Resolution 288-1986
Billy Wagner, Director
Civil Defense
RESOLUTION NO. 288 -1986
A RESOLUTION OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA, AUTHORIZING
THE MAYOR AND CHAIRMAN OF THE BOARD TO EXECUTE AN
AGREEMENT BY AND BETWEEN THE STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS AND THE COUNTY OF
MONROE, FLORIDA, CONCERNING RADIOLOGICAL
EMERGENCY PREPAREDNESS.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
That the Mayor and Chairman of the Board is hereby
authorized to execute an Agreement by and between the State of
Florida Department of Community Affairs and the County of Monroe,
Florida, a copy of same being attached hereto, concerning
Radiological Emergency Preparedness.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 19th day of September, A.D. 1986.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
. .. ~-
BY: ~ .'1~'" w.A ~p -. -. ,;
~.A YOR/ CHA lR~.AN
(Seal)
A tte s t : DANNY L. KOLHAGE, Clerk
--t2.k f~-1 /)~
ER '
AGREEMENT BETWEEN
THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
THE COUNTY OF MONROE
This Agreement is between the State of Florida,- Department of
Community Affairs (hereinafter called "Department"). and the County of
Monroe (hereinafter called "County").
I. PURPOSE
A. Certain responsibilities have been defined by the U. S. Nuclear
Regulatory Commission (hereinafter referred to as "NRC") in its
Rule 10 CFR 50 and 70 and NUREG 0654, FEMA-REP-l, Revision 1,
"Criteria for Preparation and Evaluation of Radiological
Emergency Response Plans and Preparedness in Support of Nuclear
Power Plants". There exists a possibility of duplication of
effort in meeting those responsibilities, which effort would be
expended by the Department and County. The resultant increased
financial burden on taxpayers and consumers can be avoided by
the development of a cooperative relationship between state and
local public agencies. The Department and County are
authorized in Section 252.35, F.S., and Section 252.60, F.S.,
to participate in such cooperative relationships, and are
further authorized in Section 252.37, F.S., to accept services,
equipment, supplies, materials or funds for emergency
management. The Department may assign the right(s) to accept
such services, equipment, supplies, materials, and funds to any
appropriate local governing body or agency. The purpose of
this Agreement is to define certain aspects of the relationship
between the Department and County.
B.The NRC regulations cited above are incorporated in this
Agreement by reference. All activities which are the subject
of the Agreement must be consistent with those regulations.
II. PUBLIC EDUCATION AND INFORMATION PROGRAM
The County shall establish procedures for continuing a public
education and information program. Any or all of the County's
responsibilities for the preparation and distribution of materials
and for continuing the program may be delegated or subcontracted.
III. PLANNING AND IMPLEMENTATION
The State of Florida's performance and obligation to pay under this
contract is contingent upon an annual appropriation by the
Legislature. The County shall assure participation only to the extent
that funds are made available under this Agreement as follows:
A. The maintenance of local radiological emergency plans and
implementing procedures;
B. That the requisite personnel complete required radiological
emergency training;
C. Participation as is required in exercises and the evaluation
thereof;
D. Continued and further radiological emergency planning as
required by the above regulations and "Florida's Radiological
Emergency Management Plan for Nuclear Power Plants".
IV. FUNDING
A. The Department will provide funding to the County to enable the
County to carry out its responsibilities above and to comply
with 10 CFR Parts 50 and 70, NUREG 0654, and to carry out the
provisions of the plan mandated thereby. The Department will
furnish to the County copies of the regulations and revisions as
they are enac ted.
B. The parties have agreed to the budget attached hereto as
Exhibit "A" and the Scope Work attached hereto as Exhibit "B".
Said budget provides that the County will require the sum of
$101,726.00 to carry out its responsibilities hereunder.
C. The County shall account to the Department by submitting a
quarterly financial report which reflect~ the actual costs
incurred by the County. This accounting shall be submitted on
forms provided by the Department within forty-five (45) days of
the end of each quarter. Unless such reports are received in a
timely manner, the Department will withhold funds pending
receipt of the report. The Department will also withhold funds
from future Agreements if reports from prior Agreements are not
received in a timely manner. The quarterly financial report
forms to be used will be sent to the County upon execution of
this Agreement. In addition, the County will also provide the
Department with a list of all capital equipment purchases
during the prior quarter and its purchase price.
D. The County shall submit a contract close-out report on forms
provided by the Department within sixty (60) days of
termination of this Agreement. Any unexpended funds remaining
at the termination of this Agreement shall be due and payable
to the Department no later than thirty (30) days thereafter.
E. Within forty-five (45) days of the execution of this Agreement,
the Department shall provide to the County the first quarter
payment in the amount of $25,431.50. The Department shall,
thereafter, for the second, third, and final quarters, make
equal payments to the County within fifteen (15) days of the
beginning of the quarter. Expenditures by the County shall be
based upon the approved budget attached hereto and incorporated
herein. The County may transfer amounts between various
categories of the attached budget. However, at no time shall
any budget category be increased or decreased by more than ten
percent (10%) of the original amount of that category. Over-
expenditures of any budget category of more than ten percent
(10%) will not be allowed without prior written approval.
Without said prior approval, the Department shall have no
obligation to honor reimbursement requests from the County
inconsistent with the attached budget.
F. In the event that the Department and County are unable to
resolve differences regarding funding for preparation, testing
and implementation of radiological emergency response
activities, the Secretary of the Department shall convene an
informal meeting to attempt to mediate the dispute. Ifan
informal mediation fails, the affected parties will be given
the opportunity for a hearing pursuant to Section 120.57, F.S.
V. TITLE TO EQUIPMENT
Any single capital equipment purchase in excess of $500.00 other than
specifically identified in this Agreement or as specifically
identified by the Department, will require prior written approval of
the Department. Any equipment purchased by the County under this
Agreement shall be the property of the County, to be used for the
activities described herein for the term of this Agreement and
subsequent Agreements between the parties. Upon termination of the
Agreements and cessation of the County's activities, the equipment
will remain the property of the County.
VI. PAYMENT OF VOLUNTEERS
Certain of the Counties utilize service agencies during scheduled
exercises whose members desire compensation for their time spent
participating in such exercises. Funds will be provided to the
County equal to the approved County rate to the extent that such
compensation is requested and justified in Exhibit "A" and Exhibit
"B" attached hereto.
VII.
INTEREST
Payment made under this Agreement shall be deposited when received
in a Qualified Public Depository as defined in Section 280.02(3),
F.S. in an interest bearing account. All such interest earned shall
be returned to the Department within ninety (90) days of the
termination of this agreement.
VIII.
AUDIT
The County shall, at any time during normal business hours and with
notification, make available for examination to the Department and any
of its duly authorized representatives, all of the records and data
with respect to all matters covered by this Agreement and shall permit
the Department and its designated authorized representatives to audit
and inspect all cost and supporting documentation for all matters
covered by this Agreement.
IX. TERMS OF AGREEMENT
A. This Agreement shall commence October 1, 1986 and terminate
September 30, 1987.
B. However, either party may terminate this Agreement in whole or
in part without cause, by providing sixty (60) days notice in
writing to the other party. Upon termination of this
Agreement, all unobligated funds shall be returned to the
Department and an audit performed in accordance with the terms
set forth above.
X. MODIFICATIONS
Any modifications to the Agreement shall be in writing and signed by
officials of both parties.
By their signatures below, the following officials have agreed to these terms
and conditions.
FOR THE DEPARTMENT
FOR THE COUNTY
By:
By:
(Type Name)
(Type Name)
(Title)
(Title)
(Date)
(Date)
(Attesting Signature)
(Attesting Signature)
(Type Name)
(Type Name)
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