Resolution 029-1985Jeffrey A. Fisher
Extension Director/Marine Agent
Boating Improvement Fund Liaison
RESOLUTION NO.029 -1985
A RESOLUTION AUTHORIZING THE CHAIRMAN OF THE
BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, TO APPROVE AND EXECUTE A
FLORIDA BOATING IMPROVEMENT PROGRAM
DEVELOPMENT PROJECT AGREEMENT BY AND BETWEEN
THE STATE OF FLORIDA DEPARTMENT OF NATURAL
RESOURCES AND MONROE COUNTY.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Chairman of the Board of County
Commissioners of Monroe County, Florida, is hereby authorized to
approve and execute a Florida Boating Improvement Program
Development Project Agreement by and between the State of Florida
Department of Natural Resources and Monroe County, a copy of same
being attached hereto, concerning improvement project known as
Duck Key Channel Markers.
PASSED AND ADOPTED by the Chairman of the Board of County
Commissioners of Monroe County, Florida, at a regular meeting of
said Board held on the 23rd day of January, A.D. 1985.
(Seal)
Attest : DANNY L, KOLHAGE, Clerk
C Yerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
—�' airman
A PPRR VED AS TO FORM
A GAL SUFFICIENCY.
6Y
Attorney's Office
he .State of p c7, 0�
n t--
hereinafter referred t o the CO,
re cr eat oll 170 1 C,:
I boat,
a(J'
terns and cond i t -1 C�il s
1 1 S 1-1(j 1'0 1 T DO
Chapter 327. 28, Flr)r-'da Statutes,
Florida Administrative Code.
2. The COUNTY agrees to implement_ the
improvement L: project kllo�-.,11 zs
WBIP Project No. B84073
anQ as
applicaf--ion approved by the
as EXHIBIT A.
3. The COUNTY agrees to be
C () 1111 e LC
Sept. 11, 1985
lI the pi-o"'c' is 'not -
specified date, the CjUt,41,yr���rcestc)
any unexpended fu;1dS w1licl,
including any interest accrued oil
Of the COUNTY. If the project is ,-,ot c(-)cj1p
date, the DEPARTMENT may withhold further payments, �lr�u
further requests for project approvals until the
':as
completed.
4. T" 10 C 0 U NTY S 11 a I I provide t I I e L) J,'P A j< 1i I %J J,:' T 1.1
L P 1 12 j
reports on the project, specifying the
OLICII project element.
5. The DEPARTMENT agrees to obligate and
the COUNTY the approved project aii1oL11lt of 1 2,433-60 to
be
used for the project authorized by this agreement.
be released by the DEPARTMENT in installments and e s
rc. -u
the COUNTY.
Page 1 of 4
6 . Payment request aII-,!
i
' r ,
attached to and made a part of this agreement as
The DEPARTMENT may withhold re_1ucsted installnlenl�-s if r,r � icusl,
released funds have not been properly expended.
7. The DEPARTMENT and COUNTY understand and aq
,reo tha there
shall be no reimbursement of funds by the DEPART."�1E^]T fcr
expenditure made prior to the execution: of the agree.T,ent fait:: the
exception of $ 2,433.6o for the following:
Channel Markers, installation and
legal advertising.
8. The COUNTY agrees that the project wi,:e:: cc �ple ted ;ti 11
be operated and maintained in. satisfactory condition for rDublic
recreational boating purposes for twenty five (25) ,;ears fro:1 t:ze
date of project completion. The COUNTY further agrees to re~urn
to the DEPARTMENT all funds tendered for the project in t::e event
the project becomes utilized for other than boating related
purposes during this period.
9. Following receipt of•an audit report identifying any
reimbursement due the DEPARTMENT, the COUNTY will be allowed a
maximum of sixty (60) days to submit additional docur;er:.atior. to
offset the amount identified, or to return the amcunt c'-ue.
10. If it becomes necessary for the DEPARTMENT to dem-and a
refund of any or all funds tendered pursuant to Paragraph 5 of
this agreement, the COUNTY agrees to return said funds to the
DEPARTMENT within sixty (60) days. If not returned within sixty
days, the COUNTY understands and agrees that any further COUNTY
requests for funding from the DEPARTMENT shall be denied until
the funds have been returned.
11. The DEPARTMENT reserves the right to inspect the project
as well as the right to audit any and all financial records
pertaining to this project at any reasonable time. This contract
can be unilaterally cancelled by the DEPARTMENT should the COUNTY
refuse to allow public access to all documents, papers, letters
Page 2 of 4
�.� Hsu �tcxriutx °..k'.wd.:b.�xx�r .kA�stkr.a.-�6�.:o-ti�.viM�f;�`stY�s:nra.keaYtr � "' --
,.,..,,.,._„,:.,,, ... ,. ...,. _f _ _- x�kk�A7 �.,'�aift�.taer•. u��.,diireeo_:C, ,'.i�,p�F S.=_::: ,+TM,M. ,x_,, ., 3.AY
or oLh(cr
pursuant to the provisions - ,� Chapter 119, Ficrlc.. .,,..t_,._..,.
12. For any year in which this
con
tract •o. act exLanow oevc2j
end of the DEPARTMENT fiscal year Nune 30) , _ er crmance ty th,2
1
DEPARTMENT under this contract shall be subject tc and c' n `._ -, ,
upon the availability of monies lawfully approp __ . ,.,_ . _.
DEPARTMENT for the purpose of this contract ano progra:-_
13. The COUNTY agrees to hold the DEPARTA= narylessi-
any liability or claim that may result from the i. e_;, ;. _ _t :. --
the project or from alleged negligence in maintennnc cr _
to the extent allowed by law.
14. if at any time a user fee system is i:,_ iona.._c_
of the facilities funded under the Florida Boating
Program, such fees shall be imposed ::nformly, recardles_: if
political jurisdiction in which the user may r _ s _ .
13. For the purpose of this contract, ys S,
Specialist, or successor is designate' as the Dw:
Manager and shall be responsible for insuring; c nzract parfarmancs,
approving all paying nts prior to payment, any: scrVIInq as iaisc:—,
with the COUNTY.
16. The following special terms and condition; are jnclu, o ,
in this agreement: Within 60 days aftu
request, Contract ..
-�f'�7 t, the Ccntr�� nayar shall cu,:ci,:ct
DNR staff, any required site inspections to
accomplished, review submitted project docum-N t.a t i ov ,
if complete and in order, approve the request iur
17. This agreement shall become effective on the date of
signature by the Executive Director of the DEPARTMENT or his
assignee.
Page 3 of 4
11
ICJ l!i'1'[11; 1'lll,l l,'1'c}, I i<<_ p.11 ! i( I , i, „ !. ,1
to be executed by the o[fiCl- >- or t.'.II:Ito :
Attest:
Attest:DA1VNy
�• KQr iq r]7 CIerk
Effective Date:
DNR Pont/ract Manager
DNR' Contract Mministrat r
DNR Attorney
DEPAR-1 MENT 1 `:.. --P-E ,.-,
M
ltor. --s__.._.-.:...
-- . ._ -,_)�
Its .:qe _.r -."_s
BOARD OF CO�:,� _ :,:.��__.,�R
Its Agent `or t _s r�cse
.1t...o I
U ,rOJ '.ct _ Cie :1 �_L._C1~10.^,
1 m.,'- es
• . _ `� o�
f „CZ:
='rod _�.�.
Launch
Site
New X
Docking
Facility
Expansion
L
Channel
Marking
X Rencvaticn
Ot_ier (specify)
�cu..
2. Project_
Title:
Duck Key Channel Markers
3• Project
Location:
Duck Kev Channel . niit-k
1 r v
4. Brief Description of Project:
entrance to Duck Key Channel
5. Grunt Requested:
Source of Other Funds:
i nstdl l
$ 2433.60
$ 0
Estimated Total Project
Cost $ 2433.60
6. Applicant Identification:
Applicant County: Monroe
Located in City of: Key West
Liaison Agent : Jeffrey A. Fisher
A intd R Monroe
(if a_-�lic.:.ble)
ppo c epresentative of _ Count,:, Bcard
Name of Ccunty
of County Commissioners
Address: P. 0. Box 2545
Key West, FL .33045-2545
Phone No. 305/294-4641 x 160
7. Signature: _
Date:
z ,
_ lc-
eve i
Ccst: S 2500.00
3. T-rye and ?� CC52 �Z :•�; _
Speci-y `To. a_:c,%c_ _ =e =
j C�
Daybeacon
I 2 installed by Frank Keevan & Sons, Inc.
i 2237.00
'
I i
Newspaper ads
I Key West Citizen
i 82.60
Keynoter
39.00
Reporter
j 75.00
i
Con t i�.5encv
— (10 ma_t_--
T c ta2.
j 2433 60
4. Ty-e and
Stat,zs -o,-;ec-;=ec
pe
�y J e e n -.. s .. _.
leases
T,rp e :
Coast Guard
S nags OK
5. -Recui.r ed. Attach -men is
a. vic_nity mao Enclosed
b, site develocment plan NA
C. conies of ea _ se_ments cr leases or
stating none are rect:ired enclosed
d. Drao�f of county/local ownership a- et.e= =o-z of: si_s
e. D:e-eonstr::ct_or. cert_`iCat 4Cn (i f applenclosed
*UNITS include: 3oat Ramp
F1oacing Dock
Permanent Dock
Slips
Hoists
Rest Rooms
Paiking
;va C ar a L; S ns 'S3 ft? LY , Reg.
Chan 'i� avayat10n31 Mar.iings
Dr dging las Channels
Jtl=iti85 `'erVer, Elact. dater)
Landsca of r.c
Iccess Roan
Lighting
FL:^RTGri MCA:'= v=�•!pRC�,--z, i_" ?RCG ?:�_M
Gran_Zs A cccuntao___ty ?oI_cv
I. Purpose and Acccuntability
This grants acccuntab___ty policy establishes uniform _,.,_ce-
lines and procedures to be utilized-' to account =cr grants � rods
disbursed by the Depart:^ent Cf Natural Resources under the lcrica
Boating Improvement Program. It sets forth principles :Or deter-
mining eligible program costs, supporting dcc:rmentat_cr.,-_ni.."am
repert_ng rec' -4--e-ient-s and applies to `17 prc�ect s_ cn scrS re-
ceivingC , !'� a 1 e cr _ a- • ^ e
fund throng. the progr m. Waiver r _ :rec__ic _, cn c_
eligible costs, supporting doC'urlentation or reporting
may be made by the Departmient's Executive Director, cr i._s
provided that the approval =or any such Changes ___a' _ `.v_"de_nceC
by an dpp O^ pr, _n c' a em.en ,='lc'nC lent
r : r _e _o �_s_or_ e prod e gre
thereto.
II. Disbursement o_ Fundc
Grant funds shall be disbursed by the Depar_-ent
to the project sponsor in accordance with coed cash -a:.ace:.ent
princlpies. A max-imum, of five payments mal"
single project. The i ^.itial pav:m.ent may be advanced'
CCunTv, however, the amount advanced shal.. l _t excex_.. =.ne
expected cash need_ for the project w-thin
months. Thereaft-er, progress payments sha7 7ll cbe mac_ on _
reimbursement basis. A retai rage of 10% of the cr_nt a-c,-_.:
shall be re_mburseed upon rocumentec ccmplet_cn C_
For completed projects approved fcr __-rcac _:�
the total pro j ect amount w_11 be
of ell"=ible expenses.
III. Contract Classi=ic='=ion
Program project agreements are defined as Ccst :n-
=cr
contracts w;.ereby popsor- arere_mbursec
---_- - _- _
costs incurred i .. accora^l_s h_ng the
Department.
IV. Purchases of Goods and/or Services
All purchases of goods and/or services for the accomplishment
of the project shall be negotiated, at a minimum, in accordance
with the provisions of Chapter 287, Part I, Florida Statutes and
related Rules of the Florida Administrative Code in effect at the
time such purchases are made.
V. Eligible and Ineligible Costs
Eligible project costs include only those items necessary and
reasonable for the design and construction of a specific project,
and be directly allocable to the project pursuant to the State
laws, rules and regulations. Costs must be incurred and work
performed within the project period except for preagreement costs
specifically identified in the project agreement. The following
paragraphs identify eligible and ineligible costs for payment
under the program:
1. Contractual Services
a. Eligible - Costs of work performed by private or
independent contractors that is directly related to
the accomplishment of the project.
b. Ineligible - Costs for work performed by contractors
pursuant to cost-plus or contingency fee contracts.
2. Materials and Supplies
a. Eligible - All costs of materials and supplies con-
sumed or expended in accomplishing the project in-
cluding direct purchases as well as withdrawals from
grantee's stock.
b. Ineligible - Costs of small tools, construction
equipment, boats, motors, clothing or uniforms, office
supplies, law enforcement and safety equipment,
operating expendables or replacement parts for
grantee owned equipment.
3. Salaries and Wages - Ineligible.
4. Employee Benefits - Ineligible
5. Equipment
a. Eligible- Actual cost incurred for the rental of equip-
ment by the grantee from independent sources for the
s such equipment is used or requir be
available to accomplish the project.
b. Ineligible - Use of grantee owned equipment.
6. Travel and Per Diem - Ineligible.
7. Indirect Costs - Ineligible.
VI. Supporting Dccumentation
1. Contractual Services - Services provided for project s_onsors
by private or independent contractors sha_'- be evidenced by
formal agreements or contracts executed by all appropriate
parties specifying the exact terms and conditions. Cr—= peti-
tive bid specifications and actual bids received shall he
maintained by the project sponsor. Appropriate records i.e.
contracts or invoices, cancelled checks, etc.) sha_1 be 7.a4n-
tained by project sponsors to support work and/cr services
performed through contractual services.
2. Materials and Supplies
a. Direct Purchases - Vendor invoices shall he mainpa-4-ed
that include a description of the items and qua:tit-
purchased, unit cost and total cost, less acolicable
discounts. Invoices shall also ccntair_ the del.iv�r:
date and signature of a project sponsor empicyee
assigned to work on the project along with a descriction
of the general use for such materials or
Purchase orders, requisitions, cancelled checks and
competitive bid documentation as applicable, shay- be
maintained as evidence of pavment for such purchases.
b. Project Sponsor Stock - Materials or supplies taker. from
a project sponsor' s stock or invent=,, steal l be su!:)ccrted
by material requisitions or other jcb order%prc_=ct cost
records signed by the storekeeper and the Trcjec-7� sccnsor
emplovee assi aned to work on the prof, ec -::.. These S. ,.r ce
documents shall describe items in detail and identif the
general use of such :materials based u;:en the project
sponsor's normal method of lnventorV evaluat40n. `4C
warehouse or overhead charaes by the project sponsor
shall be allowed.
3. Real Property - Appraisals or other documentation as required
by the Department shall be maintained and submitted for re-
view to support values established for purchased real property.
VII. Billing
The Project sponsor shall submit the program reimbursement
request form, DNR Form 42-065, to the Department. This payment
request form shall be accompanied by the documentation or schedules
specified below for those costs that are to be made directly to the
. project sponsor upon approval of the Department's project adminis-
trator and Office Chief or Division Director.
1. Contractual Services - The Contractual Purchases Schedule,
DNR Form 42-062, shall accompany payment requests for re-
imbursement of contractual purchases. The contractor's
name, check or voucher number, cost and general descrip-
tion of work performed shall be reported to the Department.
2. Materials and Supplies.
a. Direct Purchases - The Direct Material Purchases
Schedule, DNR Form 15-034(16), shall accompany payment
requests for reimbursement of direct material purchases.
The vendor's name, check and voucher number, cost, and
general description of items purchased shall be re-
ported to the Department.
b. Project Sponsor Stock - The Grantee Stock Material Cost
Schedule, DNR Form 15-035 (16) , shall accompany payment
requests for reimbursement of materials utilized from
the project sponsor's stock or inventories. The
material requisition data and number, general descrip-
tion or materials used and applicable cost shall be
reported to the Department.
3. Real Property - A copy of the closing statement, :arranty
deed and title insurance shall be submitted.
VIII. Alternate Billing Procedures.
a. The project sponsor may request advance written approval of the
Department's project administrator to submit other available
accounting records in lieu of the specified DeparItnent forms,
provided suon alternate records contain the sa:.:=-etailed
information as required above in Section V.
b. The project sponsor may request advance written approval of
the Department's project administrator to engage independent
Certified Public accountants to provide a review and compila-
tion of project costs presented in the same general cost
categories as contained on the reimbursement request form,
DNR 42-065. Such statements shall be accepted in lieu of the
other specified Department forms required above for Section V,
only if payment requests are withheld by the project sponsor
until completion of the project and submitted with the CPA's
report. The additional cost incurred by the project sponsor
for this alternate billing method shall not be eligible for
reimbursement.
IX. Services Provided by Affiliated Agencies.
if services are obtained or materials purchased from subunits
or divisions of the project sponsor, such costs shall be supported
and billed in the same manner as required for the prosec- sponsor
and reimbursement shall be requested by and made to the project
sponsor by the Department.
X. Record Retentions and Audits.
(1) Financial records, supporting documentation, statistical and
all other records pertinent to this contract shall be retained
for a period of three years, except that such records shall
be retained until final resolution of matters resulting from
any litigation, claim, or audit that started prior to the
expiration of the three year retention period. The retention
period commences from the date of the submission of t:_e final
expenditure report, or for annual renewable grants or con-
tracts, from the date of submission of the annual financial
status report.
(2) All records of the project sponsor in support of the pro ect
cost included in payment requests shall be subject to review
by the Department, the Auditor General, Comptroller, or
others who may be authorized to audio the records of -ne
Department which involves the project sponsor.
XI. Forms.
Described below and attached are grant -forms available to the
project sponsor from the Department. Copies may be obtained from
the Department. There is no cost involved in procurring any of
these forms:
DNR 42-066 ...................... Florida Boating Improvement
Program Payment Request Form
DNR 42-065 ...................... Direct Material Purchases
Schedule
DNR 42-064 ...................... Project Sponsor Stock Material
Cost Schedule
DNR 42-062 ...................... Contractual Purchase Schedule
_ f] 17" .., ..
_...,PARTMENT OF NATURAL RES0'.7R c
FLORIDA BOATING I7I11RVEMENT PROGRAM
GRANT PAYMENT REQUEST
PROJECT NAME:
COUNTY: PROJECT NUMBER:
PAYMENT REQUEST NUMBER: ( )One ( )Three ( )Five
( ) Two ( ) Four ( ) Final
TYPE OF PAYMENT: ( )Advance ( )Reimbursement
PAYMENT REQUEST PERIOD:
PROJECT EXPENDITURES SUMMARY
Total to Date
Pre -construction Expenses $
Contractual Services
Materials and Supplies
Other Eligible Expenses
Total
FBIP FUNDS REQUESTED:
FBIP FUNDS REQUESTED: $
Amount of Grant
iBIP Funds Previously Disbursed
Balance Available
FBIP Funds Requested This Payment
Balance Remaining
S
This Request
( ) Certification for Advance: I certify that work on the project
has started or will begin within 60 days and that the
amount requested does not exceed the project cash needs
within the initial 3 months.
( } Certification for Reimburesement: I certify that the above
expenses were incurred for the approved project and that
the progress of the project is consistent with the amount
requested.
Project Administrator Date
Financial Officer Date
Reviewed and Approved:
DNR Contract Manager Date
Chief, Office of Rec. Services Date
A
DNR 42-066
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