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Resolution 395-1984 Janice Drewing, Acting Director Civil Defense Department RESOLUTION NO. 395 -1984 A RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, TO APPROVE AND EXECUTE A RADIOLOGICAL EMERGENCY PREPAREDNESS AGREEMENT BY AND BETWEEN THE STATE OF FLORIDA, DEPART- MENT OF COMMUNITY AFFAIRS AND THE COUNTY OF MONROE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, as follows: That the Chairman of the Board of County Commissioners of Monroe County, Florida, is hereby authorized to approve and execute a Radiological Emergency Preparedness Agreement by and between the State of Florida, Department of Community Affairs and the County of Monroe, a copy of which is attached hereto. PASSED AND ADOPTED by the Chairman of the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 14th day of December, A.D. 1984. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By ~~\~- ~ ,- ' . ,; Chairman (Seal) Attest : DANNY L. KOLHAGE, Clerk '--)' . ~ /. " .// J-//!. (J . Y .f.z, '~cfeA~k~ ;{./. .L APPROVED AS TO FORM A~AL SUFFICIEN .' , ' BY ~"""~ --=- All,; "('/8 Office I , AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND THE COUNTY OF MONROE This Agreement is between the State of Florida, Department of Community Affair5 (hereinafter called "Department") and the County of Monroe (hereinafter called "County"). I. PURPOSE A. Certain responsibilities have been defined by the U. S. Nuclear Regu 1 atory Commi ss i on (herei nafter'referred to as "NRC") in its Rule 10 CFR 50 'and 70 and NUREG 0654, FEMA-REP-l, "Radiological Emergency Response Plans and Preparedness in Sup~ort of Nuclear Power Plants". There exists a possibility of duplication of effort in meeting those responsibilities, which effort would be expended by the Department and County. The resultant increased financial burden on taxpayers and con- sumers can be avoided by the development of a cooperative relationship between state and local public agencies. The Department and County are authorized in 9252.35, F.S., and 9252.60, F.S., to participate in such cooperative relationships, &nd are further authorized in 9252.37, F.S., to accept services, equipment, supplies, materials or funds for emergency management. The Department may assign the right(s) to accept such ser- vices, equipment, stipplies, materials, and funds to any appropriate local governing body or agency. The purpose of this Agreement is to define cer- tain aspects of the rel~tionship between the Department and the County. B. The NRC regulations cited above are incorporated in this Agreement by reference. All activities which are the subject of the Agreement must be consistent with those regulations. II. PUBLIC EDUCATION AND INFORMATION PROGRAM The Department shall establish procedures for continuing a public education and information program. Any or all of the Department's responsibilities for the preparation and distribution of materials and for continuing the program may be delegated or subcontracted. III. PLANNING AND IMPLEMENTATION The County shall assure only to the extent of funds available under this Agreement: A. The maintenance of local radiological emergency plans and implementing procedures; B. That the requisite personnel complete required radiological emergency training; C. Participation as is required in exercises and the evaluation thereof; D. Continued and further radiological emergency planning as required by the above regulations and ~Florida's Radiological Emergency Management Plan for Nuclear Power Plants." IV. FUNDING A. The Department will provide funding to tne County to enable the County to carry out their responsibilities above and to comply with 10 CFR Parts 50 and 70, NUREG 0654, and to carry out the provisions of the plan mandated thereby. At execution, the Department will furnish to the County copies of the Regulations and revisions as they are enacted. .' B. The parties have agreed to the budget attached hereto as Exhibit "A" and the Scope of Services attached hereto as Exhibit liB". Said budget provides that the County will require the sum of $ 102,824.00 to carry out its responsibilities hereunder, which sum includes the approved County administrative overhead rate. C. The County shall account to the Department by submitting a quarterly financial report which ref"lects the actual costs incurred by the County. This accounting shall be provided to the Department within 30 days of the end of each quarter. Unless such reports are received in a timely manner, the Department may withhold funds pending receipt of the report. The quarterly financial report forms to be used will be sent to .the County upon execution of th~ Agreement. In addition, the County will submit. an annual program report and an inventory of all equipment purchased and retired during the year as outlined in Exhibit "B" within 30 days of the end of the Agreement period. D.. Within forty-five (45) days of the effective date of this Agreement, the Department shall prbvide to the County one-third of the total contract amount. The Department shall thereafter, quarterly in advance, pay over to the County one-third of the total contract amount to be utilized b~ the County to carry out its responsibilities under this Agreement. Expenditures by the County shall be based upon approved budget ~ttached hereto and incorporated herein. Over- expenditures of any budget category of more than ten percent (10%) will not be allowed without ~rior written approval. The County may transfer amounts between various categories of the attached budget provided that any such transfer do~s not exceed ten percent (10%) of the budgeted amount of the category into which the transfer is being made. Without said prior approval, the Department shall have no obligations to honor reimbursement . requests from the County inconsistent with the attached budget. E. tn the event that the Department and County are unable to resolve dif- ferences regarding funding for preparation, testing and implementation of radiological emergency response activities, the Secretary of the Department shall convene an informal meeting to attempt to mediate the dispute. If an informal mediation fails, the affected parties will be given the opportunity for a hearing pursuant to Section 120.57, F.S. V. TITLE TO EQUIPMENT Any equipment purchased by the County under this Agreement shall be the property of the County, to be used for the activities described herein for the term of this Agreement and subsequent Agreements between the parties. Upon termination of the Agreements and cessation of the County activities, the equipment will remain the property of the County. VI. PAYMENT OF VOLUNTEERS Certain of the Counties utilize service agencies during scheduled exercises whose members desire compensation for their time spent participating in such exercises. Funds will be provided to the County equal to the approved County rate to the extent that such compensation is requested and justified in Exhibit "A" and Exhibit "B" attached hereto. VII. INTEREST The unexpended portion of advance pa~nents shall be invested and earn interest at the prevailing rate. All such interest earned shall be returned to the Department at the end of the Agreement period. Said payback shall occur within 90 days after completion of the agreed audits required herein. -2- V I I I. AUD IT The County shall provide to the Department, as part of their regular annual audit, a copy of the Audited Financial Statements of the Board of County Commissioners for the fiscal year in which this program was in operation. The County shall, at any time during normal business hours and with notification, make available for examination to the Department and any of its duly authorized representatives, all of the records and data with respect to all matters covered by this Agreement and shall permit the Department and its designated authorized representatives to audit and inspect all cost and supporti~g documentation for all matters covered by this Agreement. An annual audit will be performed by the Department at termination of the Agreement. IX. TERMS OF AGREEMENT A. This Agreement shall cover the period from January 1, 1985 through September 30, 1985. B. 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