Resolution 154-1983
Social Services Dt ment
RESOLUTION NO. 154 -1983
RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, TO
EXECUTE AN OFFICIAL CONTRACT BY AND BETWEEN THE AREA
AGENCY ON AGING FOR DADE & MONROE COUNTIES - UNITED
WAY OF DADE COUNTY, INC., AND THE MONROE COUNTY
BOARD OF COMMISSIONERS PROVIDING FUNDS FOR THE
NUTRITION PROGRAM UNDER U.S.D.A. CONTRACT #83-1-08.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, as follows:
That the Mayor and Chairman of the Board of County Commis-
sioners of Monroe County, Florida, is hereby authorized to execute
an Official Contract by and between the Area Agency on Aging for
Dade & Monroe Counties - United Way of Dade County, Inc., and the
Monroe County Board of Commissioners, a copy of same being attached
hereto, providing funds for the Nutrition Program under U.S.D.A.
Contract #83-1-08.
Passed and adopted by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 27th day of May, A.D. 1983.
(Seal)
COUNTY COMMISSIONERS
COUNTY, ~JRIDA --4
W~ a- /f.
or/Chairman
By
Attest: RALPH W. \'IHiTE, CLERK
1 'Ie IJ\oUVUOJ Il'l. P ~,OQ
6 Clerk
BY
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COj'HRACT #:
_-08
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TITLE: U.S.D.A.
PER I OD: 101] 182-9/30/83
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. ' OFF I C I AL cornRAcT
TIl I S CONTRACT IS ErHERED I rno BET\','EEN THE AREA AGEIJCY
~,
Of~ AGIi~G FOR DADE & f10NROE COUIHIES - U1JITED HAY OF DADE
COUi~TY J I NC. J HERE I NAFTER REFERRED TO AS THE AREA AGEiKY J
AND
AGE1~CY:
Monroe County Board of Commissioners
PROJECT: Nutrition Program-
H~REIN^FTER REFERRED TO AS THE "PROVIDER". THE PARTIES
AGREE:
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I. THE PROVIDER AGREES:
lA, To PROVIDE SERVICES ACCORDING TO THE CONDITIONS
SPEC I F I ED IN ATT ACHr.1ENT 1.
IB, FEDERAL AND STATE LAWS AND REGULATIONS,
l,B,l. To COMPLY WITH TITLE VI AND VII... CIVIL RIGHTS ACT
OF 19G4,
1.B.2, To COMPLY WITH ALL THE PROVISIONS OF SECTION 504
OF THE REHABILITATION ACT OF 1973J NONDISCRIMINATION AGAINST
.~
THE HArmI CAPPED... AS AMENDED (45 CFR... PART 84).
1.B.). IT IS EXPRESSLY UNDERSTOOD THAT UPON RECEIPT OF
SUBSTArJTIAL EVIDENCE OF SUCH DISCRIr~INATIONJ THE AREA AGEIJCY
SHALL HAVE THE RIGHT TO TER~lINATE THIS CONTRACT FOR BREACH.
1.B.4. To COMPLY WITH THE PROVISIONS OF 45 CFR... PART 74.
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!.E.5. To COMPLY WITH ALL APPLICABLE STANDARDS... ORDERS,
OR REGULATIONS ISSUED PURSUANT TO THE CLEAN AIR ACT AS
A!-1Erm:::D (42 USC 1857 ET SEQ.) Arm THE- FEDERAL HATER POLLUT I ON
CONTROL ACT AS AMENDED (33 USC 1251 ET SEQ,),
1.C. AUDITS AND R~CORDS.
1.C.l. To MAINTAIN BOOKS... RECORDS AND DOCUMENTS IN ACCORDANCE
WITH ACCOUNTING PROCEDURES AND PRACTICES WHICH SUFFICIENTLY
AND PROPERLY REFLECT ALL EXPENDITURES OF FUNDS PROVIDED BY
THE AREA AGENCY UNDER THIS CONTRACT.
l,C.2, To ASSURE THAT THESE RECORDS SHALL BE SUBJECT AT
ALL TIMES TO INSPECTION... REVIEW OR AUDIT BY AREA AGENCY AND
DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES... STATE OF
FLORIDA... PERSONNEL AND OTHER PERSONNEL DULY AUTHORIZED BY
THE DEPARTMENT AS WELL AS BY FEDERAL PERSONNEL.
1.C.3. To MAINTAIN AND FILE WITH THE AREA AGENCY SUCH
PROGRESS... FISCAL... INVENTORY AND OTHER REPORTS AS THE AREA
AGENCY MAY REQUIRE WITHIN THE PERIOD OF THIS CONTRACT.
1.C.4, To INCLUDE THESE AFOREMENTIONED AUDIT AND RECORDKEEPING
REQUIREMENTS IN ALL APPROVED SUBCONTRACTS AND ASSIGNMENTS,
l,C.5. To ALLOW PUBLIC ACCESS TO DOCUMENTS... PAPERS...
LETTERS... OR OTHER MATERIAL SUBJECT TO THE PROVISIONS OF
CHAPTER 119... F,S,,,, AND MADE OR RECEIVED BY THE PROVIDER IN
CONJ urKT I ON \~ I TH TH I S CONTRACT, I TIS EXPRESS L Y UNDERSTOOD
THAT UPON RECEIPT OF SUBSTANTIAL EVIDENCE OF THE PROVIDER'S
REFUSAL TO cor.1P L Y yJI TH TH IS PROV I S ION... . THE AREA AGEtKY SHALL"
HAVE THE RIGHT TO TERMINATE THIS CONTRACT FOR BREACH,
1,(,6. A COMPLETE COMBINED FINANCIAL/COMPLIANCE AUDIT
\'JI LL BE ACCOHP..L I SHED I N ACCORDANCE WITH THE REQU I REHENTS OF
HRsn 55-1,
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l.D, RCT=r:TIOr~ OF RECORDS.
l,D,1 To RETAIfJ ALL FIr~ANCI^L RECORDS., SUPPORTING DOCUj'iErnS...
STATISTICAL RECORDS... AND ANY OTHER DOCUMENTS PERTINENT TO
THIS COiiTRACT FOR A PERIOD OF FIVE (5) YEARS AFTER TERnIi~ATION
OF THIS CONTRACT., OR IF AN AUDIT HAS BEEN INITIATED AND
AUDIT FINDINGS HAVE NOT BE~N RESOLVED AT THE END OF FIVE (5)
YEARS., THE RECORDS SHALL BE RETAINED UNTIL RESOLUTION OF THE
AUDIT FINDINGS.
l,D,2, PURSUANT TO 45 CFR., PART 74,24 (A)... (B)... AND (D)...
FEDERAL AUDITORS AND PERSONS DULY AUTHORIZED BY THE AREA
AGEIKY SHALL HAVE FULL ACCESS TO... AND THE RIGHT TO EXAl~INE
ANY OF SAID MATERIAL DURING SAID PERIOD.
1, E, f'IO rn TOR I N G .
1.E.l. To PROVIDE PERIODIC PROGRESS REPORTS... INCLUDING
FINANCIAL AND PROGRAM DATA WHICH MEETS REPORTING REQUIREMENTS
REQUESTED FROM THE AREA AGENCY... THE DEPARTl1ENT OF HEALTH AND
REHABILITATIVE SERVICES... STATE OF FLORIDA... AND/OR FEDERAL
AGENCIES. THESE REPORTS WILL BE USED FOR MONITORING PROGRESS
OR PERFORMANCE TO DETERMINE CONFORMITY WITH INTENDED PROGRAM
P'URPOSES,
1.E.2.
To PROVIDE ACCESS TO AND TO FURNISH WHATEVER
INFORMATION IS NECESSARY TO EFFECT THIS nONITORING.
1. E, 3 · To PERl'lI T THE AREA AGEUCY TO ''iON I TOR THE AFORE~1ENT I ONED
SERVICE PROGRAM OPERATED BY THE PROVIDER OR SUBCONTRACTOR
ACCORDING TO APPLICABLE REGULATIONS OF THE FEDERAL AND STATE
GOVERNMENTS. SAID MONITORING WILL INCLUDE ACCESS TO ALL
CLI EIH RECORDS...
1.E,4. PROVIDER WILL COMPLY WITH FISCAL/PROGRAM MONITORING
K::QUIREf1ErnS AS ESTABLISHED IrJ HRSfl 55-1 AND HRSH 115-1
RESPC:CTIVELY,
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THE PROVIDER SHALL BE LIABLE, AND AGREES TO BE LIABLE
FOR... AND SHALL I NDEI-H) I FY... DEFErm., Arm HOLD THE AREA AGEiKY
HAR~lLESS FRon ALL CLAIr-iS... SUITS., JUDGEHErnS OR DAr~AGES...
InCLUDING COURT COSTS AriD ATTORf!EYS' FEES., ARISING OUT OF
THE PROVIDER'S rlEGLIGErn ACT OR O;'~ISSIor'JS Ir~ THE COURSE OF
THE OPERATION OF THIS cornRACT.
1. G. I r'J SUR A rK E
THE RESPONSIBILITY FOR PROVIDING ADEQUATE LIABILITY
INSURANCE COVERAGE ON A COMPREHENSIVE BASIS SHALL BE THAT OF
THE PROVIDER AND SHALL BE PROVIDED AT ALL TIMES DURING THE
E X I STErKE OF TH IS COr'JTRACT, UPON THE EXECUT I ON OF TH I S
CONTRACT... THE PROVIDER SHALL FURNISH THE AREA AGENCY WITH
WRITTEN VERIFICATION OF THE EXISTENCE OF SUCH INSURANCE
COVERAGE.
1.11. SAFEGUARDING INFOR~1ATION,
PURSUANT TO 45 CFR... PARTS 205,50... 1321.19 AND 1321,161...
THE PROVIDER SHALL NOT USE OR DISCLOSE ANY INFORMATION,
CONCERNING A RECIPIENT OF SERVICES UNDER THIS CONTRACT FOR
ANY PURPOSE NOT IN CONFORMITY WITH THE FEDERAL AND STATE
REGULATIONS EXCEPT ON WRITTEN CONSENT OF THE RECIPIENT., OR
HIS RESPONSIBLE PARENT OR GUARDIAN WHEN AUTHORIZED BY LAW,
1,1. CLIENT INFORMATION,
THE PROV I DER SHALL S UBr'll T TO THE AREA AGEr~[Y l.iANAGE!-1ENT
Arm PROGRAr'l DATA... INCLUDING CLIErn IDENTIFIABLE DATA., AS
JEEr'iED ESSHJT I AL BY THE AREA AGEiKY FOR IrJCLUS I ON I r~ THE
CLIEr:T INFORr-1ATImJ SYSTEr".
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THE PROVI8ER SH/\LL rWT /,SSIGi; THE RESPOr!SIBILITY OF
T HIS cor n R ACT TO AN 0 THE R PAR T Y I'n THO U T P RIO R W R I T T E r J A P PRO V A L
OF THE AREA AGEiKY, I'~o SUCH APPROVAL BY THE AREA AGEiKY OF
ANY CONTRACT SHALL BE DEEr-lED IN AfJY EVENT OR I N ANY r.1MHJER
TO PROV I DE FOR THE H~CURRErKE OF AfJY OBLI GAT I ON OF THE AREA
AGENCY OVER THE TOTAL AGREED UPON DOLLAR AMOUNT OF THIS
CONTRACT.
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l,K. FINANCIAL REPORTS,
THE PROVIDER AGR~ES TO PROVIDE AN ACCURATE... conPLETE AND
CURRENT DISCLOSURE OF THE FINANCIAL RESULTS OF THIS CONTRACT
AS FOLLO\'iS:
1.K,l. Tb PROVIDE FINANCIAL STATUS REPORTS (SF 269) TO
THE AREA AGENCY AS SPECIFIED IN HRS MANUAL 55-I... MANAGEMENT
OF THE OLDER Al'-lERI CANS ACT PROGRAr-1S,
l.K,2. To SUBt1IT A FINAL INVOICE TO THE AREA AGEIKY NO
t10RE THAN 30 DAYS AFTER THE CONTRACT ENDS OR IS TERHINATED.
FAILURE TO DO SO WILL RESULT IN THE FORFEITURE OF ALL RIGHTS
BY THE PROVIDER AND THE AREA AGENCY WILL NOT HONOR ANY
REQUEST SUBMITTED AFTER THE AFORESAID... AGREED-UPON PERIOD,
ANY PAYt1ENT DUE UNDER THE TERMS OF THIS CONTRACT MAY BE
YlITHHELD PENDII~G THE RECEIPT AND APPROVAL BY THE AREA AGEI'KY
OF ALL F IrJAfJC I AL REPORTS DUE FRor~ THE PROVIDER AS A PART OF
THIS CONTRACT... AND ANY ADJUSTMENTS ,THERETO.
I,K,3. To SUBMIT A CONTRACT CLOSEOUT REPORT TO THE AREA
AGENCY AS SPECIFIED IN HRS MANUAL 55-1.
"
I. L, SUBCONTRACTS
ALL PROVIDER SUBCONTRACTS REQUIRE APPROVAL OF THE AREA
AGEI:CY PRIOR TO FINAL EXECUTION,
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Mil' Fur-ms Pid D BY THE ARE!\ P,G[[;CY AilO nOT EXPErJDED FOR
1:-::: COiHRACTED SERVICES SHALL BE cor:SIDERED AREA ~.GEr!CY
r Ui<DS.I Arm SHALL BE R ET URr~ ED TO THE AREA AG EIJCY.I I r~ ACCORDArJC E
~-;r TH THE AREA AGEfJCY ACCOUNT I NG PROCEDURES, Arw FUiJDS
E:<PENDt:D IN VIOLATION OF THIS cornRACT SHALL BE REFUiJDED HJ
FULL TO THE AREA AGENCY... OR IF THIS CONTRACT IS STILL IN
FORCE... SHALL BE 111 THHELD BY THE AREA AGEI~CY FROM ANY SUBSE-
QUENT REIMBURSEMENT REQUEST FOR PAYMENT,
II, THE AREA AGENCY AGREES:
To PAY FOR cornRACTED SERVICES ACCORDING TO THE cormI-
TIOrJS OF ATTACHI'iENT 1 IN AN A~10UNT NOT TO EXCEED:
TITLE III-B S
! I TLE III-C-l $
TITLE III-C-2 $
USDA ---- $ 1R,9Rh
I I I. T!-E PROVID::-R AND AREA AGEI~CY 1'1UTUt..LLY AGREE:
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T HIS CONTRACT SHALL BEG Ir~ ON 10/1 /82 ~XXMlfi}@Ax)fx~N
\'~i{~~}Q{XID{xmP(~~XX~8X~NX}G{}{~WI)O(xBXx~xXlX~R)fm~~xx~:X~R~
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~ I I I P,. 2, T His COiHRACT SHALL END ON _, 9/30/83.
1I1.E,
.. TER~lINATIOrL
I I I I 2 . 1 , T E R j''d N AT I 0 i J AT I'JI L L .
IHIS COinRACT r'1AY BE TERr.1INATED BY EITHER PARTY uPor~ NO LESS
I' H Mi ( 30) DAY S r JO TIC E... PUR S U At n TO 45 C F R PAR T 74; NOT ICE
SHAL~ BE DELIVERED BY CERTIFIED MAIL, R::TURN RECEIPT RECUESTED...
J ;:. l' , :: :: ~ S 0 r ~ \,,' I T H P ;:: 0 0 F 0 F DEL I '-': E R Y .
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Ir: Tr.:: ;::'/Er:T FU::DS TO FIrUdJCE TdlS COr:TR!,CT EECO:i~ Ur:A'.';,IL../'L~=J
THE hl\tr"\ flGEliCY nf',Y TERi'11 rJ!\Tt: Hi:: COiiTR;\CT UPorJ no LESS TH/\rl '"
T\';ErJTY-FOUR (2L1) HOURSrJOTICE rr: \'IRITIrJG TO, THE PROVIDER,
S MID r JO TIC E S H /\ L LEE DELI V ERE D BY C E R T I FIE D HA I L.I R E T U R rJ
RECEIPT REQUESTED, OR Ir~ PERSON WITH PROOF OF DELIVERY, THE
AREA AGEiKY SHALL BE THE FIfJAL AUTHORITY AS TO THE AVAILABILITY
OF FUUDS.
III.B.3. TERHINATION FOR BREACH.
UNLESS THE PROVIDER'S BREACH IS EXCUSED... THE AREA AGENCY
MAY... BY WRITTEN NOTICE OF BREACH TO THE PROVIDER... TERMINATE
THE CONTRACT, TERMINATION SHALL BE UPON NO LESS THAN TWENTY-
FOUR (24) HOURS NOTICE IN WRITING DELIVERED BY CERTIFIED
MAIL.I RETURN RECEIPT REQUESTED... OR IN PERSON WITH PROOF OF
DELIVERY. IF APPLICABLE... THE AREA AGENCY MAY EMPLOY THE
DEFAULT PROVISIONS IN CHAPTER 13A-l.l FLORIDA ADMINISTRATIVE
CODE, WAIVER OF BREACH OF ANY PROVISION OF THIS CONTRACT
SHALL NOT BE DEEMED TO BE A WAIVER OF ANY OTHER BREACH AND
SHALL NOT BE CONSTRUED TO BE A MODIFICATION OF THE TERMS OF
THE CONTRACT, THE PROVISIONS HEREIN DO NOT LIMIT THE AREA
AGENCY's RIGHT TO REMEDIES AT LAW OR TO DAMAGES.
III.C.
NOTICE AND CONTACT.
THE CONTRACT MANAGER FOR THE AREA AGENCY FOR THIS
cornRACT IS Jose_~ Fox THE REPRESENTATI VE
OF THE PROVIDER RESPONSIBLE FOR THE ADMI~ISTRATION OF THE
PROGRAr'l UNDER TH I S cornRACT IS LOll i ~ T.~ TOTTP
IN Ti-E EVENT lHAT DIFFERENT REPRESErnATIVES ARE DESIGNATED
BY EITHER PARTY AFTER EXECUTION OF THIS COfJTRACT.I NOTICE OF
THE flAME AND ADDRESS OF THE NEW REPRESENTATIVE WILL BE
R END ERE D If 4 \'1 R I TIN G TOT HE 0 THE R P l\ R T Y Ar~ D S i'd D NOT I F I C;\ TI 0 r ~
A TT !\CHED TO OR 1 G I r~ALS OF TH IS corHRACT.
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hODIFICATIOrJS OF PROVISIGriS OF THIS CONTRACT SHALL OrlLY
BE VALID \'IHErJ THEY H/WE EEEr~ REDUCED TO I'IRITHJG AriD DULY,
SIGr~ED. THE PARTIES AGREE TO REr!EGOTIATE THIS COfJTR/\Ci IF
FED ERA L Arm / 0 R S TAT ERE V I S lor ~ 0 F {"', rJ YAP P LI CAB L E LA \'1 S 0 R
REGULATIONS r'1AKES CHArJGES I r'~ TH IS cornRACT NECESSARY.
THE PROVIDER AND THE AREA AGENCY nUTUALLY AGREE TO RENEGOTIATE
AND AMEND THIS CONTRACT TO REDUCE THE AMOUNT TO BE PAID FOR
SERVICES TO BE RENDERED BY THE PROVIDER PURSUANT TO THIS
CONTRACT SHOULD IT BECOME NECESSARY DUE TO REDUCTION IN THE
AMOUNT OF AVAILABLE AREA AGENCY... STATE AND/OR FEDERAL FUNDS.
THE AREA AGENCY SHALL BE THE FINAL AUTHORITY AS TO THE
AVAILABILITY OF FUNDS FOR THIS CONTRACT DUE TO FEDERAL
AND/OR STATE REVISIONS OF ANY APPLICABLE LAWS... REGULATIONS...
OR BUDGET ALLOCATIONS,
III.E,
NAME AND ADDRESS OF PAYEE,
THE NAnE AND ADDRESS OF THE OFFICIAL PAYEE TO WHon THE
/
PAYf'iErn SHALL BE f'lIADE: ~1on~oe County Nutdtinn Prnp-rATIl,.Monroe.:.G.ounty Social Public
Services Buildin~, ~Vin? IrI, Key Fest, F1A :nOl,o
I,
III.F.
AI L I ERr.1S AND COrmITIOiiS INCLUD=:D,
I HIS CO[nRACT Arm ITS A TT ACHi.'IErns AS REFE RENCED... (A TT Ac'f:'H'iENTS
1 Ai! 'i ? ).1 C ON T A I N ALL THE
TERi.iS MJD CONDITIor~s AGREED UPON BY THE PARTIES.
III.G,
nOD I F I C/\ Tl or~ TO Ap PLI CABLE LAI'I.
AIJY PROV I S I or~ scorn l-d NED HERE HJ \'/H I CH ARE rJOT HJ ACCORDANCE
I': I T H {l,PP LI CAB LE STATE OR FEDERAL LA\'IS AND REGULA T IOrJS ARE
r,',O::;IFIED HJ I,CCORDArJCE \.nTH sr~ID Li\\'/S MJD REGUL!,TlOr~s.
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I H::: , I\ll\! 1 t1\ j\i;::J T!-E r\~ti\ /llJU1\'" I\GREE TO PEP-FORI'"
TH:: SERVICES OF THIS COrlTR/\CT IiJ t.CCORDMJCE I-lITH ALL FEDERAL.I
.)T";TE.I ArJD LOCAL LAI'/S.I RULES... REGUL;'TIOIlS.I ArJD POLICIES THAT
PERTAIr~ TO OLDER Ar-1ERICANS ACT FUr;JS,
III.H.2. THE PROVIDER AGREES TO ASSESS OR COLLECT NO FEES
FROi'l ELIGIBLE CL.IErnS \'IITHOUT PRIOR \'IRITTErJ APPROVAL OF THE
AREA AGENCY,
III.H.3, FEDERAL FISCAL YEAR FUNDING PROVIDED IN THIS
CONTRACT IS SUBJECT TO SUBSTITUTION BY PRIOR YEAR'S CARRYFORWARD
FUNDS IN ACCORDArKE \'IITH PROCEDURES IDENTIFIED IN HRSf!] 55,-1.
THE AREA AGENCY HAS THE AUTHORITY TO RE-AWARD TO THE PROVIDER
CURRENT YEAR FUNDS DE-OBLIGATED BY THIS PROCESS, THIS
PROVISION EXCLUDES SENIOR CENTER CARRY-FORWARD FUNDS.
III.H,4. TRAVEL RATES AND MEAL ALLOWANCES ARE REIMBURSED IN
ACCORDANCE WITH RATES SPECIFIED IN THE APPROVED PLAN OF
ACTION; AND MUST NOT EXCEED THE RATES ESTABLISHED BY THE
DEPARTMENT,
II~ HITi~ESS \'!HEREOF.I THE PARTIES HERETO HAVE CAUSED'THIS
9 PAGE COrHRACT.I PLUS ATTACHr'iEfnS.I TO BE EXECUTED BY
THEIR UNDERSIGNED OFFICIAL AS DULY AUTHORIZED,
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PROVIDER
INC.
I~Ar .
Jerry He~nandez, Jr.
SIGNATURE:
Jose R. Fox
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(PLEASE PRINT)
TIT L E : Mayor
TITLE:
FVprl~i\IP nir0ctnr
D,; TE: 5. ').7-73 ~
ATTEST'~ 0\. ~I().C
P,,2.r~- ))Cl k PH \V. VJH:TE, CLERK
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A . S E R V ICE S TO S E R Erm E R ~ D :
THE ATTACHED ApPI I CATION FOR TITLE I I I FUfms... (ATTACHi-1ENT
No.2) AND ANY REVISIONS THERETO APPROVED BY THE AREA
P.GEiKY... BY PHYS I CAL A TT ACHi,jENT TO TH I S CONTRACT.J I S A PART
OF THIS LEGAL AGREEMENT AND PRESCRIBES THE SERVICES TO BE
RENDERED BY THE PROVIDER,
B, i-L'\rWER OF SERVICE PROVISION:
THE SERVICES WILL BE PROVIDED IN THE MANNER CONSISTENT
WITH AND AS DESCRIBED IN THE ApPLICATION FOR TITLE III FUNDS
(ATTAcHnENT No, 2).'
C I f 1ETHOD 0 F P A yr'1ENT :
C,l. PAYMENT SHALL BE ON AN ADVANCE OR REIMBURSEMENT
BASIS AS PRESCRIBED BY HRS ['1Ar.JUAL 55-1.1 TITLE I I IOF THE
OLD:::R ,~r'iERICArJS ACT.I (FIiMNCIAL ~1ANAGEHENT) AND Ar~Y REVISIO~JS
THER~TC,
C.2. THE PROVIDER MAY REQUEST ADVANCE PAYMENT OF ONE
MONTH'S FUNDS (1/12 OF THE TOTAL CON~RACT AMOUNT) FOR THE
FIRST Arm SECOND l-iONTH'S EXPENDITURES. FOR SUBSEQUENT
,
ADVANCE PAYMENT REQUESTS... THE AMOUNT OF THE ADVANCE WILL BE
BASED Or! THE l10iHHLY EXPENDITURE REPORT SUB~lITTED FOR THE
...
PERIOD TWO nONTHS PRIOR THE MONTH FOR WHICH THE ADVANCE
REQUEST IS BEING {,jADE.
C,3, WITH APPROPRIATE JUSTIFICATION AND AS NECESSARY,
ADVAUCE PAYHErnS FOR EXTRAORDINARY Cr'\SH NEEDS \'II LL BE i.1ADE
Ii; ADJITIOIJ TO TH:: I\BO'/E ADW\r~CE PNn-:Ern,
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c.~. IH~ P~OVID[R f,G;::E~S TO li,:DL..EiiEr:T HiE f\PP:"'IC/~TIOiJ
I ITLE I II FUiJDli;G_U;TT/\CHi-'iEi!T (':2) flCCORDIiJG TC THE
J 1ST R I S UTI 0 rJ 0 F F U i lD S I, S DE T /'11 LED I r J THE A P P LI U, T I 0 i J FOR
TITLE I II FUrmIrJG BUDGET SUi'jf,j/\RY I
D.
I'~or:- E XP E ~ ;Df1.B L~
~IJR('\:J~STY ,
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D.1. i~ON-EXPENDABLE PROPERTY IS EQUI P~lENT... FIXTURES...
Arm OTHER TAr~GIBLE PERSOiJAL PROPt:RTY OF A ~JON-CONsur'lABLE
NATURE.I THE VALUE OF WH1CH IS SlOO OR MORE.I AND THE NORMAL
OPERATIonAL LIFE OF \'/HICH IS ONE YEAR OR r.10RE, PROPERTY
"ALSO INCLUDES HARD-BACK COVERED BOOKS... THE VALUE OR COST OF
WHICH IS $25 OR MORE.
D.2, ALL SUCH PROPERTY SHALL BE LISTED ON THE PROPERTY
RECORD BY DESCRIPTION.I nArJUFACTURER'S MODEL NUMBER.I St:RIAL
NUMBER... DATE OF ACQUISITION AND UNIT COST. SUCH PROPERTY
SHALL BE INVENTORIED ANNUALLY... AND AN INVENTORY REPORT SHALL
BE SUBMITTED TO THE AREA AGENCY ANNUALLY W1TH UPDATES AS
PROPERTY IS OBTAINED,
D,3. ALL LEASES.I LEASE PURCHASES.I OR INSTALLMENT PURCHASE
AGREEr.1Erns OF DATA PROCESS I NG EQU I pj,'IErn OR SERV ICES i.1UST
HAVE PRIOR APPROVAL IN WRITING BY THE AGING AND ADULT SERVICES
~ROGRAr'l OFF I CE (PDAA)... vn TH COiKURRt:rKE BY THE OrF I CE OF
REVENUE MANAGEMENT (ASF[~R) AS BEING ECONOMICALLY PRUDENT AND
COST EFFECTIVE. THE DEPARTMENT SHALL BE THE FINAL AUTHORITY
REGARDIi~G SUCH i.1ATTERS,
D',4, DISPOSITION OF NON-EXPENDABLE PROPERTY AND UNUSED
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SUPPLIES FOR CURRENTLY FUNDED AND/OR TERHINATED SERVICE
P ROV I DERS viI LL BEl ri ACCORDANCE WITH HRSr'1 55-1.
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