Resolution 391-1994
GRANTS MANAGEMENT
RESOLUTION NO. 391 - 1994
A RESOLUTION OF THE MONROE COUNTY BOARD OF COMMISSIONERS
AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT WITH THE
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
NATIONAL SMALL BUSINESS TREE PLANTING GRANT PROGRAM TO
PROVIDE FUNDING FOR LANDSCAPING BERNSTEIN PARK
WHEREAS, by Resolution No. 046-1994, the Monroe County Board
of Commissioners authorized the submission of a grant application
to the Florida Department of Agriculture and Consumer Services
SBA National Small Business Tree Planting Grant Program; and
WHEREAS, Monroe County was successful in receiving a $19,515
grant award with a 50% match requirement for landscaping
Bernstein Park; and
WHEREAS, the Department of Agriculture and Consumer Services
has transmitted the agreement for execution by Monroe County; now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, THAT:
1. The Mayor of the Board is hereby authorized to execute
the SBA National Small Business Tree Planting grant
agreement; and that
2. This resolution shall become effective immediately upon
adoption by the Board of County Commissioners and
execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting of said Board held on the
23rd da y 0 f Navanber , A. D . 1994.
Mayor Freeman
Mayor ProTem lDndon
Commissioner Harvey
Commissioner Douglass
Commissioner Reich
yes
yes
yes
yes
yes
DANNY L. XOLHAGE, Clm
(Seal) ~
Attest: ~~~ .....~
( erk
BOARD OF COUNTY COMMISSIONERS
OF ~~OUNTY' FLORIDA
By: ~J"la~-
~.p "Et;.,...., .C~ or" c--", ....
. , "..!,,'. _ "J .~,'
A ,. , ,-- . .~;,' .', .. _, ~"
,-
IQ ,:; . f{il
. .- .""-- -7-,-..-.--_..
FLORIDA
1994 SBA TREE PLANTING PROGRAM
GRANT AGREEMENT
This Agreement, made and entered into this the _____ day of
19 _ by and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER
SERVICES, a component agency of the State of Florida, hereinafter called the
"Department" and Monroe County
hereinafter called the "Subgrantee".
WIT N E SSE T H
WHEREAS, the Department desires to increase tree planting on public lands
within the State of Florida by granting funds to the Subgrantee for the purpose
of planting trees as outlined in the Florida 1994 SBA Tree Planting Program,
Grant Application Number SBA-~, included herein as Exhibit "A" and "B" and by
reference made a part hereof;
WHEREAS, the Department and the Subgrantee are of the opinion that the
citizens of the state would benefit from the environmental enhancement and
beautification of our communities and rural areas through the planting of trees;
WHEREAS, the Department has awarded to the Subgrantee a tree planting grant
for the specific Project set forth in the Florida 1994 SBA Tree Planting Program,
Grant Application Number SBA-~, hereinafter referred to as the "Project";
WHEREAS, the parties hereto mutually recognize the benefits of the Project
as described in Exhibit "A" and "B" and the need for entering.into an agreement
designating and setting forth the responsibilities of each party;
WHEREAS, the parties recognize that tree planting also requires maintenance
and the Subgrantee has agreed to provide that maintenance for all trees and
associated plants which are planted as a part of the Project;
NOW THEREFORE, for and in consideration of the mutual benefits that flow
each to the other, the parties covenant and agree as follows:
1. Failure by the Subgrantee to sign and return this Agreement by
December 16 , 19~ shall constitute forfeiture of the grant award.
2. The effective date of this Agreement is , 19_
3. The Subgrantee shall complete all portions of the Project, excluding
the three (3) year care and maintenanceJ::'~quirements described in Section 6 of
- _._------
this Agreement, by August 1 , 19--2.2.. and as set forth in Exhibit "A", "B"
and "C" and approved by the Department on- September 12 , 19~
The criteria for the Project are set forth therein. The three (3) year care and
maintenance requirements will extend for three (3) years, effective the date of
a satisfactory rated Certification of Compliance by the Department. The Project
to be performed by the Subgrantee shall be subj ect to periodic inspections by the
Department and the u.S. Small Business Administration. The Subgrantee shall not
change or deviate from the Project as descrihed in Exhibit "A" and "B" without
1
-".-,-,.......,.....,...".~,~ :-
written approval by the Department.
4. All trees and planting materials purchased with grant funds for this
project will be provided by Small Businesses and all tree planting will be
contracted to Small Businesses as defined in 13 CFR Parts 121 and 125.
5. The Subgrantee has estimated the Project cost to be $39.030.00 as shown
on the Grant Application budget sheet included as Exhibit "B" and by reference
made a part hereof. The Department agrees to pay to the Subgrantee the total sum
of $ 19.515.00 or 50 percent of the final approved Project costs,
whichever is less (the "Grant Amount"); provided, that, if the Subgrantee' s
matching amount expended is less than the matching amount anticipated in Exhibit
"B", then such grant amount shall be reduced by multiplying the grant amount
times the ratio of the Subgrantee's matching monies actually provided to the
Subgrantee's matching monies as described in Exhibit "B".
(a) Two or more verbal quotes must be obtained for all individual
purchases/expenditures over $3,500.00 and less than $10,000.00. Three or more
written quotes must be obtained or a formal bid procedure used for all individual
purchases/expenditures of $10,000.00 or more. Justification must be provided for
a sole source award or for an award to a vendor other than that vendor submitting
the lowest bid or quote. Records of these-quotes shall be maintained and made
available upon request to the Department at all times during the period of this
Agreement and for three (3) years from the date of a satisfactory rated
Certification of Compliance. Copies of these documents and records shall be
furnished to the Department upon request.
Only those items which directly relate to this Project as described in Exhibits
"A" and "B" shall qualify as allowable costs. Project costs incurred prior to
the effective date of this Agreement are ineligible for reimbursement. Payment
shall be made following submittal of: a satisfactory rated Certification of
Compliance by the Department, a final report summarizing proj ect accomplishments,
proof of payment (example: copy of cancelled check), and dated invoices/receipts
with detailed documentation of all project expenditures as described in Exhibit
"A" and "B", excluding the three (3) year care and maintenance requirements. A
sixty (60) day grow-in period will be required after Project completion.
Certification of Compliance by the Department may be requested at any time after
Project completion, but inspection for certification shall not take place until
at least sixty (60) days after Project completion. Upon receipt of a
satisfactory rated Certification of Compliance, the Subgrantee may submit dated
invoices/receipts for payment. The final report along with proof of payment and
dated invoices/receipts for reimbursement must be received by the Department on
or before August 1 , 19~
(b) Dated invoices/receipts for fees or other compensation for services
or expenses shall be submitted in detail sufficient for a proper preaudit and
postaudit thereof. .
2
,.-...-...,..:....
(c) Records of costs incurred under terms of this Agreement shall be
maintained and made available upon request to the Department at all times during
the period of this Agreement and for three (3) years from the date of a
satisfactory rated Certification of Compliance. Copies of these documents and
records shall be furnished to the Department upon request. Records of costs
incurred include all records of the costs to the Subgrantee and subcontractors
considered necessary by the Department for a proper audit of the Project.
6. The Subgrantee agrees to provide care and maintenance for trees and
associated plant material planted as a part of the Project at the Subgrantee's
expense for a period of three (3) years from the date of a satisfactory rated
Certification of Compliance by the Department.
The Subgrantee shall maintain the project in a responsible manner and with
due care in accordance with the below listed "project Standards" for the property
owned by: Monroe County and
located at: Stock Island. at the intersection of 5th Avenue and 5th Street,
Approximately mile marker 5. Last island before Key West. Monroe County
Specifically, the Subgrantee accepts the below listed responsibilities and
duties:
(a) Care and maintenance (includrng but not limited to:
planting, watering~ mul.ching, staking, pruning, and
fertilizing) of all trees and associated plant material
must be in accordance with the Planting and Maintenance
Guidelines included herein as Exhibit "C" and by
reference made a part hereof.
(b) Keeping the planting site free of weeds.
(c) Mowing and/or cutting grasses to the proper length.
(d) Replacing dead, diseased, or extensively damaged trees
in their entirety, or replacing those that fall below
original Project Standards.
(e) Keeping the planting site free of litter.
The Subgrantee agrees to replace at the Subgrantee's expense all trees and
associated plants which die within three (3) years from the date of a
satisfactory rated Certification of Compliance by the Department or that part of
the project that falls below project Stan~rds. In the event any trees must be
removed and replaced for whatever reason,~then they shall be replaced with trees
of the same grade, size, and specit'ication as provided in Exhibit "A" and "B"
(minimum requirements for plant stock are Florida Grade No. 1 or better) .
The above named functions to be performed by the Subgrantee shall be
subject to periodic inspections ?y the Department and the u.S. Small Business
Administration. It is the intent of the parties hereto that the owner of the
property described in this Section 6 shall be the owner of the planting and other
installations included and stipulated in Gra~t Application Number SBA-~
3
'r-'~"'..''''''.''''.~''''''''''__.......'.,,",''','-"'''".' ...,
7. The Subgrantee agrees to:
(a) Submit to the Department an interim report on Project accomplishments
by March 15 , 19~ and a final report summarizing Project accomplishments
as a prerequisite to a final satisfactory rated Certification of Compliance by
the Department. Failure to submit a required report is sufficient grounds for
termination of this Agreement according to the provisions of subparagraph S(b).
(b) Submit detailed annual reports to the Department on the status of the
project for three (3) years from the date of a satisfactory rated Certification
of Compliance.
S. This Agreement may be terminated under one of the following conditions:
(a) By the Department, unilaterally, for refusal by the
Subgrantee to allow public access to all documents,
papers, letters or other material subject to Chapter
119, F.S., and made or received by the Subgrantee in
conjunction with this Agreement.
(b) By the Department, if the Subgrantee in any way fails to
perform its duties under this Agreement, following
thirty (30) calendar days written notice by the
Department.
lc) By the Subgrantee following thirty (30) calendar days
written notice.
9. In the event this Agreement is terminated in accordance with
subparagraph S(b) due to failure of the subgrantee to satisfactorily perform the
maintenance portion of this Agreement, then the Subgrantee shall refund to the
Department a pro-rated portion of the grant award based upon the following
schedule:
(a) If this Agreement is terminated during the first year
following Certification of Compliance by the Department,
75 percent of the grant award.
(b) If this Agreement is terminated during the second year
following Certification of Compliance by the Department,
50 percent of the grant award.
(c) If this Agreement is terminated during the third year
following Certification of CompTiance by the Department,
25 percent of the grant award.
10. This Agreement may be terminated in writing by the parties according
to the terms of the Agreement.
11. The Subgrantee covenants and agrees that to the extent allowed by law,
it will indemnify and hold harmless the Department and all of the Department's
officers, agents, and employees from any claim, action, neglect, or omission by
the Subgrantee during the performance of the Agreement, whether direct or
indirect, and whether any ~erson or property to which the Department or said
4
. ,.._--,,~.__....'~_. ~. ..r.u ....._1iII.~'Ii.
'"
parties may be subject, except that neither the Subgrantee nor any of its
subcontractors will be liable under this paragraph for damages arising out of
injury or damage to persons or property directly caused or resulting from the
sole negligence of the Department or any of its officers, agents, or employees.
12. This Agreement embodies the entire Agreement and understanding between
the parties hereto and there are no other Agreements or understandings, oral or
written, with reference to the subject matter hereof that are not superseded
hereby.
13. This Agreement may not be assigned or transferred by the Subgrantee,
in whole or in part, without the expressed written consent of the Department.
14. This Agreement, regardless of where executed, shall be governed by and
construed in accordance with the laws of the State of Florida.
15. All notices, demands, requests or other instruments shall be given by
depositing the same in the u.s. mail, postage prepaid, registered or certified
with return receipt requested, or by telex (FAX) or telegram:
(a) If to the Department, addressed to:
Division of Forestry
3125 Conner Boulevard
Tallahassee, Florida 32~99-1650
or at such other address the Department may from time to time
designate by written notice to the Subgrantee; and
(b). If to the Subgrantee, addressed to:
Monroe County
5100 College Road
Stock Island, FL 33040
or at such other address as the Subgrantee may from time to
time designate by written notice to the Department.
All time limits provided hereunder shall run from the date of receipt of
all mailed notices, demands, request and other instruments, or from the date
telexed or faxed.
16. Time is of the essence of this Agreement.
17. This Agreement, which disburses grants and aids appropriations, is
subject to the requirements of Section 216.347, Florida Statutes, and the
Subgrantee is therefore not allowed to expend any funds received through this
Agreement for the purpose of lobbying the~lorida Legislature, Judiciary, the
Department, or any other State of Florida agency.
This Agreement, which disburses grants and aids appropriations, is subject
to the requirements of 18 USC, Section 1913.
This Agreement, which disbu~ses grants and aids appropriations, is subject
to the requirements of Section 216.349, Florida Statutes, which are:
(a) The Department and the Comptroller before disbursing any funds must
independently ensure that the proposed expetltliture is in accordance with all
5
--..,._,...._.."._._.,...,...,.r'._"."..".........,..._~. ""," ~... ..~
IW_~ JlIIIlOI,tllil '1'"
legal and regulatory requirements and that this Agreement specifically prohibits
the use of funds for the purpose of lobbying the Legislature or any State of
Florida agency.
(b) If the subgrantee is a local government agency, non-profit
organization, or not-for-profit organization it shall: (i) for amounts
$25,000.00 or less, have its head attest that it has complied with grant
provisions, (ii) for amounts greater than $25,000.00 but not more than
$100,000.00 have a grant-specific audit performed in accordance with the rules
of the Auditor General or have a statement prepared by an independent certified
public accountant which attests that the grant provisions have been complied
with, (iii) for amounts greater than $100,000.00 have a grant-specific audit
performed in accordance with the rules of the Auditor General, and (iv) have such
audits, statements, or attestations filed with the Department and the Auditor
General.
1S. Subgrantees should be aware of the following time frames. Upon
receipt, a State agency has five (5) working days to inspect and approve the
goods and services, unless the bid specifications, purchase order or Agreement
specifies otherwise. A State agency has twenty (20) days to deliver a request
for payment (voucher) to the Department of ~anking and Finance. The twenty (20)
days are measured from the date the dated invoice is received or the date the
goods or services are received,. inspected, and approved, whichever is later.
If a payment is not available within forty (40) days, a separate interest
penalty of .03333 percent per day will be due and payable, in addition to the
invoice amount, to the Subgrantee. The interest penalty provision applies after
a thirty-five (35) day time period to health care providers, as defined by rule.
Interest penalties of less than one (1) dollar will not be enforced unless the
Subgrantee requests payment. Invoices which have to be returned to a Subgrantee
because of Subgrantee preparation errors will result in a delay in the payment.
The invoice payment requirements do not start until properly completed and dated
invoices and documentation are provided to the Department.
A Vendor Ombudsman has been established within the Department of Banking
and Finance. The duties of this individual include acting as an advocate for
Subgrancees who may be experiencing problems in obtaining timely payment(s) from
a state agency. The Vendor Ombudsman may~ontacted at (904) 488-2924 or by
calling the State Comptroller's Hotline, 1";llOO-84S-3792.
19. If more than one party execut~this Agreement as Subgrantee, then
they may choose to apportion various duties and responsibilities bet"ween
themselves, but they shall each remain fully responsible to the Department for
any and all requirements undertaken in this Agreement.
20. The Subgrantee certifies that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded for participation in tpis grant program by any Federal
6
department or agency.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed the day and year first above written.
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE
AND CONSUMER SERVICES
By:
Director, Division of
Administration
Monroe County
~{~e~:<L~~
Authorf"z d i at.J.1re ---
;ritle: Mayor/Chairm:m
Attest: ~ t. KOlHAGE, CLERK (SEAL)
By
Deputy Clerk
1''0 u\ f f\\ h ~/( J > I I q ~ 'l
DATE:
r"
~!? :~:'0~-~.~"
J1;~
r -iJ) (CF'> rif
.
7
EXHIBIT A
ATTACHMENT I
Page 1 of 4
FLORIDA APPLICATION FORM
1994 SBA NATIONAL SMALL BUSINESS
TREE PLANTING PROGRAM
PROJECT INFORMATION
1. A) Street Address (Project):
5th Avenue & 5th Street
Stock Island, Key West, Fl. 33040
B) Describe the specific location of the planting project:___
Honroe County t Florida t on ~tocr~ Island ,- at. the intersection
of 5th Avenue and 5th Street. Approximatelv mile marker 5.
Last island before Kev West.
e) Section35/~6/Township fi7/fiRRange ?~ County Mnnrop
ATTACH THE FOLLOWING TO EACH COpy OF THE PROPOSAL
(1) Three (3) to five (5) c~lor photographs of the
planting site.
(2) A Project location map.
(3) A detailed planting sketch. Site factors which
influence long-term survivability should be
considered: overhead and underground utilities,
sidewalks, signage conflicts, traffic visibility,
lightpoles, size of planting space/site, etc. Please
include a directional arrow and approximate scale.
2. Who owns or controls this property? MnnInp r.mmry
IF THE PROPERTY IS NOT PRESENTLY OWNED BY THE APPLICANT,
DOCUMENTATION FROM THE OWNER AUTHORIZING THE APPLICANT TO
PLANT AND MAINTAIN THE PROJECT FOR THREE (3) YEARS MUST BE
SUBMITTED AS A PART OF THE PROPOSAL.
3. Describe how the project benefits:
A) The Public: Thp IP~inpnri~l ~~;ehhnrhnnn ;~ ~nmpri~pn nr ~~all
lots \vhich don't provide much space for property owners to landscape.
1'hp t'rpp~ 'tJi11 in\Tit'p ln~;:l' ""p~;r1pnt-9 ;:lnr1 vi~irnI~ rn ~ppk ~hade
from the tropical sun in the picnic and playground areas, and to
pnjn~ 'p;~",...ply \v;:llk~ ;:llnn8 t'np rInpn~pc1 n::lt'l1rp rr::l;l Edl1cational
markers will be installed to instruct park visitors on the benefits
nr YP"";~~::IpP l::1nc1C::~;:lr;ne t'n rp;nfnrrp W::lY~ ;nnivic1l1;:11~ (';:In slow,
stop, and reverse the negative impacts of poor conservation. Local
envprnmpnt' m::linrpn::ln~p rn~t'~ ;:lIP minirrd zed, ;:I ~;:Ivine~ t:o the taxpayer.
.
18
".._.-_.m_.-'.__......"."',.....=:<.~~"'-,;-c,.:.,',..,T------..1itiN\IlliL:-.iiII -T7[ II J:il1l1iI1ifI~~~;";
A-J.'J.b.....~.I-.. ... ...
, F)(HIBIT A
Page 2 on-
and ('rp~t:ing
Air
ted,
be
or
4. SPECIES DIVERSITY, NATIVE INDIGENOUS SPECIES AND SITE
LIMITATIONS SHOULD BE CONSIDERED WHEN PLANNING YOUR PROJECT.
A) Quantity and speci~s of trees and/or palms:
~uantity Species Heiqht
8 GUMBO LIMBO 12 fee1:
4 GEIGER TREE 12 feet
6 SATIN LEAF 12 feet
4 BLOLLY 12 feet
3 SHORTLEM' FIG 12 feet
4 WILD TAM.ERIND 12 feet
5 MASTIC 12 feet
4 JAMAICA DOGWOOD 10 feet
4 PARADISE TJ\EB 12 feet
3 MAHoGANY 12 feet
12 SABA!. PALM 12 feet
9 KEY THATCH PALM 12 feet
12 FLORIDA THATCH PALM 12 feat
12 FIDPLEWOOD 6 feet
9 PITCH APPLE 6 teet
7 PIGEON PLUM 10 feet
15 SPANISH STOPPER 6 feet
6 WILD LIME 6 teet
B) Plantinq stock will be (please circle):
--
Bareroot Tubl~ngs ~ontaine~ ~ll & Burl~
C) Approximate age of trees/palms to be planted: 2 - 10 vrs.
0) Site acreage or linear feet of right-of-way: 9.5 acres
5. Describe how you will maximi~e the use of small businesses to
im~lement this project (please be specific:)A small business
wl.ll he hired for site pr.eparcnion. Purchase ot the natl.ve .
plant ~aterial will be fr.o~ at least ~ different local vendors.~
Plan~ 1nstallaC1on will he let to a local contractor w1th the
under s ~andin thn t s eC if it; out ie s will be sub-Ie t, i. e. bac~-
loe operators. urc ase o. ~ e rnnteT1a S GOL. sta;cs W1.
oe from local, small husinessc~.
.
19
~<" -_.'_~.'~~,,~ill'jl VHlII'M~I~_~~~":'-
EXHIBIT A
ATTACHMENT I
Page 4 of 4
A DETAILED ITEMIZED BUDGET SUMMARY MUST BE SUBMITTED WITH EACH
COpy OF THE PROPOSAL. ALL COST ESTIMATES LISTED ABOVE MUST BE
EXPLAINED. BE SPECIFIC.
APPLICANT INFORMATION
Agency/Organization Name:~1onroe Countv Board of Commissioners
Type of Organization: Local/State Government, Non-Profit,
Educa tional Institution): Local Government
Name and Title of Contact Person: Desiree Peacock, Engineering Dept.
Address: Puhlic Service Building. 5100 College Road
Stock Island. FL Zip: 33040
Telephone: (305 ) 292-4468
Federal Employer Identification Number (F.E.I.N.): 59-6000749
THE F.E.I.N. ~ BE THAT NUMBER ASSIGNED TO THE APPLICANT BY THE
INTERNAL REVENUE SERVICE. ·
AS AUTHORIZED REPRESENTATIVE OF SAID APPLICANT, I HEREBY CERTIFY
TF..AT. ALL PARTS OF THE RFP HAVE BEEN READ AND UNDERSTOOD AND THAT
ALL INFORMATION SUBMITTED HEREIN IS TRUE AND CORRECT. I ACCEPT
THE TERMS AND CONDITIONS AS SPECIFIED IN THE RFP AND I AGREE TO
IMPLEMENT THIS PROJECT ACCORDING TO THE ATTACHED COST AND -
TECHNICAL PROPOSAL AND TO ABIDE BY THE PROVISIONS OF THE SMALL
BUSINESS ADMINISTRATION'S REGULATIONS CFR PARTS 121 AND 125 FOR
THIS PROGRAM.
Authorized Representative: James L. Roberts
Title: Honroe County Administrator
Telephone(305 ) 292-4441
Stock
City:Island,FL Zip 33040
Date: :7jo/7'I../
/ / '
Address: ~100 COl~eR~
Signature: -----....../.-'-----d . - ~J -.
Proposals must be received no later~than 2:30 p.m. on March 11, _
1994 at:
FDACS Purchasing Office
Mayo Building - Room SB-8
Tallahassee, FL 32399-0800
PROPOSAL #RFP/DF-~3/94-30
OPENING DATE: MARCH 11, 1994
2:30 PM
21
_,_.....,...,-_...._~",._".._i.' .."",.,."."",, -~ "'-',,",.~".r''''---':''_''''~'''''~_~.11!lf~}~1'Mil!f:;<,,"''F
n r C'\j.-;' T~ I I\i
.eL! ,1'1___' I l-. I-.J
f-} ARk
LANDSCAPING
EXHIBIT A
PROPOSAL
TABLE or CONTENTS
COVEP SHEET
REOUEST FOR PROPOSAL VI ATTACHMENTS
DETAILED BUDGET SUMMARY VI THREE YEAR CARE AND MAINTENANCE
PLANTING SKETCH AND INSTRUCTIONS
PHOTOGRAPHS OF SITE
LETTERS OF COMMUNITY SUPPORT
___ I
"':"-"" I
\ ""
~TOCK rSlAND", ) "\ I
'\ ' > )1
~ ! I~l~
'k1 'P\ I
, \ 1""-. IIAL'lI AVE. .
'''-, . ~~; \nrrH A~~'" I
\)., /~ \ I
l" tlf\ ~\r",? I
KEY \JEST \ j ..., I
. \ PROJECT "
LOCATION
) !
r\~ 17 fl\ i..... I
~'~ ,
~~Jc .
.s ~, )i~ I
.,,-09\()~ r
/'
';{,~ ~
/ .,':> ,0
_._ /~ .;... ~ : 0 ~ '
~\t;2 /~o~ ~-
I -- ...e:_... \\ \ .
..,. r~ _.., \. C .... ~
'll"li-"- ,~ S ~
~'- ,..\'
~~,.. ,-. ~ ~.
I k1:'r..a1 \~ PROJECT LOCATION
I STOCK ISLAND
LOCATION MAP
SCALE.
NONE
).36\} ,
nn\-\ SiRE:.(T
,.- --------
rh-r
,\ t t
., '~I
\ 'r -\
\ ::
j "; \
\ ~ (
I _ .
("") \
'::i ,
~ ,
'. I \
1 I
. \
\ \
"-
\
.---
(\1
.~
..,.
w
~
w
>
<::
:::
POND
:=
t \ )
- '
C'L ...,,""" ..-..:1'.""-. ,,^v"'~.'" ~
-( ........-.-------r,---._________ "-.. .--Y _)
-'"'....""'~....-"-'..r.~~~~,.-
1318
SHRIHP RO;,[i
SITE PLAN
SCALE: 1'=200'
----
~~...--
DIRECTIONS TO BERNSTE1N PARk
FFlD-\! MJ;.},f! cr U. S. 1 SOUTHBOUND:
_~.;-: ':.-: 2:~j :"tOC~: I:=;le..ild trot=;iC tig~"'lt 0r. Ct-O~S Str~t?-:. Stro.;~l"'t -to 1st s'tc.p Eign .:)rl 5tt'l A."....:=:--d.A.? L~f-: G-t
~t:;;:. s;Gn. ~1:ro.tghi'; I t.:loc,,","to stS"p sign at 5th Si;r€'~"t, P;ope-rty is o"t. coro€r of 5th Av-:nue a.nd 15+:h 'S"tre,=~..
FROM AIRPORT or KEr WEST:
Trevi" ocross Cow I<E'Y Bt-;cige. Strc,lght on U.S, I to 1st traffic light wlchi IS Cross ;;tr'ee1:, k;gh"t cd Cr-:'~.5
=tre~~ (~t ! ;gh~> :tra:ght Q1 1st $to~ s~gn at 5th AV€~U2 Left ot stop sign. Str~ight 1 btc=k ~o St0~ ~.;r;
~+ 5~h Z~r~~+. Prope~~>' ;5 o~ ccr"~r of 5~h Av~nue and 5~~, Str~ei.
. ~ .. ~
.~~~~~ 0;
t<f...... w
.JL)a~~ t
g~ ti", i
e...~loi...
......:r~.. ~
~~lI/.tg !
a
IS<
~ <l~
VI ; c,dt!
~ .'~;:!~j
E5 u~> ~g~~
U ",e
~ c.--..
Z c-i~ig
::l i i-!-
o ... ..._OC
a:: i5-':C~
l..? .....~!tl.:'.
....
u ,
~ ~
A ~
u ~ '
~ ~ ~ih
U ~~.Q~
_ntf")"1II
':>>'~""\,:JU
l-
v)
-
. '"
...~
~;;~
-...
, '0
...~~ g lZ,
"'...", ~h~
-.....-,.. -.
v 0'1 '\II(t\J
!'}:;t~~f.~~1J
~~lC~i:z:i~
~ i5lh~!t!.....
eg~~e!~~
.......... ~ l, "'...,.
.....
i ~
~ I..
~ ~"'~a<. ~
<1. ;...... WUIlICl3
. ....k1 ClCe
-1 ~ 3---ct:.Wl..
I Cl. . - ...WQ~ l!~i!';
.... ~~~ ~"'el::l
I ~ !~e~i~~i
f 5 ud~~g~~~
i~~~g~5!l
~J
!-
Z
o
N NN"'-,.
:::~.. :::;::!~!::
~".N ....-- ..,
v__ """"&1)-=-_.
..- -c....
~""'\D" \;:tA Chl-e
X')-f-~~~~l;~::;
::I'!t:- fI:;8'....,
, "'::-~~lcll:~~.
~ ~...n- u-
~t!l7."'''' -~
-;:sfj~~"::t
~I!l~.~:;!~t~
...
...
!r ...
II; !::!
t: t-
.. "'1.}
f; -0<-
~~e1~~~~g~ii
~~~B~H~~:(
EW......&;)r""t<;I:_~
>- ;;;S:i:ij!''''~'''''''<.
... c is:..:uSI;l~I~
u.. D'CQQ: i50C1i~~
~ ~;;;~~8=~~iu
<l: ;~~L:J;:~xiL~~
u 0
ur::n~nm>~r;G
..It..lt.....
~
a~ ti .
~u~1
~ ~~.:;
:x
..,.
9
e
III
:I: 1;
t
~.~~
~5~!
o
foI',.........'...
CII:" VI
Rl
~-
0")
I')lj ~
-~ ~I:l~
f5~~ ~-=...
~ nJ .....w..;n
4.:- U N
t5 ~I-~~
c,..~w~ \J
'-' ::lllQl..I ...
-~lItX' ...
t",~~~~~ I
-,va..,CD>JIl3
~
~ ~ ~
5< ~ ~
<i- !:J.
~lt. :0 ~ I
~~~";: !
~~~~~~ .
u.......o....._ I
'" .......:j;;x~ I
a:a ;:;~~b1.a:
;:) C:~M!l!o~~
~ R:/;')~...~~lt
~ ~8:f;;:~d~
;;;~t::~f:l~::;
roJ
N ..
:: N
N' -
'~nJ_
v_
" $'.
rp..J
-r~
"'i:r
ij...:::>
-c ~
=o~
~i:i
~.. .-
~c'9
"'''I..
..5
o~~
!: ......
~~f
V? t><>:
:::: "'~~
...J ...!~
t. ~..,..
ii'i'
~nldr A
~
., ~~
o
~
Cl..
Z
.......
O!
I
V)
n
~~..
.. u~
Ii ~~
-c ~D
~..J~
. ~~
::l:
r-
L~
,-
w-
...
B
(I.
SCALE. 1 '.-:1 00'
---
.
~ -.. 1171.1:
~ ~te ........lI.DM D61Vf,('I'IIN }A,4/fK
-.... -- '_n:a 17. tii4"~ ST(1(:Z IS1J.ND
- ~ 110. ,... IIrJIIROk COUNf?', 1'/.(111",..
.......n III/!lJ) -~ . '_ .......~...._..._
\Iotol~ ,. I~ M. I .tfK) sncr rtrr.E:
~~~~ -... "", 1.f. ........... U1tI~.(;UI,)tc I"lA.Il
MC>NRC>~ CC>U~ PUE!~IC W<?RK.
Eng.n__r-.ng Department
_0 c.--_
..." w_ -...& _
'- G05-282-442S --.
_ _ _.__ .___._._"..__~"___"n.__.____. _,' __. n~~-,,="~~'~~~.",''''':~:'~:''~'',_
trosu rya a.14 1►
ATTACHMENT I
page 3 of 4
6 . The care and maintenance for a three (3) year period aftero
r
jwillll providet theprogram.lementation is a vital part of the progr •
proeuired three (3) year care and maintenance
act?
for the planting p
o era
•
Puh1 i c J,To '
lc Recreation De artment
7 . Please give the name(s ) qualifications ualifications of the person(s )
who will be representing the applicant in supervising the
planting and maintenance:
Pro " act En ineer-4 vrs of Public
• e Su ervision Re istered Architect
John King-Direct 1 ' ties Maintenance-14 s Superintendent
£ construction
8 . Project Costs : (Costs should be rounded to the nearest
dollar) . 50:50 match only.
(A) (B)
teauested Gra t Lgcal Match_1
Trees
9738 .00. 4411.00
Contract planting
q 2 00 4
Planting Materials
f,57 QO 1059 .00
Related Expenditures ***************** 12263 00 _
First year of Care ***************** 1782 .00
and Maintenance
TOTAL REQUESTED (Column A) 12 50�0
TOTAL LOCAL MATCH (Column 8) 50%
TOTAL PROJECT COSTS 390 �0 00
(Add Columns A&B) 100%
20
...it 1 W i ,B
•
GRANT COSTS
TREES :
Zanthoxylum fagara
Wild Lime 6 @ 15 . 00 90 . 00
Guapira discolor 4 @ 75 .00 300 . 00
Blolly
Bursera simaruba 8 @ 78 . 00 624 . 00
Gumbo Limbo
Cordia sebestena 4 @ 60.00 240 .00
. Geiger Tree
Chrylsophyllum oliviforme 6 0 70 . 00 420. 00
Satin Leaf
Ficus citrifolid 3 84 . 00 252 . 00
Shortleaf Fig
Lysiloma bahamensis Wild Tamarind 4 @ 75 .00 300 .00
Mastichodendron poetisdissimum 5 @ 75 . 00 375 . 00
Mastic
Piscidia piscipula 4 g 80 .00 320. 00
Jamaica Dogwood .
Simaruba glauca 4@ 90.00 360 .00
Paradise Tree
Swietenia mahogani 3 @ 84 .00 252. 00
Mahogany
Sabal palmetto 12 @ 75 . 00 900 . 00
Sabal Palm
Thrinax morrisii Rey Thatch Palm 9 e 120.00 1080.00
Thrinax parviflora 12 @ 180 . 00 2160.00
Florida Thatch Palm
Citharexylum fruticosum 12 25 _ 00 300 .00
Fiddlewood
Clusia rosea 9 E 60 . 00 540. 00
Pitch Apple
Coccoloba diversifolia 7 @ 100 .00 700 .00
Pigeon Plum
Euginia foetida Spanish Stopper 15 @ 35 . 00 525 . 00
127 9738 . 00
Total Trees =
Staking and Guying Materials
-DOES NOT include wire or hose 400 .00
170 2x4x8 stakes @ $2 .35 ea 400 . 00
50 2x2x8 stakes @ ;2aper 2'DO ' roll 45 . 00
3 rolls strapping $14 . 9545 . 00
300 ' of 6 ' collar a $7 .00/100 ' 21 . 00
60 ' of 12 gauge ties/tree/25 trees/$11 .00/200
Materials 657 . 00
Total Staking/Guying � �,s
EXHIBIT B
County Match:
Trees :
Coccoloba uvifera
SeaGrape 9 @ 65 . 00 585 . 00
Conocarpus erectus
Buttonwood 6 @ 70 . 00 420 . 00
Myrica cerifera
Southern Wax Myrtle 2 @ 70 . 00 140 . 00
Sub-Total 1145 . 00
Shrubs :
Capparus cynaphallophora
Jamaica Caper 35 @ 25 . 00 875 . 00
Casasia clusiifolia
Seven Year Apple 22 @ 15. 00 330 . 00
Hamelia patens
. Firebush 28 @ 4 .50 126 . 00
Pithecellobium guadalupense
Blackbead 10 @ 25 . 00 250 . 00
Colubrina arborescens
Wild Coffee 23 @ 5 . 00 115 . 00
Suriana maritima
Bay Cedar 30 @ 15 . 00 450 . 00
Zamia pumila
Coontie 23 @ 15 . 00 345 . 00
Sub-Total 2491 . 00
Groundcovers :
Lantana camara
Weeping Lantana $100 . 00/100 100 . 00
Tulbaghia violacea
Society Garlic 125 . 00/100 125 . 00
Helianthus debilis
Beach Sunflower 150 . 00/100 150 . 00
Gaillardia pulchella
Blanket Flower 150 . 00/100 150 . 00
Borrichia arborescens
Silver Sea Oxeye 250 . 00/100 250 . 00
Sub-Total 775 . 00
TOTAL TREES, SHRUBS, & GROUNDCOVERS $4411 . 00
EXHIBIT B
Staking and Guying Materials
-DOES NQT include wire or hose a � �..�D
52 rolls stakes S2 ' 3@ $14 . 95/roll 30 .00
2 rolls g00 . 00
Amended Soil 2 truckloads @ $475 .00/ea
1059 . 00
TOTAL
Related Expenditures
Water & Labor during establishment period
7128 .00
Based on materials :
5 (5 gal/watering) 2500 gallons
171 3 gal plants ( 5 7 gal plantsgal/watering) 855 gallons
575 gallons
105 trees ( 15 gal/watering) 1
31 palms (20 gal/watering) 629 gallons
5550 gal/Watering @ $10 . 16/1000 gallons :
1st 4 weeks - 3 waterings/week $ 451. 0077
2nd 4 weeks - 2 waterings/week
Total water
$1128 .00
Based on labor of 1 man
1ffor
02/daydays/watering
$300 . 00/waters g or
1st
3 watering/week $3600 .00
2ndnd 4 weeks
4 weeks - 2 watering/week 2400.00
Total labor for watering $6000 . 00=__
Contract Planting (By Small Business)
Labor for site preparation/tree removal - 5 days 4575 . 00
Based on 20 Australian Pines @ $228 .75/tree
Labor for installation of shrubs, groundcovers 560 . 00
Based on the following:
1 backhoe 4t/op��hZ�ghr/4daysay/`days 320.40
1 laborer @ $1
12263 .00 .
TOTAL = =
SUMMARY OF APPLICANTS MATCHING COSTS:
Plants 4411 . 00
Plant Materials 1059 . 00
Related Expenses 12263 . 00
1st 'yr Maintenance1782 . 00
$19515 . 00
=AMMBIT L
Contract Planting 9120 . 00
Labor for Plant Installation - 10 days
Based on the following;
1 Supervisor @ $15 .00/hr/8 hr day $120 . 00
2 Foremen @ $12 .00/hr/8 hr day 192 . 00
6 Laborers @ 10 . 00/hr/8 hr day 480 . 00
2 Operators w/backhoe @ $60 . 00/day 120 . 00
$912 . 00/day
SUMMARY OF ELIGIBLE GRANT COSTS :
Trees $ 9738 . 00
Staking, etc. 657.. 00
Contract Planting 9120 . 00
$19515 . 00 (Figures rounded to nearest dollar)
Three Year Maintenance Program
Water: Based on 6 waterings/year (as needed)
Quantity based on the number of gallons
for one complete watering as per
Establishment Period or 5, 550 gallons
5 ,550 x 6 = 33, 300 gallons
@ $10. 16/1000 gallons per year $277 . 00
Labor: Based on Establishment Period Labor Costs.
1 man for 2 days per watering per year $1, 800. 00
$150. 00 x 12
Landscape areas:
2 man crew - 26 visits/year at $300.00/d (twice/yz) and
includes fertilizer , weeding, pruning , mulching
cleanup. per year $7 , 800. 00
Total per year $9, 877 .00
the
Estimate of three-year maintohance costs.xeriscape design,e the use of
landscape proposal is based
native vegetation should diminish the overall costs of
maintenance.
PLANTING AND Y~INTENANCE GUIDELINES
A Plantinq
Site factors which influence long-term survivability should be
considered: overhead and underground utilities, sidewalks, signage
conflicts, traffic visibility, lightpoles, right-of-way or site
improvements, size of planting space/site, etc.
All planting stock must be Florida Grade #1 or better.
All synthetic or non-degradable material such as nylon rope or
treated burlap, etc. must be removed from the root ball prior to
planting. All biodegradable material should be removed from the
upper 1/3 of the root ball. Precautions should be taken, to prevent
remaining pieces of material from extending above the soil where
they can act as wicks, drying the soil.
If trees are planted with wire baskets around the root ball, it is
recommended that the top two tiers of wire be cut and removed after
the root ball is set in the planting hole.
The planting hole size should be at least 3-5 times the diameter of
the root ball (where possible) and the same depth as the root ball.
. .
Position the tree or palm in, th~,center of the planting hole with
the top of the root ball even with the surrounding soil surface.
Backfill with soil from the planting site if the soil is not
contaminated. All large rocks should be removed. When the hole is
half full, slowly water to saturate the soil and remove air
pockets, then continue to fill the hole with soil. It is not
recommended that large amounts of organic matter be incorporated
into the backfill.
Water thoroughly to: remove air pockets, secure the soil around
the roots, and provide nourishment.
Rake the soil evenly around the entire planting area.
B Mulchina
Mulch an area at least 3 times the diameter of the root ball to a
depth of 2"-4" with wood chips, bark mulch, shredded mulch,
leaves, or pine needles. Keep the mulch several inches away from
the trunk of the tree or palm.
Replenish mulch as it decomposes maintaining a 2 "-4" layer over the
life of the project.
C Stakinq
Stake only if necessary. For example, if the tree or palm will not
stand on its own due to potential windthrow or vandalism.
Use flexible materials such as strapping or commercially available
ties that give as the tree diameter increases and as the tree
moves. Biodegradable material is recommended. Do not use wire
even if the wire is inside rubber hose.
".. .....,....... _"""~J ""'. I "
PLANTING AND MAINTENANCE GUIDELINES (CONTINUED)
Stakes and ties should remain on trees no longer than 1 year to
avoid girdling.
D Fruninq
At the time of planting only dead, damaged, rubbing or cross
branches or fronds should be removed. (Some re3earchers now
believe that removing the growing tips of a transplanted tree will
slow root regeneration).
R';move sucker sprouts from the base of the tree after planting.
Corrective/structural pruning can begin approximately one year
after planting. Do not remove more than 1/3 of the live crown at
any time.
E Waterinq
Establish a regular watering schedule and adhere to it. Slow deep
watering is recommended.
Water as needed during extremely hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away
from the trunk) to the surrounding soil area, this will promote the
growth and spread of rO,ots.
Vario~s species of trees or palms and/or soil types may require
varied degrees of watering. Soil moisture and tree health should
be monitored and irrigation adjusted 3ccordingly. Non-irrigated
sites nGed to be monitored more closely.
F Fertilizina
Begin a fertilization program within the first year of planting.
Broadcast fertilizing or fertilizer plugs/stakes are recommended.
Fertilize lightly after the first year using a balanced fertilizer
(rates should be based on the size of the tree or palm and any
special nutrient requirements).
If micronutrient deficiencies are suspected, have a soil te'5t
completed and supplement the fertilization program accordingly.
For further information or assistance, contact your local County or
Urban Forester, or your County Extension Agent.
..
u.s. DEPARThffiNT OF AGRICULTURE
Ccrti.Gc.stion R~ng Debarmc:1t, $uspcnsiot', Ineligibility
and Voluntary Exclusion - Lower TIer Covered Tr;\ns2ctions
This ce:rtification is reQuirtd b)' the f"'e't1Jlations implemenlh:; E.xecutive: Orda 125-l9, Deb:ll'ment and
$usper.sion,7 eFR P:l:-t 3017, S~:ion 3017.510, P8rticip:lnlS' responsibililies. The rc:;ul:llions were: published
:lS Part rv of the J:lnu;\I')' 3D, 191:" Fd("r."\: I~e-ri~:e" (pnges .O:;~733). Copies nf lhe regu!:Jtions m:l)' Le
ol.J~jned by conlacling lhe Departmen: of ~ricullurc 3:;enc)' with which this ll4ns:lction ori~i-aled.
. .
(BEFORE CCM"PLETING CERTIFICATION, R'E.A.D INSTRUCTIOi':S ON REYE:tSE)
0) The p:-ospective lower tier participllnt certifies, b~ submisslen of this prop",~al,lhal neilher it nor
its principals is presenll)' debarred, suspended, proposed for debarment, decbred incl':;ible, or
vo!l;ntarily excluded Crom participation in this transaction by any Feder:ll dep:lr~menl or agency.
C:> \\'here the pros~C'cli"e lower tier p:u1icipant is unable to certHy 10 nn)' of the statements in thi;
certification, such prospective p:lrticip3nl shnll :lt~ch an. explan:ltior. to this proposal.
MONROE COUNTY, FLORIDA
'1994 SBA Tree Planting
Program - Grant App. No. SBA-44
or;:>ni.::llio1'l l":.nl(
rR/A\~ard SU"Il>tr or "roj.cl N:ln,.
Shirley Freeman - Mayor/Chairman
.'\:n,c{!) "One Tinr(s) of AUlhoriHd Rrprt~nl,:i.r(s)
~A A A, ~ 2<~r1-L
$i:I'l:r'urt(S)
ATIEsr: DANNY L. KOlBAGE, CLERK
November 23. 1994
D.lr
By
.
Deputy Clerk
to:-m AD.10-:S (1/~:)
. ,
Instructions for Ccriific:ltion
1. I3) Si~lillt" and submillinl: this (orm, the prospective towt:r tier P:H1icipant is pro,'idint: t},: c~rtific::ltion
set out on the reyerse-side in Dccorrbnce with these instructions.
, TIle certification in this cl::luse is n mDterial represent:llion of f::lct upon which reliance W:'l:. pl:lced when
this tlOln~:lction W';lS entered into. Ifil is bter determined that the prospective lower tier participant kno"';I.:;ly
rendered an erroneous cerlilica:ion, in addition 10 other remedies ::lv::lilab1e to the Federd! Government, lhe
defHH1ment or Dgency 'with which this Ir,u:S4l.:!ion originnled mOl)' pursue :Jv::lil::lble remedies, including
susjX:nsion and/or dcb:l:-mcnl.
3. The prospecth'e lower tier participant shall provide immediate "'Titten nOlice to the person .J which Ihis
proposal is submilled if at :lny time the pro:-:ptctil'e lower tier p:lrticip::lnt le;Jrns th:>t its ct:r;iiiC:Jtion \\'::JS
erroneous when submitted or has bei:om: ern neous by reason of changed circumSl.::lnces.
4. The tenns "covered transaction," "dcbarred,' "suspended,' 'ineligible: .lower tier covered tr.ln::lclion:
'par1::;pant,' 'pcrson,' "p:-imarycoveretl transaction," "principal,' 'proposal,' and "voluntaril).'.excluoed,' ~s
\I.sed in this clause, have the meanings set out in the Delinitions and Cover3ge sections of rul~s implementing
Execullve Order 12549. You may contact the person to which this propoS::ll is submi\t~d for assiSI:lnCc in
obtaining a cop)" or those r~ulations.
5. Tne prOSIXclive lower tier particip:wt agrees by submitling this form that, should the proposed cQ.yered
lran~ac~ion be entered into, It shall not kno'>\;ngly enter into any 10~r tier covered transaction ",~:h :! p~,son
who is dc!:~;-rcd, suspended, declared ioeligible, or volun:..arijy excluded from par1icip:>.ti.:m in this covered
t~;Js:!ction, unless authorized by tlic department or a~ency with which this l.:-ansaction originated.
6. The prosIXctive lower tier participant further l3grees by submilling this form tbat it \\'ill include this
clause titled 'Certification Regarding Debarment, Suspension, Ineligibility and Volunt~ E:::c1usion . Lower
Tier Covered Transactions,' without modilication, in all lowe, tier covered transactions and in :~Il solicitz:ions
for !ow~r tier covered tr3nSllClions.
7. A panicipant in a covered transaction may rely upon a certifiC:ll;on of a prosr-:ctive partlc:p::Jnt in ::l
lowe:- :i-:r covered t-::lnsa::tion that it is not debarred, suspended, ineligible, or yolumarily excluded from the
covc:-td tr.Jr:s;;.cti:;n, u:1]ess it b.uws thaI the certification is erroneous. A par;:.:ip:lnt may deci:ie the method
:1Od frequen::y by whicll it dete,mlnes the eligibilil")' or its p:-incipals. E::lcn p:lr1icipa!lt m:!)', but is not reCJui:-ed
to. chec~ the Nonprv<::.::--ement List.
s. Nothing contained in the foregoing shall tx construec to require eS!::Julishmenl Or:l s)'sl~m or records
In order :0 render in good faith the certinClltioo required by Ihis cbuse. The knowlo:d:;e an~ inform:Jlion of
;:, p:Jrticipant i~ not required 10 exC'C"Cd that which is norm;allypossessed uY:J prudent person in lhc ordin:1I"")'
co.lrse or business dealings.
9. EXC1:pt for t~::lSa:::tions DUlno:-i::cc unde:- p2:-:2g:-:Jpr. 5 o~ thcse instruc;ions, ir a panicip:Jnl ir: :! covered
!r:Jnsacliu', kno\.\;ogly enlers into e lower tier covered I:-Jnsaclion \.\;th 2 per-son wh{} i~ susfY.:l:det:l, de!.J::lrred,
ineligible, 0;- YOlunl:!ril)' excl~ded from participation in this transaction, in nddition to olher :-~medies :Jvai:nbie
10 the Fcc!~~l GovernmelJl, the der3~menl or ::Jgency ...i:j ......hich this transaCiion origin:llCC Tn:J). pursue
:Jv:libble remedies, including susper,sior: :lnd/or ocu:JrmenL
I