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Resolution 008-1984 RESOLUTION NO. 008-1984' A RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, TO EXECUTE AN AGREEMENT BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AND C.R. FOOD SERVICE COMPANY FOR THE PURPOSE OF PROVID- ING MEALS FOR SENIOR CITIZENS PARTICIPATING IN THE OLDER AMERICANS ACT TITLE III-C, NUTRITION PROGRAM. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, as follows: That the Mayor and Chairman of the Board of County Commissioners of Monroe County, Florida, is hereby authorized to execute an Agree- ment by and between the Board of County Commissioners of Monroe County, Florida, and C.R. Food Service Company, a copy of the same being attached hereto, for the purpose of providing meals for Senior Citizens participating in the Older Americans Act Title III-C, Nutrition Program. Passed and Adopted by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 13th day of January, A.D. 1984. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA B ~..:~~.~u_~.~... ~~~~ y "- Mayor/Chairman -- (Seal) Attest: DANNY L. KOLHAGE, Clerk ~~2'YI p ~ .D.t . Q Clerk' BY AGREEMENT THIS AGREEMENT , made and entered into January 1, 1984 , by . and between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY , FLORIDA, a body corporate and politic existing under the laws of the State of Florida , hereinafter called the SPONSOR, and the C.R. FOOD SERVICE COMPANY, whose mailing address is 760 N. E . 28th Avenue , Pompano Beach, FL 33062 , hereinafter called the CONTRACTOR. WITNESSETH : WHEREAS , the SPONSOR desires to utilize the food preparation facilities of the CONTRACTOR for the purpose of providing meals for senior citizens participating in the Older Americans Act Title IlI-C , Nutrition Program., and the BOARD is willing to provide for said services upon the terms and conditions of this AGREEMENT. NOW, THEREFORE, the parties hereby agree and undertake as follows : I The CONTRACTOR hereby agrees to furnish meals , in accordance with Attachments "A" and "B" of this Agreement and at the prices therein specified, to senior citizens participating in the Older Americans Act Title III-C , Nutrition Program, such meals to be furnished at the various locations as shown on Attachment "A" or subsequently agreed to by the parties . II . The SPONSOR agrees to reimburse the. CONTRACTOR for meals served according to the aforesaid schedule , payment to be made to the CONTRACTOR no more than thirty (30) days after receipt by the Sponsor of the CONTRACTOR' S claim. Claims for reimbursement . shall be rendered as promptly as practicable after the 10th day in each month. III The meals to be provided by the CONTRACTOR pursuant to this agreement are to be in accordance with Attachments "A" and "B" hereto. The CONTRACTOR may, upon request of the SPONSOR, make substitutions for the items of the regular menus. IV Meals will be provided five days a week, Monday through Friday, year round except as shown on Attachment "A" hereto. It is agreed that individual service site for whom the SPONSOR is responsible will by 9:30 A.M. notify the CONTRACTOR of the number of meals needed for that day, except, if the SPONSOR does not notify the CONTRACTOR by 9:30 A.M. as aforesaid, the maximum number of meals shown on Attachment "A" hereto shall be prepared, delivered, and charged for by the CONTRACTOR and paid for by the SPONSOR. The SPONSOR shall pay for only actual number of meals delivered. It is agreed and understood that the number of meals which the CONTRACTOR is obligated to provide shall not exceed 25% above the maximum estimated number. If the SPONSOR desires to have the CONTRACTOR provide additional meals, the CONTRACTOR shall be notified accordingly in advance, in which event the CONTRACTOR, may, but shall not be obligated to, furnish such additional meals. V The SPONSOR hereby agrees to indemnify and hold harmless the CONTRACTOR from and against any and all liability which may at any time be asserted or claimed by any person, natural or otherwise, arising our of or in connection with the performance by the CONTRACTOR pursuant to this Agreement or in connection with the purposes thereof, and that liability insurance be provided to effectuate the purposes herein stated, except in case of food poisoning or contamination, at which time responsibility shall be determined. VI If additional services are requested by the SPONSOR, the parties shall mutually negotiate for the additional services, including cost of providing same to be paid to the CONTRACTOR. VII The obligations of the CONTRACTOR under this agreement are subject to the availability of funds lawfully appropriated annually for its purposes by Monroe County, Florida, and/or the availability of funds through contract or grant programs. VIII This Agreement shall continue in effect to and including the 31st day of December, 1984, at which time the CONTRACTOR'S obligations hereunder shall cease. IX This Agreement may be terminated by either party by giving written notice to the other party of its intention so to do thirty (30) days prior to said termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date first above written. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By ~~ Mayor/Chairman ~~ (SEAL) Attest: DANNY L. KOLHAGE, Clerk )\('r m. p~ ,DC C erk C.R. FOOD SERVICE COMPANY By President (SEAL) Attest: Secretary lJ • • ATTACHMENT "A" • • . (Annexed to and made a part of Agreement dated January 1 , 1984 ; between the Board- of County Commissioners of .Monroe County, Florida, and C . R. Food Service Company.. ). • Relative to C .R. Food Service Company providing lunches for the aged at .Douglas.s School,- the Armory and Big' Pine • the following . items are agreed to: . 1 . A. Douglass & 'Armory - Food to be prepared off site and delivered in bulk by van between 11 : 00 AeM.• and 11: 30 A.M. Disposable ware will be used and supplied by the Sponsor . Contractor ' s responsibility will cease when food is delivered; no serving labor will be provided . • The Contractor will provide appropriately insulated food . covers and transfer same . . • • • B.. Big Pine - Food to be prepared at the Contractor ' s kitchen and transferred -in bulk by van by the- Sponsor to the serving site between. 11 : 00 -A.M. and 12 : 00 Noon. • Disposable . ware used to be provided by the Sponsor . The • , • transfer • plans ',will be provided by the Contractor . The . • Sponsor' will provide insulated- transfer containers . - 2 . All food delivered by the Contractor -will meet ' temperatur,e standards as defined in Attachment "B" , section. C . 3 (Minimum Service Standards . . Food Preparation. ) 3 .• Food safety requirements as defined in Attachment "B"-, section C . 4. (Minimum Service Standards . FoodSafety . ) will . be met by the Contractor.. 4 . Food service facilities will. provide proof of sanitation inspections performed within previous six months ; and the Sponsor will periodically inspect the sanitary conditions of food preparation, packaging and storage areas : 5 . Meals will be provided daily, Monday through Friday; except for the following dates : • , a. New Year' s Day Observance - January 2 , 1984 . b . Washington ' s Birthday Observance - February 20 , 1984 • c .' Good Friday - April 20 , 1984 • d , Memorial Day - May 28 , 1984 . e . Indep'endence • Day Observance - July 4 , 1984 .f . Labor Day - September 3 , 1984 g . Columbus Day -. „October 8 , 1984 . h.. Veteran' s Day . - November 12 , 1984 i. 'Thanksgiving Day - - November. 22 & 23 , 1984 j . Christmas Day - December 25.; 1984 • 6'. Meals provided will be charged at a rate of $2 . 23 per meal . (The Sponsor is• tax exempt'. ) • 7... . Menus will be planned by the Contractor and approved by the Nutrition Director . Menus will be planned with consideration of special .needs of elderly , ethnic and regional dietary preferences , food item variation, seasonal availability of foods and available equipment for food preparation. • ' Each meal served must provide at least one-third of the Recommended Dietary Allowance . Menus will receive final approval by the State (HRS) Nutrition . Consultant . The minimum menu pattern to be followed for • senior citizens is -specified in Attachment "B" , Section C . 1 . • (Minimum Service Standards. Meal Planning . ) 8 . Special meals for dietetic or medical purposes cannot be prepared due to the lack of proper equipment and trained personnel . 9.. The minimum and maximum number of meals per site is as follows unless both parties agree in writing to an increase or decrease . SITE MINIMUM MAXIMUM Douglass 55 80 Armory 60 85 . Big Pine 18 • 40 Home Deliveries 25 • 40 • • 10 . It is the responsibility of the Contractor to make sure all items on the menu are delivered to each site in bulk. 11. I.f food does not meet proper specifications , the Sponsor will not be required to pay. Any situation of this nature ' will be brought to the attention of the Contractor and the Nutrition Director and agreed upon by both parties . 12 . Unless the Contractor is notified of a modified number of meals by 9 : 30 A.M. , the maximum number of meals allotted will be prepared , delivered and charged . 13 . Meals to be delivered to homes will be dished at Contractor ' s kitchen by Sponsor personnel and/or Contractor staff and delivered by. the Sponsor . 14 . Any ' problems -or areas of interest will be brought to the attention of the Contractor by the Nutrition Director . 15 . Special functions , i. e . , picnics , birthday parties , etc . , must be scheduled and approved at least 15 days in advance by the Contractor . 16 . The responsibility for the care and maintenance of .serving - sites at Douglass , Big Pine and the Armory is 'the responsibility of the Sponsor . 17 . The Contractor 's financial records will be opento the . Sponsor for audit purposes ; and information concerning labor and raw food costs , insurance coverage , bonding , food cost changes will be available to the Sponsor for reporting purposes . • 18 . The Sponsor has authorized the Nutrition Program to operate 250 days per year. Through mutual agreement by both Sponsor and Contractor , the operation of any site can be discontinued at any time and for any length of time . 19 . Kitchen Equipment owned by. Sponsor and used by Contractor will be maintained by Contractor.