Resolution 015-1982R
RESOLUTION NO. 15 -1982
RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD
OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
TO EXECUTE AN AGREEMENT BY AND BETWEEN THE BOARD
OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
AND THE DISTRICT SCHOOL BOARD OF MONROE COUNTY,
FLORIDA.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, as follows:
That the Chairman of the Board of County Commissioners of
Monroe County, Florida, is hereby authorized to execute an agreement
by and between the Board of County Commissioners of Monroe County,
Florida, and the District School Board of Monroe County, Florida,
a copy..of same being attached hereto.
Passed and adopted by the Board of County Commissioners of Monroe -
County, Florida at a regular meeting held on the 12th day of January,
A.D. 1982.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
4�la/Chairman
PPP1 "VED AS TO FORM
AGREEMENT
THIS AGREEMENT, made and entered into January 1, 1982, by
and between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, a body corporate and politic existing under the laws of
the State of Florida, hereinafter called the SPONSOR, and the
DISTRICT SCHOOL BOARD OF MONROE COUNTY, FLORIDA, a body corporate
and politic existing under the laws of the State of Florida, here-
inafter called the BOARD.
WITNESSETH:
WHEREAS, the SPONSOR desires to utilize the food preparation
facilities of the BOARD for the purpose of providing meals for
Senior Citizens participating in the Older Americans Act Title
III C, Nutrition Program, and the BOARD is willing to provide for
said services upon the terms and conditions of this Agreement.
NOW, THEREFORE, the parties hereby agree and undertake as
follows:
I
The BOARD hereby agrees to furnish meals, in accordance with
Attachment "A" of.this Agreement and at the prices therein speci-
fied, to Senior Citizens participating in the Older Americans Act
Title III C, Nutrition Program, such meals to be furnished at the
various locations as shown on Attachment "A" or subsequently
agreed to by the parties.
IT
The SPONSOR agrees to reimburse the BOARD for meals served
according to the aforesaid schedule, payment to be made to the'
BOARD no more than thirty.(30) days after receipt by the SPONSOR
of the BOARD'S claim. Claims for reimbursement shall be,rendered
as promptly as practicable after the loth day in each month. The
SPONSOR agrees that its obligation to reimburse the BOARD as afore-
said shall be independent of any funding provided to the SPONSOR
for the operation of the Older Americans Act Title III C, Nutrition .
Program.
I
III
The meals to be provided by the BOARD pursuant to this Agree-
ment are to be in accordance with Attachment "A" hereto. The
BOARD may, upon request of the SPONSOR, make substitutions for the
items on the regular menus.
IV
Meals will be provided five days a week, Monday through Friday
year round except as shown on Attachment "A" hereto. It is agreed
that the individual service institution for whom the SPONSOR is
responsible will by 9:00 A.M. notify the manager of the providing
School Food Service Department the number of meals needed for that
day, except, if the SPONSOR does not notify the BOARD by 9:00 A.M.
as aforesaid, the maximum number of meals shown on Attachment "A"
hereto shall be prepared, delivered, and charged for by the BOARD
and paid for by the SPONSOR. The SPONSOR agrees to pay to the
BOARD for the minimum number of meals as shown on Attachment "A"
hereto only on school days; no minimum is required on non -school
days. The SPONSOR shall pay for only actual number of meals de-
livered. The SPONSOR agrees never to order less than the minimum
on school days. It is agreed and understood that the number of
meals which the BOARD is obligated to provide shall not exceed 25%
above the maximum estimated number. If the SPONSOR desires to have
the BOARD provide additional meals, the BOARD shall be notified
accordingly in advance, in which event the BOARD, may, but shall
not be obligated to, furnish such additional meals.
V
The SPONSOR hereby agrees to indemnify and hold harmless the
BOARD from and against any and all liability which may at any
time be asserted or claimed by any person, natural or otherwise, -
arising out of or in connection with the performance by the BOARD
pursuant to this Agreement or in connection with the purposes
thereof, and that liability insurance be provided to.;effectuate
the purposes herein stated, except in case of food poisoning or
contamination, at which time responsibility shall b6;determ'ined.
i VI
If additional services are requested by the SPONSOR, the
parties shall mutually negotiate for the additional services,
including cost of providing same to be paid to the BOARD.
VII
The obligations of the BOARD under this lease agreement
are subject to the availability of funds lawfully appropriated
annually for its purposes by Monroe County, Florida, and/or the
availability of funds through contract or grant programs.
VIII
This Agreement shall continue in effect to and including the
31st day of December, 1982, at which time the BOARD'S obligations
hereunder shall cease.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the date first above written.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA.
Chairman
DISTRICT SCHOOL BOARD OF MONROE
COUNTY, FLORIDA
r
By
41 ha' man
(SEAL)
Attest:
S perintp-�
ATTACHtIENT "A"
SCHEDULE OF N!TALS AND PRICES
(Annexed to and made a part of Agreement dated January 1, ,
1982, between the Board of County Commissioners of Monroe
County, Florida, and the District School Board of Monroe
County, Florida)
Relative to School Food Service providing lunches for the aged
a: Douglass, Harris, Marathon Schools, Plantation Senior Center,
the Armory, and Big Pine
the following items are agreed to:
1. A. Douglass - Food to be prepared off -site and delivered
in bulk between 11:00 A.M. and 11:30 A.M. Disposable
trays, knives, forks, spoons, and paper napkins will be
used and supplied by the Sponsor. School Food Service's
responsibility well cease when food is delivered, no
serving labor will be provided.
B. Harris - Food will be served in the School Cafeteria at
1:00 P.M.
C. Marathon - Food will be prepared at Marathon High School
and transferred in bulk by the Sponsor to the serving
site. Food will be served using disposable trays,
knives, forks, spoons, cups, and paper napkins provided
by the Sponsor. Take-out meals will be dished at the
serving site and delivered by the Sponsor. No delivery
or serving labor will be provided.
D. Plantation - Food will be prepared at the Coral Shores
High School and transferred in bulk by the Board to
the serving site. Disposable trays, knives, forks, spoons,
cups, and paper napkins to be provided by the Sponsor.
Take-out meals will be dished at the serving site and
delivered by the Sponsor.
E. Armory - Food to be prepared off -site and delivered in
bulk between 11:30 A.M. and 12:00 P,M. Disposable
trays and paper n�ipki_ns will be used and supplied by
the Sponsor.
F., Big Pine - Food to be prepared at the Sugarloaf Elementary
School and transferred in bulk by the Sponsor to the
serving site between 11:00 A.M. and 12:00 PA-1. Dis-
posable ware used to be provided by the Sponsor. The
pans are to be returned the following day.
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2. Meals will be provided daily Monday through Friday except
for the following dates:
(a) New Year's Day - January 1, 1982
(b) Washington's Birthday Observance - February 15, 1982
(c) Good Friday - April 9, 1982
(d) Memorial Day - May 31, 1982
(e) Independance Day Observance - July 5, 1982
(f) Labor Day - September 6, 1982
(g) Columbus Day - October 11, 1982
(h) Veteran's Day - November 11, 1982
(i) Thanksgiving Day - November 25 & 26, 1982
(j) Christmas Day Observance - December 24, 1982
3. Meals provided during days when school is in session
will be charged at a rate of $2.30 per meal. Meals pro-
vided on non -school days will be charged at a cost using
the following formula: $1.54 (food cost) + labor
(actual rate = 18%) + .19 (administration) + indirect
cost (6.98%)
4. The type A School menu will be served on all days when
school is in session. Special menus may be served on
days when school is,not in session. The minimum menu
pattern to be followed for Senior Citizens is as follows:
Meat or Meat Alternate 3 oz.
Vegetable or Fruit 4 oz.
Vegetable or Fruit 4 oz.
Bread or Bread Alternate l oz.
Butter or Margarine 1 oz.
Dessert 4 oz.
Milk 8 oz.
J
5. The minimum and maximum number of meals per site is as
follows. This applies only to the school days:
SITE MINIMUM MAXIT"f
Douglass 30 70
Harris 25 60
Armory 25 60
Marathon 20 35
Coral Shores 20 30
Big Pine 20 .30
6. Unless cafeteria managers are notified of a modified
number of meals by'9:00 A.M., the maximum number of meals
allotted will be prepared, delivered and charged on
school days.
7. Special meals for dietetic or medical purposes cannot be
prepared because of the lack of proper equipment and
trained personnel.
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• 4
8.
7
Meals to be delivered to homes will be dished at serving
sites by Sponsor pe�sonnel and delivered by the Sponsor
personnel. Home deliveries must be completed prior to
or after completion of Board student meals.
9.
Menu planning will be the responsibility of the Monroe
County School Food Service. No changes to this menu
will be allowed without the approval of the Board's
Director, School Food Service. Menu changes will be
allowed when there are unavoidable problems, i.e., non-
delivery of raw food, which precludes the scheduled
menu being served. The responsibility and the authority
for menu changes belongs to the Director, School Food
Service.. The Board's Director shall notify the Sponsor's
Nutrition Director of any changes in menu monthly.
10.
Any problems or areas of interest will be brought to the
attention of the Board's Director, School Food Service
by the Senior Citizen Nutrition Director. Due to the
number of sites involved, it is absolutely imperative
that the proper reporting channels be observed.
11.
Special functions, i.e., picnics, birthday parties, etc.,
must be scheduled and approved at least 30 days in
advance by the Board's Director, School Food Service.
12.
The responsibility for the care and maintenance of .the
serving sites at Douglass, Marathon, Coral Shores, Big Pine,
and the Armory is the responsibility of the Sponsor. At
the Harris Site, the dining tables will be wiped and chairs
_straightened by the Sponsor.
13.
At serving sites where Senior Citizens and school chil-
dren are sharing facilities, there must be no conflict .s.-
between the two programs. The Senior Citizen Nutrition
Program must not interfere with the School Lunch Program.
14.
School Food Service recipes and preparation techniques
will be used exclusively on all days when school is
in session.
15.
At the sites where the meals are delivered in bulk, it
is the responsibility of the Board to make sure all
items on the menu are delivered.
16.
The School Board will not be bound by contract to provide
meals on days when school is not in session. A reasonable
effort will be made to provide meals and the Sponsor will
be given thirty (30) days notice if meals are not pro-
vided.
17.
The Program is authorized to operate 250 days a year.
Through mutual agreement by both Sponsor and Board, the
operation of any site can be discontinued at any time
and for any length of time.
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