Resolution 279-1987
Anth avolius
Personnel Safety Specialist
RESOLUTION NO. 279-1987
A RESOLUTION PROVIDING FOR THE ADOPTION OF
SAFETY POLICIES AND PROCEDURES FOR MONROE
COUNTY, FLORIDA.
WHEREAS, job safety is a very important feature of one's
working environment; and
WHEREAS, having a safe work environment provides for benefi-
cial and productive work among employees; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COM1:1ISSIONERS OF
MONROE COUNTY, FLORIDA, that:
Section 1.
The Board of County Commissioners of Monroe
County realize the need for a safe working environment.
Section 2.
The Board of County Commissioners of Monroe
County now adopts the "Employee Safety and Accident Prevention
Manual of Monroe County, Florida" as its safety rules and regu-
lations.
PASSED AND ADOPTED by the Board of Co~nty Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the
14
day of ~I.t)~
,.:~.D., 1987.
BOARD OF COUNTY COM1:1ISSIONERS
OF MONROE COUNTY, FLORIDA
~
airman
(SEAL)
Attest :DANNY L. KOLHAGE, Clerk
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PART 1
.....
'SAPETY & ACCIDENT
PREVENTIO~J .'
PROGRAM
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IvlEi~JROE . COUNTY .
FLORIDA
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SAFETY .
AND
ACCIDENT PREVENTION
PROGRAM
MONROE COUNTY
The provisions of the PROGRAM and POLICIES contained herein are designed to
provide viable guidelines for management and employees and shall be carried
out in a manner that all benefit from its contents.
The PROGRAM is established subsidiary to and complimentary with all Federal,
State, and Local regulations.
PART 2 - POLICY
It is the policy of the Monroe County Board of County Commissioners to provide
and maintain a safe and healthy work environment and to promulgate operating
practices that will safeguard the safety and welfare of its employees and the
public.
Implementation and integration of the Safety Policy is highly dependent on
all levels of management. Indentification and correction of potentially
hazardous operations will be given prompt and positive action by management.
No assets warrant greater attention than human resources. To that end,
personal safety, safety equipment and facilities should never be jeopardized
under the guise of operational necessity.
PART 3 - RESPONSIBILITIES
MANAGEMENT
A. The County Administrator has been delegated responsibility for developing
an effective and an ongoing program of Safety and Accident Prevention,
Staff direction and w.anagement.of the plan will be accomplished by the
Safety Specialist, with authoritY'delegated by the County Administrator.
Each employee will be responsible for implementing the provisions of the
Program as it pertains to operations under his/her jurisdiction. The
responsibilities listed are I1INIMUM and they shall in no way be construed
to limit individual initiative to implement more comprehensive procedures
to curb risks.
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DEPAR111ENT HEADS
B. Department Heads will be responsible and accountable for compliance with
the provisions of the plan within his/her department,
T
The Department Head will assure that:
(1) All hazardous tasks are covered by specific published work rules to
minimize the potential for injury and property damage.
(2) All personnel are briefed and fully understand safety work procedures
and existing policy that enforces their use,
(3) All personnel are trained in the accepted way each hazardous task
must be accomplished,
(4) All personnel are instructed and understand the need for specific
protective equipment for hazardous tasks.
(5) Necessary safety equipment and protective devices for each task are
available and properly used,
(6) Monthly Safety meetings are held to review accidents, analyze their
causes, and promote free discussion of hazardous work problems and
possible solutions.
(7) Personnel are encouraged to submit safety suggestions and comments,
and to insure the adoption of those that are feasible.
(8) All accidents are thoroughly investigated, recorded and promptly
reported.
(9) Prompt corrective action is taken wherever hazards are recognized
or unsafe acts observed.
(10) Each Supervisor is held accountable for preventable injuries,
liabilities, and accidents incurred by his/her employees.
(11) All equipment, materials, and work conditions are maintained in a
satisfactory condition from an accident prevention stand-point.
(12) The Safety Specialist is contacted when assistance is needed in
implementing the Safety Program.
(13) Necessary action is initiated to assure compliance with safety
requirements established for hazardous conditions, locations, and
operations to include notification to the Safety Specialist
prior to the start of any such operation,
(14) All injured personnel, regardless how minor the injury, receive
prompt medical attention and that the circumstances causing the
injury are investigated and the required accident reports submitted,
(15) Safety committees are used to maintain continuity in the Safety Program.
(16) Personnel are scheduled for formal safety training,
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SUPERVISORY PERSONNEL
c. The Supervisor has responsibility for the safe action of his/her personnel
and the safe performance of machines and equipment within his/her
o~erating area, The Supervisor has authority to enforce the provisions
of this program to keep losses at an absolute minimum,
Each Supervisor will:
(1) Assume full responsibility for a safe and healthful working environment
on behalf of his/her personnel,
(2) Be fully accountable for preventable injuries, accidents, and
liabilities caused by his/her employees.
(3) Insure that all safety policies and regulations are implemented.
(4) Take the initiative in recommending correction of deficiencies noted
in facilities, work procedures, employee job knowledge, or attitudes
that adversely affect work loss control efforts.
(5) Be firm in enforcement of work policies and procedures including
being impartial in taking disciplinary action against those who fail
to conform, and by being prompt in giving recognition to those who
pe rf 0 rm we 11 .
(6) Insure that each employee is fully trained for the task he/she is
assigned to do and that he/she is familiar with published work rules.
(7) Fully cooperate with the State and County and other safety inspectors
in shutting down operations considered to be of eminent danger to
employees or in removing personnel from hazardous tasks when they
are not wearing or using prescribed protective equipment.
(8) Insure that periodic safety training classes are conducted for all
employees,
(9) Inspect pll tools and equipment at frequent intervals and keep them
in a safe and serviceable condition.
(10) Insure that untrained employees are not permitted to operate any
mechanical or electrical equipment involved in hazardous operations.
(11) Instruct all employees on the reporting of all accidents and the
necessity of receiving first aid treatment for all injuries.
(12) Maintain a continuous program of on-the-job training and supervise
all potentially hazardous activities,
(13) Use safety checklists for hazardous operations,
(14) Notify the Safety Specialist prior to the start of any hazardous
operation,
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(15) Properly maintain all protective devices and safety equipment.
(16) Insure that all employees are ph~sically qualified to perform their
work.
(17) Mark all areas prescribed as dangerous with warnings of the hazard
involved.
(18) Insure that as few persons as possible are permitted to enter
hazardous work areas.
SAFETY SPECIALIST
D. The Safety Specialist is delegated the responsibility by the County
Administrator to provide advice, guidance and any aid needed by management
to prevent accidents, including, but not limited to the following:
(1) Provide technical guidance and direction to county personnel on all
levels of management in the implementation of the Monroe County Safety
and Accident Prevention Program.
(2) Consult with various departments on design and use of equipment,
shops, and safety standards.
(3) Inspect County facilities to detect existing or potential accident and
health hazards and recommend corrective or preventive measures where
indicated.
(4) Participate in the investigation of accidents and injuries and
cooperate in the preparation of materials and evidence for County use.
(5) Provide management with statistical studies of accident data for use
in promoting accident and property damage prevention programs. This
will be coordinated with the County Insurance Specialist.
(6) Assure that adequate protective clothing and equipment is available
and is properly used by the persons requiring such items.
(7) Coordinate safety problems with the Insurance Specialist, Insurance
Carrier, and other safety organizations including environmental
health agencies.
(8) Aid in establishing and monitoring safety related committees.
(9) Monitor all safety inspections and surveys.
(10) Arrange and schedule first aid training and other related programs at
all levels of management and.labor.
(11) Aid in job placement of employees able to return to work after serious
or disabling injuries.
(12) Keep abreast of new developments in the field of accident prevention,
personal protective equipment, first aid equipment and make such
information available to all County departments.
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INSURANCE DEPARTMENT
E. The Claims Anaylst will be responsible for monitoring and coordinating
requirements of the Florida Workers Compensation Law in regard to
PQrsonal injuries sustained by County employees in the performance of
their work assignments.
The Safety Specialist will assist the Claims Anaylst in obtaining the
necessary documents to provide the Insurance Carrier with details relating
to job incurred injuries.
EMPLOYEES RESPONSIBILITIES
F. Employees are required, as a condition of continued employment, to
exercise due care in the course of their work to prevent injuries to
themselves and to their fellow workers and to conserve materials.
Employees will:
(1) Report all unsafe conditions and acts to their Supervisors.
(2) Be individually responsible to keep themselves, fellow employees and
equipment free from mishaps.
(3) Keep work areas neat and orderly at all times.
(4) Follow prescribed procedures during an emergency.
(5) Immediately report all accidents, injuries or property damage to your
Supervi sor.
(6) Be certain that instructions are completely understood before
starti ng work.
(7) Learn to lift and handle materials properly.
(8) Avoid engaging in horseplay and/or distracting others in the work
environment.
(9) Report all injuries, no matter how minor, to your Supervisor.
(10) Not be permitted to start working if, in the opinion of the immediate
Supervisor, the employer is under the influence of .intoxicants" Use
of intoxicants during working hours is prohibited. Violations are
subject to appropriate disciplinary action.
(11) Know how and where medical help may be obtained.
(12) Review the safety educational material posted on bullet.in boards or
distributed to their work area.
(13) Not damage or destroy any warning or safety device, or interfere
any way with another employees use of them.
(14) Bring a doctor's release when returning to work after an injury or
illness, such release must be submitted to the Claims Analyst.
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(15) It should be noted that the Florida Workers Compensation Law, Section
440.0964 Florida Statutes, provides for a reduction of normal
compensation by twenty-five percent (25%) if an employee is injured
as a result of his or her willful refusal to use a safety appliance or
,.,. to observe a lawful safety rule. The IILawful Safety Rule" includes
the requirements outlined in this policy, and all safety documents
referenced in this policy. Section 440.09(3) of these Statutes
provides that no compensation will be paid for injuries sustained while
under the influence of drugs or alcohol.
Employees working at hazardous tasks will:
Obey all safety rules and follow published work instructions. If any doubt
exists about the safety of doing a task he will IISTOPII and get instructions
from his/her Supervisor before continuing work.
Operate only that equipment for the task and handle it properly.
Wear required protective equipment when working in hazardous operations area.
Dress safely and sensibly.
PART 4 - REPORTING REQUIREHENTS FOR INJURIES, ACCIDENTS, VEHICLE AND PROPERTY
DAMAGES
PURPOSE OF RECORDS
A. Records of accidents are essential to efficient and successful Ivork loss
prevention, just as records of production, costs, sales, and profits and
losses are to a business. Records supply the information necessary to
transform haphazard, costly, ineffective work loss prevention into a
planned program that controls the specific conditions and acts that cause
accidents.
To be effective, preventive measures must be based on complete and unbiased
knowledge of the causes of an accident. The primary purpose of an accident
report is to get information, not to fix the blame. Since the completeness
and accuracy of the entire record system depend upon the information
contained in individual reports, every effort should be made to comply with
the procedures contained in this section.
Investigations of all incidents will be conducted by the responsible
Supervisor or Department Head of the department experiencing the accident to
determine cause and recommend preventive measures and rpmedial actions to be
taken. The Safety Specialist and the Insurance Carrier may elect to perform
an investigation as a unilateral action and will assist the departmental
effort.
DEFINITIONS
B. Accident - An unintended, unforeseen event which results in an injury to
personnel and/or damage to property and equipment.
11inor or First Aid Injury - An injury which does not result in loss of time
from the job beyond the work shift on which the injury occurred.
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Disabling or Lost Time Injury - Any injury which results ln lost time
beyond the shift on which the injury occurred.
Property Damage Incident - An accident or incident which produces damage
o~ loss to property, facilities, or equipment.
County Furnished Motor Vehicle Accident - An accident resulting in damage
to a county furnished vehicle which requires repair or replacement.
Private Motor Vehicle Accident - An accident resulting in injury to an
employee while driving his/her privately owned vehicle within the scope
of county employment.
Fire - Any fire, regardless of extent or damage.
FORMS
C. First Report of Injury Form WCC-l - This form will be used to report all
injuries, including First Aid injuries, to the Claims Analyst within
two working days from the date of the injury. Exhibit "A".
Supervisors Accident Investigation Report Form - This form will be used by
the Supervisor to investigate accident causes and recommend corrective
action even when there is no injury. Exhibit "BII.
Motor Vehicle Accident Report Form MVA-l - This form will be used to report
damage, theft or vandalism to property even when there is no injury, to the
Safety Specialist. Exhibit IIC".
PROCEDURES
D. 1. EMPLOYEE, if injured
Report injury to immediate Supervisor as soon as possible.
Obtain treatment at designated medical facility.
Follow instructions of the treating physician. This includes keeping
appointments when referred to off-site medical services.
Report in person, or by phone, to the Insurance Department when returning
to work after a lost time injury.
Follow. instructions from the Insurance Department regarding a medical
release to return to work.
2. EMPLOYEE, if involved in a county furnished motor vehicle accident
Stop immediately.
Obtain medical aid for injured persons.
Notify Police, Insurance and Safety Specialist and contact your Supervisor
immediately and advise him/her of the accident.
Obtain names, addresses, and vehicle tag numbers from other drivers and
witnesses.
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Prepare the Motor Vehicle Accident Report at the scene.
Note: All necessary forms and instructions are contained in the glove
compartment, or attached to the steering column of all county
furnished vehicles.
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If the vehicle is no longer operable, the Supervisor should be made
aware of this fact and take a~propriate action.
Submit completed Motor Vehicle Accident Report Form to your immediate
Supervisor and coordinate with him/her to assure accuracy of the form.
3. EMPLOYEE, if involved in a property damage accident
Secure the scene of the damage to prevent further damage or personal
injuries.
Notify your immediate Supervisor.
4. SUPERVISOR, in case of employee injuries
Send the injured to appropriate medical treatment facility. Ambulance
service will be called for seriously injured employees.
Investigate the circumstance and cause of the injury-producing accident.
All accidents regardless of how minor or serious must be reported to
the Safety Department within ten (10) days after knowledge of occurrence.
Failure to comply could result in the County being assessed a fine of
$100.00 per day by the State for every day in excess of the ten (10)
days. Any fines thus incurred would be borne by the department concerned.
5. NOTICE OF INJURY - EXHIBIT "A"
Items 1-2-3-4-5 are constant items and should appear as shown on the exhibit
on every report.
I. If an employee is expected to be away from work due to a disabling
injury in excess of seven (7) days:
(a) Complete yellow FIRST NOTICE OF INJURY IN ITS ENTIRETY
(Exhibit IIAII).
(b) Submit the entire set (Division, Carrier, Employer and
Employee) along with the Supervisors Accident Investigation
Report to the Insurance Department.
(c) The injured employee is to receive a copy of the injury
report only if medical attention is required.
6. SUPERVISORS ACCIDENT INVESTIGATION REPORT - EXHIBIT "B"
This report forms the basis for the accident investigation and is to be
completed personally by the Supervisor. It is important that this
report be completed in its entirety. Any report submitted without all
necessary information will be returned to the department for correction.
8
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II. If an injured employee is not expected to be away from work beyond
seven (7) days and outside professional help is required:
(a)
..~
Complete the uFIRST NOTICE OF INJURY". Include
of the hospital or doctor actually consulted in
box on the form. EXHIBIT "A" NUMBERS 6 and 7.
and 9 are important and should be filled in.
(b) Submit the entire set (Division, Carrier, Employer and Employee)
along with the Supervisors Accident Investigation Report to the
Insurance Department.
the name
the proper
Boxes 8
III. If no lost time from work is involved and no outside professional
or hospital treatment is required:
(a) Complete FIRST NOTICE OF INJURY FORM.
(b) Send the entire copy set (DIVISION, CARRIER, EMPLOYER AND EMPLOYEE)
to the Insurance Department along with the SUPERVISORIS
ACCIDENT INVESTIGATION REPORT.
(c) These injury reports are kept on file so that in the event the
employee might require medical attention in the future due to
the peculiarities of the injury, the form can be pulled out
for immediate processing.
IF AN INJURY RESULTS IN DEATH THE INSURANCE AND SAFETY DEPARTMENT IS TO
BE CONTACTED HlMEDIATELY. THE LAW REQUIRES NOTIFICATION TO THE STATE
WITHIN TWENTY-FOUR (24) HOURS.
7. SUPERVISORS, in case of employee motor vehicle accidents
Assure proper care of all injured persons.
Attempt to determine the cause of the accident.
Review all forms for accuracy and completeness.
Insure that the forms are forwarded to their appropriate destinations.
8. SUPERVISORS, in case of property damage, theft, or vandalism
Attempt to determine the extent and cause of property damage.
Complete the Property Damage Report Form and send it to the Safety
Specialist.
Notify the proper law enforcement agency and the Safety Specialist as
soon as the damage, theft or vandalism has been discovered.
Note: Property damage accidents will also include property damage
as a result of fire and Acts of God.
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9.
THE SAFETY SPECIALIST WILL
Investigate all accidents involving serious injury or major property
damage, theft, or vandalism and'incidents which indicate a potential
for serious injury or property damage.
'".
Provide assistance to Department Heads and Supervisors in their
accident investigations when requested by the responsible Department
Head.
Assist the Insurance Carrier in their investigations when requested.
Review accident reports received from Department Heads and Supervisors
for proper classification of causes and appropriate corrective
measures ~nd initiate such further corrective measures as may be
necessary.
Compile Safety statistical data from reports and provide such data to
the County Administrator and Department Heads on a semi-annual basis.
10
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EXHIBIT - "A"
Notice of Injury DEPT.
CI LOCATION:
gl CAUSE:
fr TYPE:
Rrpon all death! by teleohone or teleqram within 24 houri.
STATE OF FLORIDA
DEPARTMENT OF LABOR AND E,"lPLOYI.1ENT SECURITY
DivIsion of ""/orkers" Compens.atlcn
1321 Executive Center Drive, East
Tallaha..... Flonda 32301
EMPLOYER INFORMATION
"~"'S NAM' MONROE COUrlTY BOARD
COUNTY CM"n~~T(1':ERS
MAILING ADDAESS IlnCh'OIl! 1'0 Coa~1
ATTENTION: W.C. CLAIMS OFFICE
Phone: 1.800.342.1741
COUNTY ADMINISTRATOR"S OFFICE (2)
PERSONNEL SA~ETY SECTION
WING III - PUBLIC SERVICE 3~ILDIN
KEY WEST, FL 33040
HOME ADDRESS {tnCluCh! L,p COOel
EMPLOYEE IN FOR,'.'A TlO,N
NAM, ""'~T'~~io,~ ~.'~'ELLECK 150C;~~~~~~~';;tM6'"
OF ,\
(1)
76 BUB8A LANE
KEY WEST, FL 33040
OCCUPA TION
PI PEFlTT:r.
SLJPERVISOR-S ''''AME
r.nl!L ~IE\!lWI
DEPARTMENT NAME
TELEPHONE
AI.. COd.
305
"'U~b.. 294-4641
( 3)
PU9L IC ~,/ORr.S
TELEPHONE DATE OF B'RT~ I SEX
A... Coo. 305 "'ume..294-7652 6110/40 10M 0.
How lonq I NumlJe, 01 hOur, l....iP., W.._INurnoer 01 oa..., RATE OF PAY
.mplo,.c' 5 yrs I WO".o 4 0 0 p.. 0., I wo...o 04' w... 5 ! 6. 50 iii Po. Hou.
II p,ecl!' worll or comm.n'On. en fer lit bO.l'd IOdQ.n9 a. Oln~, 0 P... Dav
....e'a9_ """'Hilly .amount I :~v~:~~9'" furnished. enl., ""'__IV 0 P.r W...
......OAI(EH.S CO\.1PENSATlON COVERAGE BY Ulnsu,.nee COn-.Pol"V L.J Self.lnsured
GIVE NAME. AQDRESS AND POLICY NUMBER OF INSURANCE COMPANy
OR SElFINSUAEO SERVICE COMPANY.
LOCATION U S,3ml!' d M.,"n~
TYPE IN NAME OF DEPARTMENT &
LOCATION
NATURE OF BUSINESS
COUNTY GOVERNME~T
'41
(5)
GALLAGHER BASSETT INSURANCE SERVICE
8355 N.W. 53rd STREET. SUITE 215
MIAMI. FLORIDA 33166
FEDERAL EMPLOYER 1.0. NUMBER
59-6000-749
DATE AND TJ"'Ae OF ACC10i::I\4T
RE TURNE 0 TO WORK
IF YES, DATE
(8)
~Yes UNo
( 9)
oNo
NAME. ADDRESS AND PHONE NUMBER OF PHYSICIAN
HENRY FD:iDA 294-8152 (6)
75 PELICAN LA~OING
KEY WEST. FL 33G40
PHVSICIAN AUTHORIZED BY E-'1PLOYf"A 0....., DNa
NAME, ADDRESS Al\lD PHONE OF HOS';>ITAL
EMPLOYEE fJlISSEn ONE SHIFT, ONE CAY OR MORE'
"'n'o..... .....'d 10'
D...t' 01 ,,,,y.....
:CYe-t;
IF EMPLOYEE IlnlT TO HOSPITAL
(7)
WAS INJURy FATAL? DV," KJNo If Yn. O,ueo' Death
EMPl.OYEE'S DESCRIPTION OF ACCIDENT (Gi.... OIU.alls such .as, feU, was SClUCk, eIC.)
o v.s rv: No
HAVE ErlPLOYEE GIVE DETAILS OF HOlI ACCIDENT HAPPE/1m
DESCRIBE INJURY OR OISEASE AND INDICATE
PART OF BODY AFFECTED l,f.g, AmpuUtlon of riOht
indelt flnC)er .at Second 101nl. Fractured flbt, L.ad
POIsoning. etc.1
SMASHED THUMB, LEFT HAND
EMPLOYER: I .agree wit'" this d'-'CflDtlon'
Dv.. 0 "'.
If no. elllplaln In comme"l$.
COMMENTS:
Anv person who. knowonglV and With intent to Injure. defraud or detelve anv em plover or emplov.e, insuranc~ cOlT>panv. or seif.insure:!
prog,.m. file$ a 51aie,,'ent 01 cla,m con taming anV false or mISleading information,s gUlltV of a felonv of the thlld d.gree.
EMPLOYER (Read and Slgnl
DEPARTI~E/IT HEAD r~UST SIGN
SIGNA TURE
OA TE
EMPLOYEE IRead and S~n)
EW'LOYEE 1.1UST SIW
SIGNA TURE
DATE
E~PlOYEAS NUMBER CAHFIlE A f'.lUM8E A DATE STAMP
INDUSTRY NUM8E R LCCA TIO,.., NUM8E A
rOl.le y Y E AA ., C ~08 CLASSIFICA TIO"-
CODE
lE$ Fo,"" BeL' IA... 6 791
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FILL OUT IN DETAIL AND TURN IN W1THlN TWENTY FOUR HOURS OF T~1E ACCIDENT
SUPER VISORS ACCIDENT INVESTIGA TION REPOR T
EMPLOYEE:
~EPARTMENT:
ACCIDENT DA TE:
~OST TIME:
JOB TITLE:
SHIFT:
TIME:
AM/PM: DATE REPORTED:
DATE BEGAN:
DESCRIPTION OF ACCIDENT: (Give full details leadin
DESCRIPTION OF INJURY OR PROPERTY DAMAGE:
WAS FIRST AID GIVEN?
DELA YED? YES NO IF YES, WHY?
~
~ASIC CAUSE OR CAUSES OF ACCIDENT,
WITNESSES:
( Carelessness is not a cause):
. -,
.bCTION NEEDED TO PREVENT REOCCURANCE: (Be specific)
SUPER VISOR SIGNA TURE:
SAFETY DEPARTMENT RECOMMENDATION AND COMMENTS:
DATE:
~
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EXHIBIT - 11-
PROPERTY DANAGE REPORT
Fort:l PDR-l
., 4'
MONROE COUNTY
This report forn will be used to show losses or damage incurred by county
property other than vehicles and personnel. Give details as fully as pos-
sible but do not delay this report. On completion this report will be for-
warded to the Safety Coordinator.
DESCRIPTIO~ OF INCIDENT
(Check item)
Vfu'mALIS~f
FIRE
THEFT
VEHICLE ACCIDENT
OTHER (Give details)
SPECIFIC DETAILS OF LOSS OR DA}~GE (Where, what, when and how):
ST?.E:ET OR HILE l-fARKER
.~ LOCATION OF INCIDENT
CITY /STATE OTHER POINTS OF REFERENCE
DATE OF INCIDENT TINE
t;O. OF
ITE~[s
~fATERIALS AND EQUIP~ffiNT STOLEN, DESTROYED OR D~.fAGED
DISCRIPTION COUNTY IDENTI-
NM1E OF ITEM MODEL, SERIAL NO., ETC. FICATIO~~ NO.
PURCH.
YEAR
PURCH.
PRICE
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DID THE POLICE ~LAJCE A REPORT (YES/NO)~. 'WinCd AGE";CY?
..r.POR.TA;;T!! WRITE THE NANES Mm ADDRESSES OF AVAIL\BLE WIT~;ESSES ON THE BACK OF TIiIs
SHEET.
DATE
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13
SIG~I^TURE
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MOTOR \~HIClE ACCIDENT REPOR~
ForI:1 MVA-l
HONROE COUNTY
I~~edi~tely after the accident the operator will:
1. Leave vehicle(s) in place. DO NOT 2-fOVE ili'IY VEHICLES!!
2. SET WA&~ING markers. flashers, reflectors or flares.
3. GIVE AID to injured persons.
4. CONTACT POLICE..... then your supervisor.... _ .
-=OR-
p_u If you can not reach the :police notify your supervisor
and TELL HIM TO CALL POLICE FOR YOU.
J::? ~;RT:':E:\iT OR DIVISION SuPERVISOR
]i\I\'ER I S NAHE ,rCE HD:-fE ADDRESS
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:-OD.-\YS DATE (DOA) THIE LOCATION (S treet/or highway) Tmm STATE
,
-. -"'..."0:. OF VEliICLE; YEAR NaDEL LICENSE NO... \-irL';'T WAS THE VEHICLE BEn:G USED FOR?
~:':7E:;T EJ? DANAGE (Your vehiCle) VEHICLE IDENT . Jl Rr:PAIR ESTINATE
It
.
..
5. Carefully fill out this form as accurately as possible
and as completely as available infornation allows.
<********************************* DA}~GE TO PRIVATE VEHICLES **********************************
J:.r.:ER AIm HIS ADDRESS - - PHONE NO.
J;U\'ER AND HIS ADDRESS (If different from above)~ PHONE NO.
.
-
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::~:E OF VEHICLE YEAR NaDEL LICE:iSE NO. EST. REPAIR COST I~SURlu\'CE CmfPANY
..:::SCII3E DA.:'lAGE
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:''':!.\CE TO PRIVATE PROPERTY OTlIER THA.J.'l VEHICLES WILL BE LISTED ml TIlE ENCLOSED PROPERTY DA}1AGE
::"orn FOP~.l. .;
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****** PERSO::S DlJURED ******
NA}lE
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PART 5 - SAFETY INSPECTIONS
Safety and Health inspections will be conducted annually of all facilities
by the Safety Specialist and the Loss Prevention Consultant from Gallagher
Bassett.
Informal inspections will be accomplished at a frequency to assure that
hazards are kept at a minimum and safe work practices enforced.
Announced formal inspections by State and Federal agencies will be monitored
by the Safety Specialist.
All personnel will cooperate fully in the inspections to insure that all
areas are covered and hazards itemized. Emphasis will be placed upon condition
of facilities, equipment, vehicles, personal protective equipment, and
machines as well as implementation of the overall program including:
(1) Good housekeeping
(2) Use of prescribed protective equipment
(3) Compliance with published safety regulations
(4) Qualification of drivers and condition of vehicles
(5) Proper maintenance of electrical equipment
(6) Fire extinguishers, first aid kits and emergency lighting
(7) Proper condition of power and hand tools
(8) Proper guarding of powered equipment and machines
Inspection reports will be kept on file in the Safety Department. Copies of
completed inspections will be made available to all departments listing
deficiencies and suggestions for correction.
PART 6 - DEPARHIENT SAFETY MEETINGS
Meetings should be 5 to 10 minutes duration, consisting of a short lecture
followed by a discussion period. Though the meeting may be headed by any
member of a department or crew it will be monitored by the Supervisor present
as it is his/her reponsibility to insure the meetings success. A brief type-
written interoffice memo signed by the Supervisor in attendance will be
submitted to the Safety Specialist and will state the subject matter Covered
and the names of employees attending.
If for any reason the Supervisor or members of his/her department, division
or crew cannot provide topics for discussion, the Safety Specialist will
provide a list of such topics.
Attendance at these meetings is mandatory.
PART 7 - HONROE COUNTY SAFETY COUNCIL
A Monroe County Safety Council has been established in the Lower, Middle and
Upper Keys and will consist of representatives from each department. Monthly
meetings are regularly scheduled; time and place are subject to announcement.
---...- ~..-....... ~ ...... --- .. w.J.6....._ .. -..c_..,. .
15
Attendance at these meetings is mandatory by all assigned council members. Any
member not able to attend a particular meeting will designate an alternative
in his/her place.
Some of the responsibilities of the Council are as follows:
Discuss and formulate safe policies and recommend their adoption.
Seek out unsafe conditions and practices and determine their remedies.
Make safety activities an integral part of their operation.
Improve the cooperative spirit between management and employees.
PART 8 - SAFETY TRAINING PROGRAMS
GENERAL
A. Personnel training in job responsibilities and job operations, proper
methods and techniques to be used, and the hazards associated with the
function or system are the most important elements in achieving safe
operations. Supervisors and Foremen will be responsible for assuring that
all newly assigned individuals receive adequate training to prepare them
to exercise their responsibilities in a safe and efficient manner.
It is mandatory that each person serving in a supervisory capacity be
trained, qualified and certified in basic first aid.
Department Heads and Supervisors will consult the Safety Specialist for
scheduling. Training in First Aid will be given to as many employees as
possible, but due to class quota limitations, priority will be given to
personnel involved in hazardous operations or specific functions where this
training is needed.
B. On-the-job training will be accomplished by Supervisor and Foremen.
This training will include:
Monroe County safety policies and procedures. Distribution of Safety
Policies to all employees.
Emergency treatment of injuries (First Aid).
Prescribed safety clothing and equipment for the job.
How to report a fire, accident or serious injury.
Specific hazards associated with the job.
General hazards encountered in the work area and how to avoid them.
Obtain employee's signature on an acceptance statement of intent
to observe safety practices and procedures.
If an employee demonstrates, through accidents or by continuing unsafe acts,
that he/she does not understand the safety requirements of his/her job, the
employee will be re-instructed and personally counseled by his/her Supervisor
and/or Department Head. This action will not preclude the County from taking
disciplinary action against the employee in engaging in said unsafe acts.
16
-
---..---- ...~.~. . -~-"---
SPECIALIZED TRAINING
C. Specialized training will be required from time to time for special areas
of operation and to meet specific requirements of unique tasks or
assignments.
These include:
Special equipment for personnel working with transporting, handling,
storing, or exposed to toxic or corrosive chemicals.
High voltage or high current electrical _work.
Transportation, handling and storage of volatile and flammable
substances and those designated as explosives.
SUPPLEHENTAL SAFETY TRAINING
D. Supplemental safety training and promotion of safety activities will be
provided by the Safety Specialist by use of visual aids, including safety
films and/or slide presentations, promotional literature, bulletins,
booklets and other available media.
Additional training programs will be designed and implemented as the need
is determined.
DEFENSIVE DRIVING COURSES
A defensive driving program will be implemented as means of reducing and
preventing vehicle accidents and will be made available to all Monroe County
personnel who operate County vehicles. The class schedules will be set up by
the Safety Specialist in cooperation with Department heads and Supervisors.
PART 9 - SAFETY AWARDS & SUGGESTION PROGRAMS
SAFETY AWARDS
A. A safety awards program will be conducted through the safety office to
assist management in the promotion of safety activities and safety awareness
among their employees.
SAFETY SUGGESTIONS
B. Safety suggestions by individual employees will be processed through the
5afety office for consideration and adoption. Those accepted will receive
awards and/or letters of appreciation or commendation from the Board of
County Commissioners or County Administrator.
PART 10 - SAFETY ENFORCEMENT
IJhen violations of policies i/hich are directly associated with and related to
the enforcement of the Safety and Accident Prevention Program, corrective
action will be immediate and positive. Disciplinary action will be taken when
any person causes injury to himself or others, destroys or damages equipment,
~...._..-
17
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either by willfully violating work rules, disregarding instructions, or by a
demonstration of an attitude of indifference or defiance.
Supervisors and Department Heads have a wide latitude in determining the
extent of disciplinary action to be taken within their departments, including
written reprimands, warnings, suspension from duties for various periods
of time and possible discharge from County employment. Such actions will be
consistent with established procedures outlined in the Monroe County Employment
Policies and Procedures Manual.
Disciplinary actions resulting from Safety violations will be closely monitored
by the Personnel/Safety Department and, in cases where little or no action is
taken, those Supervisors responsible will be required to justify their lack
of action.
18
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TABLE OF CONTENTS
INTRODUCTION PAGE
(1 ) PURPOSE ql 1
(2) SCOPE . 1
(3) BACKGROUND 1
(4) RESPONSIBILITY 1
PART 1 - GENERAL SAFETY RULES
(1 ) PERSONAL RULES 2
(2) PROTECTIVE EQUIPMENT AND DEVICES 2
(3) OPERATIONAL HAZARDS 3
PART 2 - SUPPLY AND MOVING MATERIAL
(1 ) LIFTING, CARRYING AND MOVING MATERIAL 3
(2) BAGS AND SACKS 4
(3) BARRELS AND DRUMS 4
(4) LONG OBJECTS 4
(5) HAZARDOUS MATERIALS 4
(6) FLAMMABLE AND EXPLOSIVE MATERIAL 4
(7) BOXES, CARTONS, PACKAGES AND OTHER MATERIAL 5
(8) HOISTING AND LIFTING EQUIPMENT 5
PART 3 - MACHINE SHOP OPERATION
(1 ) MACHINE SHOP SAFETY - GENERAL 6
_C2) GRINDING WHEELS 6
(3) DRILL PRESS 7
(4) LATHES
7
PART 4 - PERSONAL PROTECTIVE EQUIPMENT
(1 ) GLOVES
(2) HARD HATS 8
(3) RESPIRATORS 8
(4) AIR BREATHING EQUIPMENT 8
8
(5) FOOT AND TOE PROTECTION
8
(6) SAFETY GLASSES, GOGGLES AND FACE SHIELDS
(7) PERSONAL CLOTHING. . 9
PART 5 - MOTOR VEHICLE OPERATION
(1 ) GENERAL 9
(2) SAFE DRIVING PRACTICES 10
(3) VEHICLE INSPECTION BY OPERATORS 10
(4) PARKING
(5) BACKING 11
(6) DRIVE DEFENSIVELY 11
12
-1-
i1
TABLE OF CONTENTS
PART 6 - POWERED INDUSTRIAL TRUCK - INCLUDING FORKLIFTS AND PAGE
HAND TRUCKS
(1 ) FORKLIFT TRUCKS
(2) HAND TRUCKS 12
(3) GENERAL REQUIREMENTS 12
13
PART 7 .- OFFICE SAFETY
(1 ) GENERAL 14
(2) OFFICE EQUIPMENT.AND MACHINES 14
(3) OFFICE AREA
15
PART 8 - MOTOR VEHICLE MAINTENANCE SHOPS
(1 ) GENERAL 16
(2) SAFETY IN MAINTENANCE ACTIVITY 17
(3) TIRE REPAIR 17
(4) ELEVATING TYPE JACKS 18
(5) ABOVE GROUND MAINTENANCE RACKS 18
(6) HOISTING AND LIFTING EQUIPMENT 18
(7) SPECIALIZED SHOP WORK 18
PART 9 - POISONOUS PLANTS
(1 ) GENERAL
(2) PRECAUTIONS 20
20
•
PART 10 - POISONOUS SNAKES
(1 ) GENERAL 22
(2) PRECAUTIONS TO TAKE 23
PART 11 - FIRE PREVENTION AND PROTECTION
(1 ) GENERAL 24
(2) FIRE PREVENTION REQUIREMENTS AND CONTROLS 24
(3) STORAGE 25
(4) SOURCES OF IGNITION
, (5) . CLASSES.OF FIRES.AND_TYPE FIRE EXTINGUISHERS USED 25
(6) FLAMMABLE LIQUIDS 26
(7) FLAMMABLE GASES 27
PART 12 - ELECTROCIAL SAFETY
(1 ) ELECTRICAL WIRES AND EXTENSION CORDS 28
(2) ELECTRICAL EQUIPMENT 28
(3) ELECTRICAL REPAIRS 28
-2-
TABLE OF CONTENTS
PART 13 - SAFETY IN CONSTRUCTION - BUILDING AND GROUNDS MAINTENANCE PAGE
(1 ) BUILDING AND GROUNDS AREA 30
(2) LADDERS
(3) SCAFFOLDS AND PLATFORMS 30
0
(4) EXCAVATIONS AND TRENCHING 3
(5) GRASS CUTTING 31
(6) FLOORS AND BUILDING AREA 31
31
(7) VENDING MACHINES
(8) CLOTHING STORAGE 32
32
(9) EXTERIOR OF BUILDINGS
(10) STREET, ROAD AND EXCAVATION BARRIERS 32
32
PART 14 - OFF THE JOB SAFETY
(1 ) GENERAL
33
•
-3-
INTRODUCTION
(1 ) Purpose
The Monroe County Employees Safety Handbook prescribes "Safety ground
rules" for all County employees. It incorporates the minimum safety
requirements to follow for the avoidance of injury, loss of time from
work, loss of materials and property damage.
(2) Scope
This handbook applies to all County employees and other personnel under
County supervision or control for their compliance.
(3) Background
Most people think of accidents as cuts, bruises, fractures, etc. They
think that an accident has occurred only when an injury has resulted.
This thinking is wrong. Accidents and injuries are not the same. An
accident is a mishap and does not have to result in injury to anyone or
damage to anything. In some instances accidents are warnings that more
serious injuries or damages will occur if the same unsafe conditions,
work habits and practices exist. You may be lucky. . .have an accident and
not get injured or damage anything, but remember, if you don ' t correct
the unsafe act you may not be so lucky the next time.
(4) Responsibility
The prevention of accidents is everyone's responsibility no matter what
position he or she occupies. Every employee is considered a member of
Monroe County Employees Safety program and must be constantly alert to
reporting and correcting unsafe conditions and actions. A part of
everyone' s job is to teach safety to others. Not being safe seldom
affects only one person. The _innocent as well as the person not being
safe usually suffer.
PART 1 - GENERAL SAFETY RULES
(1 ) It is the responsibility of every employee to know and adhere to the
Safety Rules and Regulations which apply to the area in which he or she
is working or visiting.
Report all injuries and property damage to your Supervisor.
Report all unsafe conditions to your Supervisor.
Fighting, disorderly conduct, horseplay and practical jokes are
prohibited.
Reporting for work under the influence of intoxicants will not be
permitted. Use of intoxicants during working hours is prohibited.
Unauthorized firearms or explosives will not be allowed on County
property.
Smoking regulations shall be observed and obeyed.
No person will be permitted to work if his or her ability or alertness
is impaired through fatigue or other causes as to make it unsafe for
himself/herself or his/her fellow workers.
Do not wear jewelry, loose clothing, neckties or loose headbands when
working around or operating rotating machinery and equipment.
Review the Safety Material posted on bulletin boards or distributed in
your work area.
Do not operate machinery while taking medication which contradicts use
of machinery. Report all use of such medication to your Supervisor
immediately.
(2) PROTECTIVE EQUIPMENT AND DEVICES
Guards installed on machinery and equipment, barriers, and other
protective devices provided for your protection shall not be removed,
and will be used in accordance with established rules and procedures.
Personal protective equipment shall be worn when performing work
requiring such protection.
All fire safety equipment such as fire extinguishers, hose racks,
hose reels, detectors, fire alarms, and fire lanes shall be kept clear
of obstructions.
Notify your Supervisor of any fire safety equipment that is damaged
or will not operate.
Only authorized persons will enter roped off or barricaded areas.
Emergency equipment will not be removed or used except for simulated
or actual emergencies.
2
c
Report all instances where guards are not installed, are inoperative, or
are 'in need of replacement or repair.
(3) OPERATIONAL HAZARDS
Good housekeeping shall be maintained in all areas. Walkways, aisles
and working areas shall be kept clean and free of obstructions.
Compressed air and other gases under pressure must be used only for
the purpose intended.
Do not operate machinery or equipment unless-you are authorized to do so.
Use the right tool for the job. For example, it is improper to use
pliers to drive nails.
Inspect tools regularly for damage and defects. Replace or turn in all
defective tools.
Never use a portable electrical tool unless you know it is in good
condition.
Portable electrical tools are required to be grounded at the case or
frame or grounded by use of a three wire conductor and plug, if not
double-insulated. If an extension cord is to be used with the tool , the
cord must be of the three-wire grounded type.
Double-insulated portable electrical tools are internally grounded by
incorporating insulation in the case or frame. The wire containing the
male plug will have two prongs in the place of three. Check the plate
on the tool to ensure that it states that the tool is "double-insulated"
and will not require the prescribed ground wire and plug.
Never use or try to repair unfamiliar power equipment. -
Always protect electric cords from damage by oil , ensure their insulation
is not frayed or broken, and keep them clear of aisles where they may
be run over by trucks or other equipment or cause a tripping hazard.
PART 2 - SUPPLY AND MATERIALS HANDLING OPERATIONS
(1 ) LIFTING, CARRYING AND MOVING MATERIALS
Of all disabilities suffered by American workers, almost 25 percent are
caused by improper handling of materials - more than any other single
source. All employees are required to do some lifting, moving and
handling of materials and equipment as part of their regular assigned
duties. Avoid accidents - learn the right way to handle materials.
Know your physical capacity and limitations and get help if needed.
The proper steps in lifting safety are:
Consider the size, weight, and shape of the object to be carried.
Do not lift more than can be comfortably handled. If necessary,
get help.
3
Set feet solidly with one foot slightly ahead of the other for
increased effectiveness. Feet should be far enough apart to
give good balance and stability.
Get as close to the load as possible. Bend legs about 90 degrees
at the knees. Crouch, do not squat. It takes about twice as
much effort to get up from a squat.
Keep the back as straight as possible. It may be far from being
vertical , but it should not be arched. Tuck in the chin so the
head is in line with the back. Bend at the hips, not the middle
of the back.
Grip the object .firmly. Maintain the grip while lifting and
carrying. Before changing the grip, set the object down again.
Straighten the legs to lift the object and at the same time bring
the back to a vertical position.
Never carry a load that you cannot see over or around. Make sure
the path of travel is clear.
(2) BAGS AND SACKS
Bags and sacks may be lifted by stooping down as far as possible and
rolling the bag or sack up to the knees, chest and shoulder before
straightening the legs and carrying with the back vertical . Place
hand on hip so the bag or sack rests partly on the shoulder, arm and
back. Be sure of your grip and footing.
(3) BARRELS AND DRUMS
Barrels and drums may be up-ended by grasping both ends, press down
with one hand and lift the other in a rocking fashion until the drum
is balanced on the bottom chime.
The lower grip may then be released and the drum placed on end. Keep
feet in the clear. Do not drop drums or barrels.
(4) LONG OBJECTS
Long objects should be carried on the same shoulders (left or right) of
.. . . . al.l:..persons .ma.king the. carry. All persons should be in step.
(5) HAZARDOUS MATERIALS
When handling hazardous materials use protective clothing and goggles.
(6) FLAMMABLE AND EXPLOSIVE MATERIAL
All flammables and explosives will be moved only in properly marked
and approved containers. Never transport flammable liquids in open
containers.
4
•
•
11.11
(7) BOXES, CARTONS, PACKAGES AND OTHER MATERIAL
A box, carton, or package should never be handled by the steel strapping
bands. A hand truck or fork-lift should be utilized when required.
Lift all cartons, boxes or materials properly. Always lift with
your legs, not your back.
When two or more persons are required to handle an object, one person
should be in charge and give signals for lifting, moving, lowering,
and dropping in unison.
Before cutting metal strapping, make sure no one is standing where he
might be hit by loose ends or straps. (Eye protection should be worn
during these operations. )
To cut bands, place one gloved hand on the strap to prevent injury
from springback.
Before .handling containers, inspect them for protruding nails, ends of
wire, splinters and sharp ends of metal bands.
Package all loose items before moving.
Wipe off oil , grease, dirt or other foreign matter before lifting.
Wear gloves when moving rough, burned or jagged objects and those with
sharp corners. Grip carefully before moving.
Hooks, crowbars, rollers and skids should be used when provided.
Be sure you know the path of travel before you pick up the load.
Be sure the path of travel is .clear of obstructions and well lighted.
Stay within the prescribed safety aisles in warehouses and storage
areas.
Never attempt to catch a heavy falling object as this can cause severe
injury.
Do not stand on a box or truck when placing materials on a high pile
or when reaching for, an object above your head. Use an approved ladder.
(8) HOISTING AND LIFTING EQUIPMENT
Never overload hand or electrically operated hoists. The rated load
will be legibly and permanently marked in a prominent location on all
hoist and lifting equipment. (Jacks supplied with vehicles are
excluded. ) Rated load limits are not to be exceeded.
5
PART 3 - MACHINE SHOP OPERATIONS
(1 ) MACHINE SHOP SAFETY - GENERAL
Use only those machines and equipment that you are qualified and
authorized to use and wear eye protection at all times where eye hazards
exist.
Before turning on a machine, make sure everyone is clear.
ALL GUARDS AND SAFETY DEVICES MUST BE IN PLACE and properly adjusted
before operating a machine. --
DO NOT LEAVE AN OPERATING MACHINE UNATTENDED.
Machines must be stopped and power turned off before changing chucks
or loading heavy items into the chucks. Make sure the chuck is tight
and the chuck key is removed before restarting the machine.
Never brake or slow down a machine with your hands. Turn off the
power and WAIT. It will stop itself.
KEEP YOUR MACHINE CLEAN. Remove chips with a brush or stick, not your
hands.
Keep your area clean of oil , solvents and coolants. Slippery floors
and machinery do not mix.
Do not try to prove how strong you are. Get help to lift or move
heavy objects or use mechanical lifting equipment.
Do not wear neckties, loose or ragged clothing, long sleeves, gloves
or jewelry. They are hazardous near machinery. If not contained
long hair can be hazardous around rotating machinery. If the operator
must lower his head to get a better look, loose hair may get entangled
in the rotating parts and cause scalping. Wear a hat, hair net, tie
it back, OR GET IT CUT BEFORE THE MACHINE DOES IT FOR YOU! !
(2) GRINDING WHEELS
Never use a grinder without a wheel guard. A broken wheel makes an
excellent unguided missile.
Safety glasses without side shields are not sufficient protection when
grinding. WEAR A FACE SHIELD.
Cracked grinding wheels will be replaced, wheels dressed and inspected
periodically.
Proper clearance will be maintained between the wheel and guard.
Tool rests will be in place and clearance between the tool rest and
wheel will be adjusted to measure one-eighth of an inch from the wheel .
6
(3) DRILL PRESS
BE SURE that the work is securely bolted or clamped to the table, or
held in a vise or jig. DO NOT TRY TO HOLD IT BY HAND.
BE SURE that the table clamps are properly tightened so that the table
cannot move.
When setting up or removing work, SHUT OFF POWER, even though the table
or arm has been moved out of line.
When removing a drill from a socket clamped to the chuck, LOWER THE
SPINDLE so that the end of the drill is near the table BEFORE LOOSENING
THE SOCKET.
BE SURE to remove the drift key from the spindle immediately after
removing the drill .
ALWAYS REMOVE THE KEY FROM THE CHUCK IMMEDIATELY AFTER USING.
(4) LATHES
When handling heavy chucks or face plates, use a lifting device.
If there is no lifting device near your lathe and the chuck or face
plate is too heavy to be handled by one person, GET HELP.
Always start the chuck beyond the circumference of a chuck. If necessary,
change or reverse the jaws.
After setting up or taking work out of the chuck, immediately remove
the wrench from the chuck.
When doing work on centers, be sure that the work is counter-sunk
deeply enough so that it cannot be thrown out of the lathe.
See that the tail stock is fastened to the lathe bed and the dead center
is properly lubricated.
Use only safety type lathe dogs or those with flush set screws.
•
DO NOT HOLD emery cloth in your hand while polishing revolving work.
Use a wood block or jig for this purpose. Only use files with handles.
When machine rods or bars that project beyond the head stock, enclose
the projecting portion in a stationary pipe supported on a suitable
stand.
The machining of irregularly shaped castings, crankshafts, and similar
objects where the tool is not in contact with the work during the entire
revolution of the chuck, IS EXTREMELY HAZARDOUS. The operator MUST BE
CONSTANTLY ON THE ALERT to avoid being caught or struck by the work.
Do not knock chips off the tool or lean over the lathe to inspect the
work while it is running.
7
111111 ,
PART 4 - PERSONAL PROTECTIVE EQUIPMENT
(1 ) GLOVES
On operations where gloves are necessary, wear the proper type specified
by your Supervisor.
(2) HARD HATS
Hard hats are provided by the County to protect your head against the danger
of head injury from falling or flying objects, or from electrical shock
and burns. Be sure your hat is in good condition.
If any area is designated as "HARD HAT AREA" all persons entering these
areas shall be required to wear a hard hat.
(3) RESPIRATORS
Respirators are designed to filter the air you breathe. Various types
of respirators are provided for your protection. These are filter-type
respirators for employees working in dusty areas or handling dust-
producing materials. They are also required when engaged in paint spray
operations. A respirator is not a substitute for a gas mask or self-
contained breathing apparatus. Check with your foreman for more specific"
information.
(4) AIR BREATHING EQUIPMENT
Self-contained air breathing equipment, with the air contained in cylinders
as part of the equipment, is used for rescue work or short term work
in excessively contaminated atmospheres.
Air-line breathing equipment with the air source obtained from a shop air
system or compressor is used for long term work in contaminated air _
atmospheres, and in areas where it is impossible to use self-contained air
breathing equipment because of space limitations.
All personnel required to wear air breathing equipment must be trained in
it's proper use.
Air breathing equipment must be inspected in accordance with manufacturers
recommendation. Prompt repair will be accomplished on all equipment found
to be defective.
(5) FOOT AND TOE PROTECTION
The wearing of sandals or tennis shoes is not allowed. Exceptions would
be for those employees whose duties would require them to wear shoes used
for sports activities and lifeguards, who do not wear shoes when performing
their duties.
8
(6) SAFETY GLASSES, GOGGLES AND FACE SHIELDS
No one can replace your eyes - your greatest asset. Do all you can to
protect them. Goggles or face shields should be worn by all employees
performing work that exposes them to eye injury. Employees not performing
work, helpers or visitors who are in the area of exposure also should
always wear eye protection.
Hazard areas will be identified. Eye protection will be required in
these areas. Sufficient visitor goggles or face shields will be available
for protection of persons entering these areas and will be of the type
required to guard against the existing hazard. This requirement will be
strictly enforced.
Welding hazards can be easily controlled by use of suitable personal
protective equipment and proper work procedures. Welding goggles or
helmets must be used. When helmets are used, safety glasses must also
be worn whenever secondary finishing is done on the work piece.
Appropriate goggles with filter lenses shall be used for such operations
as oxyacetylene welding, cutting, lead burning, and brazing. Where eye
injury is increased by grinding, buffing, sandblasting, etc. , additional
precautions such as side shields for safety glasses must also be
employed.
Do not take chances with eye injuries - contact your Supervisor or first
aid person immediately upon receiving an injury. Do not rub your eyes
when a foreign object is in them.
(7) PERSONAL CLOTHING
If uniforms are not provided, the clothes you wear is a personal matter.
Clothing must adhere to the requirements set forth by the department for
the position. The minimum work clothing shall consist of a T-shirt and
trousers, or their equivalent, for all employees.
Clothes can be a safety hazard if they are loose or ragged. The material
can get caught in moving machinery and cause serious or fatal injury.
Clothing that is not clean is not only unsightly but a health hazard,
causing skin infections and irritations. Clothing furnished by the County
must be kept in a clean and presentable condition.
PART 5 - MOTOR VEHICLE OPERATION
(1 ) GENERAL
ON A NATIONAL LEVEL, DEATHS FROM MOTOR VEHICLE ACCIDENTS TOTAL ABOUT
60,000 ANNUALLY. County employees operate vehicles of all types on rural
roads, on state and national highways and on city streets. No matter what
type of vehicle you 're driving, or where you are driving it, THERE ARE
CERTAIN BASIC SAFE DRIVING PRACTICES YOU MUST FOLLOW TO AVOID ACCIDENTS.
As the driver of any county vehicle you are solely responsible for operating
it in a safe manner and are charged with complying with all driving rules
and regulations and the safe driving practices prescribed by your
Supervisor.
9
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Only trained and approved personnel possessing a valid State of Florida
driver's license will be allowed to operate county vehicles. An
employee having driving as his primary duty shall be required to have a
chauffer's license.
The wearing of Safety Belts while driving a county vehicle IS MANDATORY.
At no time is a county vehicle to carry riders or passengers other than
county employees or other authorized personnel .
Except in cases of emergencies, no more than two employees shall ride in
a truck or tractor cab.
If a county vehicle is involved in an accident, immediately notify your
Supervisor and the appropriate law enforcement agency. In case of a
serious accident involving personal injury, call an ambulance.
Do not discuss the accident with anyone but the police, your Supervisor
or county investigative personnel . Do not move the accident vehicle or
equipment until so instructed by the police.
(2) SAFE DRIVING PRACTICES
CONCENTRATE ON DRIVING. A good driver dismisses his worries or anger
when he enters the vehicle.
Never take drugs or strong medications before driving. Drugs , illness
or fatigue may affect your ability to judge distances, speed and
driving conditions and slow your reaction time.
NEVER PRESS FOR THE RIGHT OF WAY.
Always limit your vehicle speed so that there is a clear space and time
for an emergency stop. High speed drivers have less time to think and
act in an emergency and a far greater distance is required to stop.
SLOW DOWN in dense traffic or thickly settled areas.
Adjust speed for poor visibility and weather conditions.
SLOW DOWN at intersections or curves. USE APPROPRIATE SIGNALS well in
advance of any action. Signal early and slow down gradually.
(3) VEHICLE INSPECTION BY OPERATORS
All vehicles shall be inspected by the operator prior to its use to
assure all parts, equipment and accessories are in safe and proper
operating condition and free of any apparent damage or defect that, in
the opinion of the operator or a duly appointed individual making the
inspection, may cause failure while in use.
Daily - Systems Check
a. Service brakes, including trailer brake connections, if necessary.
Test brakes after riding through water or puddles or driving
during heavy rain.
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b. Parking System (hand brake) .
c. Emergency stopping system (brakes).
d. Check coupling devices.
e. Seat belts.
f. Operating controls (oil pressure gauges, etc. )
g. Safety devices including horn, tires, steering mechanism, and
windshield wipers.
Daily - Visual Inspection
a. Does your vehicle sit level ?
b. Are there any fresh oil or fuel spots underneath?
c. Is there any broken glass?
d. Are there wet spots where water has been leaking?
e. Look for any change in the appearance in the vehicle since you
last saw it.
Weekly - Pre-start check
a. Check oil in engine crankcase and fill as necessary.
b. Check water in radiator and fill as necessary.
c. Raise hood or cab if necessary to check all belts for slippage
and/or excessive wear.
d. Lower and secure hood or cab.
General check
a. These requirements apply to equipment such as lights, reflectors,
defrosters, fire extinguishers, tire jack, etc. , where such
equipment is installed.
b. Drivers will also wipe off windshields, side and back glass,
lights and reflectors when conditions warrant.
c. No vehicle or equipment shall be put into services until any
defect or safety violation likely to cause an accident or breakdown
has been corrected.
(4) PARKING
Vehicles should be parked off the traveled way where they will not
interfere with the normal flow of traffic and will not obstruct the view
of other drivers.
When parking, remove the ignition key, put the transmission in park or the
lowest gear and firmly set the parking brake. Turn the front wheels
toward the curb, or chock at least one rear wheel if parked on a hill .
(5) BACKING
A great many vehicle accidents occur when being backed out of parking areas.
NEVER BACK UNLESS NECESSARY. Plan ahead to avoid backing.
Backing up vehicles without a clear view of the area back of the rear end
will be done only with the assistance of a guide. If a second person is in
the vehicle, he will get out and guide the vehicle back using appropriate
hand and voice signals. If the driver is alone, he will get out of the
vehicle and inspect the area behind before backing. Again strict caution
is to be observed.
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Remember, if someone directs you while backing it does not relieve you
of the responsibility if you have an accident.
BACK AS SLOWLY AND CAREFULLY AS POSSIBLE.
Back to the left whenever possible, AND ALWAYS BACK AWAY FROM TRAFFIC.
When parking parallel , leave sufficient space to leave without backing.
Sometimes by parking a little further from your objective and walking,
you may prevent an accident.
(6) DRIVE DEFENSIVELY
While driving in city traffic, be alert for mistakes or unexpected
actions of others, drive more slowly and KEEP ALERT for pedestrians and
cross traffic.
Drive at a speed which permits stopping within the visibility range of
your headlights. Keep headlight beams depressed to reduce reflected
glare caused by fog, rain or wet pavement.
PART 6 - POWERED INDUSTRIAL TRUCKS, INCLUDING FORKLIFTS AND HAND TRUCKS
(1 ) FORKLIFT TRUCKS
When using forklifts, do not operate in excess of speeds that allow full
control of the equipment and safety of the load.
Do not permit any part of the load to obstruct vision while driving
if your vision is obstructed.
Only the driver shall ride on the forklift.
Riding the forks is strictly prohibited.
Watch out for pedestrians. Sound horn at blind corners.
Do not drive with greasy hands.
Lift and lower loads smoothly and never carry loads in an eleveated
position.
Power trucks, shall not he .l eft .unattended, without first lowering the
platform or forks, shutting off power, neutralizing controls, setting
brake and removing the ignition key.
When entering other vehicles with forklift trucks, the wheels of the
vehicle shall be choked to prevent any movement.
(2) HAND TRUCKS
When using two-wheel hand trucks - do not overload. Make sure the load
is stable so the weight is on the axle, not the handle.
The same warning against overloading applies to the four-wheel hand
truck. Never pile a load so high that it might fall or prevent you
from seeing ahead.
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Hand trucks are generally meant to be pushed, not pulled, with the
exception of the four-wheeled truck with swivel axle and tongue which
is designed for pulling, and the motorized hand truck which can be run
either way. Never pull a four-wheel truck -down an incline. If it
gets out of control it can pin or run you over.
(3) GENERAL REQUIREMENTS
Only qualified personnel trained in the operation of forklifts and
other powered industrial trucks are authorized to operate this
equipment.
Prior to operation of powered industrial trucks, the operator shall
examine his vehicle and if any item is found to be defective or in need
of repair the item shall be corrected prior to use. There will be no
exceptions.
Start and stop this equipment gradually and slowly. Always look around
before starting. Avoid quick turns.
Slow down at cross aisles, sharp curves, ramps , dips, blind corners -
on wet, slippery or rough floors - in congested areas - and when
vision is limited or obstructed. Always drive at moderate speed.
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PART 7 - OFFICE SAFETY
(1 ) GENERAL
Office work is generally considered to be one of the safest of all county
activities, but little thought is given to the hazards that are present
in most of our offices. Slips and falls on waxed floors, collisions
with desks and chairs, strains from furniture moving, and other similar
accidents are common to offices. Special machines and equipment used in
office work also add to the accident potential .
Undue haste results in accidents. Do not run on stairs or through
corridors. Enter and leave buildings in an orderly manner.
Bulky office supplies and materials must be properly lifted to avoid
muscle strains. Use mechanical devices to lift or carry loads that
cannot be easily handled by one or two persons.
Heavy office furniture and equipment will be moved only by properly
trained and physically qualified personnel . Chairs, boxes and other
objects will not be used as substitutes for ladders.
Overloading the top file drawer in the cabinets may overbalance the
cabinet and cause it to fall forward when the drawer is pulled out.
Put heavy materials in bottom drawers whenever possible.
Never tip your chair backward. This can cause an overbalanced condition
and result in your falling to the floor. This also causes a strain
on the chair to the point where it may break and cause you to fall .
Always close your desk drawers. Many injuries are incurred from
bumping into open drawers.
Always close file cabinet drawers, especially when working in the lower
files. If you suddenly raise your head you may receive a serious head
injury by striking the drawer above you. Open file drawers account
for many injuries to persons striking them while walking through the
office.
Keep heavy books, equipment and other bulky materials off the top of
file cabinets; they may fall on you, or cause you to suffer muscle
strain when lifting them off the cabinet.
(2) OFFICE EQUIPMENT AND MACHINES
Objects such as knives, scissors, and pens will be handled carefully to
avoid injuries. Unprotected spike files will not be used.
Only trained, qualified personnel will operate office machines. Operators
will be given instruction in safe work practices and told of the
particular hazards involved in the use of different machines.
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Suitable office equipment will be provided for stamping, sharpening,
and cutting operations. Makeshift tools such as unprotected razor
blades and pins will not be used.
Electrical fans, pedestal , and oscillating desk fans or all types
will be equipped with preferred safety guards when installed less than
7 feet above the floor. Extension cords will be unplugged when not
in use and at the end of each day' s work. All fans are required to
be electrically grounded.
Electrical appliances used for coffee making and other purposes should
be inspected daily to be sure that cords are in good condition and
plugs are not broken or cracked. .A fire-resistant base should be
placed under all, heat producing appliances to prevent a fire hazard.
Be sure that all electrical cords are unplugged from receptacles when
appliances are not in use and at the end of the work day.
Only noncombustible waste baskets should be used in offices where
employees smoke. All smoking materials will be placed in non-combustible
ashtrays and containers.
Keep all flammable solvents and similar flammable liquids in a metal
cabinet away from combustible materials. Identify the contents of all
containers.
Splintered or jagged edges or other defects found on office furniture
will be immediately repaired or the equipment replaced. Projections on
bookcases, filing cabinets, and desks should be guarded or removed.
Electrical cords and wires will not be strung across floors, but will
be installed in conduits flush with the floor, covered by rubber or
metal strips, or suspended from overhead.
(3) OFFICE AREA
Rough, splintered, uneven, or other floor defects will be repaired or
the hazard suitably marked. Floors will be kept clean and free of
dirt and debris. Non-skid wax will be used on floors to prevent
slippping.
Weather may cause mud, sand or water to be tracked onto floors near
entrances. Storm mats will be placed at these entrances and the floors
periodically mopped. Dual doors will be marked "Entrance" and "Exit"
or "In" and "Out".
All stairways will be equipped with handrails and nonslip treads and be
well lighted. Worn stair treads will be immediately repaired.
Rugs, mats and other type floor coverning will be securely fastened to
the floor.
15
PART 8 - MOTOR VEHICLE MAINTENANCE SHOPS
(1 ) GENERAL
The normal activities of motor vehicle maintenance shops present numerous
hazards to maintenance personnel . It is essential that adequate safety
standards be prescribed and observed by all shop personnel to promote
efficiency and reduce the possibility of personal injury and property
damages.
Keep repair shops adequately ventilated to protect against exposure to
hazardous concentrations of carbon monoxide gas. Move any equipment
with the engine running to the outside or attach a hose to the muffler
leading to the outside.
Always work under adequate illumination at work benches, lubrication
pits and other shop work areas.
Maintain working area free of trash scraps and other tripping hazards.
Set aside time for shop clean-up prior to the end of each work day.
Protective equipment shall be worn as required.
Personnel will avoid wearing extremely greasy, oily or dirty clothing.
Do not wear rings or other jewelry when working on motor vehicles, when
servicing batteries, when operating rotating machine shop equipment,
or when working on, or around, electrical equipment.
To reduce fire and slipping hazards, do not allow floors to become
saturated with oil or other flammable materials. Use absorbent material
and clean up as quickly as possible.
Never smoke while fueling equipment and do not allow anyone to smoke in
the immediate area.
Use a safety solvent (combustible rather than flammable) provided for
cleaning parts. Never use carbontetrachloride, gasoline, or any other
hazardous materials for this purpose. To use other than approved safe
solvents will expose you and your co-workers to the danger of burns or
lasting health problems.
Be sure fire extinguishers are available and that there are no obstruc-
tions which will prevent your access to them.
Do not carry sharp pointed tools in your pockets.
Do not smoke in areas where not allowed.
Lockers and washrooms will be maintained in a clean condition and
provided with proper towels and soap.
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(2) SAFETY IN MAINTENANCE ACTIVITIES
Air compressor storage tanks will be drained at least once a day by
opening the drain valve and allowing water and water vapor to escape.
All belts, pulleys, gears, chains, sprockets, or any moving parts on
air compressors will be completely enclosed with a guard.
Only persons properly trained in the operation of shop machines will
be authorized to use them.
Do not drain gasoline, oil or other liquids and materials in areas
where they are likely to go into storm sewers and sewage systems. This
is an extremely hazardous practice. It can cause fire, explosion and
extensive problems in sewage plant operation. Drain petroleums into
drums or buckets for proper disposal .
Compressed air shall not be used for blowing dirt from hands, face or
clothing. Be sure the nozzle is designed for a maximum of 30 psi when
used for cleaning. Eye protection shall be worn.
All compressed gas cylinders will be racked and secured in carts or to
walls and posts to prevent being accidentally knocked over. Valve
protection caps shall be installed on all cylinders not in use. This
requirement also applies to cylinders transported in vehicles.
All shop hand tools will be frequently inspected for defects and any
defective tools found will be repaired or replaced as soon as possible.
Alligator type hoods on some vehicles have caused injuries when they
dropped while the mechanic was working on the engine. A prop of safe
design should be used to prevent this type of accident.
When a vehicle is jacked up or_ hung up on chain hoists and when a
mechanic is making repairs underneath, it will be blocked with pyramid
jacks, trustles or substantial wood blocking.
No one will be permitted to work inside a vehicle that is blocked up
when another person is working under the vehicle. Mechanics working
under vehicles will ensure that their legs do not protrude in aisles,
exposing themselves to injury and creating a tripping hazard.
(3) TIRE REPAIR
Tire repair work is hazardous if proper precautions are not taken.
Avoid strains and hernia when handling heavy tires by getting help
placing tires on dollies or using lifting equipment.
Do not use extension handles or pipe (cheaters) on wrenches for removing
lug nuts. Use air operated wrench whenever available. Use a penetrate
oil on nuts that are "frozen" then, if a wrench is used, be sure it is
the proper size. Tapping the wrench lightly will aid in freeing the nut.
17
r
Always use a safety cage when inflating tires equipped with lock rings.
When inflating the tire, turn your face away from it. Never hold the
tire between your legs. Always stand to one side when applying air.
(4) ELEVATING TYPE LIFTS
Elevating lifts should be provided with a "safety leg". Tripping this
leg to lower lift will be done by a procedure which will not permit a
worker to get under the lift.
All lifts will be provided with stop chocks.
No one will be permitted to remain in a vehicle when it is being lifted.
•
Rocking of lifts during the lubrication process will not be permitted.
Regular inspections will be made of lifts and their hydraulic cylinder
and lines to ensure they are in safe operation condition.
(5) ABOVE GROUND MAINTENANCE RACKS
Above ground racks used for maintenance and lubrication work will be
provided with guard rails and steps or stairs.
The rack and areas below will be cleaned of grease, oil and other
slippery materials when in use. Gasoline or other flammable solvents
will never be used for cleaning maintenance racks. Use only approved
cleaning materials. If caustics are used; suitable protection shall
be worn.
Sufficient lighting will be provided for workers. Portable or permanent
lighting will incorporate guards for protection. If lights are to be
used or installed where explosive vapors are likely to be present, they
shall be of the explosive-proof type. _
(6) HOISTING AND LIFTING EQUIPMENT
Never overload hand or electrically operated hoists. The rated load will
be legibly and permanently marked in a prominent location on all hoist
and lifting equipment. (Jacks supplied with vehicles are excluded. )
Rated load limits shall not be exceeded.
Standard hand signals_ shall be used if-.there is an operator and a helper.
(7) SPECIALIZED SHOP WORK
Welding, painting, undercoating and battery work will be conducted in
separate, isolated shops designed for this purpose.
Only trained and authorized personnel will operate specialized testing
machines and equipment.
Eye protection shall be worn by maintenance personnel using permanently
mounted, or portable, grinding and cutting tools that produce flying
chips or dust.
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c , ,
When using air operated tools, be sure it is of the size and type
suited for the job. Pay attention to your footing to prevent slipping.
Ensure that the tool is secured in a manner which will prevent it
falling if working above someone.
When installing a cable use a bar, not your hands, to guide it.
Use substantial wooden blocking when working in or under a scraper while
the bowl or apron is raised on the blade of a dozer.
Be sure that all guards have been replaced before operations of any
equipment which has been repaired or adjusted.
Proper equipment shall be worn when boiling out radiators.
All electric machines, motors, portable electric tools and equipment
will be properly grounded.
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PART 9 - POISONOUS PLANTS
(1 ) GENERAL
There are more than 60 varieties of poisonous plants in the United States
which may cause irritations to the skin. Plants that cause dermal
irritations such as redness, rashes, swelling and localized pain,
normally have saps that are toxic when they are rubbed on the skin of
sensitive people.
The common ones to our area are:
Crown of Thorns Oyster Plant
Candelabra Cactus Purple Queen
Pencil Cactus Century Plant
Poinsettia Elephant' s Ear
Mango Giant Elephant' Ear
Poisonwood Golden Pathos
Aralis Florida Holly
Lime Trees
Plants which are toxic when eaten are:
Yellow Allamanda Physic Not
Castor Bean Bellyache Bush
Dumbcane Coral Plant
Rubber- Vine Chinaberry
Angels Trumpet Ochrosia Plam
Sandbox Tree Chalice Vine
Oleander (Smoke from Yellow Oleander
burning this plant is Manchineel
poisonous)
Plants that cause respiratory .problems, which are similar to asthma
symptoms, include:
Florida Holley Punk Tree
The above is not a complete list. Some individuals may suffer no
adverse effects from contact with plants on this list.
(2) PRECAUTIONS
It is not necessary to come in direct contact with these plants to get
poisoned. Pets may spread plant poisons by rubbing against the plant
and getting the substance on their hair. You may get the poison from
touching the dog or any other animal who has been in contact with the
offending plant. It may also be transmitted from person to person by
contact with clothing that has rubbed across the plants. Shoes pick up
the poison by contact and may retain the poison for a year or longer.
In some cases persons have contracted dermatitis from working on a
car which had been driven through areas where poisonous plants were
growing.
20
The best way to prevent plant poisoning is to learn to recognize the
plants that cause it and stay away from them. When a person knows he
has brushed against or burned one of these poisonous plants , it is
recommended that he immediately wash the affected area with soap and
water. Do not use a brush or other rough material .
Follow the wash with an alcohol sponging. This procedure may prevent
skin inflammation in those who are sensitive to poison ivy.
When you know you are going into an area where you are likely to come
in contact with these plants as much of the body as possible should be
covered. Long sleeves should be tucked into heavy leather gauntlets
or gloves, slacks or trousers tucked into boots or leggings, shirt collar
should be turned up and or scarf tied around the neck. Do not touch the
gloves or clothing, since the irritating oils have been known to remain
on clothing for as long as a year. Clothing should be dry-cleaned because
soap and water are not always effective in removing the poison. WARN the
person doing the dry-cleaning that these clothes have been exposed to
poisonous plants.
Although creams and ointments are used in attempts to prevent poison ivy
irritation by covering exposed skin, these measures are of doubtful
value and temporary nature. Use protective clothing and gloves.
Persons who are extremely sensitive to plant poisoning and whose
employment brings them in contact with poison plants should consult
their physicians for whatever help is available. Persons who develop
more than minor areas of ivy dermatitis should be under medical care.
•
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PART 10 - POISONOUS SNAKES AND SNAKE BITES
(1 ) GENERAL
Most snake bites result from handling than other carless actions.
Approximately 45,000 snake bite accidents occur each year in the United
States. Venomous, or poisonous snakebites account for 20% of that
total . Although mortality is low, the high incidence of crippling
injuries to the bitten extremity (mostly by pit-vipers - rattlesnakes,
water moccasins, and copperheads) is of great concern. More than
half the cases of venomous snake bites take place in Texas, North
Carolina, Florida, Georgia, and Louisiana.
(2) PRECAUTIONS
Always wear pants outside boots, and try to wear heavy material such
as Levi ' s or dungarees. Heavy material has been known to deflect the
fangs.
Never place your hands into heavy underbrush. Never step over a log
or tree lying on the ground, but step on the log or tree and view the
other side first. Never wade across a stream full of hyacinths
without probing ahead.
Around the home, clean up trash piles, weedy lots, wood and concrete
piles and cut down palmettos.
On construction jobs or cleaning activities, check your equipment,
clothing and materials left on the ground or in trucks by poking with
a stick or tool to be sure no snakes are hiding. Always be careful
when first going to your tractor or parked equipment left beside the
road. Rattlesnakes like to coil under and around tractors and mowing
machines since they seek heat and warmth of the engine left from the
night before.
When staking or surveying in the field, always avoid gopher holes.
Use your boot heel to cave in the front of the hole.
(3) SNAKES TO BEWARE OF
There are hundreds of harmless and beneficial snakes in the woods of
Florida that keep down our rodent population. Only four are poisonous:
Rattlesnakes (3 sub-species) Pygmy-ground and. Eastern Diamondback are
found throughout the state. The Caneback-Rattler is found in northwest
Florida, Cottonmouth state-wide, Copperhead northern Florida, however
rare, and the Coral snake found statewide. Copperheads and Pygmy-Rattlers
are not usually fatal , however, use extreme care, and go on the assumption
that they are fatal . Only the Eastern Diamondback, Cottonmouth, and
Caneback Rattlesnakes are extremely dangerous and are fatal . The Coral
snake is the most fatal of all the poisonous snakes. Snakes mostly
travel early in the morning late in the evening and at night. Do not
kill harmless snakes. Each harmless snake killed leaves room for another
poisonous one.
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(4) SNAKE BITES
Snake bites cause many complications and prolonged illness. The most
important step is to get the snake bite victim to the hospital as soon
as possible. If possible kill the snake and take it with you to the
hospital .
Keep the victim from moving around. Keep the victim as calm as possible
preferably in a lying position and prepare for immediate transportation
to the hospital . Do not give the victim any alcohol , sedatives, aspirin,
or any medicine containing aspirin. CARRY THE VICTIM TO THE HOSPITAL.
DO NOT LET THE VICTIM WALK.
•
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PART 11 - FIRE PREVENTION AND PROTECTION
(1 ) GENERAL
Property damage and personal injury are so closely related that the
possibility of injury or fatality exists in most accidental fires
involving property damage. The prevention and protection against
hazards of fire is a very important part of the County Safety and
Accident program. All employees are expected to adhere to all fire
safety rules and regulations in effect. The first four (4) minutes in
any fire are more important than the next four (4) hours. Fires must be
detected, stopped from spreading and extinguished within minutes after
they start.
Fire extinguishers and other fire equipment are available in all work
areas and vehicles. Learn the location of fire extinguishers and fire
equipment and know how to use' it.
No fire extinguishers, fire hoses, or other emergency equipment is to
be removed or used for any purpose except its intended use.
In the event of a fire, the person discovering the fire will first
call the local fire department, then use available fire extinguishers.
Inform all persons in the vicinity of the fire and ask for assistance.
When calling the fire department be sure to give the locations of the
fire. If the local fire department number is not known, call the
Operator and state "Operator I want to report a fire, " then give the
location.
(2) FIRE PREVENTION REQUIREMENTS AND CONTROLS
Do not block fire extinguishers, fire hoses, fire alarm boxes, fire
detection installations, sprinkler valves and sprinkler heads.
Do not hang clothing or place materials on fire extinguishers or
other fire equipment.
Immediately report all missing damaged, used or inoperative fire
extinguishers to your Supervisor.
Obey all smoking regulations. A "NO SMOKING" sign is a good indication
that there are flammable materials or conditions in the area.
Dispose of all flammable wastes as quickly as possible. Flammable
scrap, wiping rags, or rubbish will be placed in metal containers
provided and marked for that purpose. Excelsior, paper and all other
packing material must be kept in fireproof containers and disposed of
as soon as possible.
Know the fire exit you should use in an emergency and the route you
should take to reach it.
Immediately change your clothes if they get soaked with oil , gasoline,
kerosene, naptha, or other flammable liquids.
Do not block fire escapes and fire exits.
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(3) STORAGE
Drums and other containers of gasoline, oil , solvents, thinners , oil-base
paint and varnish will not be stored in locations where they could
be ingited by sparks, flames or other sources of ignition.
Fire escape routes will not be blocked by storage materials.
Oil-base paints, spray can paints, thinners and other materials of a
flammable nature will have covers and caps in place and will be stored
in approved fire-resistant storage buildings or in fire-resistant metal
cabinets. Cabinets will be identified for "FLAMMABLE LIQUID" storage
by marking. Solvents must be used with caution and stored in closed
fire-resistant containers.
Storage of unmarked or improperly marked containers is strictly
prohibited.
Metal containers with lids will be used for storage of clean rags and
waste materials. Containers will be marked to show contents, i .e.
"OIL RAGS", "CLEAN RAGS", "TRASH", etc. Combustible trash and materials
will not be intermingled with rags and cloth saturated with flammable
liquids.
(4) . SOURCES OF IGNITION
Shops, warehouses and offices that produce refuse such as paper, wood
and metal shavings, will be kept clean so that accumulation of waste
materials will not create a fire hazard.
The use of blow torches, soldering irons, welding torches or other
open flame equipment will be carefully restricted to isolated places
where there is a good circulation of air and where no vapors of gasoline
or other flammable liquids can collect. When such devices must be used
where combustible materials are present, fireproof coverings will be
used to protect the materials against ignition.
Sufficient natural or mechanical ventilation will be provided in all
areas where flammable or explosive materials, fuels, vapors or gases
present fire hazards.
Do not hang decorations around exits, windows, lights, doors or near
any heat producing appliances such as lamps or heaters. Be sure that
decorations are approved (Underwriters Laboratory) type.
Rest rooms will be kept free of combustible materiaLs and will not be
used for storage. Containers will be provided for paper and trash
disposal .
(5) CLASSES OF FIRES AND TYPE FIRE EXTINGUISHERS TO BE USED
Fires are grouped into four general classes, each of which can be'
extinguished by a particular type fire extinguisher. Fire extinguishing
agents are developed for use on specific classes of fires. This
25
classification system makes it possible to determine what type fire
extinguisher is suited for fighting a particular kind or class of fire.
The four general classes of fires are "A", "B", "C", and "D", and are
explained as follows:
Class "A" fires will be effectively and safely extinguished by water,
foam, loaded stream and soda-acid type fire extinguishers, for fires
occurring in WOOD, PAPER AND RAGS.
CLASS "B" FIRES occurring in FLAMMABLE LIQUIDS, such as GASOLINE and
OTHER FUELS, SOLVENTS, GREASES OR SIMILAR SUBSTANCES, can be
extinguished by using foam, Carbon dioxide (CO2) , dry chemical , and
loaded stream type fire extinguishers.
CLASS "C" FIRES occurring in ELECTRICAL EQUIPMENT, requires the use
of a fire extinguisher agent that does not conduct electricity back to
the operator when in use. The Carbon Dioxide (CO2) and Dry chemical
type fire extinguisher agents DO NOT CONDUCT ELECTRICITY AND WILL BE USED
FOR EXTINGUISHING ELECTRICAL FIRES. NEVER USE water, foam or loaded
stream type extinguishers on electrical fires.
CLASS "D" FIRES OCCUR in COMBUSTIBLE METALS, such as magnesium, potassium,
powdered aluminum, zinc, sodium, titanium, ziroconium, and lithium.
This fire is extinguished by special powdered compounds usually thrown by
hand or dispensed by cartridge type fire extinguishers with a specially
comp^unded agent for combustible metal fires. It is not likely you will
be required to fight this type fire in county work.
THE ABC DRY CHEMICAL TYPE FIRE EXTINGUISHER can be used on all "A" , "B",
"C" classes of fires with safety. This fire extinguisher is widely dis-
tributed in county buildings, facilities and areas for use. More detailed
instruction and training in use and operation of fire extinguishers will
be provided to employees on a scheduled basis.
(6) FLAMMABLE LIQUIDS
HANDLING AND USING FLAMMABLE LIQUIDS WILL BE CAREFULLY CONTROLLED to pre-
vent fires and explosions. To prevent evaporation of flammable liquids,
KEEP THEM IN CLOSED CONTAINERS. When such liquids are handled or stored,
they are usually exposed to air at some point of operation, such as
filling containers and mixing or transferring liquids from one container
to another. At this time VAPORS ARE RELEASED creating fire and explosion
hazards.
REMOVE ALL SOURCES OF IGNITION AND PROVIDE ADEQUATE VENTILATION.
Every precaution will be taken to avoid the use of leaky or ruptured con-
tainers in processing rooms, shops and departments. SAFETY CANS WILL BE
USED for handling and transporting small quantities of flammable liquids.
Most flammable liquids emit vapors heavier than air which settle in de-
pressions, pits, and on floors. EFFECTIVE FLOOR LEVEL VENTILATION IS
necessary to remove these vapors. ADEQUATE VENTILATION SHOULD ALWAYS
BE PROVIDED in areas where flammable liquids are used, handled, or stored.
26
When handling any chemical liquid protective clothing such as hard hat,
goggles, boots rubber or plastic gloves and face shield shall be used.
(7) FLAMMABLE GASES
Flammable gases are similar to flammable liquids in many respects.
UNDER PRESSURE OR DECREASED TEMPERATURE, flammable GASES BECOME LIQUIDS.
Flammable liquids become gases if their temperatures are raised and
their pressure decreased. In general , flammable gases have physical
characteristics similar to the vapors of flammable liquids. HOWEVER,
THE FLASH POINT CRITERION CANNOT BE USED WITH FLAMMABLE GASES: they
are in a form at normal temperatures which permits them to mix freely
with air. EXPLOSIVE LIMITS AND RANGES GIVE SOME INDICATION OF THEIR
FLAMMABILITY.
Some of the most commonly used flammable. gases are HYDROGEN, HYDROGEN
SULPHIDE, ACETYLENE, ETHANE AND PROPANE. Acetylene is a flammable gas
dissolved under pressure in acetone to make handling safer and is most
commonly used in welding operations.
Most gases have a characteristic odor. Any unusual odors around gas
cylinders indicate a leaking container. IMMEDIATELY REPORT ANY LEAKING
CONTAINERS. BE SURE ALL SOURCES OF IGNITION ARE KEPT AWAY.
The first principle of controlling flammable gases is to PREVENT THEIR
ESCAPE from containers.
Injurious gas is found in unexpected places and often cannot be seen or
smelled. If you are suspicious of a gas leak of any type, clear the
area and notify the Supervisor in charge.
WARNING SIGNS WILL BE POSTED in areas where flammable gas cylinders are
stored such as "No Smoking or Carrying of Matches within 50 Feet". No
spark or flame producing equipment will be used in areas where flammable
gases are stored.
Flammable gas cylinders will be handled carefully at all times to minimize
dangers of fire or explosion. Careless handling will damage cylinders
and valves, and may cause the container to fall and cause dangerous
gas leaks.
Gas cylinders will be moved by hand-trucks when possible. Cylinder
valves will be closed and valve protection caps in place. UNDER NO
CIRCUMSTANCES WILL CYLINDER VALVES BE USED FOR LIFTING PURPOSES.
ONLY QUALIFIED PERSONS WILL BE AUTHORIZED TO MAKE REPAIRS to gas cylinders
and their components.
All cylinders will be secured by a chain or other effective fastening.
DO NOT STORE CYLINDERS NEAR ELECTRICAL CONDUCTORS or other sources of
electricity.
Empty cylinders will be plainly marked with a sign "Empty Cylinders"
and stored in locations separate and apart from full containers.
27
PART 12 - ELECTRICAL SAFETY
(1 ) ELECTRICAL WIRES AND EXTENSION CORDS
Treat all electric wires as - - live wires.
Do not drag cords over sharp edges or run cables across aisles where
hand trucks can damage them.
Pull the plug instead of yanking the cords. Never remove a cord if it
is in use. Electricity can jump across exposed prongs in a plug.
Keep electric cables away from steam and hot water lines which can
damage the insulation.
Keep cords clean. Never allow an extension cord to lay in water, oil
grease or solvents. Wipe cords clean before using.
Excessive scraping, kinking and stretching will cause damage to power
cables causing premature failures and possible shock or burns.
(2) ELECTRICAL EQUIPMENT
Grounds provided on electrical apparatus shall not be disconnected or
broken.
Shock, no matter how slight, is a warning something is wrong. Tag the
equipment and have it checked before reusing.
(3) ELECTRICAL REPAIRS
Ensure the current is off before attempting to make electrical repairs.
Exercise care in removing or replacing light or power fuses - use fuse
pullers.
Live wire work is defined as work on wires, switches, starters, panels
or other electrical equipment while the potential of 25 volts or more
of electricity is present.
No live wire work will be performed.
Unless you are an electrician, do not attempt repairs on electrical
equipment. Call the experts.
All electrical installations will be installed and maintained in
accordance with provisions of the National Electrical Code, NFPA.
Persons working around electrical circuits will not wear watches, rings,
or other metallic objects which could act as conductors of electricity.
Personnel will treat low voltage systems with the same respect as high
voltage circuits. Severe shock resulting in death can be caused by
contact with lines carrying low voltages. .
28
Care will be taken to avoid contacting low voltage lines when working
on poles, ladders or in other high places; the shock may be sufficient
to cause the workers to lose footing and fall .
The first rule to remember when required to perform maintenance or
repairs on electrical equipment is : Turn the current off.
When it is necessary to wear safety gloves, only those designed for
electrical work will be used. Gloves will be inspected for cuts,
punctures or signs of wear. Never use safety gloves with voltages
higher than the gloves insulation rating.
To avoid cutting or tearing rubber electrical gloves, personnel will
wear the leather liner over their safety gloves when actually working
on high-voltage equipment.
All rubber goods used in electrical work will be given an annual
voltage test except that rubber gloves in active use will be tested
every 3 months.
Report to your Supervisor any leaking steam or water joints which are
near any motors or other electrical apparatus.
•
If you find sparking or smoking motors or other electrical equipment
malfunctions, turn off the power and report the condition at once.
Only qualified and authorized electricians will install and maintain
electrical facilities and power lines. Two qualified employees will
work together when high voltage circuits or energeized circuits of any
voltage are involved.
•
29
. r r
i I
PART 13 - SAFETY IN CONSTRUCTION, BUILDINGS, AND GROUNDS MAINTENANCE
(1 ) BUILDING AND GROUNDS AREAS
Unsafe conditions in buildings and ground areas require repair and
maintenance to render them safe for employees and the public. Report
all unsafe conditions to your Supervisor for correction without delay.
(2) LADDERS
A ladder should be placed so the distance from its foot to the wall is
one-fourth the length of the extended ladder.
Never separate the parts of an extension ladder. Use of the top
section as a ladder is prohibited.
Do not carry heavy or bulky objects up or down a ladder. Always use
a rope or hoist.
Face the ladder when going up or down. Always look up when you are
going up a ladder.
Move the ladder as the work progresses. Don 't work any further than an
arm's length from the ladder.
Only one person on a ladder at any one time.
Ladders will not be used as skids, braces, scaffold members, or for any
other purpose than that for which they are intended.
Never climb a ladder with greasy, muddy, or otherwise slippery hands or
shoes.
Do not use metal ladders in areas where exposure to electric wires or
equipment is possible.
(3) SCAFFOLDS AND PLATFORMS
Make provisions for a uniform level base and compacted footing before
installing upper levels.
Tie into the structure or building to prevent tipping.
All side braces (cross-bracing) shall be installed on tubular welded
frame scaffolding.
Only scaffold boards in good condition are to be used on scaffolds. Each
scaffold board must overlap the scaffold sides by a minimum of six (6)
inches.
Never stand on the overhang portion of a scaffold board.
Guard railing shall be installed on scaffolding when required.
30
Do not leave tools or materials on scaffolds or platforms where they
may fall or cause a tripping hazard.
(4) EXCAVATIONS AND TRENCHING
The sides of excavations will be properly and substantially braced and
shored, or the sides will be sloped away from the excavation, or a
trench box of substantial construction may be used.
The type of shoring systems to be used will be determined by soil
conditions, vibrations in the area, stresses imposed by nearby buildings,
and other pertinent conditions.
Where excavations are to be made below adjacent foundations or pavement,
these structures will be suitably braced or shored as long as the
excavation is open.
Dirt removed from the excavation and other materials will not be piled
closer than two feet to the edge and loose boulders, stumps and other
debris that could slide into the excavation will be removed from the
area.
Bridges, walkways, guardrails, barricades, warning signs, and lights
will be placed over or near open excavations as required.
Ladders shall be placed at trenches to provide safe and convenient exists
from the area in case of cave-ins.
Where it is necessary to undercut the side of an excavation, overhanging
materials shall be safely supported.
Safety hard hats should be worn by employees engaged in excavation and
trenching operations.
(5) GRASS CUTTING
Mower operators will wear eye protection and sturdy work shoes at all
times.
No adjustments will be made by the operator or maintenance person while
machine is running.
Gasoline for lawnmowers and other lawn care equipment will be kept in
safety cans plainly lettered "Gasoline". All sources of ignition will
be kept clear when fueling. Fueling will not be done while engines are
running. Smoking is not allowed when fueling.
(6) FLOORS AND BUILDING AREA
Maintain building floors clean and free of obstructions or slippery
materials.
Floors will not be cleaned with flammable liquids. Adequate ventilation
will be provided if cleaning is done with liquids containing toxic
materials such as ammonia.
31
7
IF ANY PROBLEM OCCURS IMMEDIATELY CONTACT YOUR SUPERVISOR. (Be familiar
with precautions and first aid procedures for that particular substance
before using) .
Dust, which can explode under certain conditions, will be kept down
during sweeping by spreading an approved sweeping compound over the
floor.
Spitting on floors will not be tolerated at any time.
Extreme care shall be taken to avoid excessive waxing or polishing.
Floors that are too slippery are sources of -accidents. Use only non-
skid wax.
All projections shall be kept to a minimum on walls and ceilings. Ceilings
will be kept in good repair and free of loose plaster and paint that
could fall and injure persons below or create a health hazard.
(7) VENDING MACHINES
Suitable waste receptacles will be provided where vending machines have
been installed. All persons are instructed to return bottles to racks,
and dispose of papers, cartons, and cups in trash cans.
(8) CLOTHING STORAGE
Keep personal clothing in a clean and orderly condition. To avoid
spontaneous combustion, clothing or materials that are contaminated with
flammable substances will not be placed in a closed area.
(9) EXTERIOR OF BUILDINGS
Materials will not be stored under or piled against buildings, doors
or exits, or under stairways. . Roofs will be kept free of refuse such as
sawdust, shavings, lint, trash, and other materials that can create a
fire or tripping hazard.
(10) STREET, ROAD AND EXCAVATION BARRIERS
All barrier markers and lights shall be maintained in good repair, and
kept clean and brightly finished to insure high visibility.
Placement of traffic cones, warning flags, barriers and lights for street
work will be in accordance with the Florida Manual on Traffic Control
and Safe practices.
All slow moving special purpose vehicles using street or roads, shall
prominently display the SMV (orange triangle) on the rear.
•
32
•
PP
PART 14 - OFF THE JOB SAFETY
Off the Job Safety is very important also, time lost from the job is
the same wnether it is caused by an accident or injury on the job or
away from work.
Therefore, OFF THE JOB SAFETY should be an extension of ON THE JOB SAFETY.
Follow the same rules for Safety away from work as you do at work.
OFF THE JOB SAFETY is not only important to your job, but it is important
to your family, your fellow workers and your community.
Some ways to encourage OFF THE JOB SAFETY:
Seasonal Programs: Safety programs are more meaningful if they are part
or your regular routine. For example, water, sunshine and outdoor safety
programs should be studied on a year round basis.
National Programs: Scheduled activities for Fire Prevention Week, Poison
revention weeK and other National programs to make people aware of their
importance.
Community Programs: Take advantage of the Safety programs offered by
most communities, such as life saving courses, driving classes and rec-
reational safety programs.
Club Proarams: Many service and social clubs have programs to teach
or encourage safety. Members could promote such programs for the whole
family.
County Sponsored Proarams : Take advantage of County Sponsored Card-
Iopulmanary Resusitation (CPR) and First Aid programs.
SET AN EXAMPLE: INDIVIDUALLY A PERSON CAN BE MOST HELPFUL IN IMPRESSING
HIS FAMILY MEMBERS AND FELLOW WORKERS WITH THE IMPORTANCE OF SAFETY BY
SETTING AN EXAMPLE AND PASSING SAFETY INFORMATION ON TO THEM.
You are never too old or too young to learn good safety habits. Safety
is not a negative thing. It does not mean "don ' t do this" or "don't
do that" . Safety is a positive thing. It mean you "can do this" and
you "can do that" safely.
You can do more things and••you can do them better if you practice safety
habits.
REMEMBER: "We are just here once. . .so lets take care of one another".
33
, '.
_:.: _._-,\f..
ACCIDENT REVIEW
BOARD - POLICY
AND PROCEDURES
. MtlNROE COUNTY
FLORIDA
..~ ~"".""""__'_"__"'''''''' _i.._ - ~, ___~_"""'_~_"_'_'" .
PART 3
. ~ ............:.._....~_i,.,J.! ,""~.4
ACCIDENT
REVIEW BOARD
OPERATION OF COUNTY VEHICLES
OPERATOR DRIVING PERMITS
AUTHORITY
By Administrative Order the Board of County Commissioners of r~onroe County has
established the following policy regarding the operation of County Vehicles
and a Accident Review Board under the direction of the County Administrator,
with the responsibility of overseeing and implementation of this policy
delegated to the Safety Specialist.
SCOPE
This policy is part of our overall Safety & Accident Program.
The Accident Review Board gathers and analyzes information regarding County
vehicles, equipment and property damage. The primary purpose of the Committee
is to carefully review each vehicular accident, decide the cause(s) and
determine whether it was preventable or non-preventable. The Committee vlill
.
make non-binding recommendations to the County Administrator and Personnel
(Section) as to what action it feels should be taken. The County Administrator
and Personnel (Section) will report back to the Safety Department and Accident
Review Board what action was taken.
PART 1.0 PURPOSE
1.1 To register, authorize, and control all personnel required to drive
County Vehciles in the performance of their duties.
PART 2.0 QUALIFICATIONS FOR INSURANCE OF DRIVER PERMIT
2.1 All personnel must hold a valid Flori~a Operators or Chauffers license.
2.2 All personnel must be sixteen (16) years of age or over.
2.3 An Operators permit will be issued only to those who are required to
operate a County vehicle in the performance of their normal duties
or to certain part-time operators who are required on occasion to
drive a County owned vehicle, or who drive their own personal
vehicles on County business.
2.4 An operators permit will be issued by the Safety Department after
determination that the person is qualified to drive and has in his/her
possession a valid Florida Drivers Licence.
2.5 All employees authorized to operate County vehicles must have in
their possession a County Vehicle Operators Permit during operation
of a County vehicle.
2.6 Personnel operating County vehicles will authorize the County to
obtain any State, County and/or local public driving records
pertaining to him/her.
2.7 An employees right to operate a vehicle on County business will be
denied or revoked at any time when he/she does not possess a valid
State of Florida Operators or Chauffers Permit, and/or when his/her
driver's record reflects one or more of the following conditions:
-One (1) or more "Driving Under the Influence", or
"Leaving the Scene of the Accidentll conviction
during the last three (3) years.
-Two (2) moving violations during the last twelve
(12) months.
-Eight (8) or more points during the past twenty-
four (24) months.
-Medical evidence of alcoholism, drug abuse, or
other physical impairment significantly affecting
the ability to drive safely.
2.8 All Personnel must report any motor vehicle citations received while
operating County or personal vehicles (other than parking violations),
or suspension of his/her license within forty-eight (48) hours.
Failure to do so could result in revocation of authroization to
operate a county vehicle.
2.9 Any denial or revocation of County driving privileges may result in
termination of employment.
2.10 Before authorization is granted to operate County vehicles, employees
must complete and sign a "County Authorization Employee Drivers
Affi davit "-Exhi bit I A I.
2.11 To receive reimbursement for use of a personal vehicle, employees must
complete and sign a "Request and Approval for Car Allowance"-Exhibit'B'.
PART 3.0 COMMITTEE MEMBERSHIP
3.1 An Accident Review Board of seven (7) members will be appointed by
the County Administrator to review all accidents and determine causal
factors and preventability. The Committee will meet when directed by
the chairman or as otherwise required. As a general guideline, a
meeting will be called when there are one or more accidents to be
reviewed. The Safety Specialist will contact the Committee Chairman
and other members of the committee and convey the scheduled time and
place of the meeting.
(2)
Department Heads will be responsible for the attendance of all
personnel from their departments who were involved in the accident.
3.2 Any employee charged with a preventable accident may request to
appear before the committee on the next scheduled Accident Review
Board meeting for the purpose of presenting their case. This
written request for a hearing must reach the committee at least
twenty-four (24) hour~ prior to the next meeting time.
PART 4.0 GUIDELINES
4.1 The rules for determining whether or not an accident should be
charged against a driver1s or operator's record are based upon the
Principles of defensive driving. Defensive driving is of major
importance as a means of preventing accidents.
4.2 Each driver or operator involved in an accident contributes to it
in a greater or lesser degree and usually each failed to employ
defensive driving techniques. The other driver may be frank enough
to admit that he/she was at fault. However, this does not mean
the County driver or operator is blameless as more than likely he/she
too was partly at fault. Likewise, the fact that the County driver/
operator did not get a traffic violation does not automatically
make him/her blameless. Just being involved calls for an accident
review and a searching analysis as to how the driver/operator was
involved. The final finding, when properly used, will help drivers,
operators and management to avoid similar accidents in the future.
4.3 There will be rare exceptions when an accident could not have been
prevented by the driver's/operator's action, alterness, skill, foresight,
judgement and knowledge. Recognizing these instances, the Board shall
not charge such ocurrences as violations on the driver/operator record.
PART 5.0 DEFINITIONS
5.1 Reportable Accident: Any accident in which a County Vehicle or
equipment is involved where such accident results in death, personal
injury or property damage. An accident or incident is reportable
regardless of who was hurt, what property was damaged, and to what
extent, where it occurred or who was responsible.
5.2 Preventable Accident: A preventable accident is one in which the
driver/operator failed to do everything he/she reasonably could have
done to prevent it.
5.3 Defensive DriVing: Defensive driving is driving to prevent accidents
in spite of the incorrect actions of others and/or any other adverse
conditions.
PART 6.0 DETEro~INING PREVENTABILITY
Listed below are a series of questions that may be used in determining
preventability. Additional questions may be needed and used to suit
local conditions provided a uniform procedure is followed in all
cases. It is important that every decision be made on the basis of
(3)
facts with impartiality and fairness. The appearance of favoritism
would lead to charges of discimination and spoil the intended
good effect of an accident investigation from a preventability
standpoint.
6.1 INTERSECTION ACCIDENTS
YES
NO
a. Did the employee approach the intersection at a
safe speed for the condition?
b. Was the employee prepared to stop before
entering the intersection?
c. At a blind corner did the employee pullout
slowly, ready to shift his/her right foot to
the brake pedal?
d. Did the employee make sure the other driver
would stop for a traffic light or stop sign?
e. Did the employee obey all traffic signs?
f. Did the employee signal well in advance of his/
her change in direction?
g. Did the employee turn from the proper lane?
h. Was the employee alert for the turns of other
vehicles?
i. Did the employee avoid overtaking and passing
in the intersection?
j. Did the employee refrain from jumping the
starting signal or riding through the caution
light?
6.2 HIT OTHER IN REAR
a. Was the employee maintaining the safe following
distance, namely one (1) car length for every
ten (10) miles per hour of travel? (This
distance should be doubled at night and doubled
again in wet weather.)
b. Was the employee keeping his/her eyes and
mind ahead of the car in front?
c. Did the employee approach the green traffic
light cautiously expecting the driver ahead to
stop suddenly on the signal change?
d. Did the employee keep from skidding?
(4)
6.3 BACKING ACCIDENTS
a. Did the employee have to park so close to the car
ahead as to require backing to leave the parking
space?
b. Was it necessary to drive into the narrow
street, dead end alley, or driveway from which
the employee backed?
c. If the employee could not see where he/she was
backing did the employee use proper precaution?
(Failure to do any two of the six would warrant
a "noll answer):
Did the employee look all around the vehicle
before getting in?
Did the employee back immediately after looking? ____
Did the employee use his/her horn while
backing?
Did the employee look to the rear without
depending on the rear vision mirror?
If the distance was long, did the employee
stop, get out, and look around occasionally?
d. Did the employee back slowly?
e. Did the employee judge his backing clearance
accurately?
6.4 PEDESTRIANS
a. Did the employee drive through congested sections,
expecting that p~destrians would step in front of
his/her car?
b. Was the employee prepared to stop?
c. Did the employee keep as much clearance
between his/her vehicle and parked cars as
safety permitted?
d. Did the employee refrain from passing vehicles
that had stopped to allow pedestrians to cross?
e. Did the employee refrain from jumping the
starting signal or riding through the caution
light?
f. Was the employee aware of groups of children
and was he/she prepared to stop if one ran into
the street?
(5)
g. Did the employee give all pedestrians the right-
of-way?
h. Did the employee refrain from passing school
buses which were stopped?
6.5 PULLING FROM THE CURB
a. Did the employee look front to rear for
approaching and overtaking traffic immediately
befDre starting to pullout?
b. Did the employee look back rather than depend
upon rear vision mirror?
c. Did the employee signal before pulling from
the curb?
d. Did the employee start out only when his/her
action would not require traffic to change it's
speed or direction in order to avoid him/her?
e. Did the employee continue to glance back as he/
she pulled out?
6.6 SKIDDING
a. Was the employee keeping at least twice the
safe following distance for dry pavement - one
car length for every 10 mph of speed?
6.7 PARKED
a. Was the employee parked on the right side of
the road?
b. Was it necessary to park near the intersection?
c. Did the employee have to park on the travel
part of the highway, on a curve or on a hill?
d. Where required, did the employee warn traffic
by flag or flare?
e. Did the employee park parallel to the curb?
f. Was it necessaRy to park so close to the
alley or directly across from the driveway?
6.8 HEAD-ON COLLISIONS
a. Was the employee on his/her side of the road?
b. Did the employee take proper evasive actions?
c. Was the employees speed too great for conditions?
(6)
d. Was the employees vehicle under control?
6.9 ALL OTHERS
a. Could the employee have done anything to avoid
the accident?
b. Was the employee~ speed safe for conditions?
c. Did the employee obey all traffic signals?
d. Was the employees vehicle under control?
e. Had the employee followed his/her routing and
delivery instructions?
f. Did the employee call in for help when in
doubt?
g. Did the employee report this accident as soon
as he/she returned?
h. If involved in a high speed chase, did the
employee have his/her siren, blue lights,
flashers and headlights on?
i. Did the employee follow all office policies?
j. Has this employee been involved in other auto
accidents in the past 36 months?
k. Did the employee secure all information
necessary for a thorough investigation of this
accident?
PART 7.0 REPORTS
The Safety Specialist will provide the County Administrator with
a report of all meetings of the Accident Review Board. This report
will include a breakdown of the type of accident reviewed and the
disposition of the Board.
Reports of preventable accidents will be made part of the Employee's
permanent personnel record.
(7)
EXHIBIT "A"
.
COUNTY EMPLOYEE DRIVER'S AFFIDAVIT
I UNDERSTAND AND AGREE THAT.:
1. I must possess and retain a valid Florida Operator's or Chauf-
feur I s License (as appropr ia te) in order to ope rate a Coun ty motor
vehicle or to drive my personal vehicle on County business.
2. I authorize the County to, at any time, obtain any State,
County and/or Local public driving records pertaining to me.
3. . My right to drive a vehicle on County business will be denied
or revoked at any time when I do not possess a valid State of
Florida Operator's or Chauffeur's Permit, and/or when my driving
record reflects one or more of the following conditions:
One (1) or more "Driving Under the Influence" one more or
more "Leaving the Scene of an Accident" convictions during the last
three (3) years.
- Two (2) moving violations during the last twelve (12) months.
- Eight (8) or more points dur ing the past twenty-four (24)
months.
- Medical ,evidence of alcoholism, drug abuse, or other physical
impairment significantly affecting the ability to drive safely.
4. I must report any motor vehicle citations for violations
received while operating my personal or county vehicle (otner than
parking violations), or suspensions of my license, wi thin forty-
eight (48) hours of receipt of same. Further, I understand failing
to do so could result in revocation of my authorization to operate a
county vehicle.
5. I understand that the denial or revocation of my County driving
privilege may result in the termination of my employment.
6. I cer tify that the information lis ted below is val id at thi s
time.
CURRENT STATE OF FLORIDA OPERATOR
OR CHAUFFEUR LICENSE NO.
EXPIRATION DATE
NAME (Please PRINT) EXACTLY AS IT.
APPEARS ON LICENSE
CURRENT STREET ADDRESS
CITY & ZIP CODE
DATE
SIGNATURE
(Q\
-"
..
EXHIBIT "B"
REQUEST & APPROVAL TO RECEIVE CAR ALLOWANCE
TO:
ATTACHED IS A COpy OF MY AUTOMOBILE LIABILITY POLICY
OR CERTIFICATE OF INSURANCE INDICATING THE FOLLOWING:
1. Minimum limits of $25,000/$50,DOO
2. Description of vehicle
3. Effective date of policy
4. Policy expiration date
FROM:
(social security)
County employee #
Employee name (print or 'type)
Work location
Home address
Employee's signature
------------------- APPLICANT--- Do not write below this line----_
TO:
YOU ARE NOW AUTHORIZED TO RECEIVE AUTOMOBILE MILEAGE
ALLOWANCE.
EFFECTIVE:
DATE
EXPIRES:
UNLESS PROOF OF INSURANCE POLICY
RECEIVED BY US ON OR BEFORE THIS DATE.
FROM:
BY:
ee.
(9)