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Resolution 016-1989 ~ Paul Wick Grants Manager RESOLUTION NO. 016 -1989 A RESOLUTION OF THE BOARD OF COUNTY COMMIS- SIONERS OF MONROE COUNTY, FLORIDA, AUTHORIZING THE MAYOR/CHAIRMAN OF THE BOARD TO EXECUTE LAND AND CONSERVATION FUND PROGRAM ACQUISITION PROJECT AGREEMENT CONTRACT NO. C-5681 BETWEEN THE STATE OF FLORIDA DEPARTMENT OF NATURAL RESOURCES AND MONROE COUNTY CONCERNING THE PROJECT KNOWN AS THE BIG PINE KEY OUTDOOR RECREATION AREA. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Mayor/Chairman of the Board is hereby authorized to execute Land and Conservation Fund Program Acquisition Proj ect Agreement Contract No. C-5681 between the State of Florida Department of Natural Resources and Monroe County of Monroe, a copy of same being attached hereto and made a part hereof, concerning the proj ect known as the Big Pine Key Outdoor Recreation Area. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 3,..,1. day of J.'r\u...t-j , A.D. 1989. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA BY, //JI~~ (Seal) Attest: DANNX 4 KOLHAGE, Clerk ~~--1~~~ .'ru 'AH;nO~) .30~NOW 'l'IH<J'.Il:1 " n'~ \~iNVO APPROVEDAS TO"" AND LEGAL SUFF~ftCK ~'hJ..~ Attorn . QIII:e BY ZZ: l d 9- NVr 69. mW:).jQ .:iGj 0311..:l FLORIDA DEPARTMENT OF NATURAL RESOURCES C ~tjb &'/ (DNR Contract Number) LAND AND CONSERVATION FUND PROGRAM ACQUISITION PROJECT AGREEMENT 12-00291 (LWCF Project Number) This Project Agreement entered into on this day of , 19__, by and between the Florida Department of Natural Resources, (hereinafter referred to as "Department"), and Monroe County, (hereinafter referred to as "Project Sponsor"), in furtherance of an approved outdoor recreation Project. In consideration of the mutual covenants contained herein, the Department and Project Sponsor do hereby agree as follows: 1. This Agreement shall be performed pursuant to Chapter 16D-5, Part V, Florida Administrative Code, as amended, (hereinafter referred to as "Rule"), the Land and Water Conservation Fund (LWCF) Act of 1965, 78 Stat. 897 (1964), as amended, (hereinafter referred to as "Program" ), and in accordance with the general provisions for such Agreements prescribed by the United States Department of the Interior (USDI) in the LWCF Grants Manual, (hereinafter referred to as "Manual"). The Project Sponsor agrees to become familiar with all provisions and comply with the Rule, which is incorporated into this Agreement by reference, as if fully set forth herein. In the event a dispute should arise between the parties concerning the intent of any language herein contained, the same shall be resolved by the adoption of that meaning which furthers the intent and purpose of the above referenced Acts of Congress and the general provisions governing this Agreement as set forth in the Manual to the extent that said Manual is not inconsistent with the Rule. No construction shall be contrary to the requirements of the Acts of Congress or of the regulations of the Secretary of the Interior. Any difference of opinion which may not be resolved Page 1 of 9 DNR 42-020 Revised 9/15/88 -...",;;-:-~................ ~.- -~-~....~ by provisions of such Acts of Congress and the interpretations or regulations of the Secretary of the Interior or of the USDI shall be resolved between the parties by negotiation. By acceptance of the grant, the Project Sponsor agrees to comply with the requirements of Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, as amended. The Project Sponsor further agrees to cooperate with the Department in all aspects of compliance with all laws applicable to use of Program funds. It is the intention of the parties hereto that none of the provisions of Section 163.01, F. S., shall have application to this Agreement. 2. The Department has found that outdoor recreation is the primary purpose of the Project known as Big Pine Key Outdoor Recreation Area (LWCF Project number 12-00291), and enters into this Agreement with the Project Sponsor for acquisition of that real property, the legal description of which is set forth in Exhibit A. 3. The Project Sponsor shall complete acquisition of the Project site by December 31, 1989. All Project close-out documentation shall be submitted to the Department prior to release of Program funds purst. to requirements of the Rule. 4. Within three (3) - ~s following the date of final Project reimbursement, t' roject Sponsor will construct, or cause the constructj _, certain outdoor recreation facilities and improvement~ the acquired real property, which facilities s~ ~e designed and constructed substantially in accordanc~ 1 the conceptual site development plan and the recref ~nd support facilities described in the Project appl.i_'-4..:ion, which is incorporated into this Agreement by _....~rence, as if fully set forth herein. Upon completion of development, the Project Sponsor shall provide to the Department an as-built plan for the Project site along with a list identifying the number and types of recreation and support Page 2 of 9 DNR 42-020 Revised 9/15/88 ---- -,--.----.- ---... ~ -~_.~ .-- -. -------- -- - -- - - - - - . . __.____~. ..__...._.'" ,.._, .__.___._..."_4_.~~"__'_'_.___'."u__"'_ facilties constructed and improvements made. Any and all utility lines installed within the park shall be placed underground. In the event the Project Sponsor fails to complete development of the subject property in the manner described in this Agreement on or before the date specified herein, the Project Sponsor agrees that upon demand it will return to the Department the total Program contribution including applicable interest. 5. Execution of this Agreement does not relieve the Project Sponsor of the responsibility to comply with all applicable federal, state, county, or municipal laws, ordinances or rules nor is the Project Sponsor relieved of the responsibility to obtain any permits, management agreements or leases which are required by the Department or any federal, state, county or municipal agency. 6. Upon completion of Project acquisition, the Department shall transfer, on a reimbursement basis to the Project Sponsor, such eligible Program funds not to exceed $31,495.75, which will pay said Program's share of the cc limits are based upon the follr Jf the Project. Program fund J . Total Project Co~ Sponsor 11" $ 62,991.50 $ 31,495.75 $ 31,495.75 Program AmOUI"J Type ~ch Cash Program funr- 1 be released at the discretion of the Department, upon thp ~~est of the Project Sponsor's duly authorized Liaison Ager The Project reimbursement request shall include all _Jmentation required by the Department for a proper preaudit and postaudit review. The Department's Contract Manager shall, within sixty (60) days after receipt of the payment request, review the submitted documentation and, if complete pursuant t~ requirements of the Agreement, approve the request for payment. Page 3 of 9 DNR 42-020 Revised 9/15/88 I ~~-----_.- 7. The Project Sponsor agrees to adhere to the Department's Grant and Contract Accountability Policy, Chapter 16A-ll, Florida Administrative Code, (hereinafter referred to as "Accountability Policy"), incorporated into this Agreement by reference as if fully set forth herein. The Accountability Policy establishes uniform guidelines and procedures to be utilized by the Department and the Project Sponsor in accounting for grant funds disbursed under the Program and sets forth principles for determining eligible costs, supporting documentation and minimum reporting requirements. Expenses, representing the grant amount and required match~ shall be reported to the Department and summarized on certification forms provided by the Department. The Project Sponsor shall retain ~ll records supporting Project costs for three (3) years after the fiscal year in which the final Program payment was released by the Department except that such records shall be retained by the Project Sponsor until final resolution of matters resulting from any litigation, claim, or audit that started prior to the expiration of the three-year retention period. The Department and other authorized governmental agencies shall have the right to audit such records throughout the retention period described above. 8. This Agreement may be canceled by the Department without prior notice for refusal by the Project Sponsor to allow public access to all documents, papers, letters, or other material made or received by the Project Sponsor in conjunction with the Agreement, subject to the provision of Chapter 119, Florida Statutes. 9. If the Project Sponsor has been granted a Waiver of Retroactivity and all applicable Manual requirements have been satisfied, the full Program amount may be reimbursed upon completion of the Project if such costs are identified in Paragraph 10 herein as eligible costs incurred prior to execution of the Agreement. Page 4 of 9 DNR 42-020 Revised 9/15/88 10. The Department and the Project Sponsor fully understand and agree that there shall be no reimbursement of funds by the Department for any obligation or expenditure made prior to the execution of this Agreement with the exception of $31,495.75, for: Acquisition of the real property described in Exhibit A. 11. Competitive open bidding and purchasing for the future construction of any Project site facilities or improvements shall comply with all applicable law. 12. All moneys expended by the Project Sponsor for the purposes contained herein shall be subject to preaudit review and approval by the Comptroller of Florida in accordance with Section 17.03, Florida Statutes. Supporting documentation for expenditures shall be provided by the Project Sponsor in accordance with the Accountability Policy. 13. The Department and USDI shall have the right, through its agents, servants, and employees designated for that purpose, to inspect the site of the Project and the facilities thereon at any reasonable time. 14. Following receipt of an audit report identifying any refund due the Department for non-compliance by the Project Sponsor with said Agreement, the Project Sponsor will be allowed sixty (60) days to submit additional pertinent documentation to offset any amount identified as being due the Department. The Department, following a review of the documentation submitted by the project Sponsor, will inform the Project Sponsor of any refund due the Department. 15. The Department shall have the right to demand a refund, either in whole or part, of the funds provided to the Project Sponsor for noncompliance with the terms of this Agreement and the Project Sponsor upon notification from the Department agrees to refund and will forthwith pay directly to the Department the amount of money demanded including applicable interest. Page 5 of 9 DNR 42-020 Revised 9/15/88 16. If the United states, acting through the USDI, the Secretary of the Interior, or any other branch of the government of the United states, acting within the scope of its lawful authority, should for any reason demand a refund from the Department, in whole or in part, of the funds provided to the Project Sponsor under terms of the Agreement, the Project Sponsor, upon notification from the Department, agrees to refund and will forthwith repay directly to the Department the amount of money demanded. 17. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. 18. Richard A. Halvorsen, Grants Specialist, or successor, hereby designated as the Department's Contract Manager for the purpose of this Agreement, shall be responsible for ensuring performance of its terms and conditions and shall approve any reimbursement request prior to payment. The Project Sponsor's Liaison Agent shall act on behalf of the Project Sponsor relative to the provisions of the Agreement and shall submit signed quarterly Project status reports on a calendar basis summarizing acquisition negotiations to date, percentage of development described in Paragraph 4 herein completed, problems encountered and other pertinent information. Photographs shall be submitted with status reports, when appropriate, to reflect construction work accomplished. 19. By acceptance of the provisions of this Agreement, the Project Sponsor does hereby dedicate the Project site and all land within the Project boundaries described in Exhibit A, to the public in perpetuity as an outdoor recreation area available to the general public for recreation purposes only. The Project Sponsor further agrees that the execution of this Agreement by the Department shall constitute an acceptance of said dedication on behalf of the general public of the State. Page 6 of 9 DNR 42-020 Revised 9/15/88 20. The Project Sponsor agrees to operate and maintain the Project site in perpetuity and to operate and maintain the recreational facilities developed thereon at its own expense for a minimum period of twenty-five (25) years or the life of the facilities, whichever is greater, from the date of their completion. The Project site and facilities shall be open for public use, maintained in accordance with applicable health and safety standards, and kept in good repair to prevent undue deterioration and provide for safe public use. The Project Sponsor covenants that it has full legal authority and financial ability to develop, operate and maintain all Project site facilities and improvements as specified within the terms of this Agreement. 21. The Project Sponsor shall not, for any reason, convert all or any portion of the park for any purpose other than outdoor recreation without prior approval of the Department and USDI pursuant to Section 6(f}(3) of th0 - ~F Act. If a conversion is approved, the Project Spons .grees to provide at its sole expense, without further co Dution from the Program, replacement property of ~ or greater value, quality, size and utility to that ~..' was converted for other purposes. This replacement be in close proximity to the property converted and with Department and USDI approval. In lieu of such repl< ,~ment, the Project Sponsor shall return to the Departmentche entire Program contribution w!a any interest required by the USDI. 22. Should the Project Sponsor elect ~ implement a user fee system for the Project site or for recreational facilities within its boundaries, the oject Sponsor shall impose such fees uniformly upon al~ Jers without regard to age, sex, race, other condition the political subdivision in which the user may reside. I~ Jquested by the Project Sponsor and authorized by the Depar ,nt, special allowances may be made for certain classes or g~ ~s of users. Page 7 of 9 DNR 42-020 Revised 9/15/88 23. The Project Sponsor agrees to provide the Department with annual attendance reports. 24. The project Sponsor shall save and hold harmless and indemnify the State of Florida against any and all liability, claims, judgements or costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property resulting from the use, service, operation or performance of work under the terms of this Agreement, resulting in whole or in part from the negligent acts or omissions of the Project Sponsor, his contractors, or any of the employees, agents or representatives of the Project Sponsor or contractors to the extent allowed by law, while executing obligations contained herein to acquire, construct, operate and maintain the Project site and facilities. 25. If the Project Sponsor is subject to the provisions of Office of Management and Budget (OMB) Circular iA-128, then the Project Sponsor shall furnish a copy of the required independent financial and compliance audit to the Department within 30 days after furnishing the original audit to OMB. 26. If through any cause the Project Sponsor should fail to fulfill in a timely manner the obligations under this Agreement or if the Project Sponsor shoulr _olate any of the covenants, agreements or stipulations or .LS Agreement, the Department shall thereafter have t~' Jnt to terminate this Agreement without prior notice. ~ll the event the Department so terminates this Agreement for such violation, the Department is not required to compensate the Project Sponsor for any expenses incurred. 27. The Project Sponsor and Department mutually agree to the following special terms and conditions incorporated as part of this Agreement: Development of this site shall be limited to appropriate and compatible passive outdoor recreation facilities and uses with minimum impact to wetland areas, native flora and faunna, and key deer habitat. Page 8 of 9 DNR 42-020 Revised 9/15/88 28. This Agreement has been delivered in the State of Florida and shall be construed in accordance with the laws of Florida. Any action hereon or in connection herewith shall be brought in Leon County, Florida. IN WITNESS WHEREOF, the parties have caused these presents to be duly executed, the day and year first above written. STATE OF FLORIDA DEPARTMENT OF NATURAL RESOURCES Attest: By: Ney C. Landrum, Director Division of Recreation and Parks State Liaison Officer (Its Agent for this Purpose) MONROE COUNTY I V Attest: i i . 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