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Resolution 632-1988 Peter Horton, A.C.A. Division of Community Services RESOLUTION NO. 632 -1988 A RESOLUTION OF THE BOARD OF COUNTY COMMIS- SIONERS OF MONROE COUNTY, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR/CHAIRMAN OF THE BOARD TO EXECUTE A JOINT PARTICIPATION AGREEMENT BY AND BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND THE MONROE BOARD OF COUNTY COMMISSIONERS, CONCERNING FLEET MAINTENANCE FOR THE COUNTY SOCIAL SERVICES TRANSPORTATION PROGRAM. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Mayor/Chairman of the Board is hereby authorized to execute a Joint Participation Agreement by and between the Florida Department of Transportation and the Monroe Board County Commissioners, a copy of same being attached hereto, concerning fleet maintenance for the County Social Services Transportation Program. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the';,R"d day of November, A.D. 1988. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA BY&"-*~ (Seal) Attest: DAN1~Y L. I~OLfIAG:S, Clerk --tZ1t.;f~-~t-/JL ,p"f'O\iED AS TO FORM "iD LEGAl. SUr-flCIFNC'f. .~ . '.'--:> _. '." r; . ffir.e . I':' s Form 801-01 Rev. 6/88 . .... .,- ~~t~~:.. .... .... 00" ..,.; ============================================================== WPI No.: 6817138 .. Fund: 010 ;Function: 635 FA No.: Contract No.:_ SAMAS Approp: SAMAS Obj.: Org. Code: . Vendor No.: 050868 790012 55062020629 VF596000346002 Job No.: ~=================================~==============~============ STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DMSION OF PUBLIC TRANSPORTATION OPERATIONS JOINT PARTICIPATION AGREEMENT - ~ THIS AGREEMENT, made and entered into this day of 19 , by and between the STATE OF FLORIDA.DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the- Department, and - The MONROE BOARD OF COUNTY COMMISSIONERS hereinafter called the Agency. '" WIT N E SSE T H: WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the Project hereinafter described, and the Department has been granted the authority tofuncti09- adequately in all areas of appropriate jurisdiction including the implementation of an integrated and balanced transportation system; NOW, THEREFOR~ in consideration of the mutual coven~~ promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the undertaking of a public transportation improvement project consisting of the development and implementation of 'a fleet maintenance program. This is a continuation of WPI 6817123, Job-No. 90000-3856 which expired June 29, 1988 (term of 12 months). , . \ and as further descnoed in Exbibit( s) A & B at;ached hereto and by this reference made a part hereof, hereinafter called the Project, and to - provide Departmental fInancial assistance to the Agency and state the terms and conditions upon which such assistance will be provided and the understandings as to the manner in which the Project will be undertaken and completed. Form 801-01 6/88 , . i -t 2.00 Accomplishment of the Project: ~~ ~ :: l~ t ~~~. . ... -.".. '-. 2.10 General Requirements: Thc Agency shall commcnce, and complete the Project as described in Exhibit .A" with all practical dispatch, in' a sound, economical, and efficient manner, and in accordancc with the provisions herein, and all. applicable laws. 2.20 Pursuant to Federal, State, and Loc:1I Law: In the evcnt that any election, refercndum, approval, permit, noticc, or other proceeding or . authorization . is rcquisite . under .. applicable law to . enable the Agency to enter into this Agrecment or to undertake the-Project hereunder, or to observe, assume or -carry out any of the provisions of the Agrecment, the Agency will initiate. and consummate, as provided by law,' all actions necessary with respect to any such matters so requisite. . I .2.30 Funds of the Agency: The Agency shall initiate and prosecutc'to completion all procecdings nccessary including federal aid requirements to enable the Agency to provide the necessary funds for completion of the Project. 2.40 Department Department Submission of Proceedings, Contracts and Other' pocuments: Tl;1e Agency shall submit to the such data, reports, records, contracts and other ciocuments relating to the Project as thc mayrcquirc as listcd in cxhibit .C'. 3.00 Project Cost: The total estimated cost of tbe Project is S 60,000 ' . This amount is bascd upon the estimate summarized in Exh.ibit "B" and by this reference maae. a part hereof. The Agency agrees to bear all expenses in excess of the total estimated cost of the Project and any deficits involved. .. 4.00 Department Participation:. The Department agrees to maximum participation, including contingencies, in tbe Project in tbe amount of S 30,000 as detailed in Exhibit "B", or in an amount equal to the per(:entage(s) of total project cost shown in Exhibit "B", whichever is less. 4.10 Project Cost Eligibility: Project costs eligIble for State participation will ,be allowed only from tbe date of this Agreement. It is understood that State participation in eligIole project costs is subject to: a) Legislative approval of the Department's annual budget; b) Availibility of funds as stated in Articlc 17.00 of this Agreement; c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this contract; d) Department approval of tbe project scope and budget (Exhtbits A & B) at the time funding becomes available; e) Fiscal approval and .encumbrance of funds prior to payment of invoices for eligible project costs. , - 4.20 Front End Funding: Front end funding ~ (is. not) applicable. If applicable, the Department may initially pay 100% of the total allowable incurred project costs up to an amount equal to its total sbare of participation as shown in paragraph (4.00). 5.00 Retilin:1ge: Retainage (i~ (is not) applicable. if appli~ble, percent of the Department's total share of participation as shown in paragraph (4.00) is to be held in retain age to be disbursed, at the Department's. discretion, on or before the complction of the fmal project audit by the Department. 2 .,--~~ ' :~ f I - ~ Form 801-01 6/88 J "-.~. . . .-::;~~t~~.<_... 6.00 Project Budget and Disbursement Schedule: .., 6.10 The Project Budget: Prior to the execution of this Agreement, a Project Budget, EXluoit -Bo, shall be prepared by. the Agency an'd approved by the Department. The Agency shall maintain said budget, carry out .the Project ana shall 'incur obligations against and make disbursements of Project funds only in conformity with the latest approved budget ror the Project. The budget may be revised periodically, but no budget. revision shall be effective unless it complies with fund participation requirements established in Artide~tOO of this Agreement .and is approved by the. Department Comptroller. ." 0" 6.20 Schedule of Disbursements: '~e Agency shall provide the Department with a time-phased schedule of the Department funds to be expended on the Project This schedule sball show estimated disbursements for the entire term of the Project by quarter of fIScal year in accordance with Department ftScal policy. The schedule may be divided by Project phase where such. division is determined to be appropriate. by the Department. Any significant deviation fro~ the approved. schedule in Exllloit -B" requires submission of a supplemental schedule by the agency.. -~ - ~ 7.00 Accounting Records: 7.10 Est:lblishment and Maintenance of Accounting Records: The Agency. shall establish for the Project, in conformity with uniform requirements established by the DepartDient.. to facilitate the administration of the financing program, separate accounts to be maintained within its existing accounting system or establish independent accounts. Such accounts are referred to herein collectively as the "Project Account", The Project Account shall be made available upon request by the Department..'!DY time during the period of the Agreement and for five years after fmal payment is made. 7.20 Funds Received Or Made Available for The Project: The Agency shall appropriately record in the froject Account, and deposit in a bank or Crust company which is a member of the Federal Deposit Insurance Corporation, all payments received by it from the Department pursuant to,.this Agreement and all other funds provided for, accruing to, or otherwise received on account of the Project, which Department payments and other funds are herein collectively referred to as -Project Funds-. The Agency shall require depositories of Project Funds to secure continuously and fully all Project Funds in excess of the amounts insured under Federal plans, or under State plans ~hich have been approved for the deposit of Project funds by the Department, by the deposit or setting aside of collateral of the types and in the manner as prescribed by State Law for the security of public funds, or as approved by the Department. 7.30 Costs Incurred for the Project: The Agency shall charge to the Project Account all eligible costs of the Project. Costs in excess of the latest approved budget or attnoutable to actions which have not received the required approval of the Department". .shall not be considered eligJole costs. 7.40 Documenbtion of Project Costs: All costs charged to the Project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices~ contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. . 7.50 Checks, Orders, and Vouchers: Any check or order drawn by the Agency with respect to any item which is or will be chargeable against the Project Account will be drawn only in accordance with a properly signed voucher then on file in the C!ffice of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall be clearly 3 I I Form 801-01 6/88 I J --t identified, readily accessible, and, to the extent feasible, kept :.separateaIid_...apart from all other such ", -... ~ .... ." documents. ... 7.60 Audit Reports: The AgencY shall provide for each of its fIscal years for which the Project Account remains open, an audit report prepared either by its official auditor or audit agency or an independent certified public accountant, reflecting in detail the use of the funds of the Department, the Agency, and those from any other source with respect to the Project. Audits shall be performed in accordance with generally accepted government auditing standards for fInancial and compliance audits and OMB Circulars A-128 or A-llO. 8.00 Requisitions and Payments: , shall: 8.10 Preliminary Action by the Agency: In order to obtain any Department funds, the Agency -~ 8.11 File with the Department of Transportation, District Six, 602 South Miami Avenue i F1orida~ 33130 its requisition on form or forms prese;-ibed by the Department, and such other data pertaining to the Project Account (as de~ned in 'Section 7.10 hereof) and the Project as the Department may require, to justify and support the payment requisitions, including - ~ (1) the date the Agency acquired the property (2) a statement by the Agency certifying that the Agency has acquired said property and (3) if the requisition covers the acquisition of real property, a statement signed by the Agency attomey certifying that the Agency has acquired said real property. (3A) a statement that two independent appraisals were obtained (4) actual consideration paid for real property 8.12 Comply with all applicable provisions of this Agreement. 8.20 The Department's Obligations: Subject to other provisions hereof, the pepartment will honor such requisitions in amounts and at times deemed by the Department to be proper to ensure the carrying out of the Project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice in writing not to make a payment on Project Account if: 8.21 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any supplement thereto or amendment thereof, or in or with respect to any document of data furnished therewith or pursuant hereto; 8.22 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or obligations which may:]eopardize or adversely affect the Project, the Agreement, or payments to the Project. . 8.23 Acceptance by Department: The Agency shall have taken any action pertaining to the Project which under this agreement requires the acceptance of the Department or has made related expenditure or incurred related obligations without having been advised by the Department that same are acceptable. 8.24 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein. 8.25 Default: The Agency has been determined by the Department to be in default under any of the provisions of the Agreement. 4 Form 801-01 ' 6/88 . .1 J . -~ . 8.30 Disallowed Costs: In determining. the amo~t~pf the [man&g payment, the Department v.iIl exclude all Projects costs incurred by the Agency prior to - .i~ . e.ffective date of this Agreement, costs which are not provided for in the latest approved budget for the Project, and costs attributable to goods or services received under a contract or' otber arrangements whicb have not been approved in writing by the Department. 9.00 Tennination or Suspension of Project.:. , , . 9.10 Termination or Suspension Generally: If the Agency abandons or, before completion, [mally discontinues the Project; or if, by reason. of any of the events or conditions set forth in Paragraphs 8.21 to 8.25 inclusive, of Section 8.20 her:eof, or for any other reason, the commencement, prosecution, or timely completion of the Project by the Agency is rendered improbable, infeasible, impossible, or illegal, the Department may, by written notice to the Agency, suspend. any or all of its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected, or the Department may terminate any or all of its obligations under this Agreement. i -, - .. 9.11 Action Subsequent to Notice of Terminatio~ or Suspensi.on. Upon receipt of any [mal terminntion or suspension notice under this Sec:tion, the; Agency shall proceed promptly to carry out the actions required therein which may include any or all of the following: (1) necessary action to terminate or suspend, as the case may be, Project activities and contracts and such other action as may be required or desirable to keep to the minimum the costs upon the. basis of which the [mancing is to be computed; (2) furnish a statement of the project attivities and contracts, and other undertakings the cost of which are otherwise includable as Project costs; and (3) remit to tbe Department such portion of the financing and any advance payment previously received as is determined. by the Department to be due under the provisions of the Agreement. The term~nation or suspension shall be carried out in conformity with the latest schedule, plan, and budget as approved by the Department or upon the basis of terms and conditions imposed by the Department upon the failure of the Agency .to furnish the schedule, plan, and budget within a reasonable time. The acceptance of a remittance by the Agency or the closing out of Federal financial participation 10 the Project shall not constitute a waiver of any claim which the Department may otherwise have arising out of this Agreement. ' 10.00 Remission of Project Account Upon Completion of Project.: Upon completion of the Project, and after payment, provision for payment, or reimbursement of all Project costs payable from the Project Account is made, the Agency shall remit to the Department its share of any unexpended balance in the Project Account. 11.00 Audit and Inspection: The Agency sball permit, and shall require its contractors to permit, the Department's authorized representatives to inspect all work, materials, payrolls, records; and to audit the books, records and accounts pertaining to the financing and dev~lopment of the Project. 12.00 Controcts of the Agency: 12.10 Third Party Agreements: Except as otberwise authorized in wTltmg by tbe Department, the Agency shall not execute any contract or obligate itself in any manner requiring the disbursement of Department joint participation funds, including consultant or construction contracts or amendments thereto, witb any third party with respect to the Project without, the written concurrence of the Department. Failure to obtain such concurrence shall be sufficient cause for nonpayment by the Department as provided in paragraph 8.23. The Department specifically reserves unto itself the right to review the qualifications of any consultant or contrac,tor and to approve or disapprove the employment of the same. 5 Form 801-01 6/88 . ..1 o. J . 12.20 Compliance with Consultants' ComPetitive NegQUa~on Act: o.,.It is understood and agreed by the parties hereto that participation by the Department in it ;prOject with an Agency, where said project involves a consultant contract for engineering. architecture or surveying services, is contingent on the Agency complying in full with provisions 0 of Section 287.055, Florida Statutes, Consultants Competitive Negotiation Act. As a further condition, the agency will- involve the Department in the Consultant Selection Process 0 for all projects.. In. all cases, the Agency's Attorney shall certify to the Department that selection has been accomplished in compliance with the Consultant's Competitive Negotiation Act. . . 12.30 Minority Business Enterprise (MBE) Policy -and .Obligation: 12.31 MBE Policy: It is the: policy of the Department that minority business enterprises as defined in 49 CFR Part 23, as amended, shall ohave the maximum opportuDity to participate in the - performance of contracts fmanced iri. whole or in part with Department funds under this agreement. The MBE requirements of 49 CFR Part 23, as amended,. appl~. to this agreement 12.32 MBE Obligation: The Agency and its contractors .agree to ensure that Minority , Busi~eSs Enterprises as defmed in 49. C.F.R. Part 23, 0 ~ amended, have the maximum opportunity to participate in the performance of contracts and this. Agreement. In this regard, aU recipients, and contractors shaU take all necessary and reasonable steps in accordance with 49 C.F.R. Part 23, as amended, to ensure that the Minority Business Enterprise have the maximum opportunity to compete for and perform contracts. Grantees, recipients and their contractbrs shall not discriminate on the basis of race, color, national origin or sex in the award and performance of Department assisted contracts. 12.33 Disadvantaged Business Enterprise (DBE) Obligations: If Urban Mass Transporta~ion Administration or Federal Highway Administration Funding is a part of this project, the the Agency must comply with Subpart (E) of CPR 49, Part 27, as amended. 13.00 Restrictions, Prohibitions, Controls, and Labor Provisions: 13.10 Equal Employment Opportunity: In connection with the carrying out' of any Project, the Agency shall not discriminate against any employee or applicant for employment because of race, age, creed, color, sex or national origin. . The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, "!ithout regard to their race, age, creed, color, sex, or national origin. Such action shall include, but not be limited to, the following: Employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all .its contracts in connection with the development of operation of the Project, except contracts for the standard commercial supplies- .or raw materials, and shall require aU such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the Project omvolves installation, construction, demolition, removal, site improvement, or similar work, the Agency shall post, in conspicuous places available to employees and applicants for employment for Project work, notices to be provided by the Department setting foref th~ provisions of the nondiscrimination clause. \ 13.20 Title VI- Civil Rights Act of 1964: The Agency 'will comply with all the requirements imposed by Title VI of the. Civil Rights Act of 1964 (78 Statute 252), the Regulations of the Federal Department of Transportation issued tbereunder, and the assurance by the Agency pursuant thereto. 13.30 Prohibited Interests: Neither tbe Agency nor any of its contractors or their subcontractors shall enter into any contract, subcontract, or arrangement in connection with the Project or any property included or planned. to be included in the Proi.e~t, in which any member, officer, or employee 6 ..- ." -, - ~ Form 801-01 6/88 s of the Agency or the locality during his tenure .or for one..:::y~~ thereaft~ has any interest, direct or indirect. If any such present or former member, officer, or 'eiz,lployee involuntarily acquires or had acquired prior to the beginning of his te.nure any such interest, and if such interest is immediately disclosed to the Agency, the Agency with prior approval of the Department, may waive the proluoition contained in this subsectiqn:. Provided, that any such present member, officer or employee shall not participate in any action by the 'Agency- or the locality relating to such contract, subcontract, or arrangement. o. ,-he Agency shall insert in all contracts entered into in connection with the Project or any property included or planned to be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision:. . -No member, officer, or employee of the Agency or of the locality during his tenure or for one year,' -, thereafter shall .have any interest, direct or indirect, in this contract or the proceeds thereof: The provisions o( this subsection shall not be applicable to ~y agreement between the Agency and its fIscal depositories, or to any agreement for utility services the, rates for which are fixed or controlled by a Governmental agency. 13.40 Interest of Members or, or Delegates to, Congress: No member or delegate to the Congress of the United States shall be admitted to any share or part of the Agreement or. any. benefIt arising therefrom. 14.00 Miscellaneous Provisions: 14.10 Environmental Pollution: All Proposals, Plans, and SpecifIcations for the acqwsltlon, construction, reconstruction, improvement of facilities or equipment, shall be presented to the Department for acceptance. In rendering such acceptance, the Department shall take into consideration whether such facility or equipment is designed and equipped to prevent and control environmental pollution. 14.20 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any party other than the Agency. 14.30 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist, on the part of the Agency, and the making of such payment by the Department while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Department in respect of such breach or default. 14.40 How Contract Affected by Provisions Being Held. Invalid: If any provision of this Agreement is held invalid, the remainder of this Agreement shall not .be affected. In such an instance the remainder would then continue to conform to the terms and requirements of applicable law. 14.50 Bonus or Commission: By execution of the Agreement the Agency represents that it has not paid and, also, 'agrees not to pay, any bonus or commission for '. the purpose of obtaining an approval of its application for the fInancing hereunder. : 14.60 State or Territorial Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision thereof, perfC?nD any other act or do any other tbing in contravention of any applicable State law: Provided, that if any of the provisions of the Agreement violate any applicable State law, the Agency will at once notify the Department in writing in order that 7 Form 801-01 6/88 J -t - appropriate changes and modifications may be made by thc;:...~epartment ~d the Agency to the end that the Agency may proceed as soon as possible with the Project."': o~. . 14.70 Use and Maintenance of Project Facilities and Equipment: The Agency agrees that the Project facilities and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of .such facilities and equipment as determined in accordance with general accounting standards and approved by the Department. The Agency further agrees to maintain the Project facilities and equipment in good working order for. the useful life of. said. facilities or .equipment. -' 14.80 Disposal of Project Facilities or Equipment: If the Agency disposes of any Project facility. or equipment during its useful life for any purpose except its replacement with like facility or equipment for public transportation use, the Agency Will comply with the terms of the. Office of Management and Budget Circular A-102, Attachment N, relating to property manageme.nt standards. The Agency agrees to remit to the Department a proportional amount of the proceeds from the disposal of the facility or e.quipment.. Said. proportional amount shall be determined on the basis. of the ratio of the Department financing of the facility or equipment as provided in this A~e.ement. 14.90 Contractual Indemnity: To the. extent" permitted by law, the Agency shall indemnify, defend, save, and hold harmless the Department and all its officers, agents or employees from all suits, actions, claims, demands, liability of any nature whatsoever arising out of, becauSe of,. or due to breach of the agreement by the Agency or its subcontractors, agents or employees or due to any negligent act, or occurrence of omission or commission of the Agency, its subcontractors, agents or employees. Neither the Agency nor any of its agents will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of tl}e Department or any of its officers, agents or employees. The parties agree that this clause shall not waive the benefits or provisions of Section 768.28 F. S. or any similar provision of law. -~ o , 15.00 Plans and Specifications: In the event that this contract involves the purchasing of capital equipment or the constructing and equipping of facilities, the Agency shall submit to the Department for acceptance all appropriate plans and specifications covering the Project. The Department will review all plans and specifications and will issue to the Agency written concurrence with any approved portions of the Project and comments or recommendations concerning any remainder of the Project deemed appropriate. After resolution of .these comments and recommendati.ons to the Department's satisfaction, the Department will issue to the Agency written concurrence with said remainder of the Project. Failure to obtain this written authorization shall be sufficient cause for nonpayment by the Department as provided in Paragraph 8.23. 16.00 Agency Certification: The Agency will certify in wrltmg prior to project closeout that the project was completed in accordance with applicable plans and specifications, is in place on the agency Facility, that adequate title is in the Agency and that the. project is accepted by the Agency as suitable for the intended purpose. . 17.00 Approprintion of Funds: 17.10 The State of F1orida's performance and obligation. to pay under this contract is contingent upon an annual appropriation by the Legislature. 17.20 Multi-Year Commitment: In the event this contract ]S 10 excess of $25,000 or has a term for a period of more than one year, the provisions of <;:hapter 339.135(8)(a), Florida Statutes, are hereby incorporated: 8 '-"'~"'-f'- .HJ Form 801-01 6/88 s -t - -(a) The Department, during any fIScal year, shall -:.m~~t .~xpend m~ney, incur any liability, or enter into any contract which, by its terms involves the exp~dituic of money in excess of the amounts budgeted as available for expenditure during such fIScal year. Any contract, verbal or written, made in violation of. this subsection shall be null and void, and no money shall be paid thereon. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein shall prevent the making of contracts for a period exceeding one year, but any contract so made shall be executory only for. the value of the serviccs to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be. incorporated verbatim in. all contracts of the Department which are for an amount in excess of twenty-five thousand. dollars and having a term for a period of more than one year: -~ . . .18.00 Expiration of Contract: The cstablishment of a time period for completion of the Project @J(is not) applicable. If applicable, the Agency. agrecs to. complete the Project within calendar days from the date fIrst shoWn in this contract. If the Agency docs not complete the Project within this time period, this contract will expire unless an extension of the time period is granted to the Agency in writing by the Deputy AsSjstant Secretary, District Six Expiration of this contract will be considered termina~on of the Project and the procedure established In Paragraph 9.00 of this contract shall be initiated. - ~ 19.00 Agreement Fonnnt: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the 'singular. All words used 1D any gender shall extend to and include all genders. 20.00 Execution of Agreement: This contract may be simultaneously executed in a minimum. of two counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the same instrument. 9 ''--~_.__.- , Form 801. 8/88 s ,'" -~ . -::~. t'.,:,~', ... ... .. WPI NO. ." .... 6R1711R JOB NO. AGREEMENT DATE , IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY. BY: TITLE: ATfEST: (SEAL) TITLE: '. t DATE FUNDING APPROVED BY COMPTROLLER'S OFFICE (SEE: ATTACHED ENCUMBRANCE FORM) -, .- ~ APPROVED AS TO FORM, LEGALITY ATTORNEY DEPARTMENT OF TRANSPORTATION DISTRIcr SECRETARY OR DIREcrOR OF PlANNING AND PROGRA1.IS ATtEsT: (SEAL) EXECUI1VE SECRETARY OR NOTARY ,.'')f . .~' '1(- . ..,'7'), AND I. l:eN. .)' .,; . :'.; \lcr. 8}1 -J~~-~~~ . ... ',' i,,:'J. .... 10 ~"~"'-u':~ .._~._~: s WPI NO. 6817138 .-'ob NO. .Jo.." EXHIBIT "A" -:;.l~ t ~~,'. ... .....: ... - . PROJECT DESCRIPTION AND RESPONSIBILITIES This Exhibit forms an integral part of that certain Joint Participation Agreement between the STA1E OF FLORIDA DEPAR1MENI' OF TRANSPORTATION and 1HE KlNROE COUNlY BOARD OF cc:M1ISSIONERS dated PROJECI' I..OCI\TION: lvDNROE COUNlY, FlDRIDA PROJECT DESCRIPTION: A. GENERAL Service Development funds \\1ill be used to develop am implement a fleet maintenance program for ~bnroe County Social Service's vehicles. Furds will be used for staff support, parts and tool inventory, mechanics labor, supplies, insurance, fuel & oil am parts. Allocation of the above funds will be distriroted between direct service operations and fleet maintenance costs based on industrv standards. '" B. PROJECI' This 12 month project will assist in providing increased clients and trips for the Transportaion Disadvantaged by maintaining a high level of maintenance effort without down time and unnecessary service interruption. Services to be provided incluie: 1. Rehabilitate vehicles when economically feasible. 2. Perform repair work as required. 3. Perform scheduled preventative maintenance work. 4. Provide scheduled aOO systematic inspections. 5. Maintain a work order records system with log that will identify all labor performed aOO cost of parts. PARAGRAPH 4.10 OF 'IHE JOIN!' PARTICIPATION' AGREEMENl' If this Agreement is executed prior to funding being available aOO approved by the Department Comptroller, note the comitions of Paragraph 4.10 of this Agreement. SPECIAL CONSIDERATION BY DEPAR'IMENI': 1 of 1 s WPI 00. 681713f .JOB NO. . EXHIBIT liB" ( GENERAL) PROJECT COST AND CASHF'I...Gl . -:;. ;,~ t ..~~' . """ This Exhibit forms an integral part of that certain Joint Participation Agreement between 1HE STA1E 'OF Fl..DRIDA, DEPARTNENI' OF TRANSPORTATION am THE r-DNROE COUN'IY BOARD. OF CCM1ISSIONERS dated :~ !. PRO.JEC1' COST: ,; r-DNROE COUNIY BUDGET Total Personnel Services $ 10,000 (administration, driver support, etc.) Parts, insurance, supplies, fuel aOO oil 20,000 Parts and Tool inventory 5,000 Labor 25,000 TOTAL PROJECI' COST $ 60,000 II. PARTICIPATION: Federal Participation UMTA, FAA,FRA (Qio) $ 0 Public Agency Participation In-Kind (50%) 30,000 Department Participation Primary (D) (50%) 30,000 TOTAL PROJECT COST $ 60,000 III. ESI'IMA'IED CASHF1...Gl OF STA1E FUNDS (~..x l000) ~ Fiscal Year 1st Qtr. 200 Qtr 3rd Qtr 4th Qtr 88/89 0 5.0 7.5 7.5 89/90 7.5 2.5 1 of 1 .'9 t .~. h:~'(;... .~t"~ -,.