Resolution 423-1994
Environmental Resources
RESOLUTION NO. 423-1994
A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF MONROE COUNTY, FLORIDA, AUTHORIZING A
REVISION TO THE GRANT CONTRACT WITH THE
1=.'LORIDA DEPARTMENT OF AGRICULTURE AND
CONSOMER SERVICES APPROVED BY THE BOARD ON
OCTOBER 20, 1994 FOR THE HURRICANE ANDREW
URBAN REFORESTATION GRANT PROGRAM FOR
CORREC'r!VE TRIMMING/STRUCTURAL REPAIR OF
DAMAGED TREES.
WHEREAS, the Board of County Commissioners, on October 20,
1994, authorized execution of a grant contract with the Florida
Department of Agricultur~ and Consumer Services for the Hurricane
Andrew Urban Refo:t:'estation OJj~ant Program, which will provide up
to $100,000 for this program, and
WHEREAS, the Board of County Commissioners has provided alter-
nate funding for the work outlined in the initial grant agreement
for Bernstein Park and Marathon Airport; and
WHEREAS, referenced work at Bernstein Park ~d Mar?Jhon~Air-
port has been completed using these alternative or.u~in~ som-ceE!;
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wishes to utilize the fal~ amo~t ~ the
contract at other locat~Qns o~li~d in
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indicated that they
in amended Exhibits
WHEREAS, the County
grant funds under. this
the contract; and
WHEKEAS, the Dept. of Agri.cul t ure has
will accept the alternative sites outlined
"A" and nBII; NOW THEREFORE
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA THAT:
The revisions noted in Exhibits II A" and "B" which identify
sites for use of these grant funds are hereby approvedi and
The Clerk of the Board is hereby directed to forward one (l)
certified copy of this Resolution to the Division of Growth
Management.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the ~14th day of Decanber I A.D., 1994.
Mayor Freem:m yel':
Mayor Pro Tern London yes
Commissioner Douglass yes
Commissioner Harvey yes
Commissioner Reich yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY~\{~cf~
MAYOR CHAIRMAN
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BY: ~f4r(.)
DEPU CL K '
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HURRICM~E ANDREW URBAN REFORESTATION
G~~T MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the day
of ,19 by and bet'....eenthe STATE OF FLORIDJl..
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, a component agency
of the State of Florida, hereinafter called the "Department" and,
Monroe County hereinafter called the Grantee.
HITNESSETH
W-riEREAS, the Department desires to reestablish the urban tree
canopy damaged or d~stroyed by Hurricane Andrew on August 24, 1992,
by granting funds to the Grantee for the purpose as outlined in
grant application Number HA-72 , included herein as Exhibit "A"
and by reference made a part hereof;
WHEREAS, the Department and the Grantee are of the opinion
that the citizens of the state of Florida would benefit from the
~plementation of urban and community forestry projects that would
contribute to the restoration of the urban tree cover damaged or
destroyed by Hurricane Andrew;
WHERE.Jl..S, the Department has awarded" the Grantee an urban
forestry grant for the specific
Application Number HA-72
WHEREAS, the Grantee by
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project set fortff in Grant
, hereinafter th~ ,"project";
Resolution No. (not applicable) , dated
has indicated its support of the
grant application and authorized its officers to execute this
Agreement on its behalf;
~~EREAS, the parties recognize that tree planting
requires maintenance and the Grantee has agreed to provide
maintenance for any trees planted as a part of the project;
W-~EREAS, the parties hereto mutually recognize the benefits of
such a project as described in Exhibit "]>.." and the need for
entering into an agreement designating and setting forth' the
responsibilities of each party;
al~o{
that
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NOW THEREFORE, for and in consideration of the mutual benefits
that flow each to the other, the parties covenant and agree as
follows:
1. Failure by the Grantee to sign and return this agreement by
, January 3 , 1995': shall constitute forfeiture of
the award.
2. The effective date of this agreement is
IMPLEMENTATION
3. The Grantee shall complete the Implementation portion of
this project by Septe~ber 30, 1995 as set forth in the Hurricane
Andrew Urban Reforestation Grant Application Number HA-72
approved by the Department on April 28 , 1994, during
which time the grant shall continue in effect. The criteria for
the project is set forth therein. The final date by which such
criteria must be met for completion of this agreement is September
30, 1995. The project to be performed by the Grantee shall be
subject to periodic inspections by the Department. The Grantee
shall not change or deviate from the project without writ~en
approval by the Department.
4. The Grantee has estimated the project cost to be
$ 100.000.00 as shown on the grant application budget sheet
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attached as Exhibit "B". The Department agrees to reimburse to the
Grantee the total sum of $ 100.000.00 , the "Grant Amount",
upon satisfactory completion of the project.
(a) Two or more verbal quotes must be obtained for all
, 1994.
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individual purchases/expenditures over $3,500.00 and
less than $10,000.00. Three or more written quotes must
be obtained or a formal bid procedure used for all {
individual purchases/expenditures of $10,000.00 or more.
Justification must be provided for a sole source award ,or
for an award to a vendor other than that vendor
submitting the lowest bid or quote. , '
(b) Invoices must be accompanied by proof of payment (billing'
statements or invoices accompanied by copies of cancelled
checks or check numbers).
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(c) Bills for fees. or other compensation for services or
expenses shall be submitted in detail sufficient for a
proper preaudit and. postaudi t thereof, and bills for
travel expenses specifically authorized by this Agreement
shall be submitted and paid in accordance with the rates
specified in Section 112.061, Florida Statutes.
(d) Recorqs of costs incurred under terms of this Agreement
shall be maintained and made available upon request to
the Department at all times during the period of this
Agreement and for three years after final payment is
made. Copies of these documents and records shall be
furnished to the Department upon req~est. Records of
costs incurred necessary for a proper audit shall be kept
and include all records of the project costs of the
Grantee and subcontractors.
(e) No federal grant funds will be reimbursed to the Grantee
for tree planting, trimming, pruning or tree remo:val
where federal disaster funds have been provided to ~he
Grantee or the owner of the property described in
Paragraph B ,for the identical practice on the same
project site by the Federal Emergency Management Agency
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(FEMA) .
The Grant Amount is limited to only those items which a~e directly
related to this project as described in Exhibits "AM and "B".
Project costs incurred prior to the effective date of this
agreement are ineligible for reimbursement. At the request of the
Grantee, partial payments may be made following submittal of
invoices on a quarterly basis. No more than 75 percent of the {
Grant Amount will be paid to the Grantee prior to Certification of
Acceptance by the Department. The fin~l payment shall not be made
until Certification of Acceptance is received from the Department.
For tree planting projects, Certification' of Acceptance by the
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Department may be requested sixty (60) days after installation of"
plant materials. Upon receipt of the Certification of Acceptance,
J?age .4 of 10
the Grantee may submit an invoice for final payment.
5. The Grantee certifies that neither it nor its principals
are presently debarred I suspended I proposed for debarment I declared
ineligible or voluntarily excluded from participation in this grant
program by any Federal department or agency.
6. The Grantee agrees to submit to the Department an interim
report on project accomplishments by March 15 119~ and
a final report summa=izing project accomplishments as a
prerequisite to Certification of Acceptance by the Department.
Failure to submit a required report or submission of an
unsatisfactory required report is sufficient grounds for
termination of this agreement according to the provisions of
Subparagraph 9(b).
MAINTENANCE
7. The Grantee agrees to maintain those trees es~ablished as
a part of the project for a period of three (3) years following
Certification of Acceptance by the Department.
8. The Grantee shall maintain the project in a responsible
manner and with due care in accordance with the below listed
"prqject Standards" for the property owned by:
Not A?plicable and located at:
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Specifically, the Grantee accepts the below listed responsibilities
and duties:
(a) For Balled and Burlapped and Container-Grown Trees:
(i) Care and maintenance (including but not limited
to: planting I watering I mulching I staking I {
pruning, and fertilizing) of all trees must be
in accordance v.~i th the Planting and Maintenance
Guidelines included herein as Exhibit "C" and
by reference made a part hereof;
Proper mulching of tree beds;
Keeping the premises free of weeds;
Mowing and/or cutting grasses to the proper
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(ii)
(iii)
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leng~h; proper pruning of all trees including
removing dead or diseased parts of trees or
prun.ing such parts thereof which present a
hazard;
(v) Removing or replacing, at the Grantee's
expense, dead or diseased trees in their
entirety, or removing and replacing those trees
that fall below original Project Standards;
(vi) In the event that trees must be removed or
replaced for whatever reason, then they shall
be replaced with trees of the same grade, size
and specification as' 'provi-cied for in the
;original plans for the project.
(b) For Bareroot Seedlings and Tubelings:
(i) Protection from destructive wildfire by the
establishment and regular maintenance of
firebreaks;
(ii) Protection from destructive grazing by domes~ic
livestock;
(iii) In the event that seedling or tubeling survival
falls below fifty (50) percent within 3 years
after Certification of Acceptan~e by the
Department then the entire projectr'area shall
be replanted by the Grantee at the Grantee's
expense using seedlings or tube lings of the
same grade, size and specification as provided
for in the original plans for the project.
The above named functions to be performed by the Grantee shall be {
subject to periodic inspections by the Department. It is the
intent of the parties hereto that the owner of the property
described in Paragraph 8 shall be the owner of trees planted as a
part of the project.
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9. This Agreement may be te:::-minated under anyone of the"
following conditions:
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(a) By the Depart~ent, unilaterally, for refusal by the
grantee to allow public aCCess to all documents, papers,
letters, or other material subject to Chapter 119, F.S.
and made or received by the Grantee in conjunction with
this agreement.
(b) By the Department, if the Grantee fails to perform its
duties under this Agreement, following thirty (30)
calendar days written notice by the Departmer.t.
(c) By either party following sixty (60) calendar days
written notice.
(d) By both parties following the complete execution by both
parties of an agreement to terminate th~s Agreement.
10. Notwithst~nding any provision of this Agreement to the
contrary but subject to Subparagraph 9 (b), in the event this
Agreement is terminated before the Department has paid the Grantee
the entire Grant Amount, then the Department agrees to pay. the
Grantee the entire Grant amount, if the project has been
satisf~ctorily completed. If the project has ,not been complete~t
the Department shall pay to the Grantee a percentage of the Grant
amount equal to the percentage of the project that is
satisfactorily completed.
11. In the event this Agreement is terminated in accordance
with subparagraph 9(b), due to failure of the Grantee to
satisfactorily perform the maintenance portion of this agreement,
then the Grantee shall refund to the Departmer.t a pro-rated portion
of the grant award based upon the following schedule:
(a). If this agreement i~ terminated during the first
year following Certification of Acceptance by the {
Department, 75 percent of the grant award.
(b). If this agreement is terminated during the second
year following Certification by the Department, 50
percent of the grant award.
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(c). If this agreement is terminated during the third'
year following Certification by the Department, 25
percent of the grant award.
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12. Extension of a ~ontract for contractual services shall be
in writing for a single period only not to exceed six (6) months
and shall be subject to the same terms and conditions set forth in
the initial contract. There shall be only one extension of a
contract unless the failure to meet the criteria set forth in the
contract for completion of the contract is due to events beyond the
control of the Contractor. If initially competitively procured,
contracts for contractual services may be renewed on a yearly basis
for no more than two (2) years, or for a period no longer than the
original contract, whichever period is longer. Renewal of a
contract for contractual services shall be in writing and shall be
subject to the same terms and conditions set fo~th in the initial
contract. Renew~ls shall be contingent upon satisfactory
performance evaluations by the Department.
13. This Agreement embodies the entire agreement and
understanding between the parties hereto and there are no other
agreements or understandings, oral or written, with reference to
the subject matter hereof that are not superseded hereby.
14. This Agreement may not be assigned or transferred by the
Grantee, in whole or in part, without the expressed w~itten conse~t
of the Department.
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lS. This Agreement, regardless of where execute~,
governed by and construed in accordance with the laws pf
of Florida.
16. All notices, demands, requests or other instruments shall
be given by depositing the same in the U.S. Mail, postage prepaid,
registered or certified with return receipt requested, or by
telex(FAX) or telegram: .
(a) If to the Department, addressed to 3125 Conner Boulevard'--{
Tallahassee, Florida 32399-1650 or at such other address
the Department may from time to time designate by written
notice to the Grantee;
shall be
the State
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(b) If to the Gran~ee addressed to:
Monroe County. Division of Enviromental Resources
2798 Overseas Hi~hway, Suite 430
Marathon, FL 33050-2227
or at such other address as the Grantee from time to t.ime
designates by written notice to the Department.
All time limits provided hereunder shall run from the date of
receipt of all mailed notices, demands, requests and other
instruments, or from the date telexed or faxed.
17. Time is of the essence of this agreement.
18. This contract, which disburses grants and aids
appropriations, is,subject to the requirements at Section 216.347,
Florida Statutes, and the Grantee is therefore not allowed to
expend any funds received through this contract for the purpose of
lobbying the Florida Legislature, the Department, or any other
state agency.
This contract, which disburses grants and aids appropriations,
is subject to the requirements of Section 216.349, Florida
Statutes, which are:
(a) The Department and the comptroller before disbursing any
funds must independently ensure that the proposed expenditure is in
accordance with all legal and regulatory requirements and that this
contract specifically prohibits the use of funds for ~e purpose of
lobbying the Legislature or any state agency.
b) If the Grantee is a local government agency, nonprofit
organization, or not-for-profit organization it shall: (i) for
amounts $25,000 or less, have its head attest that it has complied
with grant provisions, (ii) for amounts greater than $25,000 but
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not more than $100,000 have a grant-specifiC audit performed to
accordance y.Ti th the rules of the Auditor General or have a
statement prepared by an independent certified public accountan~
which attests that the grant provisions have been complied with,
(iii) for amounts greater than $100,000, have a grant-speci1ic
audi t performed in accordance with the rules of the Auditor
General, and (iv) have such audits, statements, or attestations
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filed with the Departmen~ and the Auditor General.
19. The Grantee acknowledges and agrees that public use of
all reports or other printed material, videos, audio recordings,
films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States of
America.
20. Grantees providing goods and services to the Department
should be aware of the following time frames. Upon receipt, the
Department has five (5) working days to inspect and approve the
goods and services, unless the bid specifications, purchase order
or contract specifies otherwise. The Department has 20 days to
deliver a request; for payment (voucher) to the Department of
Banking and Finance. The 20 days are measured from the latter of
the date the invoice is received or the goods or services are
received, inspected and approved.
If a payment is not available wi thin 40 days, a separate
interest penalty of .03333 percent per day will be due and payab~e,
in addition to the invoice amount, to the Grantee. The interest
penalty provision applies after a 35 day time period to health care
providers, as defined by rule. Interest penalties of less than one
(1) dollar will not be enforced unless' the GrantQe requests
payment. Invoices which have to be returned to a grantee because
of Grantee preparation er=ors will result in a de~ay in the'
payment. The invoice payment requirements do not start until a
properly completed invoice is provided to the Dapartment.
A Vendor Ombudsman has been established within the Department
of Banking and Finance. The duties of this individual include
acting as an advocate for Gra~tees who may be experiencing problems _.,
in obtaining timely payrnent(s) from a state agency. The Vendor ~
Ombudsman may be contacted at (904) 488-2924 or by calling ~he
State Comptroller's Hotline, 1-800-848-3792.
21. If more than one party executes this Agreement as
Grantee, then they may choose to apportion various duties 'and.
responsibilities between themselves, but they shall each remain
fully responsible to the Department for any and all requirements
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undertaken in this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed the day and year first above written.
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES
~;f $iv~
Approval as to Form and
Legality
BY:
Director, Division of
Administration
,~4'~~c~
Name of G,antee
Name of Grantee
BY:
Ti tIe: hl Ot"'1 r;v
Attest:
BY:
Title:
(SEAL)
Attest:
(SEAL)
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Approval as to Form and
Legality
Approval as to Form and
Legality
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EXHIBIT A
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-ATTACHMENT E
FLORIDA
HURRICANE ANDREW URBAN REFORESTATION GRANT APPLICATION FORM
1994
GENERAL INSTRUCTIONS: please complete all items pertaining to
the Category Grant for which you are applying. The proposal must
not exceed thirty (30) one-sided pages, including maps and plans.
All attachments must be 8 1/2" X 11", except any attached
sketches, plans and maps which must be no larger than 2' X 3' and
folded into 8 1/2" X 11". Ten (10) copies (one original and (9)
n~e copies) of the proposal including the application form, the
project description and all attachments must be received no later
than 2:30 p.m., March 31, 1994, at:
Department; of Agriculture and Consumer Services
Purchasing Office - hlffiRICANE APPLICATION
Mayo Building - Room SB 8
Tallahassee, FL 32399-1650
Telephone (904) 488-7552
If you have any questions, please see Attachment H, "Local
Di.vision of Forestry Contacts".
~PLI~ION INFORMATION (Please Print or Type)
Project Title:Removal of Hazard Trees: Monroe County Proposal No.2
Applicant Name (Local Government, Nonprofit Organiza~ian or
Educational Institution) Monroe County .
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Federal Employer Identification (FEID) Number596000749
Name and Title of Contact Person: Pat McNeese, Dir. Environmental Res.
Address Monroe County, 2798 Overseas High~ay, Suite 430
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Is' your organization a nonprofit corporation pursuant to Chapter :-"
61i, Florida Statutes? Yes X No
Marathon, FL
Zip: 33050-2227 Phone: (305 ) 289-2502
As the duly authorized representative of the Applicant narned
above, I hereby certify that all parts of the application and
required grant information have been read and understood and that
all infor.mation submitted herein is true and correct. ,.
Authorized Executive Officer: James Roberts
T~~n~nistrator
Signatu~ TYfvv..C}J-- .L
~~~ )?~'XSDate
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EXHIBIT A
ATT.AC.HHENT E
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GRAll'T PROGRA..l.! INFORHATION
Spec~fy below Category 1, 2, 3, 4, 5 or 6 - One Category onlv
(see "General Information Hur=icane Andrew Urban Reforesta1:ion
Gran1: program-, Pages 10-16).
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Category:
APP~ICANTS MAY ONLY AFP~Y ~OR GRANT ~UNDING IN ONE CATEGORY ON
EACH APPLICATION FORM.
REQUESTED GRANT $
Personnel Expense~ S N/A
Operating Expenses S N/A
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Cap~tal Expenses $ N/A
Other Contractural $ lOO,OOO.OO
TOV..L $ 100,000.00
A budaet. deta~lina a'l costs identified above must be attached.
See Dace 4 of proDosal for_itemized" bu~get
PROJECT -LOCATION INFORMATION (Please Print or Type)
(Complete where appl~cable)
County Monroe County
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Local Gove:nment Jurisdiction (County Government, Municipality,
School Board Distric~ or Independent Special Distric~):
Count:y Govrnmem:
Attach a minimum of L~ee photographs of proposed tree planting
sites.
Attach a General Location Map and Describe the Specific Lo~ation~
of the Project here: ~
Who has ~~~tenance Responsibility for the P~operty (Categor~ b
and 3 Grants)?
Monroe County Public Works
Is the Land Ownership Public or Private?: Public
Name of Landowner,:
Monroe County
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EXHIBIT A
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REMOVAL OF HAZARD TREES
MONROE COUNTY PROPOSAL NO.2 FOR THE
HURRICANE ANDREW URBAN REFORESTATION GRANT
Project Justification
Hurricane Andrew caused direct tree damage and loss in Monroe County, especially in
the Upper Keys. Repair and replacement of this vegetation has been an ongoing effort
since almost immediately after the hurricane hit and is nearly completed. Many of the
felled and damaged trees were invasive exotic species, primarily Brazilian pepper,
Schinus terebinthefolius, and Australian pine, Casuarina spp. These trees, especially the
pines, blocked roadways and caused damage to structures and native vegetation. Much
of the debris and removal effort that took place immediately after the hurricane was
spent on removing these undesirable trees. The Card Sound Road and the Ocean Reef
Club areas in particular were greatly affected by fallen exotic trees.
These trees are extremely prevalent along roads where they easily establish themselves
on the f1lled roadway shoulders. Monroe County desires to initiate a removal effort
with this proposal that will target a county-owned park and roadways where exotics
could damage structures or block roads. Removal of these trees now would greatly
reduce the strain on precious human and material resources during recovery efforts in
the event of a hurricane. Removal of these particular species of exotics has a
secondary benefit as they are both spread mainly by wind-blown and animal seed
dispersion and are an environmental hazard to our remaining hardwood hammocks,
pinelands, and wetlands.
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Project Description
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Invasive exotic plant species have been an ongoing problem in the Keys for ~ome time.
There is ample opportunity for removal of these trees both in developed and natural
areas. This grant proposal will concentrate on removal of trees mainly from developed
areas where they are a potential hazard. The proposal will also ~rget mainly
Australian pine trees since they present a greater potential to block roads and damage
structures and are easily uprooted. Brazilie pepper ~l'ee5 ':,ill ee a. seeeft6a.ry alrget fer
rCfflava.1. MI btAtVr rvlVDS' /Me: IIIPIfbI/B);::O/2 81?1I2/~, (
P€'fYJee B'?ADJcIP170N ()e ~ErnOVrrZ @:!/
Trees will be removed from Pigeon Key county park. Pigeon Key on the old Seven
Mile Bridge is an existing historic railroad camp on the National Register of Historic
Places. Pigeon Key is specifically being targeted because it is highly visible to large
numbers of residents and tourists, removal of the pines would result in restoration of its
railroad era appearance, and the potential for damage of historic buildings is high.
Approximately 30 Australian pines will be removed from this park.p
Removal of Hazard Trees
Monroe County Proposal No.2; November 18, 1994
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EXHIBIT A
Thirty county roads will be targeted in this effort as well with an estimated 390 trees
slated for removal. Approximately fifteen of these roads are located in the Upper and
Middle Keys and fifteen of them in the Lower Keys. These roads primarily serve
existing single family residences. Removal of these trees would reduce the potential
for road blockage and would also solve an ongoing concern of local residents with
respect to elecrical wires. Australian pine trees are especially intrusive to existing
electrical service on these roads. Removal would have an immediate positive impact to
the residents as well as reduce the probability of damage to electrical lines during a
storm.
Key West International airport will be targeted for removal of about 80 trees. This
airport is an important staging area for planned recovery efforts after a storm.
Removal would also have the positive impact of increasing safety for daily air traffic.
The airport is developed 9IL4tsturbed, filled areas and exotic species are prevalent.
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Approximatel~ ~free removal in the combined effort will consist of
Australian pine trees. Again, this project will have a combined positive impact on both
the human and natural environment and thus the county will enjoy immediate benefits
while improving the level of hurricane preparedness.
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Removal of Hazard Trees
Monroe County Proposal No.2; November 18. 1994
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EXHIBIT A
Objectives of Hazard Tree Removal Program
1. Write a general work plan for removal of 500 total trees at an estimated cost of
$200.00 per tree from specific areas on county-owned land;
2. Visit each proposed removal site and prepare a more specific work order and
schedule with the assistance of the nOF Forester or Arborist;
3. Choose a contractor through a formal bid process;
4. In accordance with the work order and schedule, cut individual trees when they are
not in seed; cut them down to the stump;
5. For each individual tree, remove the stump or treat it locally with Garlon herbicide,
depending on specific site conditions;
6. Mulch the clearing debris and deposit at county recycling sites as part of the
existing county free-mulch program;
7. After six months, perform a sweep of cleared areas and retreat any regrowth from
existing stumps;
8. Perform a site review of the entire project with the nOF Forester or Arborist and
obtain certification of project aproval.
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Removal of Hazard Trees
Monroe County Proposal No.2; November 18, 1994
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EXHIBIT B
Budget
Tree Removal at an Estimated $200.00 per tree:
Location
No. of Trees
Pigeon Key
30 County road
Key West Airport
30
390
80
Total
500
Removal of Hazard Trees
Monroe County Proposal No.2; November 18, 1994
C.o.st
6,000.00
78,000.00
16,000.00
$100,000.00
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EX'H!3!! "e"
PLANTING AND Y~INTENANCE GUIDELINES
A ?lantino"
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Si te factors which influence long-term survivabili ty should be
considered: overhead and underground u~ilities, sidewalks, s~gnage
conflicts, traffic visibili ~y, lightpoles, right-of-way or si ~e
improvements, size of planting space/site, etc.
All planting stock must be Florida Grade ~l' or better.
All synthetic' or non-degradable material such as nylon rope or
treated burlap, etc. must be removed from the root ball prior to
planting. All biode~radable material should be removed from the
..UODer 1/3 of the root ball'. Precautions should be taken to nreven"C
.. - . ..
remainino nieces of material from extending above the soil wher~
~hey can~a~t as wicks, drying the soil.
2: trees are planted with wire baskets around the root b:ll,
reconunended tha t the too two tiers of Hire be cu~-and removed
the root ball is se~ ii the planting hole.
it is
,=:t":-o-
~.I"..--
The planting hole size should be at least 3-5 times the diameter of
t:"'le root ball (where possible) and the same depth as the roqt ball.
Positio~:the'~ree or palm in the center of the planting hole with
the top of the root ball even with the surrounding soil surface.
Backfill with soil from the planting site if the soil is, not
contaminated. All larcre rocks should be removed. When the hole is
half full, s lo',.;rly water to saturate 't.ne soil ,and . re:rnov~ a'''''
pockets I then continue to fill the hole wi tn soil. It is not
recc~~ended that large amounts, of organic matter be ~ncorporated
into the backfill. ..
"
','
Water thorouahlv to: remove air 'Dockets, secure 'the 60il around
- '"'" . -
the roots"and provide nouris~~ent.
Rake the soil evenly around the entire planting area.
3 Hulchinc
~ulch an area at least 3 times the diameter of the root ball to a
depth of 2" ." wi th wood chips, bark mulch, shredded mulch, (
l~aves, or ~ine needles. Keep the mulch several inches away from
tne tr~nk 0= the tree or palm.
Replenish mulch as it decomposes maintaining a 2"-4"
'':~e .......:: -~ -.-
--~ ~~ ~ne p-oJec~.
layer ove::- ~he
: Stc}~ina
I
,#
S~ake only if necessary. For example, if the tree or palm will not
stand on its o~~ due to poten~ial ~ind~hrow or vandalism.
Use =lexible ma~erials such as straPFing or co~~ercially available
ties that give as' t.he tree diamete::- increases and as the tree
moves. Biodecrad2.:c,le rnc~e..,..~c' ; c; -PI'""!""I"T'mp~,..4""ri !"'I,... _ _~ .._ ','_
'::.\:.131.': "C'
PLANT!NG ~~D Y~!N~~N_~CE GU!D~LIN~S (CONTINUED)
Stakes and ties should ~emain on t~ee5 no longer than 1 yea~ to
avoid girdli:1g.
D ?~unincr
;.t the time of planting only dead, damaged, rubbing or cross
b~anches or fronds should be removed. (Some re3earchers nmy
believe tha~ removing ~hegrowing tips of a transplanted tree will
slow root regeneration).
R~move sucker sprouts from the base of the tree af~er planting.
Correc~ive/structural pruning can begin
after planting. Do not remove more than
a::y time.
app~oximately
1/3 of ~he live
one vo;:>. 'l'"
croW':; c.~
_ t-; ate :;:- i n a
;
Establish a regular watering schedule and adhere 'to It.
watering is reco~uended.
Slo'..; deep
Water as needed during extremely hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away
from the trunk) to the surrounding soil area, this will p~omote ~be
growth and spread of ropts.
Various species of trees or palms and/or soil types may re~ui~e
varied decrees of waterina. Soil moisture and tree health should
- -
be monitored and irriaation adjusted ~ccordinalv. Non-irriaated
si tes need ~o be monitored mo::-e closely. - - " -
..... Fertilizi:1Q
,.
Begin a fertilization oroaram within the first year
Broadcast fertilizing or ier~ilizer plugs/stakes- are
of planting.
recorr..,le:1ded.
Fe::-tilize lich~lv after the first vear usincr a balanced fertilizer
(rates shoul; be based on the si~e of the ~ree or palm and any
s_::>ecial nutrie!".,t -t:>Q"'; 'l'"t:>men....s)
-- .----.; l"... .
(
If micronutrient deficiencies are suspec~ed, have a soil test
completed and supplement the fertilization program ~ccordingly.
:0= furthe~ info=-.mation
~rban Forester, or your
or assistance,
Coun i:y E>:::.en s ion
contact
;'.gen~.
your
local
County' or.'.
Ii C- 1\
~
Page :3 of :3
Plan~inq Cuidelines For Seedlings
Seedlings mu&~ be plan~ed properly to survive and 9~o~ ~e12. c~an~ ~ecioie~~s
?lan~ing aeedlings mus~ meet pre-determined s?ecitica~ions before ~he planting project
can be satis~ac=orily cer~ified. ?lan~ings ~h3t do no~ meet these specifications ~ill
no: be satisfactorily certified un~il they are brought in~o compliance. ~: leas~ e5~
pe:=- ac=e o~ ':~e seeclings mUGt. rnee:. 't.he follo\...'ing speci.~ications a~ the ~ime o!
certification by the Department. ~O~ ~echnical 2s~istance, co~tact vo~~ loc~l co~n~v
fo=-es'::e~.
1. ':'he :~~:o\o" 0::" ':llan:ino ba::" de':l:h r:'lI.lst be ..dequate :1.0: the :00: 6)'s-::.e:n.
Com."nC'n.ly, ':.he roo',;,~ of s~eedlin9s ~~e 2": least seven inches long. Aceg\,;ate space
must be provided ":0 ins~re survivability. A 1D 1/2-inc~_ f~rro~ may b~ needed,
espcci~llv tor laroer oine or hard~ood seedlings.
.. -;..
2. The seeclin;s must be planted up:ight. A seedling plantee u~ri9ht typically has
its :oots extended verticallv below the soil surface. The roo: coll~r should
be even with the surroundinc'soil line and all roo":s vertical. !f the ~eeclinc
is leaning an excessive amo~nt, the roots may dry out cue to the close p~oxi~~t;'
to close pro>:imity to the soil surface. .
.,J.
The rOO:5 rn~st be vertical and not .U" or "J" rooted. Roots doubled back on
themselves in a "J" or "U" will have 1:....0 problems. The first is t.hat the;'
~ill be too shallo~ and may cry out and cie. The seconc is that ~hey ~il~ ~o~
9ro.... well. The roots ....ill tend to gro.... ~oge-::her into a ml:.~=- I an=. nl!....~r
produce a taproot o~ any s~ze.
.
...
Sfo'eclings must be pAc).:ed securely in
?~lll:.; \:?,",'a=c.. !,oose soil co~~ai:1s
roots and }.:" -::he see::lings. T:-:=ee
?=ope=ly ?l~n~ec ?ine seecling ~i~no~~
the soil, so they oannc~ be
excessive l!.:..r I \.lhich 0.1.:'. crv
needles '~'ill ~y:;:,i::ally ~u 1.1-
li:~in; ~he seec~ing.
moved by
0"- t.....,e
.
.
c~.:..:. c: a
5. Seeclin=s must be ':ll.anted at 'east as dee~ as they gre~ in the'nursery. This
:e.fers ~o the gro~nc line, ;l;t ~he furrow ridge. ?lant:ing machines leava a
terro.... ridge, oft.en u~ ~~ ,four in?hes h~~h. ~~en che~king ~he planting d7?t~,
br~sh a'..:ay the terro':' r-,-ooe, anc see -'-: the :oot. oo.:.lar :..s at, or a 1; t:t.:.e
belo.... the crounc line. !=~the roo~ collar is even ~i':.h the furro.... ricoe, ~he
seec::'in; ~ill be too shallo~ ....hen ~he rain ~ashes a~aV the f~rro~ rio~e. As
2o~g as ~he =oo~s a=e ve=~ical, i~ aoes ~o ha=w to have ~~e =co~ colla= sli9h~2y
bel 0....... ~he c::-o'..:r:c li.~e, e>:ce~':. ~o= lonclea: 'Oine. :"'o:1clea: -::':':;:"' is ve~v
~a"tic~~a~: -the ~oo: colla~ mus':: b~ "ich; 2t ~~~ c"ounc line.
6. ~ll ?la~tin9 mus-::. ~e p=ot.e=t.ed from destructive :ire and des~ru~tive 9ra~ing.(
-;. ;.11 c~em:..cals m-.:s~ be :eoerall)', state anc lo:.:ally re;ist.eree a:"lc m~s": be-
appliec:: in accorca:"lce ....ith a..:-::.hori::ed regist.e::ec uses, directions on -::.he
lab~l, anc o':.her federal or sta~e ~olicies a;"lc reO'\.:irement&. The t:-:reat. c:
chemical tcxici~y ~o ncn-~aroe: s':le~ies mus~ be mi~imi=ed. Care:ul se.:.ec:~o~
0: chemicals anc thei:: applida':.ic~ processes mus: be conside=ec.
..
s.
Considerat~o:"l m-.:s": be 9ive:1":.0 ?~eserving anc impro....in9 the e:'lVirun.."nen:..
9.
':'~is. ?~~j~=~ shal~' be main':.2inec
ce=':...l.~~cc.-:~on.
:or
a ::-::..:"'::..m....:~ 0:
3
years
= 0110.... in;
U.S. DEPARTIYfENT OF AGRICULTURE
Ccrtillc.ation Reiarding Debarment, Sus~nsior, Incl.igibp,ily
and Voluntary t::x:clusioD - Lower Tier Covered Tr;\DSaCllons
This certification is reQui~d by the re-J;U18tions implcmen!i~j; Executive Order 125-l9, Deb:ll'ment :lnd
Susper.sion,7 eFR P:J:-l 3017, Sec:ion 3017.510, Pllrtirip:lnlS' responsibilities. The regul:ltions were published
::IS P:lrt IV or the J:lnu,\!')' 30, 19S-;, Fdrr:l; l~r('i~:rr (pllges ,(n::...n33). Copies ('or the regu!:.dions m=,)' Le
obt.ained by contactinj; the Department or Agriculture ngency with "'hich this trans::lction ori;;,i~atcd.
(BEFORE COMPLETING CERTIFICATION, Rt:A.D INSTRUCT101":S ON REVr::ZSE)
(1) The prospective lower tier participant certifies, b:- submission of this prop".~al. that neither It nor
its principals is rresently debarred, suspended, proposed for deb::lrment, decbred incl'.:;ible. or
voh:ntuily excluded from participation in this transaction by any Fedcl.ll dep:lr~menl or agency.
C!) Where the pros;-ecti\'e lower tier p:lriicipant is un:lble to certify to nny of the statemenLS in thi:;
certiJjcalion. such prospective participant shllll :ll~ch an, explan::ltion to this proposal.
Monroe County
Or;~ni=2Jion }\~n'c
HA-72
PR/A;vard SUnlbH or T"rojrrJ' N:\nl<
"'c
t'
:\"nl~(~) :lnd "fillr(s) or AUlhori.trd Rrpl"'t~nt"livr(s)
,~L{(
.6:,. ) ,-:rM.f -"'( fL.",
. (
\ ) 1 fr,(" eM J
\ ( .
''J-/ .:l'7/Q r
I I
Dalr
5i:n",ul"'t (s)
,
Fo:-m AD.1OJ~ (1 /~:)
"
. ,
Inslructions for Ccrtific;Jtion
1. D) si(;llin:;: snd submitlin!; this form, the prospecliyc lower tier p~nicipant is pro\'idinl: tll:: Cl:rlific~tion
sct out on thc revcrse side in ;Dcconbnce with thcse instructions.
., TIle cenification in this cbuse is II mllteneJ represent:ltion o{ bcl upon which relinncc w:]:' pbced whell
this tllln,<:lction ',\-;)s entered into. If it is bIer detcrmined that the prospective lower tier parliciplInt kllo"il,gl)'
nndered an erroneous cerlifica:ion, in addition 10 other remedies ::.vnilab!e to the Federodl Goycrnmenl, the
dcpilnment or ngency "ith which this trdr.s3dion originnted m:J)' pursue ;Dv:lil:lblt remedies, including
suspension and/or deb:lrmwt.
3. The prospective lower tier par:icipant shall pro\'ide immediate \\Titlen notice 10 the person .J which this
proposal is submitted if at :In)' time the pro~:pt'cli\'e lower tier fJ:lnicip:lnt learns th:,t its ctnirlc:Jtion \\':lS
crr,meous when submitted or has lx-:om: er.i neOus by reason of changed circumsL:wces.
.(. The lenns 'coyer-ed transaction: 'dcba~d,' 'suspended: 'ineligible,' 'Iowe:- tier cover-ed ti.ln:::sction:
'pani:ipant: 'person,' 'primlll")' coYeretl transaction: 'principal,' 'proposal,' and 'voluntanJ)' excluded: as
\l,sed in this cllluse, have the meanings set out in the Definitions and Coverage sections of nll-:s implementing
ExeculJye Order 1.2549. You may contact the person to which this propos:l] is submitted Co. assist:!ncc in
obtaining 2 copy of those regulations.
5. Tne prospectiv:: lower lier particip::!nt agrees by submitting this Corm that, shou'ld the proposed covered;
tran~aclion ~ entered into, It shall not kno\.\ingly enter into an)' lower tier covered transaction ,",,~:h ::! person
who is c!::!:~;-red, sus~ncied, cie<hred ioeligible, or yoluntarily excluded from pa:1icipMi.:m in this covered
t:-::!:lsllction, unless lluthor.:z.ed by tlie department or agency with Which this transacti?n originated.'
6. The prospective lower tier particijUlnt Curther llgrees by submitting this form that it -nill include this
clause titled 'Certification Regarding Debarment, Suspension, Ineligibility and Volulital")' Exclusion. Lower
Tier Cover-ed Transactions,' without modification, in lllllower tier covered transactions and i:-: :~Il soljciu~:ions
for !ow~t: tier covered transactions.
i. A p.ariicipant in a covered transaction ma)' rely upon a cerlific:Jtion of II prosf.~ctive panicip::!nt in :J
lower :ie:- covered t-:lnsaC'tion that it is not debarred, suspended, ineligible, or voluntarily exduded from the
co\'e:--ed ti.lns;;cti,;n, urlless it b.llWS that the cenification is erroneous. A p:lr::.:ip:lnt may decde the method
::lna (requenC'y by which it dete:-::1lnes the eligibilil)' of its principals. E:lch p:lrlicipa:1t m::!y, but is not reCJuired
10, checl-.: lhe NO~l'lrvc~~ment List.
S. Nothing contllined In the foregoing shllJI be construed to require est:lblishment Or:l system of records
in o.-der :0 rende:- in good faith lhe cenificatioo required by this cl:Juse. The knowl~d:;e 2nc in{orm:Jtion of
:l pllnicip..nt !~ not required to exC"C"Cd th5t Yl'hich is normally possessed b,y:! prudent person in the ordin:sry
cO~lr.st of business dealings.
9. EXC1:yt for t:-::~llc,jonss~thori:'cd unde.- pa:-:agr:Jph 5 of these instructions, if 2 particip:::n: in :l c01t'ered
lr:lnsactier. k.no\'o1Dgly ente:-s into e lower tier covered tr.JnS3ction \'oith ;; person who j~ susfXl:der:J, dcb~'rred,
ineligible, 0.- Yolunt:lril~' exc;:.ldcd from panicip3tion in this tr2nsaClion, in :Jddilion 10 olher ;,,~medies :Jv:Ji!:sbie
to lhe Fe~~~1 GovernmelJ\, the depar:menl or :::genc)' \\~lh which this lr:.Jns3Clion origin:lled m::!)' p'ursue
;Jv:sibble remedies, including suspension :Jnd/o, cicl;:J.-men1.