Resolution 474-1987
Shirley ~r, Director
Bay Shore Manor
RESOLUTION NO. 474_1987
A RESOLUTION OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING
THE MAYOR AND CHAIRMAN OF THE BOARD TO
EXECUTE AN OPTION TO EXTEND AN AGREEMENT BY
AND BETWEEN MONROE COUNTY, FLORIDA, AND LOWER
FLORIDA KEYS HOSPITAL DISTRICT D/B/A FLORIDA
KEYS MEMORIAL HOSPITAL FOR THE PURPOSE OF
PROVIDING FOOD SERVICES TO THE RES rDENTS OF
BAY SHORE MANOR TO EXTEND SAID CONTRACT.
BE IT RESOLVED BY THE BOARD OF COUNT"! COMMISSIONERS OF
MONROE COUNTY, FLORIDA that said Board hereby authorizes the
lvlayor and Chairman of the Board to execute an option to extend an
agreement for one (1) year, the calendar year 1988, by and
between Monroe County, Florida and Lower Florida Keys Hospital
District d/b/a/ Florida Keys Memorial Hospital, a copy of same
being attached hereto for the purpose of providing food services
to the residents of Bay Shore Manor.
Said agreement has been amended to provide for the agreement
to be in effect for the calendar year of 1988 and an increase in
the cost of meals per person from $2.60 to $2.68.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida at a regular meeting of said Board, held
on the J5~ day of December, A.D. 1987.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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By C/.L-~~ _' b/
(./ MA C AIRMAN
(SEAL)
Attest DANNY 4 KOLHAGE, Clerk
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LERK ..
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A G R E E MEN 1
THIS AGREEMENT made and entered into on the
da y 0 f
, 1988, by and between MONROE COUNTY, FLORIDA,
hereinafter referred to as "County", and LOWER FLORIDA KEYS
HOSPITAL DISTRICT, d/b/a FLORIDA KEYS MEMORIAL HOSPITAL, Junior
College Road, Key West, Florida, hereinafter referred to as
"Contractor".
A.
1. PURPOSE: To obtain a contract for the food service
requirements of the County under the terms, conditions and
specifications contained in this docu~ent.
2.
TERM OF THE CONTRACT:
The Contract for food service
will be for ONE (1) YEAR, beginr.ing January 1, 1988 and ending
December 31, 1988.
Howe;rer, the County reserves the right to
extend the Contract for additional one year terms providing both
parties to the Contract agree to the extension(s), and the terms,
conditions and specifications remain the same with the exception
stated below, and any extension is approved by the county.
E:-::ception:
The cost of meals as bid and charged
the County may be renegotiated on an annual
basis and effecti'le on the anniversary date
due to the changing cost of goods and materi-
als - costs are to be negotiated either down
or up depending on the economic conditions.
3.
HOLD HARMLESS/INDE~rnIFICATION:
The bidder, herein
referred to as the "Contractor", agrees to protect, defend,
indemnify and hold harmless the County and its employees or
Rgents from and against any and all losses, penalties, damages,
settlements, costs, charges or other expenses or liabilities of
every kind in connection with or arising directly or indirectly
out of the work agreed to or performed by the Contractor.
Without limiting the foregoing, any and all such claims, suits,
or other legal action relating to personal injury, death, damage
to property, defects in materials or workmanship, actual or
alleged infringement of any patent, trademark, copyright or of
ary ether tangible or intangible personal or property right, or
any actual or alleged violation of any applicable statute,
ordinance, administrative order, rule or regulation or decree of
any court, shall be included in the indemnity hereunder. The
Contractor further agrees to investigate, handle, respond to,
provide defense for and defend any such claims at his sole
expense and agrees to bear all other costs and expenses related
thereto, even if the claim(s) is groundless, false or fraudulent.
In order to afford further protection to the County against any
suit, suits, action or actions, damages or claims, the County
may, at its discretion, withhold any monies due the Contractor
until such suit or actions have been properly adjudicated or
settled and suitable evidence of such adjudication or settlement
is furnished to the County. It is expressly understood that the
Contractor shall not be responsible for damages caused by persons
receiving the services hf;=reunder.
Contractor certifies to the
County that it is self-insured for malpractice claims under
existing Florida Statutes relating to sovereign immunity and that
it has the resources to defend against and discharge legally
constituted claims.
4. ASSIGNMENT OF' CONTRACT: Neither this contract, nor any
portion thereof, unless otherwise authorized in this document,
shall be assigned without formal approv~~l of the County. No such
approval will be construed as making the County a part of or to
suc'h assignment, or subj ecting the County to liability of: any
kind to any assignee even if subcontracting is authorized within
this document or by the County. No subcontract shall, under any
circumstances, relieve the Contractor of his liability and
obligation under this contract, and despite any such assignment
the County shall deal through the Contractor.
5.
SUPERVISION OF CONTRACT PERFORMANCE:
Performance
under this Contract shall be supervised by the County or its
designee. If at any time during the Contract period performance
is unsatisfactory, the Contractor, upon notification by the
County or its designee, shall increase the work force or take
other action as needed to perform properly the requirements of
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the Contract without any additional cost to the County. Also,
both parties reserve the right to terminate the Contract for any
reason by giving thirty (30) days written notice.
6.
SPECIFICATIONS:
INFORMATION, RESPONSIBILITY AND
GENERAL REQUIREMENTS
1. FOOD
Contractor will provide food in bulk to BAY
SHORE NANOR ("Home") at 3200 West Jr. College
Road, Stock Island, Florida, 366 days per
contract year. Three meals per day shall be
served to residents of BAY SHORE V~NOR and to
the staff. There shall be appropriate meals
for Sundays and holidays. The Director of
the Home will provide a monthly census for
meals to be served.
.
Each meal must contain a mlnlmum of one-third
of the daily recommended dietary allowance
for adults 51 years of age and over as
established by the Food and Nutrition Board
of the National Academy of Science - National
Research Council. The types of food provided
daily are: entree, vegetable, fruit, milk,
dessert, juice, salad, beverage, condiments,
butter or mar~arine. (See attached for
further details.) Special diets must be
provided as ordered by the resident's physi-
cian.
2. DELIVERY
Contractor will deliver the food in bulk to
the Home for each meal. Breakfast shall be
served between 7:00 A.H. and 8:00 A.M.; lunch
shall be served between 11:30 A.M. and 12:30
P.M.; and dinner shall be served between 5:00
P.M. and 6:00 P.M.
Containers used to transport food will be
provided by the County in sufficient quality
and quantity to accomplish the task and must
be of a design to meet the following specifi-
cations at the time of delivery.
a.) Hot food shall be above 160 degrees
Fahrenheit.
b.) Cold food shall be below 40 degrees
Fahrenheit.
c.) Frozen food shall be 0 degrees
Fahrenheit.
d.) neutral food shall be at room
temperature.
Food containers will be rinsed only with
water by Home staff. Washing and steriliza-
tion will be the responsibility of the
Contractor. Individual service to the
seniors will be the responsibility of the
Home staff.
It is the Hospital's responsibility to
de]iver meals on a daily basis and it is the
County's responsibility to return equipment
to the Hospital on a daily basis.
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3. MENUS
Contractor will write menus that are in
compliance with the daily recommended allow-
ance established by the Food and Nutrition
Board of the National Academy of Science.
(See attachment for further details).
Menus will be submitted to the Home Director
at Iec1f:t six weeks in advance of service.
The menus ~vill be approved by the Director
and a certified nutritionist. Prior approval
will be obtained from the Director to make
substitutions within an approved menu.
4. SANITATION
Contractor will comply with federal, state,
and local sanitation regulations. Proof of
sanitation inspection within the previous six
months will be requested. The Director will
inspect food preparation, packaging and
storage areas.
5. MISCELLANEOUS SUPPLIES
Miscellaneous supplies such as individual
serving trays, napkins, paper towels, and
silverware, will be provided by Bay Shore
Manor. '
C. ADMINISTRATION
The County is tax exempt.
Contractor will make available financial records for audit
purposes; and supply the County with information for reporting
labor costs, raw food costs, food cost changes, insurance cover-
age and bonding.
Training of Home staff in food handling procedures is the
res'ponsibility of the Heme Director.
D. MISCELLANEOUS REQUIREMENTS
The Contractor will be responsible for furnishing and/or
performing the following:
(1) Pay all applicable taxes and licenses.
(2) Provide expertise, management, staff, purchasing
power for food and other required supplies, and prepa-
ration skills for tne consistent and orderly, timely
service of meals.
(3) Inform the County of any failures, or loss of
t1aterials or any other condition that 'viII affect the
preparation, storage and service of meals.
(4) All food service MUST meet the health requirements
of the Department of Health and Rehabilitative Service
Standards, the current Recommended Dietary Allowance
established by the Food and Nutrition Board, National
Research Council, adjusted for age, sex and activity,
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and comply with all applicable provisions of F.A.C.
33-8.
(5) Supervise the proper handling and loading of meals
on carts to be transported to the site.
(6) Possess all required licenses and permits.
(7) All personnel shall dress appropriately to provide
food service under good sanitary conditions, pursuant
to FAC 33-8 and Department of Health and Rehabilitative
Services Standards.
(8) Contractor will at all times maintain an adequate
staff to provide competent experienced management on a
full-time basis and must provide for vacation, sick-
ness, resignations, and/or discharges of personnel.
E.
1.
AUDITING PROCEDURES:
The
County's
authorized
r(~presentatives shall have access, at all reasonable times, to
all Contractor's books, records, correspondence, instructions,
receipts and vouchers pertaining solely to work under this
Contract for the purpose of auditing and verifying costs of work.
The County shall have the 'right to reproduce any of the aforesaid
documents pertaining to this Contract.
2.
INVOICING AND PAYMENT:
The Contractor shall submit
invoices in triplicate on a monthly basis.
All such invoices
should be paid within thirty (30) days of receipt by the County
unless any item is in question in which case payment will be
postponed pending adjudication. The Contractor shall credit the
County for the full acceptable federal allotment for U. S. D .A.
commodities.
3. WORKING CONDITIONS:
a. Compliance with State, Federal and Municipal Law.
The Contractor shall comply with all applicable City,
State and Federal Laws relating to wages, hours and all
other applicable laws relating to the employment or
protection of employees, now or hereafter in effect.
b.
Fair Labor Standards Act.
The Contractor is
required and hereby agrees by execution of this con-
tract to pay all employees not less than the Federal
minimum wage and to abide by other requirements as
established by the Congress of the U.S. in Fair Labor
Standards Act as amended c?nd charged from time to ti1!le.
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c. No person convicted of a felony within two (2)
years prior to employment shall be employed by the
Contractor.
d. The Contractor agrees to supply the County's meals
for patients at a cost of $2.68 per meal per person.
4.
ENTIRE AGREEMENT:
This instrument contains the entire
agreement of all parties and mAY not be changed orally, but only
by an agreement in writing signed by the parties hereto.
IN ~nTNESS WHEREOF. the parties hereto have executed this
Agreement in Key West, Florida, as of the date first above
\vritten.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
MAYOR/CHAIRMAN
(SEAL)
Attest:
CLERK
LOWER FLORIDA KEYS HOSPITAL
DISTRICT, d/b/a FLORIDA KEYS
MEMORIAL HOSPITAL
By
Chairman of the Board
WITNESS
WITNESS
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