1st Modification 06/16/2004
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
.
DATE:
June 23,2004
TO:
Louis Latorre, Director
Social Services Division
Pamela G. Hanr'~
Deputy Clerk 0
FROM:
At the June 16, 2004, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification No. 001 to Contract No.
04EA-4P-ll-S4-01-019 between Monroe County and the Department of Community Affairs,
concerning Low Income Home Energy Assistance Program funds. This modification is for an
increase of$33,S4S in addition to the $73,848 current FY 2004/2005 LIHEAP allocation.
Enclosed are four duplicate originals, executed on behalf of Monroe County, for your
handling. Please be sure to return the fully executed "Monroe County Clerk's Original"
and the "Monroe County Finance Department's Original" as soon as possible. Should you
have any questions please do not hesitate to contact this office.
cc: County Administrator wlo document
Finance wlo document
County Attorney
File ./
Menree COIIIdy ~&mM OrigInal
MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARlMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Community Affairs,
("the Department"), and MONROE COUNTY BOARD OF COUNTY COMMISSIONERS. the ("Recipient") to modify DCA
Contract Number 04EA-4P-II-54-01-019. ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the Department
has provided a grant of$73.848 to Recipient; and
WHEREAS, additional funds have become available to increase the amount of the funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as
follows:
1. Paragraph (16)(a) Fundin2lConsideration is hereby modified to read as follows:
"This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs incurred in the satisfactory
performance of work hereunder in an amount not to exceed $107.393 subject to the availability of funds and
appropriate budget authority." This amended contract amount includes:
1.
2. +
3. +
$73.848
$31.442
$2.1 03
Current FFY 2003-2004 LIHEAP contract allocation
Increase in Base Allocation
Contingency Funds
2. Attachment I (Budget Summary and Workplan) is hereby deleted in its entirety and replaced with Amended
Attachment I.
3. Attachment J (Budget Detail) is hereby deleted in its entirety and replaced with Amended Attachment J.
4. Attachment K (Multi-County Fund Distribution) is hereby deleted in its entirety and replaced with Amended
Attachment K.
5. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification
shall be and are hereby changed to confonn with this Modification, effective as of the date of the last execution of
this Modification by both parties.
RECIPIENT MONROE COUNTY BOARD OF
,', , COUNTY COMMISSIONERS
1/ ", l /
By:; (.,-(,-2 L,,~ .-( I". {t (..c:-c~-
6. All provisions not in conflict with this Modification remain in full force and effect, and are to be perfonned at the
level specified in the Agreement S c ~ ~.'.2
Z b .z:- r-
cum nt as of the dates set o~eln. 2:: g
rT1- r-
n:-' N'"
OC co 0
c: :- . :::0
:z ~ '-- J>>
;<g~.~. :x ~
.." :;> \D c;
r-E" C"J
. '"' en ~..J
ity Development N '::J
(Title)
Murray E. Nelson, Mayor
Date: 6/16/04
59-6000749
Federal Identification Num~UNHOE COUNT\l AHORNE\
APPROVED AS T M'
,.', c. ',. \) -'
'~
LIHEAP
REVISED A TT ACHMENT I
BUDGET SUMMARY AND WORKPLAN
RECIPIENT:
L BUDGET SUMMARY
I
1. TOTAL FUNDS
73 848
31 442
2 103
E.
TOTAL
Modified
Budget
(Col. B + C +
D)
107,393
A.
B.
Last Approved
Budget Amount
C.
Increase
in Base
Allocation
D.
Contingency
Funds
LIHEAP FUNDS ONLY
ADMINISTRATIVE EXPENSE (Cell 2E cannot exceed 7.5% of Cell IE)
2. Salaries including: Fringe, Rent, Utilities, Travel, Other
4,000
4,055
8,055
OUTREACH EXPENSE (Cell 3E cannot exceed Cell IE minus Cell 2E times .15)
3. Salaries including: Fringe, Rent, Utilities, Travel, Other
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance
(CeIl4E must be at least 25% of Cell IE)
18,471 8,378 26,849
---- ---- ----
49 ~OO_ ~ ;3.8.S!. _ 6~.f.L8.Q. _
1,477 629 2,103 4 2
69,848 27,387 2,103 99,338
5. Crisis Payments
6. Weather Related/Supply Shortage (CeIl6E must be at least
equal to Cell 6B + 2% ofCelllC + 10)
7. Subtotal Direct Client Assistance (Lines 4+5+6)
LEVERAGING FUNDS ONLY
8. Home Energy Assistance
9. Crisis Assistance
I O. TOTAL LEVERAGING (Lines 8 + 9)
11. GRAND TOTALS (Lines 2+ 3 +7+] 0)
Must agree with line].
11. DIRECT CLIENT ASSISTANCE WORKPLAN
73,848
31 442
2 103
107 393
Previous
Amended
Estimated Cost
Per
Household
Estimated Expenditures
(Estimated t# or Households X
Estimated Cost Per Household)
Amounts must agree with Column E above.
Estimated t# or Households
Type or Assistance
LIHEAP (Direct Client Assistance (Lines 4, 5, and 6)
Home Energy
184
250
270
Crisis
1
100
200
26 849
Weather Related/Supply Shortage 5
TOTAL 439
LEVERAGING (Lines 8 and 9)
Home Energy
Crisis
TOTAL
..
L1HEAP
ATTACHMENT J
III. ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL (Lines 2-3)
Line Item EXPENDITURE DETAIL L1HEAP FUNDS
Number (Round up line items to dollars. Do not use cents and
decimals in totals)
ADMINISTRATIVE EXPENSES
2. A. TRAVEL 1 ,000
2. B. OTHER 7,055
( 1 ) Phone / Postage 950
( 2 ) Rental / Copy 2,305
(3 ) Office Supplies 1 ,800
( 4 ) Operating Supplies 1,000
( 5) Printing 1,000
TOTAL ADMINISTRATIVE EXPENSES 8,055
OUTREACH EXPENSES N / A
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance 26,849
. 5. Crisis Payments 68,280
6. Weather Related I Supply 4,209
TOTAL DIRECT CLIENT ASSISTANCE 99,338
GRAND TOTAL 107,393
43
z
o
i=
~:J
I-!!!
zo::
WI-
~(I)
:z:c
a..OC
~~~
3;;<LL
....IC~
Wz
C:J
Zo
Wo
~,
<i=
...J
:J
~
-
m
::J
E
e
lU
Ci
.~
.s::.
I-
cti
C:
0)
m
::J
~c
m.!!!
O)Q.
:O:;e
5.Q
0-
o~
o)'c
:5~
_ "0
0...
.s::.S
o e
m.Q
Em
o
m;;::
0):0:;
o m
:i .2-
~.~
0) ...
... 0)
o..E
<(::J
we
:!;-g
...JlU
0)0)
m.~
o e
g~
lUlU
>-~
::CO)
Jg:!2
.- >
g.e
0)0..
o
~~
lU e
CiS
::J 0
O.s::.
>-0
mlU
'in 0)
~o
-e
~.Q
~m
e"S
oQ.
Q.O
::JQ.
0)>-
.o~
'5 ~
a1 8. .
~~
~o
010
<6;
.o.s::.
E-
... e
SO
0)"0
:5m
E~
~
lU
Q.
e
C
W
(I)
:J
Z
Qz
1-0
<-
...JI-
:J<
00
...JO
<...J ......
0....1
-<
Zw ;
Qz
1--
:J:E
ma:::
-w
0::1-
I-w
~C
00
0::1-
0
LL
(I) <11
(i) -
Z
< I
m
1/
I
en ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
(1)1- ~ 0 0 0 0 0 0 0 0 0 0
>-zw I-
owo(l)e~
z::;za:::
~O~:5cz
<ti!!2...J~5
~~~g~o
~c< g
...J
<
Z
0
i=
<
0
0
...J
...J
<
.,.
'tS
~ CD
.-
Z aCCI)
:J 'tS~U
0 :::s- C
mOJ!
0 -.
J! u._
CD.
o.!: .
1-0<
-
m
lU
~
-
lU
0)
.0