Item O1
BOARD OF COUNTY COMMISSIONERS
AGENDAITEMS~RY
Meeting Date: June 16, 2004
Division: Monroe County Housing Authority
Bulk Item: Yes XX
No
Department: Special Programs Office
AGENDA ITEM WORDING: Resolution to ratify Department of Community Affairs (DCA)
Executed Modification 1 to the CDBG Contract Agreement between DCA and Monroe County.
ITEM BACKGROUND: Resolution 467-2003, October 15,2003, approved the preparing of the
amendment to the Community Development Block Grant (CDBG) Contract Agreement with DCA
and having the Mayor to sign the cover letter. The amendment addresses the reallocation of the
housing rehabilitation funds ($150,000) to the sewer connections category.
Resolution 088-2004, February 18,2004, approved the Mayor to sign the amendment
application package. This was done and the amendment application package was sent to DCA for
approval.
DCA approved the amendment and sent Modification #1 to the Grant Agreement
Between DCA and Monroe County" in the form of a resolution, to be executed by the County
Mayor, in three (3) original copies. The Mayor executed the Modification and returned it to DCA.
Because this DCA-initiated document was not a part of the initial amendment application
package that went before the BOCC for approval, the document requires that it be ratified by
the BOCC to complete the recording of this amendment with the Clerk's office.
Since the submittal of this amendment, DCA has initiated procedural changes that includes
this modification document with the package that goes before the BOCC. DCA then only has to
execute the Modification and return it to the County.
PREVIOUS RELEVANT BOCC ACTION: Resolution 213-2003, March 19, 2003, executed
the CDBG Contract Agreement. Resolution 467-2003, October 15,2003, approved the preparing
of the amendment for submittal to DCA. Resolution 088-2004, February 18,2004, approved the
Mayor to sign the amendment application package to be sent to DCA for approval.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATION: Adoption of this resolution to ratify the DCA executed
Modification 1 to the CDBO Contract Agreement Number 03DB-IA-1l-54-01-H32.
TOTALS COST:
$0.00
BUDGETED: Yes X
No
COST TO COUNTY:
$0.00
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes No -X...- AMOUNT PER: Month Year
APPROVED BY, County Attome~~MBlPurchasing _ Risk Management_
DEPARTMENT APPROVAL:
J anue Castillo, Sr., Executive Director
onroe County Housing Authority
DOCUMENTATION:
Included XX To Follow Not Required_
AGENDA ITEM # 0 J
DISPOSITION:
RESOLUTION NO.
- 2004
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
TO RATIFY DCA-EXECUTED MODIFICATION 1 TO THE A WARDED
COMMUNITY DEVELOPMENT BLOCK GRANT, CONTRACT AGREEMENT
WHEREAS, on October 15, 2003, the BOCC granted approval to the preparing of the amendment to a Community
Development Block Grant (CDBG) Contract Agreement with DCA (03DB-IA-1l-54-01-H32), and
WHEREAS, the amendment prepared by the Monroe County Housing Authority, shifted priorities to funding sewer
connections, and
WHEREAS, on February 18,2004 the BacC approved the mayor to sign the amendment application package to be
sent to DCA for approval, and
WHEREAS, DCA-initiated Modification 1 to the Contract Agreement for the Mayor to sign and return to DCA, and
the Mayor executed the document, and
WHEREAS, the DCA-initiated document was executed by DCA, returned to Monroe County, and has been reviewed
for legal sufficiency.
NOW, THEREFORE, BE IT RESOLVED, that the Board ratifies Modification 1, attached hereto as Exhibit A, to
the CDBG Contract Agreement with DCA.
PASSED AND ADOPTED, this
day of
,2004
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor Nelson
Mayor Pro Tern Rice
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
By:
Mayor Murray Nelson
SEAL
Deputy Clerk
ATTEST: DANNYL.KOLHAGE
CLERK
OY:
.
MAY 0 6 2004
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a bett~r place to call home"
JEB BUSH
GClIIernor
April 13,2004
THADDEUS L. COHEN, AlA
Secretary
The Honorable Murray E. Nelson, Mayor
Monroe County BaCC
530 Whitehead
Key West, Florida 33040
Re: Contract Number 03DB-1A-11-54-01-H32
Contract Modification # 1- Approval
Dear Mayor Nelson:
Your letter dated February 18, 2004, and received March 5, 2004, requesting a
modification to Attachment B, the CDBG Activity Work Plan, has been reviewed and
approved. This modification (along with your request); and revised Budget (Attachment A),
and revised Activity Work Plan (Attachment B), have been made part of the approved
Agreement.
\
Should you have questions, please call your Department grant representative
Mr. Mark Nixon at (850) 922-1895.
Sincerely,
~k
Libby Lane
Community Program Administrator
LUman
Enclosure
cc: Mark Bell (Copy of EnclOSUreS)!
Tammy Anderson, DCA
2555 SHUMARD OAK BOULEVARD · TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN FIELD OFFICE
2796 Overseas Highway. Suite 212
COMMUNITY PLANNING
2S5S Shumard Oak Boulevard
EMERGENCY MANAGEMENT HOUSING & COMMUNITY DEVElOPMENT
2S55 Shumard Oak Boulevard 2555 Shumard Oak Boulevard
MAY 0 6 2004
MODIFICATION #1 TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND
MONROE COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs ("the Department"), and Monroe County ("the Recipienf'), to
modify DCA Contract Number 03DB-1A-11-54-01-H32 ("the Agreemenf').
WHEREAS, the Department and the Recipient have entered into the Agreement,
pursuant to which the Department has provided a grant of $750,000 to the Recipient: and
WHEREAS, the Agreement expires on April 8, 2005; and
WHEREAS, the Department and the Recipient desire to modify the Agreement by
reallocating Work Activity project funds from Housing Rehabilitation Work Activity to Sewer
Connection Work Activity (Attachment A); and
WHEREAS, the Department and the Recipient des~re to modify the Agreement by
modifying the revised work plan (Attachment B); "
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The revised Attachment A, the Program Budget and Scope of Work,
as set forth in Attachment A to this Modification, is attached hereto and
incorporated herein by reference.
The revised Attachment S, Activity Work Plan, is attached hereto and
incorporated herein by reference.
2. All provisions of the agreement being modified and any
attachments thereto in conflict with this Modification shall be and
are hereby changed to conform with this Modification, effective as
of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the
dates set herein.
DEPAR~ t;MMUNITY_A~FAIRS
BY: ( ~W
MONROE COUNTY
B)'~t&~" 'L )1-R/-oZcf2---
Murra~ / Ison, Mayor
Monrcre County
DATE:
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ATTACHMENT B
-.'
*. .
ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED Februarv 18, 2004
CONTRACT NO. 0308-1 A-11-54-01-H32
ACTIVITY BUDGET $112,500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this activitv onlv Housing
Name Administration Units
Number 013 100 H.U.
Service Area # ~ LMI VLI Total No. of Units Type of
Units
Date Date Describe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start End Condition Clearance Documentation Completed to be
(month ( month to be Submitted by "Date End" by "Date End" Requested by
& year) & year) "Date End"
Submit Request for Release of Funds & Environmental Conditions
Submit documentation to clear Special Condition Numbers -A!!-
05/03 06/03 Administrative Quarterly Reimbursements $5,000.00
07/03 09/03 Administrative Quarterly Reimbursements $14,717.00
1 0/03 12/03 Administrative Quarterly Reimbursements $14,717.00
01/04 03/04 Administrative Quarterly Reimbursements $14,717.00
04/04 06/04 Administrative Quarterly Reimbursements $14,717.00
07/04 09/04 Administrative Quarterly Reimbursements $14,717.00
1 0/04 12/04 Administrative Quarterly Reimbursements $14,717.00
01/05 03/05 Administrative Quarterly Reimbursements $14,717.00
04/05 06/05 Administrative Quarterly Reimbursements $4,481.00
05/03 06/05 Submit Administrative Closeout
ACTIVITY BUDGET TOTAL $ 112.500
(must equal Activity Budget in the heading of this form)
".'
, .
. .
. '
ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED February 18. 2004
CONTRACT NO.03DB-1A-11-54-01-H32
ACTIVITY BUDGET $637.500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this activity onlv Housing
Name Sewer Connections Units
Number 09(a) 50 50 100 100 H.U.
Service Area # N/A LMI VLI Total No. of Units Type of
Units
I
Date Date Describe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start End Condition Clearance Documentation Completed to be
(month (month to be Submitted by "Date End" by "Date End" Requested by
& year) & year) , "Date End"
Submit Request for Release of Funds & Environmental Conditions
Submit documentation to clear Special Condition Numgers ALL
07/03 09/03 Sewer Connections (0%) \ 0
1 0/03 12/03 Sewer Connections (0%) 0
01/04 03/04 Sewer Connections (15%) 15 $95,625.00
04/04 06/04 Sewer Connections (39%) 39 $153,000.00
07/04 09/04 Sewer ConnectIons (64%) 64 $159,375.00
1 0/04 12/04 Sewer Connections (82%) \ 82 $114,750.00
.
01/05 03/05 Sewer Connections (100%) 100 $114,750.00
04/03 04/05 Submit Administrative Closeout
ACTIVITY BUDGET TOTAL $ 637.500
(must equal Activity Budget in the heading of this form)
2