FY2001-2005 1st Addendum 07/14/2004
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
July 20, 2004
TO:
Lynda Stuart, Office Manager
Tourist Development Council
ATTN:
Maxine Pacini
Administrative Assistant
Pamela G. Hanc$
Deputy Clerk 0
FROM:
At the July 14, 2004, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
/ Addendum to Interlocal Agreement between Monroe County and the City of Key West
for beach cleaning services and seaweed cleanup by Robbies Marine for Smathers and Rest Beach
in an amount not to exceed $138,140 per year for cleaning and maintenance and $45,000 per year
for seaweed cleanup, DAC I, third penny resources.
Amendment to Interlocal Agreement between Monroe County and Islamorada, Village of
Islands, to extend Agreement until September 30,2005.
Enclosed are two duplicate originals of each of the above-mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Administrator wlo documents
County Attorney
Finance
File /
ADDENDUM TO INTERLOCAL AGREEMENT
THIS ADDENDUM to agreement dated the 14th day of July 2004, is entered
into by and between the Board of County Commissioners for Monroe County, on behalf
of the Tourist Development Council, and the City of Key West.
WHEREAS, there was a contract entered into on September 20, 2001, between
the parties, awarding $138,140 to the City of Key West for the beach cleaning and
maintenance services for Smathers and Rest Beach, and
WHEREAS, it has become necessary to modify and extend the contract for an
additional period of time; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1 . Contract period as outlined in Paragraph 1 shall be extended to
September 30, 2005.
2. Scope of Agreement outlined in paragraph 2 shall read as follows: The
City shall provide beach cleaning and maintenance services for Smathers and Rest
Beach. The City may fulfill this obligation: through use of its own employees and/or by
contracting with an independent contractor, in which case the City shall require
sufficient professional licensure to meet any state or federal requirements, insurance
coverage and hold harmless clauses protecting the County against any and all claims
arising under this contract or any sub-contract, and City shall have sole responsibility for
subcontract specifications and any oversight over the work product. The City
recognizes that its undertaking responsibility for beach cleaning and maintenance
services replaces those services for which the County previously contracted for
Smathers Beach from waters edge (the mean water line) to the edge of the
bike/pedestrian walk (approximately 3,000!feet beach frontage) and up to the end of the
wall on the eastern most portion, seven days a week; and for C.B Harvey/Rest Beach
(approximately 800 feet beach frontage), seven days a week, including but not limited
to: trash and debris removal, management of environmental hazards, erosion control
and beach repair, coordination of all activities with the Florida Department of
Environmental Protection, and notices to appropriate state agencies regarding any sea
turtle nesting activity. City shall provide. for seaweed clean up from below the high
water mark and around the groins for t:Jetween the dates of October 1, 2004 and
September 30, 2005.
3. Amount of agreement and payment outlined in paragraph 3 shall read as
follows: The county shall provide an amount not to exceed $138,140 per year in
reimbursement for cleaning and maintenance services for Smathers and Rest Beach,
and an amount not to exceed $45,000 per year (commencing October 1, 2004 through
September 30, 2005) for seaweed clean up from below the high water mark and around
the groins. Payment shall be made in tWelve (12) installments on a monthly basis.
Payment will be made directly to City or cOhtractor. If payment is made directly to City a
cover letter must accompany a copy of paid invoice from the City showing that
contractor has sufficiently performed scope of services. If payment is made directly to
contractor, City should submit original invoice with documentation from City that scope
of services has been sufficiently performed by the contractor. The Board of County
Commissioners and the Tourist Development Council assume no liability to fund this
agreement for an amount in excess of this award. Payment for expenditures
permissible by law and County policies shall be made through reimbursement to City
upon presentation of invoices, cancelled checks and other documentation necessary to
support a claim for reimbursement. Monroe County's performance and obligation to
pay under this agreement is contingent upon an annual appropriation by the BOCC.
4. The remaining provisions of the contract dated September 20, 2001,
remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day
and year first above written.
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(SEAL)
AT~ST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
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