricane Hole Marina being directed to be responsible for a vacuum line from
their property line down US# I to Cross Street and from Cross Street to the vacuum station on Suncrest
Street. The total length of the 6" vacuwn line was 911 feet. The guesstimated cost for the engineering
work, permitting and the laying of line is $71,879.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
HI!:VENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
)ROVED BY: County Atty _ OMBlPurchasing _ Risk Management_
:SION DIRECTOR APPROVAL:
~;., >>;. \ 1.-U_h_-'1
Commis~ner Dixie M. Spehar
UMENT ATION:
Included L
To Follow__ _.__
Not Required_
aSITION:
AGENDA ITEM #-'!J1l
1/03
HISTORIC SEAPORT DISTRICT7 INC.
.":.."\~:J.it.
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,
Dixie Spehar
Monroe County Commissioner, District 1
500 Whitehead Street
Key West, FL 33040
April 12, 2004
Dear Dixie,
You asked that my attorney or I send you a request for the sewer construction bills to be paid,
along with reasons and justifications.
c.Tti;;!ctter shalI serve as a request for the Monroe County.:F0CC t.0 approve the payment for a
share of the cost of our sewer hook up to KWRU since moSt\,(}f the line, and cost therefore, was
on public property, namely U.S. 1 and Cross Street
The total cost for the 1090 feet of pipe that was laid was $86,000.00; $76,000.00 to E. T.
McKenzie, and $10,000.00 to Weiler Engineering.
There is 179 feet on our property. The remainder of 911 feet is the subject of this request.
$867000.00 divided by 1090 feet = $78.90 per foot X911 feet = $71,877.90. The remainder of
$14,122.10 we recognize as our cost.
The reason and justification for this payment is: In March of 2002 we were told that we would
have a sewer line run to our property's edge and that it would be available by February of2003
(see exhibit "A"), as we would be in Phase 1. We coordinated our building plans with the sewer
Completion plans and were ready to open in April, but no sewer line was available.
We tried, without success, to use an easier route across adjacent pi"Operty. Since we were left
with no options, we enlisted the services ofE. T. McKenzie to do the work using the public right-
of-way. The job was completed July 25,2003.
We were told by Co~nty officials and KWRU that we had no choice but to connect to the central
sewage system. We were told incorrectly that we were a new development within a quarter of a
mile of a central sewage line. We had no option but to go it, and no way to get there but by
public property. The truth is we were a redevelopment, not a new development, and had been
approved as such by the Monroe County Planning Commission on November 16,2000.
5130 Overseas Highway, Suite 2, Key West, FL 33040
Ph: (305) 294-8025 Fax: (305) 294-8024
i
Since "'Ie are no\V fafing the peilcctionlJfa lleu UJ G. 1. lvlcKcnzie, IUS imperatIve that Wi.
matter be corrected iinmediately. Thanks to you and the other commission;rs for yourhclp
Sincerely,
A. Frederick Skomp
President
Historic Seaport District, Inc.