Item C34
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
Julv 14. 2004
Division: Public Works
Bulk Item: Yes -L No
Department: Engineering/Construction Management
AGENDA ITEM WORDING: Approval to enter into Modification Number Two to the Hazard
Mitigation Grant Agreement Number 01HM-4R-11-54-15-009 with the Department of Community Affairs
for the Gato Building Retrofitting Project.
ITEM BACKGROUND: Monroe County requested a time extension of one year (April 25, 2003 to April
25,2004) on the above Agreement to allow the additional time necessary to resolve the issue with the non _
compliant windows in the Gato Building. FEMA granted an extension through May 25, 2004, which was
thirty more days than the County requested. FEMA has now issued the Modifications referenced above,
which Modification provides for an additional 83-day extension of time through August 16, 2004.
Additional time may be needed in order to bring the windows into compliance, so, as noted below, staff
recommends the acceptance of the additional 83 days being offered by FEMA
PREVIOUS RELEVANT BOCC ACTION: At the February 21, 2001, Board of County Commissioners
meeting the Board granted approval and authorized execution of an Agreement, Contract No. 01HM-4R-
11-54-15-009, between Monroe County and the State of Florida, Department of Community Affairs in
acceptance of Hazard Mitigation Grant Program funds for the FEMA Project 1259-0019, Gato Building
Retrofitting Project.
CONTRACT AGREEMENT CHANGES: Time extension until August 16, 2004.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST:
-0-
BUDGETED: Yes
NO
Cost to County:
-0-
SOURCE OF FUNDS:
REVENUE PRODUCING: YES
NO
AMOUNT PER MONTH
YEAR
OMBlPurchasing
Not required
C2/1
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included -L To follow
DISPOSITION:
AGENDA ITEM #
Revised 1/03
AGREEMENT # 01HM-4R-11-54-l5_009
PROJECT # 1259-0019
MODIFICATION # 2 TO HAZARD MITIGATION GRANT AGREEMENT
This Modification Number Two is made and entered into by and between the Florida
Department of Community Affairs ("the Department") and Monroe County ("the Recipient") to
reinstate and extend the agreement between them dated April 25, 2001 and numbered DCA
Contract No. 0IHM-4R-11-54-15-009 ("the Agreement").
WHEREAS, the Agreement expired April 25, 2004;
WHEREAS, the parties desire to reinstate and extend the Agreement to August 16, 2004
in order for the Recipient to complete the Scope of Work, as set forth in Attachment A; and
NOW, THEREFORE, the parties agree to reinstate, extend and modify the above
referenced Agreement as follows:
1. Paragraph (3) of the Agreement is hereby deleted in its entirety, and the following
paragraph substituted in its place and stead for all intents and purposes:
This Agreement shall begin April 25, 2001 and shall end August 16, 2004, unless
terminated earlier in accordance with the provisions ofparagraph (9) of this
Agreement.
2. Except as modified herein, all other provisions of the Agreement shall stay in full force
and effect.
IN WITNESS WHEREOF, the parties, have caused this Modification to be executed by
their duly authorized undersigned officials on the dates set forth below.
RECIPIENT: MONROE COUNTY
BY:
Name and Title:
Date:
DEPARTMENT OF COMMUNITY AFFAIRS
BY:
Name and Title: W. Craig Fugate, Director, Division of Emergency Management
Date:
- t
DEPARTMENT OF COMMUNITY AFFAIRS
STATE OF FLORIDA
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
THADDEUS L. COHEN, AlA
Secretary
April 21, 2004
MONROE COUNlY
CONSTftUCTJON MANAGEMErH
A.~( 004
11Mb
RECEIV!D~ _ .... _
Ms. Stephanie Coffer, Construction Manager
Monroe County
1100 Simonton Street
Key West, Florida 33040
Re: FEMA Project 1259-0019
Gato Building Retrofit Project
Dear Ms. Coffer:
Enclosed are four copies of the proposed modification agreement between Monroe
County and the Department of Community Affairs (DCA). The official representative, as listed
below, will need to sign the signature page of each modification. All four (4) copies of the
modification should then be sent to DCA for full execution no later than ninety (90) days after
receipt of this letter. One fully executed modification will be returned to Monroe County for its
files.
Official Representatives:
County:
City:
Indian Tribe:
Water Management District:
Non-Profit:
Chairman of the Board of Commissioners
Mayor
Chief or President
Chairman
Chairman of the Board
If there is an official that is not listed above who is authorized to sign the modifications
for your organization, please provide a copy of the organization's resolution or charter that
specifically identifies the person or position that is authorized to sign.
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: http://www.dca.state.fl.us
CRITICAL5TATE CONCERN FIELD OFFICE
2796 Overseas Highway, Suite 212
Marathon. Fl 33050-2227
IJOS) 289.2402
COMMUNITY PLANNING
2555 Shumard Oak Boulevard
Tallahassee, Fl 32399-2100
(850) 488-2356
EMERGENCY MANAGEMENT
2555 Shumard Oak Boulevard
Tallahassee, Fl 32399.2100
(850) 413-9969
HOUSING & COMMUNITY DEVELOPMENT
2555 Shumard Oak Boulevard
Tallahassee. Fl 32399-2100
(8S0) 488-7956
Ms. Stephanie Coffer
April 21, 2004
Page Two
If you have questions regarding this modification or who is authorized to sign it, please
call Karen Krejci at 850/922-5915.
Respectfully,
L20l- ~
( ~ /W. Craig Fugate, Director
\S .... Division of Emergency Management
WCF:kkw
Enclosures