Resolution 063-1985Bob Bensko, Grant Writer
RESOLUTION NO.063 -1985
A RESOLUTION AUTHORIZING THE MAYOR OF MONROE
COUNTY, FLORIDA, TO EXECUTE THE ATTACHED
MEMORANDUM OF UNDERSTANDING BETWEEN MONROE
COUNTY AND THE MONROE COUNTY HOUSING
AUTHORITY.
WHEREAS, there is a great need for decent, affordable
housing in Monroe County, and
WHEREAS, the rehabilitation and physical improvement of
existing rental units would help meet this need, and
WHEREAS, the provision of rental housing assistance to lower
income families to help them afford rent would help meet this
need, and
WHEREAS, funds for such rehabilitation and rental housing
assistance may be available to the County from the Federal
Department of Housing and Urban Development under the Rental
Rehabilitation Program, and
WHEREAS, the Mayor has submitted an application for grant
funds in accordance with Resolution No. 59 -1985 passed
February 20, 1985, now, therefore:
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA:
1. That the Mayor be and she is hereby authorized to
executed the Memorandum of Understanding between Monroe County
and the Monroe County Housing Authority pertaining to the Rental
Rehabilitation Program, a copy of which is attached is hereto.
2. This Resolution shall become effective immediately upon
adoption by the Commission and execution by the Presiding Officer
and the Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 8th day of March, A.D. 1985.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman '
(SEAL)
Attest: DANNY L. K®LIJAGE, Clerk APPROVED AS TO FORIJ
AND GAL SUFfIC/EN :
e r BY Attorneys Office ~
MEMORANDUM OF UNDERSTANDING
(Rental Rehabilitation Program)
The following is a Memorandum of Understanding between
Monroe County (hereinafter referred to as "Grantee") and the
Monroe County Housing Authority (hereinafter referred to as
"PHA"). This memorandum sets forth the responsibilities of each
of the parties with reference to the application for grant funds
and the receipt of any grant awards from the United States
Department of Housing and Urban Development pursuant to the
Rental Rehabilitation Program as described in the Interim Rule,
24CFR Part 511, published in the Federal Register, Vol. 49, No.
78 (April 20, 1984), as amended to include areas of Counties not
under the jurisdiction of the Farmer's Home Administration. In
addition, this memorandum sets forth the procedures to be
followed in coordinating the use of vouchers or certificates with
such grants in accordance with the Grantor's requirements.
It is the intent of the Grantee and the PHA to cooperatively
and jointly participate in the Rental Rehabilitation Program in
accordance with the guidelines set forth in the Interim Rule in
order to meet the need for decent and affordable housing within
the County.
In furtherance of the mutual goal of providing affordable,
safe, decent and sanitary housing which complies with the United
States Department of Housing and Urban Development's Housing
Quality Standards (HQS) and such State and County codes as may be
applicable, the Grantee will undertake the following specific
responsibilities:
1. To prepare and submit a grant application to the
Director of Planning and Community Development, United States
Department of Housing and Urban Development, Jacksonville,
Florida.
2. To prepare and submit a rent subsidy grant application
to the United States Department of Housing and Urban Development,
Housing Development Division, Jacksonville, Florida.
3. To adopt a written policy concerning tenant assistance,
displacement, and relocation assistance, including nondiscrimina-
Lion requirements, pursuant to the Rental Rehabilitation
Regulations.
4. To process drawdown documentation for the payment of
contractors who perform rehabilitation work under the program.
Concomitantly, PHA undertakes the following
responsibilities:
1. To execute an Annual Contributions Contract (ACC)
amendment with the United States Department of Housing and Urban
Development for the appropriate number of units certificates and
vouchers in accordance with the Grantee's application.
2. To prepare for submission the program description,
including certifications, as mandated by the Federal Regulations
applicable to the program.
3. To apply for the vouchers and Section 8 Existing Housing
Certificates which compliment the Rental Rehabilitation Program.
4. To administer rental rehabilitation construction grant
funds, including, but not limited to, the following:
a. Determine eligible properties
b. Identify eligible neighborhoods
C. Select owner participants
d. Write-up work qualifications and specifications
e. Develop relocation procedures and costs
f. Provide existing tenant information for
consideration of program participation qualifications as to
income, family size, etc. to the Grantee
g. Monitor construction and prepare funds drawdown
documentation in accordance with Grantee requirements.
h. Prepare construction completion documentation
S. To prepare an administrative plan for United States
Department of Housing and Urban Development's approval providing
a detailed operating plan for the administration of the Section 8
Existing Housing Certificates and Vouchers under the Rental
Rehabilitation Program.
6. To affirmatively market rehabilitated units and conduct
a community -wide Outreach Program for qualified tenant program
participation. The PHA will keep adequate records of its
affirmative marketing efforts and will regularly report on the
same.
7. To make efforts to encourage the use of minority and
women's business enterprises in connection with the program.
8. To conduct a physical inspection of completed rental
rehabilitation units to determine compliance with the Housing
Quality Standards and Section 8 Existing Housing Certificates
Program guidelines.
9. To provide, upon compliance with the Housing Quality
Standards, a qualified tenant or tenants by appropriate
family/bedroom size to the landlord and to review the execution
of an approved lease or leases between the landlord and the
tenant or tenants. If a qualified tenant is not immediately
available, the PHA will so notify the Grantee in writing.
10. To enter into a Housing Assistance Payment Contract
with the landlord based on the Rental Rehabilitation Program's
allowable contract rent after execution of the approved lease.
11. To recertify, as necessary, tenants issued Section 8
Existing Housing Certificates and Vouchers.
12, To provide financial and demographic information about
the project and the tenants upon completion of a project.
13. To submit an annual performance report.
The Grantee and the PHA mutually agree to maintain records
which clearly document performance under this agreement and under
each requirement of the Federal Regulation and to provide the
Secretary of the Department of Housing and Urban Development with
any data, information, or assistance that the Secretary deems
necessary to allow the Secretary to monitor and evaluate the
program, such information shall include, but is not limited to,
information regarding rehabilitation financing and relocation,
temporary and permanent, of tenants who occupied the building or
buildings prior to rehabilitation, and the specific relocation
measures used in each case.
No rental rehabilitation grant amounts will be used to cover
administrative expenses of the rental rehabilitation program.
The PHA's administrative costs shall be paid by the Section 8
Housing Assistance Payment's Program for existing housing,
preliminary expense allocation and by the PHA for rental
rehabilitation program management.
a. Preliminary expenses include those for processing
tenant applications, outreach program, processing and
verification of tenant qualifications, initial property inspec-
tions for Housing Quality Standards compliance, lease
negotiations and administrative management. Preliminary expense
payments by the Department of Housing and Urban Development to
the PHA shall be requested in the amount of $275 per Section 8
Existing Housing Certificate and $180 per voucher or the
allowable maximum of under the program guidelines.
b. The leasing fee under the program guidelines shall
be paid to the PHA based on a monthly leasing administrative fee
for Section 8 Existing Housing Certificates of 8.5% of the
approved fair market rent (FMR) for a two bedroom unit for each
executed certificate and a leasing fee of 8.5% of the Section 8
Existing Housing Certificate leasing fee for each voucher
executed.
Both parties agree that they will fully comply with the
Interim Rule and with all provisions of applicable law. It is
mutually understood that such Rule will govern to the extent of
any inconsistency herewith.
Dated this day of March, 1985.
By
WilhelminaHarvey
Mayor of Monroe County
By
Henry V. Haskins
Executive Director - Monroe
County Housing Authority
APPROVED AS TO FOJ?M
ANDAfGAL SUFF/ICI NC .1 %
BY / [�' l'`CtJ�`t
Attorney's Office