Resolution 224-1987
f
Charles P. Aguero, Manager
Municipal Service District
RESOLUTION NO. 224 -1987
A RESOLUTION OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA, RESCINDING
RESOLUTION NO. 183-1987 AND AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BY AND BETWEEN
MONROE COUNTY AND HAZEN AND SAWYER, P.C. CON-
CERNING A SOLID WASTE ENERGY AND DESIGN
STUDY.
WHEREAS,
on April 21,
1987,
the Board of County
Commissioners of Monroe County, Florida, passed and adopted
Resolution No. 183-1987, and
WHEREAS, said Board now desires to rescind said Resolution
No. 183-1987 passed and adotped on April 21, 1987, now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA:
1. Resolution No. 183-1987 is hereby rescinded.
2. The Mayor is hereby authorized to execute an Agreement
by and between Monroe County and Hazen and Sawyer, P.C., a copy
of same attached hereto, concerning a Solid Waste Energy and
Design Study.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 2nd day of ~, A.D. 1987.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
(SEAL) .~
W~/f
~..-
Attes t: ""AN
.u NY L. KOLHAGE, Clerk
--/2~ ~~, /),t.
CLERK .
APPR(!Jf!fD AS TO FORM /"-
AJVDLEGAL SUFFICIENCY.i )
\.:-/ ? /- / J 1
BY k)~~e l<- f~?
t
AGREEMENT
Between
MONROE COUNTY
And
HAZEN AND SAWYER, P.C.
For
SOLID WASTE ENERGY
and
DESIGN STUDY
AMENDED
MAY 26, 1987
....
AGREEMENT
Between
MONROE COUNTY
And
HAZEN AND SAWYER. P.C.
For
SOLID WASTE ENERGY AND DESIGN STUDY
This is an Agreement between: MONROE COUNTY, a political
subdivision of the State of Florida, its successors and
assigns, hereinafter referred to as COUNTY, through its Boaro
of County Commissioners.
AND
HAZEN AND SAWYER, P.C., a New York professional
corporation registered to operate in the State of Florida, its
successors and assigns, hereinafter referred to as ENGINEER.
,-
WIT N E SSE T H, in consideration of the mutual terms
and conditions, promises, covenants and payments hereinafter
set forth, COUNTY and ENGINEER agree as follows:
ARTICLE 1
DEFINITIONS AND IDENTIFICATIONS
For the purposes of this Agreement and the various
covenants, conditions, terms and provIsIons which follow, the
DEFINITIONS and IDENTIFICATIONS set forth below are assumed to
be true and correct and are agreed upon by the parties.
1.1 COUNTY: MONROE COUNTY, a body corporate ann
politic and political subdivision of the State of
Florida. References to "Municipal Service District"
and to "District" shall be construed to mean COUNTY
except when such references relate to matters of
administration of this contract.
1.2 ENGINEER: HAZEN AND SAWYER, P.C., the pro-
fessional organization with whom COUNTY has con-
tracted to perform the services pursuant to this
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Agreement. KAISER ENGINEERS will act as subcontractor
to HAZEN AND SAWYER, ENGINEERS.
1.3 COMMISSION: The Board of County Commissioners of
MONROE COUNTY, Florida, which is the governing body
of the MONROE COUNTY, Municipal Service District.
1.4
ADMINISTRATOR: Whenever the
used herein it is intended
MONROE COUNTY Municipal
deputy, or his designee.
term ADMINISTRATOR
to mean Hanager of
Service District,
is
the
his
1. 5 "REIMBURSABLES" or "REIMBURSABLE COST" is defi ned
as the nonsa1ary eKpenses directly attributable to the
work performed pursuant to this Agreement including as
costs for travel and subsistence, supplies, long-
distance telephone, telegraph, use of computer,
reproduction costs, CAD costs, soil borings,
laboratory work, and fees for special consul tants anct
surveyors authorized by the client, will be billed at
actual cost plus fifteen percent handling charge.
1.6 PROJECT: All professional engineering services
(including any necessary and incidental services) set
forth in Article 2 to be performed by ENGINEER
pursuant to the terms of this Agreement.
1.7
DIRECT LABOR COST: The term direct labor cost shall
mean the actual hourly rate paid by Engineer for
principals, engineers, draftsmen, clerks and word
processors. Direct labor cost is defined as the
annual salary divided by 2,080 hours. Said hourly
rates are to be only for time directly chargeable to
the Project. A detailed breakdown for these rates
shall be kept current by ENGINEER and readi ly
accessible to COUNTY. The hourly rates payable by
COUNTY for each employee's category shall not exceed
the amount shown on the attached Exhibit "A".
..,
1.8 CONTRACT ADMINISTRATOR: Whenever the term Contract
Administrator is used herein, it is intended to mean
the Manager of MONROE COUNTY Hunicipal Service
District. In the administration of this contract, as
contracted with matters of policy, all parties .ay
rely upon instructions or determinations made by the
Contract Administrator.
1.9 NOTICE TO PROCEED: A written statement issued by
COUNTY directing ENGINEER to commence performance
of all or a portion of services required by the Scope
of Work.
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ARTICLE 2
SCOPE OF WORK
.....
The Scope of Work of this Agreement is contained in Exhibit
"B", attached hereto and by this reference made a part hereof.
ARTICLE :5
COMPENSATION AND METHOD OF PAYMENT
3. 1
COUNTY agrees to
for the services to
to be computed as
reimburse ENGINEER
Article 1. 5 subject
be low.
pay the ENGINEER as compensation
be provided its direct labor cost
described in Article 1.7 and to
for expenses as described in
to maximum payments as set forth
(a) COUNTY agrees to pay ENGINEER as compensation
for performance under the terms of this
AGREEMENT for the scope of services set forth
in Phase 1 Assignment all allowable and
allocatable costs that are incurred in the
performance of this contract up to a cost ceiling
of $599,000. Labor cost will be billed at 2.85
direct salaries which covers fringe benefits,
ove rhead and prof it. Re imbursab Ie cost wi 11 be
billed at actual cost plus fifteen percent
handling charge except for the subconsultants
listed under Exhibit C. On Exhibit D, the total
not-to-exceed total for the Phase I Assignment is
subdivided by Task. Costs to the COUNTY are
estimated. by Task. Actual expenditures between
tasks may vary during the performance of the
contract. The $599,000 not-to-exceed total for
Phase I Assignment shall not be exceeded without
formally amending the Contract.
(b) Other work which may be assigned to ENGINEER
and "not-to-exceed" cost ceiling mutually agreed
upon by COUNTY and ENGINEER under this
assignment is listed below. Some or all of these
items may not be eligible for funding under the
DOE or State of Florida criteria and will be
funded by the COUNTY from local sources.
o
Environmental permitting
requested by agencies
activities
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o Design services for transfer stations,
sludge collection, processing or disposal
services, energy recovery facilities, sludge
or solid waste collection and processing
facilities and required solid waste
facilities requested by COUNTY.
o Preliminary RFP for energy efficient solid
waste systems
o Technical visits on behalf of COUNTY to
other solid facilities
o Representation of COUNTY including legal,
institutional or technical services with
respect to regional solid waste solutions
o Financial or rate studies of various solid
waste options
3.2 METHOD OF BILLING AND PAYMENT
(a) ENGINEER may submit monthly billings,
identified by the Task number, for all salary
costs and expenses attributable to the Project.
These hillings shall identify the nature of the
work performed, the total hours of work performed
and the job classifications of the individuals
performing same and under the Task numbers. Such
billings. shall also itemize any reimbursable
expense. The statement shall show a summary of
di rect labor costs and expenses wi th an accrua I
of the total amount billed and credits for
portions billed previously. All items shall show
the proportion of the limitation that has been
expended through previous billings.
(b) ENGINEER acknowledges that each bill must be
approved by CONTRACT ADMINISTRATOR before payment
can be made by COUNTY.
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t L J COUNTY agrees that it will maKe its best
efforts to pay ENGINEER within forty-five (45)
calendar days of receipt of ENGINEER's
statement as provided for above. Ninety-five
pe rcent (95%) of the total shown to be due on
each statement.
(d) Upon ENGINEER's completion and COUNTY's
approval of each Task of the Project, COUNTY
shall remit to ENGINEER that five percent (5t)
portion of each bill previously withheld.
3.3 Payments will be made to ENGINEER at:
Hazen and Sawyer, P.C.
5950 Washington Street
Hollywood, Florida 33023
ARTICLE 4
ADDITIONAL SERVICES
Services which are related to this Agreement but which are
outside the Scope of Services for Phase I Assignment and are
set forth in Article 2 shall be additional services for which
ENGINEER must obtain the prior written approval of COUNTY
if compensation is to be paid. ENGINEER agrees that COUNTY
shall have the option to require ENGINEER to perform
additional services which are related, to this Agreement, if
authorized by the Commission, and for any such additional
services COUNTY shall compensate ENGINEER in the same
manner and on the same bas i s as provided in Art ic Ie 3, except
that, same shall not be subject to the not-to-exceed total
amount established in Article 3.1 (a). Except for additional
se rvice s perf ormed by ENGINEER pursuant to Art ic Ie 6. 2, the
parties shall agree upon an additional scope of work in a
written contract equal in dignity to this Agreement before
performing such additional services.
ARTICLE 5
COST RECORDS
ENGINEER agrees to keep such records and accounts and to
require all of its professional associates, subcontractors or
subconsultants to keep records and accounts as may be necessary
in order to record complete and correct entries as to direct
labor costs and reimbursables directly chargeable to this
Project for which ENGINEER expects to be paid.
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Such books and records will be available at all reasonable
times for examination and audit by COUNTY, state and federal
auditors and shall be kept for a period of at least five (5)
years after completion of all work to be performed under this
Agreement. Incomplete or incorrect entries in such books and
records will be grounds for disallowance by COUNTY of any
fees or reimbursables based upon such entries.
ARTICLE 6
TIME OF PERFORMANCE
6.1 ENGINEER shall complete the services under each work
category referred to below within the following time
schedule s :
Task B-6
Task D-2
Task F
Source Separation
Landfill Siting
Recommended Course
of Action
November 1987
November 1987
December 1987
"
In the
services
resul ting
COUNTY 0 r
jurisdiction
Contractor,
ENGINEER,
extension of
event ENGINEER is unable to complete such
within the time provided due to delays
from untimely review and approval by
other governmental authorities having
over the Project, or due to delays by the
and such delays are not the fault of
COUNTY shall grant a reasonable
time for completion of work.
6.2 COUNTY and ENGINEER may negotiate the time of
performance for additional tasks. If COUNTY and
ENGINEER cannot agree on a time of performance for
additional tasks, COUNTY shall have the right to
immediately terminate the negotiations and procure the
services from another person or firm.
ARTICLE 7
MISCELLANEOUS
7.1 OWNERSHIP OF DOCUMENTS
All sketches, tracings, drawings, computations,
details, design calculations and other documents and
plans that result from ENGINEER'S services under
this Agreement shall become the property of and shall
be delivered to COUNTY without restriction or
limitation as to use. COUNTY agrees that no
additions, deletions, changes or revisions shall be
made to such documents unless ENGINEER'S name and
professional seal are removed from such changed or
revised materials.
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7.2
TERMINATION
7.3
This Agreement may be terminated by ei ther party for
cause upon thirty (30) days written notice or such
termination given by the terminating party to the
other party, in which event ENGINEER shall be paid
its compensation for services performed to the
termination date, including all reimbursable expenses
then due or incurred to such date of termination. All
finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, and
reports prepared by ENGINEER shall become the
property of COUNTY and shall be delivered by
ENGINEER to COUNTY.
RECORD IEEPING
..,...
-
ENGINEER agrees to keep such records and accounts
and to require all of its professional associates,
subcont rac tors or subconsul t ant s to keep such record s
and accounts as may be necessary in order to record
c omp lete and correc tent ri es as to personne 1 hours,
direct labor costs and reimbursables which are
directly chargeable to this project and for which
ENGINEER expects to be paid. Such books and records
shall be available at all reasonable times for
examination and audit by COUNTY and shall be kept
for a period of at least five (5) years after the
completion of all work to be performed pursuant to
this Agreement. Incomplete or incorrect entries in
such books and records will be grounds for
disallowance by COUNTY of any compensation based
thereon.
7.4 NO CONTINGENT FEES
ENGINEER warrants that it has not employed or
retained any company or person, other than a bona fide
employee working solely for ENGINEER, to solicit or
secure this Agreement and that it has not paid or
agreed to pay any person, company, corporat ion,
individual or firm, other than a bona fide employee
working solely for ENGINEER, any fee, commission,
percentage, gift, or other consideration contingent
upon or resulting from the award or making of this
Agreement. For the breach or violation of this
provision, COUNTY shall have the right, at its
discretion, to terminate the Agreement without
liability, to deduct from the contract price, or
otherwise recover, the full amount of such fee,
commission, percentage, gift or consideration.
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7.5 ASSIGNMENT
This Agreement, or any interest herein, shall not
under any circumstances be assigned, transferred or
otherwise encumbered, by ENGINEER without the prior
written consent of COUNTY. However, the Agreement
shall run to the Monroe County government and its
successors.
7.6 INDEMNIFICATION
(a) ENGINEER shall indemnify COUNTY, its agents,
servants, employees and the Monroe County Board
of County Commissioners from and against any
claim, demand or cause of action of whatsoever
kind of nature arising out of error, omission or
negligent act of ENGINEER, its agents, servants
or employees in the performance of services under
this Agreement.
(h) Except as expressly set forth in subparagraph (a)
and (c) of this Paragraph, COUNTY shall
i ndemni fy and ho ld ENGINEER and subcont rac tors,
its directors, officers, and employees harmless
from and against any and all liabilities, losses,
damages, costs, and expenses (including, but not
limited to, fees and charges of attorneys and
court and arbitration costs) which ENGINEER,
its directors, officers, and employees may
hereafter suffer in connection with any claim,
action, or right of action (at law or in equity)
because of any injury (including death) or damage
to person or property which arises out of or is
in connection with the presence, discharge,
release or escape of contaminants of any kind.
(c) Anything in subparagraph (a) and (b) of this
Paragraph to the contrary notwithstanding,
COUNTY shall not be liable to the extent tbat
any liability, loss, damage, cost and expense
described in sub- paragraph (b) of this
Paragraph, results from an act of gross
negligence or willful misconduct by Consultant or
its directors, officers or employees.
7.7 INSURANCE
Without limiting any of the other obligations or
liabilities of ENGINEER, ENGINEER shall (at its
own expense) provide and maintain in force at all
times during the performance of services under this
Agreement such insurance, including Worker's
Compensation insurance, Employer's Liability
insurance, Comprehensive General Liability insurance,
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and Professional Liability insurance as will provide
and assure to COUNTY the full p~otection (without
loss of any kind) contained In the foregoing
indemnification undertaken by ENGINEER. The
Comprehensi ve General Liabi li ty policy shall clearly
identify the foregoing indemnification as insured
under this section.
"
Such policy or policies shall be issued by United
States Treasury approved companies authorized to do
business in the State of Florida. ENGINEER shall
specifically protect COUNTY and the Monroe County
Board of County Commissioners by naming COUNTY and
said Board of County Commissioners as additional named
insureds under a Comprehensi ve General Liabi li ty
insurance policy as hereinafter described. The
Professional Liability policy or certificate shall
reference this Project by endorsement.
(a) Professional Liability Insurance with limits of
liability no less than One Million Dollars
($1,000,000.00) per occurrence to assure COUNTY
the full indemnification specified in Article
7.6(a). The policy shall require written notice
to COUNTY at least thirty (30) days prior to
cancellation or restriction of coverage. The
coverage shall be afforded on a form acceptable
to COUNTY. If such coverage is provided on an
occurrence basis, coverage must be afforded unti 1
all services to be performed under this Agreement
have been completed and accepted by COUNTY.
(b) Worker's Compensation insurance to apply for all
employees in compliance with
Compensation Law" of the State of
applicable federal laws. In
policy(ies) must include:
the "Worke rs'
Florida and all
addition, the
-"
1. Employers Liabi li ty wi th minimum limi ts of
One Hundred Thousand Dollars ($100,000.00)
each accident.
2. Notice of Cancellation and/or Restriction --
The policy(ies) must be endorsed with a
requirement that COUNTY must be provided
with at least thirty (30) days written
notice of cancellation and/or restriction
before same takes effect.
(c) Comprehensive General Liability with minimum
limits of Five Hundred Thousand Dollars
($500,000.00) per occurrence combined single
limit for Bodily Injury Liability and Property
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Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition
of the Comprehensive General Liability Policy,
without restrictive endorsements, as filed by the
Insurance Services Office and must include:
1. Premises and/or Operations.
2. Independent Contractors.
3.
Explosion,
Coverages.
Collapse
and
Unde rground
4. Broad Form Property Damage.
5. Broad Form Contractual Coverage applicable
to this specific Agreement, including any
hold harmless and/or indemnification
agreement.
6. Personal Injury Coverage with minimum limits
of coverage equal to those required for
Bodily Injury Liability.
7.
COUNTY is to be specifically included as
an Additional Insured for the liability of
COUNTY resulting from operations performed
by or on behalf of ENGINEER in performance
of this Agreement and for liability of
COUNTY for acts or omissions of COUNTY
in connection with the general supervision
of such operations. ENGINEER'S insurance
including that applicable to COUNTY as an
Additional Insured shall apply on a primary
basi s' and any other insurance mai nta i ned by
COUNTY shall be in excess of and shall not
contribute with ENGINEER'S insurance.
.'
8. Notice of Cancellation and/or Restriction --
The policy(ies) must be endorsed with a
requirement that COUNTY must be provided
with at least thirty (30) days written
notice of cancellation and/or restriction
before the same takes effect.
(d) Business Automobile Liability with mlnlmum limits
of Three Hundred Thousand Dollars ($300,000.00)
per occurrence combined single limit for Bodily
Injury Liabi li ty and Property Damage Liabi Ii ty.
Coverage must be afforded on a form no more
restrictive than the latest edition of the
Business Automobile Liability Policy, without
restrictive endorsements, as filed by the
Insurance Services Offices and must include:
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1. Owned vehic les.
2. Hired and non-owned vehicles.
(e) Pri or to commencement of services, ENGINEER
shall provide to COUNTY Certificates of
Insurance evidencing the insurance coverages
specified herein. The required Certificates of
Insurance shall not only name the types of
pOlicyCies) provided, but also shall refer
specifically to this Agreement and shall state
that such insurance is as required by this
Agreement. ENGINEER shall also provide to
COUNTY a certified copy of the professional
liability insurance coverage required herein. If
the initial insurance policy(ies) required by
this Agreement expi re prior to the completion of
the services, renewal Certificates of Insurance
or policies shall be furnished thirty (30) days
prior to the date of their expiration.
7. 8
EQUAL OPPORTUNITY EMPLOYMENT
ENGINEER agrees that it will not discriminate
against any employee or applicant for employment for
work under this Agreement because of race, color,
religion, sex, age or national origin and will take
affirmative steps to ensure that applicants are
employed and employees are treated during employment
without regard to race, color, religion, sex, age or
national origin. This provision shall include, but
not be limited to, the following: employment,
upgrading, demotion or transfer; recruitment
advertising; layoff or termination; rates of payor
their forms ,of compensation; and selection for
training, including apprenticeship.
7.9
ATTORNEY'S FEES
If COUNTY incurs any expense in enforcing the terms
of t hi s Agreement due to nonpe rf ormance by ENGINEER
whether sui t be brought or not, ENGINEER agrees to
pay all such costs and expenses including but not
limited to court costs, interest, and reasonable
attorney's fees.
7.10 REPRESENTATIVE OF COUNTY AND ENGINEER
(a) It is recognized that questions in the day-to-day
conduct of the Project will arise. The Contract
Administrator upon request by ENGINEER shall
designate in writing and shall advise ENGINEER
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in wrl tlng
whom all
day-to-day
addressed.
of one or more COUNTY employees to
communications pertaining to the
conduct of the Project shall be
(b) ENGINEER shall inform the Contract Administrator
in writing of the representative of ENGINEER to
whom matters involving the conduct of the Project
shall be addressed.
7.11 ALL PRIOR AGREEMENTS SUPERSEDED
(a) This document incorporates and includes all prior
negotiations, correspondence, conversations,
agreements or understandings applicable to the
matters contained herein and the parties agree
that there are no commitments, agreements or
understandings concerning the subject matter of
this Agreement that are not contained in this
document. Accordingly, it is agreed that no
deviation from the terms hereof shall be
predicated upon any prior representations or
agreements whether oral or written.
(h) It is further agreed that no modification,
amendment or alteration in the terms or
conditions contained herein shall be effective
unless contained in a wri tten document executed
with the same formality and of equal dignity
herewi tho
7.12 NOTICES
Whenever either party desires to give notice unto the
othe r, it must be given by wri t ten not ice, sent by
registered United States mail, with return receipt
requested, addressed to the party for whom it is
intended, at the place last specified, and the place
for giving of notice in compliance with the provisions
of thi s paragraph. For the pre sen t, the part ie s
designate the following as the respective places for
giving of notice, to-wit:
FOR MONROE COUNTY:
Hanager
MONROE COUNTY Municipal Service District
Wing II - B
Public Service Building
Stock Island
Key West, Florida 33040
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FOR ENGINEER:
Peter E. Robinson, Vice President
HAZEN AND SAWYER, P.C.
5950 Washington Street
Hollywood, Florida 33023
7.13 SUBCONSULTANTS AND SUBCONTRACTORS
In the event ENGINEER re qui re s the se rvices of any
subconsultant, subcontractor or professional associate
in connection with the services to be provided
underthis Agreement, ENGINEER shall secure the
written approval of Contract Administrator before
engaging such subconsultant, subcontractor or
professional associate. The subconsultants, sub-
contractors or professional associates identified on
Exhibit "C" are hereby approved for work on this
Project by COUNTY.
7.14 EXHIBITS AND ATTACHMENTS
In the event of conflict between the terms contained
in this Contract and the terms of any documents
attached or incorporated herein, the terms of this
Contract shall control and be given full effect.
ARTICLE 8
OBSERVANCE OF LAWS
ENGINEER shall keep fully informed of all federal and
state laws, all local l,aws, ordinances, and regulations and all
orders and decress of bodies or tribunals having jurisdiction
or authority which in any manner affect those engaged or
employed on the work, or which in any way affect the conduct of
the work. ENGINEER shall at all times observe and comply
with all such laws, ordinances, regulations, orders, and
decress; and shall protect and indemnify COUNTY and all its
officers, agents, servants or employees against any claim or
liability arising from or based on the violation of any such
law, ordinance, regulation, order or decree caused or committed
by ENGINEER, its representatives, subcontractors, sub-
consultants, professional associates, agents, servants or
employees.
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ARTICLE 9
TRUTH-IN-NEGOTIATION CERTIFICATE
Signature of thi s Agreement by ENGINEER shall act as the
execution of as truth-in-negotiation certificate stating that
wage rates and other factual unit costs supporting the
compensation of this Agreement are accurate, complete and
current at the time of contracting. The original contract
price and any additions thereto shall be adjusted to exclude
any significant sums by which COUNTY determines the contract
price was increased due to inaccurate, incomplete, or
noncurrent wage rates and other factual unit costs. All such
contract adjustments shall be made within one year following
the end of this Agreement.
ARTICLE 10
STATE OP FLORIDA REQUIREMENTS
Any requirements requested by the State of Florida DCA
stipulated under the agreement between COUNTY and the State
of Florida shall supersede articles or terms in this Agreement
between COUNTY and ENGINEER.
ARTICLE 11
STATE SALES TAX
The COUNTY shall
State of Florida sales
under thi s agreement.
do not include State
services.
be responsible to pay any applicable
tax for purchasing professional services
Tota 1 fees desc ri bed in thi s agreement
of Florida sales tax for professional
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--~",--,..~"",,,,,,,,,,,,,,._..~,,,,,,~~~,,,,,,,,,,,,",",,.,...' ....,
IN WITNESS WHEREOF, the parties hereto have made and
executed this ~greement on the respective dates under each
signature: MONROE COUNTY through its Board Of County
Commissioners, signing by and through its Mayor, autihorized to
execute same by Board action on the .~~~ day
of Jw_-- ,1987, and HAZEN AND ...:sAWYER, P.C.,
s igni ng by and through its Vice Pre s ident, duly authori zed to
execute same.
COUNTY
ATTEST:)tANNY L. KOLH.A.G~ ~
../2~ re ~. fJ.L.
Ex Officio c~erk of ~e Board
of County Commissioners of
MONROE COUNTY, Florida
MONROE COUNTY, through its
D OF COUNTY COMMISSI NER
--~
Ju....
Approve as to fo~d
By ,..c.L~.-, rlt--'j
, 1987
legality
AGREEMENT BETWEEN MONROE COUNTY AND HAZEN AND SAWYER, P.C.,
FOR PROFESSIONAL SERVICES RELATED TO SOLID WASTE ENERGY AND DESIGN
STUDY.
ENGINEER
WITNESSETH:
HAZEN AND SAWYER, P.C.
By
Peter E. Robinson, P.E.
Vice President
-'
_day of
, 1987
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~---_.._-~-~---_.._-~_._----_._._------'-._-- ----_...._-_._._-_._----~-_._._.. ---.-.-.----------.
EXHIBIT A
HAZEN AND SAWYER, P.C.
DIRECT LABOR RATES
RANGE OF HOURLY RATES TYPICAL
Principal $ 40 $50 $45
.- Project Manager $ 30 $50 $40
Senior Engineer $ 20 $40 $30
Engineer/Scientist $ 12 $25 $18
Sr. Technician $ 10 $20 $15
Drafter/Technician $ 7 $17 $12
Word Processor $ 6 $12 $ 8
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A-I
EXHIBIT B - SCOPE OF WORK
SOLID WASTE ENERGY AND DESIGN STUDY
MONROE COUNTY, FLORIDA
PHASE I ASSIGNMENT
A. BACKGROUND DATA COLLECTION AND REVIEW
Task A-I: Kickoff Meeting
Immediately following the Notice-to-Proceed,
(H&S!KE) Project Hanager and key staff, will
Municipal Service District (MSD) Manager
discuss and agree upon implementation of
services, tasks, reporting requirements,
schedule.
the
meet
and
the
and
Engineers
with the
staff to
scope of
project
Task A-2: Review Reports and Data
Previous studies completed for the MSD will be reviewed.
Most of this information is in-house. These include studies
of transfer stations, hauling, and landfill costs, an
evaluation of the existing incinerators, economic analyses
rate studies, sludge and septic waste studies and designs,
annual reports, HAZEN AND SAWYER's solid waste disposal
and management study, performance testing of Key West
Facilities, and other available information such as DER
records. In addition, we will request and review any other
recent MSD information such as site maps, soil boring
information, data on waste tonnages, seasonal variations,
and breakdown among, re s i dent ia l, commerc i a 1, and i ndust ri a 1
collections.
B. DESCRIPTION AND ANALYSIS OF EXISTING CONDITIONS
Task B-l: Solid Waste Characteristics
1. Conduct on-site waste survey at each solid waste
processing center to determine solid waste fuel
characteristics, quantity and composition, including
daily and seasonal variations. Currently, solid waste
is classified as follows:
o Garbage to incinerators
o Trash to incinerators
o Trash to landfills
Hwd:008lC!S-26-87
B-1
o Sludge and septic waste
Good records exist with respect to tonnage.
2. Conduct field material category breakdown by weight.
o Combustibles
o Ferrous metals
o Aluminum
o Yard trash
o Construction debris
3. Identify combustible component.
o Paper
o Ca rdboa rd
\
o
Yard waste
o Plastic
o Rubber
4. Identify non-combustible component.
o Construction debris
o Glass
o Non-ferrous metals
5. Estimate waste and fuel characteristics of solid waste
going to the incinerators for the following parameters
based upon South Florida data.
o Heating value
o Moisture content
o Ash content
o Ultimate analysis
-'
6. Conduct an in-field energy and heat balance on
selective incinerators (Monroe County and Key West
Facility) varying the waste quantity and composition to
confirm actual fuel characteristics. Estimate impact
in dry/wet weather on moisture content and heating
value.
Hwd:008lC/5-26-87
B-2
7.
Determine quantItIes and characteristics of
waste and sludge generated and deli vered
respective collection locations.
8. Ca lcu la te impac t of source sepa ra t ion on soli d was te
composition and energy source.
septic
to the
Task B-2: Collection Cost
1. Review collection practices conducted and energy cost
incurred by each of the seven franchised collectors.
2. Determine centroid of each seven collection zones.
Calculate energy cost to transport waste quantity to
existing operating solid waste plant for each zone.
3. Calculate unit energy and transport cost of the waste
after collection and conveyance to solid waste plant.
4.
De ve lop bas ic uni t ene rgy cost and
to use with time and distance
relative transport cost for
1 oca t ions.
uni t transport cos t
data to determine
different facility
5. Review collection practices of septage tank and sludge
collection operations in MONROE COUNTY. Calculate
unit energy and transport cost to collection points.
6. Identify available transportation.
Task B-3: Existing Incinerator Facilities
1. Review status of existing incinerator units and update
earlier HAZEN AND SAWYER evaluation. Assess impact
of existing repairs undertaken in 1986 and 1987.
Con firm use f u 1 s e r v ice Ii f e (1 99 5 -1 996 ) pro j e c t e d for
existing units.
2. Identify potential risk with existing incinerators in
terms of O&M cost and major replacement cost over the
useful service life.
3. Evaluate the ability of the existing incinerator units
to handle projected waste loads over their respective
service life under existing MSD operating condition.
4.
Conduct an energy audit of
including MONROE COUNTY'S three
Key West RRF.
existing facilities
incinerators and the
S. Review technical constraints and cost of adding energy
recovery facilities to existing incinerators.
Calculate range of typical energy recovery in terms of
electric power or steam which could be expected to be
Hwd:008IC/S-26-87
B-3
generated with solid waste stream over remaining useful
service life of e~isting incinerators.
6. Determine most optimistic performance of existing
incinerator units with respect to volume reduction,
operation, with and without energy recovery based upon
unit energy and unit cost criteria.
Task 8-4: Existing Landfills
1. Florida DER requires that a permitted resource recovery
plant has landfill capacity available to handle the ash
residue over the life of the facility. Landfills are a
necessary component of all resource recovery projects.
Confirm remaining life of existing landfills based upon
HAZEN AND SAWYER work, recent PBSJ, Inc. field
surveys, aeri al photos and cons t ruc t i on plans and MSD
records. Review status of Key West landfill serving a
resource recovery facility.
2. Calculate long term landfill volume requirements based
upon following options:
o Continue operation of three volume reduction
plants and current landfill practices
o Ca lcula te impac t of imp lemen tat i on of source
separation and recycling of 5, 10, 15, 20 and 25
percent of the waste stream on landfill volume
requi rements
3. Ca lcu la te impact of implement at i on of most opt imi st ic
non-burn compost technology coupled with dedicated
boilers to incinerate plastics, etc. on landfill volume
re qui rement s.
4. Develop criteria for future landfill volume after
assessing various options and taking into account
allowances for downtime for incinerator facilities,
unproce ss i ble waste disposal etc. over the next thi rty
years. Review impact of closing down Stock Island
landfill.
5. Estimate landfill volume requirements for next thirty
years based upon energy efficient methods of processing
waste stream..
Task 8-5: Market Study
1. Determine quantities of recoverable resources based on
the waste composition studies and various separation
methods. Typical materials are ferrous metals,
aluminum, glass, plastic, paper, compost, etc.
Hwd:008lC/5-26-87
B-4
__"",...___,._.,_.._..__._._..~"...__."_..,,.,~.~..., _....,...~"'__c'"'__,."-' ,'" .,
Estimate unit energy cost to separate
resources for applicable recovery methods.
2. Calculate typical energy conversion factors in terms of
electric power and steam, etc. for practical
incinerator technologies. Estimate range of unit
energy revenues from FPL as negotiated in Broward, Darle
and Palm Beach Counties.
recove ra bIe
3 Identify potential markets for electric power and/or
steam. Review viability of public/private
congeneration or energy management programs.
4. Identify potential markets and revenues per gallon for
fresh water produced by desalination plants from energy
derived from a resource recovery facility.
s. Review possibility to seek Florida Public Service
Commission (PSC) approval to wheel power cogenerated at
a RRF to other county-owned fac il i ties or to the Key
West electric system.
6. Conduct a market survey to compile information from
potential firms interested in purchasing recovered
secondary materials from a MONROE COUNTY recycle
operation. The pertinent information to be solicited
in the secondary materials market survey include:
o Market specifications
o Minimum/maximum quantities accepted
o Preferred shipping arrangements
o Pricing structure
o Firm's willingness to enter into multiple year
contracts
A survey form will be sent to firms operating in the
South Florida a rea and wi 11 i nc lude those fi rms which
ha ve purchased ma teri al s or shipped scrap metal from
Port Everglades, Port of Miami or other locations.
An essential and continuous concern to all recycling
efforts is the availability of markets. Due to
economic and social factors, virgin material for
manufacturing of consumer products is still preferred
over the secondary (recyclable) material. Recyclable
materials must often meet virgin material market
spec i f icat ions. In othe r words, used paper must
compete wi th wood pul p; used metal cans wi th iron and
bauxite ores; used glass with sand and silica; used
Hwd:008lC/S-26-87
B-S
plastic with petroleum by-product; and leaves, grass
clippings and brush with topsoil. Price and demand for
recyclable materials also fluctuate considerably.
7. Prepare a separate report to the MSD of the resul ts of
the market survey including the type of market speci-
fications required that must be strictly enforced even
during periods of fluctuating market demands and
prices.
Task B-6: Source Separation and Recycling Program
1. Throughout the United S tate s communi tie s have
established goals of source separation and recycling
from 8 percent up to ultimately recapturing 25 percent
of the waste stream as part of their resource recovery
program. Establish preliminary recycling goals for
MONROE COUNTY based upon experience elsewhere.
2. Review quantities of recoverable resources determined
during waste composition analysis and market survey.
3. Conduct additional surveys along collection routes to
better characterize solid waste picked up and energy
consumed by franchise collectors.
4. Based upon secondary source market study resul ts and
observations by ENGINEER along collection routes
assess the energy requirements and viability of source
separation and recycling management alternatives:
0 Curbside collection
0 Drop-off centers
0 Buy-back centers
0 Front-end processing
0 Haterial recovery facility
0 Post-incineration ferrous recove ry
0 Composting
5. Estimate waste stream reduction with various levels of
source separation programs.
6. Assess impact of integration of source separation
program (at various levels of recovery) on current
solid waste collection/disposal program including
energy requirements, operating cost and on landfill
Hwd:008IC/5-26-87
B-6
life. Calculate the energy available and consumed by
the recoverable faction of the waste system.
7. Public participation Estimate the percentage of
recyclable materials which can be recovered based upon
voluntary versus mandatory curbside programs. Also
calculate quantities recoverable at centralized
recycling centers.
-'
8.
o Prepare a task report on the viable options with a
recommended program and two optional programs
o Hold a series of public workshops (total of six)
throughout MONROE COUNTY
o Hold three (3) public hearings with Board of
County Commissioners seeking policy direction on
long term goals and level of source separation
policy
Establish target goals and calculate impact on solid
waste quantities and characteristics as well as energy
impacts based upon a phased source separation program.
Develop the management plan for a recycling program.
Such a program would probably be phased as follows:
o Initiation of voluntary curbside source separation
in specific zones (pilot plant). Assist franchise
collector to defray additional cost.
o Once total impact is assessed including energy
requirements, collection methods and cost
ascertained and franchise collectors rates
modified, then the Board of County Commissioners
would implement a Countywide mandatory source
separation program. Initially, one or two
materials will be recycled depending upon market
condit\ons. With time more materials would be
recycled.
o Public drop-off centers would be conveniently
located for newsprint, glass, plastic bottles and
mixed metals. (Optional)
o MONROE COUNTY should initiate a high grade paper
recycling program. (Optional)
o Eventually a composting project(s) can be
undertaken for all yard trash and organic waste
Hwd:008lC/S-26-87
B-7
Task B-7: Land Use, Zoning and Environmental Issues
The purpose of this task will be to identify important
issues and issue compliance with the objectives as set forth
by the Legislature of the State of Florida to be achieved
for managing land use and development within the Florida
keys. All future MSD re sou rce recove ry, ene rgy and so Ii d
waste planning and implementation must be consistent with
and meet the objectives within stipulated guidelines. Key
issues may include siting new landfills in wetlands and
developing acceptable mitigation plans following the MONROE
COUNTY Land-Use Plan.
Environmental assessment statements will be prepared under
Task D-2 landfill siting and Task F-3 on the recommended
alternative.
The environmental assessment statements will be
with the State of Florida, MONROE COUNTY
Department and EPA guidelines.
consistent
Planning
C. DESCRIPTION AND ANALYSIS OF FUTURE CONDITIONS
Task C-1: Waste Quantity and Composition Projections
1. Use projections for permanent and tourist population
over the 30-year planning period (in S-year increments)
and estimate future population within specific zones
including existing service areas and seven collection
routes based upon the Land Use Plan.
2. Break out the construction debris component for each
area or collection route. Based upon past and current
construction activities project future construction and
demolition debris waste load.
3. Project waste quantities and component for both the
three service areas and seven collection routes.
4.
Review the results with MONROE COUNTY
planning staff to determine any unusual or
practices which could impact these data.
MSD and
specific
Task C-2: Land Use, Zoning and Environmental
Identify future constraints imposed on
management alternatives by land use, zoning,
environmental factors.
so Ii d was te
energy, and
D. EXAMINATION OF BROAD RANGE OF SOLID WASTE MANAGEMENT
ALTERNATIVES
Task D-I: Generic Technology and Energy Manage.ent Overview
Hwd:0081C/S-26-87
B-8
1. Provide an overview of available technology to process
MONROE COUNTY waste stream with respect to a
centralized solid waste processing center, three
existing locations or up to a total of six (6) solid
waste and sludge processing centers located throughout
MONROE COUNTY.
2. Select one or more technologies which appear most
suitable at various ranges of throughput capacity.
Selection criteria will include demonstrated
performance, costs, unit capabilities, and ability to
meet environmental standards.
Typical technologies are listed below but not limi ted
to these options:
Energy Recovery
o RDF combustion
o ~1ass-burning modular incineration
Refractory wall
l'laterwall
o Mass-burning waterwall field fabricated
European/Japanese grate systems
U. S. grate systems
Rotary combustion
o Fluidized bed combustion
o
Codisposal of MSW with Sewage Sludge
Material recovery
-'
o Front-End Processing
Evaluate the potential application of preprocessing
equipment recyclable materials separation, such as
those employed at Gallatin, Tennessee, in conjunction
with the various mass-burning units.
o Composting (including co-composting with sewage
sludge)
3.
The evaluation
disadvantages of
MONROE COUNTY.
shall
each
consist of advantages
technology with respect
and
to
4. Viable technologies shall be screened with respect to
energy recovery, reliability, cost effectiveness, and
environmental impacts and proven track record.
Hwd:008IC/S-Z6-87
B-9
5. ENGINEER shall recommend the viable technologies.
These will be confirmed by COUNTY staff.
Task D-2: Landfill Siting
1. Flori da DER requ ire s that all future re source recove ry
plant s insure that ade quate landf ill capac i ty is
available to handle ash residue and solid waste
expec ted du ri ng plant outage s (5 to 15 pe rcent of the
time). Future landfill requirements will be
dete rm i ned in an earlier task. Volume requi rement s
over the next 30 years will be calculated based both
upon accept i ng or not accept i ng the Ci ty of Key We s t
unprocessible waste and residue ash stream from the
existing resoure recovery plant.
2. An initial sanitary landfill program will be evaluated
to expand both the Key Largo and Long Key landfills.
A part of this task is to develop a realistic offsite
mitigation program with associated cost and energy
requi rements. The ENGINEER wi 11 meet wi th the
respective state and federal agencies to review the
total program. Next, ENGINEER will apprise MSD of
the probability of permitting and constructing either
landfill expansion.
3. The ENGINEER will also conduct a landfill site
selection survey for alternative sites located
throughout MONROE COUNTY. Sites selected by HAZEN
AND SAWYER in 1985 plus other identified available
sites will be evaluated with respect to capacity, haul
distance, energy impacts, availability, proximity to
development, compatibility with proposed RRF,
environmental sensitivity and cost. These alternative
landfill sites ,will be ranked.
4. A report will be prepared screening all sites and
recommending ranked site(s) to be evaluated by the
County Commission. As part of the report ENGINEER's
will prepare an environmental assessment statement on
the five (5) top ranked sites.
S. Six (6) public workshops and three (3) public hearings
will be conducted on the landfill siting issues.
Comments will be requested from all federal and state
agencies.
6. A final report will be issued after obtaining input
from the Board of County Commissioners, the public and
concerned agencies. The report will include the
recommended landfill site(s) needed for a resource
recovery program, the necessary permi tting steps and
implementation plan to acquire and construct the
necessary long term landfill(s).
Hwd:0081C/S-26-87
B-lO
Task D-3: Economical and Energy Screening of System
Alternatives On the Florida Ieys
1. A series of solid waste system (collection,
processing, disposal) alternatives will be developeci
using computer modeling techniques. Viable solid
waste system alternatives will be ranked based upon
cost effectiveness, net energy usage and environmental
criteria. These alternatives will be based upon
conventional approaches with MONROE COUNTY. Input
to the model will include:
o Collection hauling cost and energy requirements
from the seven (7) franchise collection areas to
solid waste processing centers or transfer
stations
o Minimizing energy cost by installing transfer
station as required to insure cost effective haul
cost to solid waste processing stations
o Implementation of a phased source separation
program
o Processing the sludge/septic waste stream using
the appropri ate combi nat ions of technolog ies and
energy management
o Processing solid waste stream using appropriate
combinations of technologies and energy management
o Operating and maintenance requirements
o Calculate the processing cost per ton for each
component of the waste stream
o Ene rgy and mate ria I re venues assoc i ated wi th
selected technologies
o
Volume/weight of unprocessible waste stream
ash to be hauled to the sanitary landfill
final disposal
and
for
o
Determine cost/ton
fill(s), including
maintenance
to operate sanitary land-
closure and post-closure
This model is used to calculate the total systems cost
for possible combinations and the net energy
requirements. Additional input will be phasing out of
existing facilities (landfills, incinerator units) at
selected locations and replacing them with transfer
stations and new process technologies.
Hwd:0081C/S-26-87
8-11
Various solid waste and sludge processing technologies
combinations will be evaluated. Typical systems are
outlined below but the scope will not be limited to
these alternatives.
Al ternati ve A
o Continue incineration with existing units at
three locations. Replace with identical units at
end of servic i ng Ii fe. Ins tall ene rgy recove ry
facilities.
o Expand existing landfills at identifiable cost.
Alternative B
o Continue incineration with existing units at
three locations. Replace with identical units at
end of service li fe . Install ene rgy recove ry
facilities.
o Site new landfill. Haul ash/unprocessible waste
to operating landfills.
Alternative C
o Centralize incineration operation at one loca-
tion. Install energy recovery facilities.
o Site new landfill.
o Provide necessary transfer stations to haul raw
and unprocessible waste.
Other Alternatives (Up to 12 combinations)
o Phase out existing incinerators and substitute
competing energy efficient technologies at
various solid waste processing centers (Range
from one to six locations). Calculate energy
requirements and overall cost.
o Run system mode I to conf i rm ene rgy requ i rement s
and economics of various landfill sites.
o Provide necessary transfer stations to optimize
system operation and minimize energy requirements
to haul raw and unprocessible solid waste to
disposal sites.
2. Using system modeling compare not less than ten (10)
system alternatives on the basis of net energy usage
and lowest effective cost. Rank three (3) most viable
system alternatives.
Hwd:0081C/S-26-87
8-12
3. As required by the MSD or requested by public evaluate
an additional five (5) system combinations or
alternatives.
4. Rank the system alternatives based upon energy
management, overall cost, proven technology,
reliability of operation and environmental impacts.
5. Run a sensitivity analysis on the five (5) top rankerl
system alternatives based upon energy escalation
rates & secondary markets revenues over the 30 year
planning period. Rerank the top five (5) system
alternatives.
Task D-4: Screening of Areawide Solid Waste Solutions
ENGINEER will identify areawide or innovative approaches
to the MONROE COUNTY solid waste program. These
alternatives will be evaluated in the same fashion as
outlined in Task D-3. Initial proposals are outlined below:
1. The City of Key West Resource Recovery Facility (RRF)
has started up recently. It is anticipated that the 2
unit plant will eventually generate 2.6 MW of
electricity for the City Electric Company. Montenay
International has sold its Metro Key West ISO TPD
plant to Catalyst Waste-to-Energy Corp. This RRF may
need additional waste to operate at full effectiveness
a nd gene ra te needed e lee t rica I revenues. In turn
limited landfill capacity remains in Key
West. An agreement between MONROE COUNTY and Catalyst
Waste-to-Energy Corp. for waste disposal and landfill
capac i ty in the interim or long term may be in both
parties best interest. This will be explored in detail
out 1 i ni ng appropri ate t ipp i ng fees, f inane ia 1 and legal
issues. ENGINEER will represent COUNTY's interest
in any negotiation.
2. Certain vendors or brokers have approached Dade County
and other municipali ties seeking to obtain solid waste
to use as a fuel at foreign processing centers. A 4000
TPD, 70 MW system is proposed for Curacao, a Dutch
island off the coast of Venezuela (1300 miles S.E. of
Miami). These commercial ventures should be checked
out with respect to cost, energy savings and associated
risks.
3. Cooperation should be confirmed with respect to siting
a sanitary landfill with either Dade County or Florida
Ci ty at adjacent sites off the Florida Ieys Is1anrls.
Alternative solid waste programs with energy savings
with adjacent municipalities or counties will be
evaluated.
Hwd:008IC/S-26-87
B-13
4.
Innovative energy saving methods of
waste via barge or incineration
evaluated.
transporting solid
at sea will be
S. All energy innovative sludge and solid waste systems
will be evaluated using cost, energy and environmental
criteria and compared against the five top ranked
system developed in Task D-3.
Task D-S: Preliminary Engineering
1. Resource Recovery Plants
ENGINEER will review the design information in its files
and supplement it as necessary by obtaining additional data
from technology vendors in the following areas:
o Single-unit capacities
o
Performance
facilities
records
at
existing
ope ra t i ng
o Chute-to-air pollution equipment quotations
o Chute-to-stack equipment quotations
o Energy conversion efficiencies for the incinerator/-
boiler and overall plant
o Equipment outline dimensions (catalog cuts)
Enough information will be assembled to permit the
preparation of generic plant layouts and arrangements at
the selected waste-to-energy plant capacities.
Consideration will not be limited to specific vendors;
information will be developed to accommodate any of several
vendors (i n the same technology category) wi thin the space
envelopes.
Building arrangements will use typical equipment sizes and
dimensions to allocate space for waste storage and
handling, incinerators and boilers, turbine generator(s),
and air pollution control equipment. Preliminary site
layouts then will be prepared for waste-to-energy plants
and sludge processing using the selected technologies and
capacities.
2. Material and Heat Balances
Heat, energy, and material balances will be prepared for
the selected resource recovery plant alternatives. This
will include consideration of plant auxiliary power
requirements and an estimate of net sellable power.
Hwd:0081C/S-26-87
B-14
3. Pollution Control (BACT)
ENGINEER will participate in discussion with the staff
of the Florida Department of Environmental Regulation.
Each of the potential waste-to-energy technologies will be
reviewed with the staff to assess its acceptability from
the standpoint of combustion temperature, organics control,
auxiliary fuel requirements, and compatibility with various
air pollution control processes and equipment.
Cost quotations, outline equipment dimensions, power and
compressed air requirements, and chemical requirements will
be obtained from suppliers of air pollution control
equipment. Flows will correspond to selected MSW
throughput capacities, combustion conditions (excess air),
and boiler exhaust conditions for the selected
technologies.
4. Transfer Station
Preliminary sketches will be prepared for transfer stations
sized to handle:
o Projected waste quantities, if resource recovery
is not adapted at that site
o Projected nonprocessible wastes quantities if
resource recovery project(s) is implemented.
5. Determine Adequacy of Site
Based on investigations of site characteristics and the
resource recovery facility and transfer station layouts,
the adequacy of the existing sites to accommodate any or
all of the project alternatives will be assessed. New
sites for solid waste transfer stations and on sludge
collection/processing centers will be identified.
6. Availability Factors
Thi s task wi 11 evaluate the range of avai labi Ii ty factors
which have been achieved by existing resource recovery
plants using the various combustion technologies. The
actual and warranted availability factors will determine
the expected and minimum annual power sales (kW-hr) for the
economic feasibility analysis. It should be noted that
plant availability factors can be increased by building in
equipment redundancy, but at an increased capital cost.
Examples would be a spare turbine-generator and/or spare
train of processing equipment and air pollution control
equ ipment.
Hwd:008IC/5-Z6-87
B-IS
7. Permittability Review
This task will identify all permits required for resource
recovery facilities. The list will include the types of
permits, issuing and reviewing agencies, application all
permits can be successfully acquired, such factors as the
availability of pollution offsets, and public acceptance of
the project will be considered.
E. EVALUATION OF SOLID WASTE ALTERNATIVES
Five (5) solid waste system alternatives developed in Task
D-4 and two (2) alternatives in Task D-3 will be evaluated
in detail under this task.
Task E-l
A schedule wi 11 be
alternative (installing
year planning period.
will be outlined.
developed for implementing each
fa c i lit i e s , e t c.) 0 ve r the t we n t y
Key decision and potential risks
Task E-2
Capital cost estimates will be prepared for the resource
recovery, landfill and transfer station alternatives.
These estimates will include:
o Direct construction costs
o Indirect costs such as spare parts, sales taxes (if
applicable), operator training, startup costs,
engineering and design, permits and licenses,
construction 'performance bonds, interconnection
studies, and an allowance for purchasing air pollution
offsets
o Escalation
o Contingency
Task E-3
Operating and maintenance cost estimates will be prepared
for the screened alternatives and will consider:
o Labor, based on operating staff and rates
o Utilities
o Consumable such as water treatment chemicals,
auxiliary fuel, ion exchange resins, and lime
Hwd:008IC/S-26-87
B-16
o Haterial and spare parts
o Building, yard, and landscaping maintenance
o Insurance
o Licenses, taxes, and permits
o Reserve fund for major equipment repai r, replacement,
and overhaul.
Task E-4
A 30-year capi tal cost and projected O&M schedule wi 11 be
developed over the 30-year period. Revenues will be
estimated and net tipping fees calculated.
Task E-5
Total and net energy expenditures and potential energy
savings will be calculated over the planning period.
Task E-6
Assess preliminary siting options
Task E-7
Evaluate financing mechanisms
Task E-8
Management alternatives consisting of public versus private
ownership/operation will be evaluated.
Task E-9
Technical,
associated
evaluated.
legal, energy, financial and institutional risks
with each program will be outlined and
Task E-10
Evaluate fiscal and political implementation concerns.
Task E-l1
Evaluate existing agreements
required among county/local
organi za t ions.
and those
governments
which would be
and/or private
Hwd:0081C/S-26-87
B-17
Task E-12
An interim report wi 11 be issued to the Board of County
Commissioners ranking the alternative solid waste plans and
methods of implementing the program.
F. RECOMMENDED COURSE OF ACTION
Task F-I: Public Workshops
Following publication of the interim report which will
present ENGINEER's evaluation of program alternatives,
three (3) formal presentation and three (3) public
workshops be held at geographically distributed locations
through the keys. The purpose of these workshops will be
to obtain citizen evaluation of the alternatives. (Other
hearings, formal presentations and workshops also will have
occurred earlier as part of our public participation
program) .
Task F-2
Obtain input
Commissioners.
from
Monroe
County
Board
of
County
Task F-3
Issue Final Report containing the recommended course of
action for implementation of the preferred alternative with
an environmental assessment statement.
G. PUBLIC INFORMATION/PUBLIC INVOLVEMENT PROGRAM
A continuous public information program will be designed
and implemented throughout the course of the feasi bi 1 i ty
study wi th the purpose of keeping the Mayor, the County
Commission and the general public informed of and involved
in the progress of this study. The primary objectives
being:
o
To inform, elicit comments, and assure
county and agency representatives
participation will be welcome.
o To develop an understanding of the community's
concerns and issue s, and to accommodate the se wi thi n
one or more alternatives under consideration.
citizens and
that thei r
o To communicate to the communi ty the purpose of this
study, and assuring them that the safety and integrity
of their community is paramount.
Hwd:008IC/S-26-87
B-18
The success of the public participation program will
require close coordination among, Board of County
Commissioners, County and agency personnel, ENGINEER
(H&S/KE), the general public, and interested parties.
o Be avai lable to meet wi th the County Commission and
the public on a scheduled basis;
o Make up to nine (9) public or formal hearings with the
County Commission.
o Hold fifteen (IS) public workshops throughout the Keys
with the purpose of obtaining citizen input,
recommendat ions and concerns wi th regard to the
alternatives proposed. Areas of concern are landfill
siting, source separation program and evaluation of
system alternatives.
o Provide all slides, graphs, handouts and other
material required to conduct the proposed:
o Formal presentations
o
Public workshops
o Scheduled meetings
o Prepare a briefing document at least one week
before the three workshops
o Develop a mailing list and issue status reports
b i-we e k 1 y
TASK
D-2
B-6
F-l
NUMBER OF FORMAL HEARINGS
PUBLIC
WORKSHOP
PUBLIC/FORMAL
HEARINGS
Landfill Siting
Source Separation Program
Interim Report and
Recommendation of Action
6
6
3
3
TOTAL
3
IS
3
9
H. PROJECT DELIVERABLES
Task. H-1
Monthly status reports will be delivered to the County over
the project life.
Hwd:008lC/S-26-87
B-19
Task H-2
The Public Participation Program
The ENGINEERs will be available
on a scheduled basis.
is defined under Task F.
to the County Commission
Task H-3
It is anticipated that the following reports will be issued:
La nd fill Sit i ng
- Initial Report
- Final Report
- Executive Summary
Source Separation
Program
- Harket Survey
- Interim Report
- Final Report
- Executive Summary
Recommended
Course of
Action
- Interim Report
Final Report
- Executive Summary
The f i na 1 report of the recommended course of ac ti on wi 11
summarize the landfill siting and the source separation
programs.
One hundred (100) copies of each interim and final report
will be issued. Fifty (SO) copies of the Executive Summary
will be issued.
Hwd:008lC/5-26-87
8-20
EXHIBIT B - SCOPE OF WORK
SOLID WASTE ENERGY AND DESIGN STUDY
MONROE COUNTY, FLORIDA
ADDITIONAL ASSIGNMENTS
The scope of services for these additional assignments and
the "not-to-exceed" cost ceiling will be mutually agreed upon
by COUNTY and ENGINEER and authorized by COUNTY prior to
commencing work. These assignments are part of the solid waste
p Ian and de sign scope of work under the orig i na I Agreement.
Prior to authorization for any additional assignments, an
amendment to thi s agreement must be mutually agreed upon by
COUNTY and ENGINEER. An indeterminate number of Additional
Assignments may not be eligible for funding under the DOE or
State of Florida criteria. MONROE COUNTY acknowledges that
they may be required to fund the necessary Additional
Assignments from local sources.
o
Environmental
agencies
permitting
activities
requested
by
o Design services for transfer stations, sludge
collection, processing or disposal servlces, energy
recovery facilities, solid waste collection and
processing facilities and required solid waste or
recycling facilities required by COUNTY
o Land appraisal and acquisition services
o Boring, survey work and analytical services
o Landfill design services
Permi tting, si ting and
including mitigation work
o Preparation of a RFP for an energy efficient solid
waste systems
environmental
services
o
o Technical visits on behalf of COUNTY to other solid
facilities
o ~epresentation of COUNTY including legal,
institutional or technical services with respect to
regional solid waste problems and solutions
o Financial or rate studies of various solid waste
options
Hwd:008lC/S-26-87
B-2!
EXHIBIT C
SUBCONTRACTORS
Kaiser Engineers, Inc.
Coastal Zone Resources, Inc. (CZR) (Small Business)
Chen & Associates, Inc. (Minority)
Luis A. Prieto - Soils Consultant (Minority)
Ronald J. Proto - Solid Waste Consultant
AAA Management Inc. (Minority)
HWD:0408R/OS-26-87
C-I
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