09th Change Order 08/27/2004 MEMORANDUM
TO: Board of County Commissioners
From: James L. Roberts
County Administrator
Date: August 25,2004
RE: Change Orders
Attached is a proposed Change Order #9 for Bert Bender for the Old Mariners
Hospital for approval.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Friday, August 27,
2004.
James-mob rre s
County Administrator
JLR:cac
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Renovation of the Old Mariners Hospital
CHANGE ORDER NO: 9
Total Previous Change Orders
Current Change Order
Original Contract Amount
Revised Contract Amount
Change in Contract Time
$152.688.90
$2.851.80
$2.829.600.00
$2.985.140.70
o days
Detailed description of change order and justification:
Lexan Window: Proposal Request No. 21 Install %" frameless Lexan panel over the counter separatina Records Rm.
139 from Waitina Rm. 145. Lexan panel is to be suspended and supported bv clips secured to walls and ceilina. The
additional cost for this item is: $1.286.00 plus 5% O/P $64.30 for a Total of $1.350.30
ElectronicsfData: Proposal Request No. 22 Add flexible Ale supplv duct from Storaae Rm. 155 to Electronics Rm.
150. Also provide transfer return air Qrill from Electronics Rm. 150 to Storaae Rm. 155 and undercut Door #50 to
StoraQe 1" for return-air flow. Modify IiQhts at Electronics Rm. 150. Add switch control at one receptacle Electronics
Rm. 150 and data/phone line. The additional cost for this work is: $1.430.00 plus 5% O/P $71.50 for a Total of
$1.501.50
Vinvl Tile Floor: Proposal Request No. 23 Price the difference to install vinvl tile and base at D.U.1. Rm. 115 in lieu of
porcelain tile. The cost for this is $458.00 Credit amount for porcelain tile is: <$458.00> which eauals $0.00 cost.
The contractor has requested (0) days extension.
Total for ChanQe order: $2.851.80
ARCHITECT:
4~
Bert Bender, Architect
~k~
D.L. Porter Constructors, Inc.
~9(?(~
------- /~~~l?oPf
Date
CONTRACTOR:
23 M. ~1-
Date
COUNTY ENGINEER:
/8~~~
ate
f1'-;?4--o
CONSTRUCTION MANAGER:
Davi
Date
DIRECTOR OF PUBLIC WORKS:
COUNTY ADMINISTRATOR:
CMD007-11/03/97
/. meso L... Roberts
..-- NG COl',-';'rv~: MINISTF.~
May 19,2004
MONROE ~~~GEMrU'l
CONSIIUcnON RIN'" g'U
Mr. Don Miner, MCCM ~
The Historic Gato Cigar Factory MAY
1100 Simonton Street 1lME: _~._
Key West, FL 33040 ftfCBV!D .
Bender & Associates
H ]I il'lE
RE: Mariner's Proposal Request No. 21, 22 and 23 Recommendation
Dear Don:
I have received pricing from D. L. Porter on Proposal Request No. 21, Lexan panel at Sheriff's
Lobby, Proposal Request No. 22, electric and HV AC changes at Sheriffs areas and Proposal
Request No. 23, a flooring substitution at Dill Interrogation. Following are my fmdings and
recommendations:
1. All of these changes were requested by the Sheriff to improve their ability to operate and
minimize the possibility of tainting evidence.
2. I had D. L. Porter drop items No.3 and 4 from Proposal Request #22, as you requested.
3. I had D. L. Porter reduce their mark up as you requested.
4. I have determined that the pricing is fair.
5. The County receives benefit from these changes.
Based on the above, I recommend accepting these items for a total add of $2,938.04.
Sincerely,
~~
Bert L. Bender, Architect
~
It> /".v \
epcf;c)~
BLB:swm
w/~~C.H'-'
cc' r~ Loer, Steve Kanthack, Kevin Groner, D.L. Porter
~
Bill Sprague, Sheriff's Office Construction Manager
Jenny Bell Thompson, Sheriff's Office
Carl Cormier, MCCM, Patrick Schlafly, MCPW
Bill Speer, DOH Facilities Manager, Mark Keister
Enclosure
410AngelaSlreet
KeyWesl, Florida33040
Tel e p h 0 n e (3 0 5 ) 2 9 6 - 1 3 47
F a c s i mil e (3 0 5 ) 2 9 6 - 2 7 2 7
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c..... Order
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April 28, 2004
Tot O. L. Pewter Construetcrs, Inc.
6574 Palmer Parte Cfrde
SanlSOfa. Florida 3423&
41etntion: Steve J(aa,J'JaCfr
OllIe.:
F.3f:
M1..Q29..g"00
941-929-.9500
r. lJar:t.
Old Mariners Renovafart
Scaa. "'WaQ
Changa, 0rrIer rnctudes 8ft Jab,r, materfal, eqqfprnerrt .nd permit 88 per Dl
Pal'fti!r, Inc.. Letter "nd dt8l1ge Oft:ter'~ dated 03129104.
Work: per 1Iern".2 modifi.1 r.,. to di'nmlng ,.".. Cost 11035.00
Wa'Ir per Item .3 add IIWtch to oontrol outII!t
Work pt!rlem 'II" add ~ line roam 150
I
Caet S 321.00 z:&c.&' I
Cost. 835.00
Submitted ~ ~ b~
7U'~fU)f: ~Cl8 f.kJ'r:.
RaYtftond Vazquez ~ 71
Preslfenr , 71:MS · ~s::
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Apr 1.5 04 02: 08p
04/1~/2a04 WED 14:08 FAX
Kim Sprague 3052946121
To'~\(...-.Jlr /~
~L~~
Jenny Ben-Thomson ~~.
_.___._____~______u_.___~-.----.-.-.u-.--~--------~ ___"___. ____.__.hU
To: BIll Sprague (E- ; (2
Subject: Mariner's changes ,) ~J-~
Bill, ~
, ~J
Here is what I've come up with on the change memos J received that :(OU and I sPoke about. ~.f'
last week: .
p. 1
l(g UU.L
Page 1 of 1
Request 21 :
This is the Iexan panel in records. I really would Ii~~ to have that happen_
Request 22:
1. Add AIC duct to room 150. Needs to happen.
2. I would like dimmable lights in room 150.
3. Forget it.
4. Datalphone line. 'JVe'1I do later.
Request 23: ;
Vinyl tile in DUI room (115) as opposed to ceramic tife_~tifbabl1\fJW, tJ-d r
Request 24:
rYe no idea whose suggestions theSe were. I have a phone call in to Burt to find QUI.
~ do know that we are buying a full sized refrigerator so for right now r-m ~ing with ONLY #4
and #4. ;
Request 25:
I only know what I told you about this last week. That Burt asked me what color I wanted and I
picked out a color. r did not know this was a change. Frankly, it doesn't matter tome if Irs all
one color or not!
rm available if you want to talk about this s1uff and "'1 call you back when , hear ffom Burt on
Request #24. .
\
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'-'""U"'U~AL
REQUEST
DL PORTER
PAGE 02/07
AlA Document G709
ARCHTfECT [
CON'J'RACTOR r:
FJ'ELo c
PROJECT: Old Mariner's
(Name and addTe.,fl.,) 50 Highpoiut Road
Plantation Key. FL
PROPOSAL REQUE~T NO.: Twenty-three (23)
DATE OF ISSUANCE: March 29, 2004
OWNER: MOIJI'Oe C01J1J1y
(Name and adt:lress) 1100 Simonton Street.
Key West, FL 33040
Momoe County Sheriff'
5525 College Road
Key West, FL 33040
CONTRACT FOR: CO~~n
CONTRACT DATED: March 19,2003
ARCmmCT'S PROJECT NO. 0102
CONTRACTOR: D.L. Porter Constructors. Inc.
(NQthe and address) 6574 Palmer Park Circle
Sarasot~ FL 34238
ARCHITECT: Bender & Associates Architects, p.a.
(Name and addra~) 410 Angela Street
Key West, FL 33040
Please submit an itemized proposaI1ir changes in the: COIlfrad: SuD:lmd Contract Time fo.r ~ modificat:iClllS to the Contract
DoeumCDts described herein. Suboait JlIllIPOSaI 'WithiD (5) F'lVe days. .... notifY tbe Ardlltec:t in writing of1hc date an which )'OU 8Dticip3te
submitting JOUI" propo.:.al.
THlSlS NOTA CHANoEORDER. A CONSlRUCTlON CRANGEDJRECTlVE ORADlRECTION TOPROCEEDWTlHnm WORKDESCRlBID
IN TIm PROPOSED MODIFICATIONS.
~iption:
(lluerr a wrirren ducriptioPl C!fthe ,.,,,,.t)
Provide price difference to instaD vinyl tile and base ad D.Ul. 115 in lieu ofpo.rcelain tile.
Attachments:
(List atklChed ~811rat $JIfI/XH'1 descrtptirm)
None
REQ~~
~ ~.
(Si~)
cc: Gary Loer, Steve Kanthaclc, Kevin Groner, D. L. Porter
8iU Sprague. Sheriff's Office Construction Manager, Jenl"1Y Bell Thompson, Sheriff's Office
Don Miner, Carl Cannier, Monn;>>e County Construction Management, Patric~ Schlafly. Me Public Works
Bill Speer, Facilities Manager. DOH
Mark Keister
Matthew Stratton~ Architect
(hinted 1tt'Jme mtd tit/e)
rMe. ~ ~,c-//
04/27/2004 09:21
..! . ......... .......~~...
REQUEST
9419299500
DL PORTER
PAGE 03/07
AlA Document G709
ARCHITECT [
CONl'RAcrOR [
FIELD c
PROJECT: Old Mariner's
(Name rmd (Jdd,fMs) 50 Higbpoint Road
Plantation leey, FL
PROPOSAL REQUEST NO.: Twenty-two (22)
DATE OF ISSUANCE: March 29,2004
OWNER~ Momoe County
(Name anti ruldresa) 1100 Sirmnton S~
Key West, FL 33040
Monroe County Sheriff
5525 College Road
Key West, FL 33040
CONTRACfFOR: Co~n
CONTRACT DATED: March. 19, 2003
ARCHITECT'S PROJECT NO. 0102
CONTRACTOR: D.L. Porter COJJStructors, Inc. ARCHITECT: Bender & Associates Architects, p.a.
(Nameantlmlr1ress) 6514 Palmer Park Circle (Name~t:tddFesg) 410 Angela Street
_ Sarasota, FL 34238 I Key West, FL 33040
Please submit lID itemiad proposal for changes in the Contr.ct Sum and c.ktract Time.. proposed modifications to the CoIItrac:t
Documents dex:ribedherein. Submit ptopOSal'lrithm (S) Five d~ or notifY tJie Architect in writing of'tbe date CXI which. ~ anticiptte
subtnitting:your ~l.
2.
THIS IS NOT AOIANGEORD~A CONSTRUCl1ONCHANGEDIR2CTJVE ORA DlRECTJoN TOI'Rc:x:amwrrHnm WORk DESCRJBED
IN TIlE PROPOSED MODlFICATJONS.
=r::':::~1I ~ipl;o" of tile WDI"~ J
1. Provide pricing to add flextble Ale supply dud: 1rom St J 55 to Eleetmnics 150. Also. provide tnlnsrer
return air grill from Electronics I SO to Storage 1 SS and unci ut Door #50 to Storage 1" tor return air :fIow_
Ptovide pricing to mndiljr Iigbts at EIc:etro.ni<:s 150 to ~bIe lights.
Provide pricing to add a switch to control ~ of the ~les at Electronics ISO.
I
I
Provide pric:.ing to add a data/phone line on north wall ofEl~tronics 150./
3,
4.
Attachments:
(List otlor:1rd ~n19 thrzl8UfJPO't descrfption)
None
REQUESTED ~Y: J I
~~.. A . Matthew Stratton. An:hited
(S re) J (PrinJeJ 'JQme and title)
CC: Gary Leer, steve f<cJnthack, Kevin Groner, D.L Porter
Bill Sprague, StJeritrs Offic::e Construction Manager, Jenny Bell Ilhompson. Sheriffs Office
Don Mioer, Carl Cormier, Montoe COUnty Construction Management, Patrick Sehlaf!y, Me Public Works
Bill Speer, Facilities Manager, DOH
Marie Keister
~e 113~-/1
04/27/2004 09:21
.....,..,1 ~ c)'. t"1\.~ J.11Jl:j
9419299500
DL PORTER
305 298 2815; Apr-26-04 12:09PM;
PAGE 04/07
Page :2
Change Order
April 26,2004
To: D. L Porter Constructors, Ene,
6574 Palmer Park Circle
Sarasota, Florida 34238
Office:
Fax~
941 ~929-9400
941-929-9500
A.ttention: Steve Kathnack
Project 0id Manners Renovation
ScoaeofWork
Change Order includes all labor, material, equipment and pennit as per Dl
Porter, Inc. letter and change order information dated 03129104.
Work per item" 2 modify lights to dimming ballast
Work per item '# 3 add switch to control outlet
Work per item '# 4 add dataIphone line room 150
Cost $1035.00
Cost $ 321.00
Cost $ 835.00
Submitted by:
Florida Electric, Inc.
Approved by:
D. L Porter Constl'Uctors, Inc.
Raymond Vazquez
President
Date:
5730 2M Al1enue- · Key Wnt,. FL 33040
Ofticst 305..296-4028 · FQ~ 305-296-9283 J/
E~~~ ~
,04/27/2004 09:21
9419299500
DL PORTER
\:l41aS~~
PAGE 05/07
04/08/04 0a:Z?~m p. ~01
J!25 N. ~ "'--' s.n.... n.J423lf
"- ~"l) 3f2-1III011t "'ll: l'41) 36Uk1
Sfall! r~ # CA(:W) :ZJ3117
Power Air Conditioning, Inc.
~ We Cover Florida
4-8"()4
DL. Porter c~ Inc::,
To Steve
RE: Old Marinas Plantation Key Ft
Fumish l,mc:l install flex duct from storage ISS to electronics ISO
Provide ~sfet retum grill from electronics 1 SO to storage 155
Total ~aI $ J 95.00
Labdr $ 2QP.OO
T~ S 3M.eo
Not'f~p~uded;
Un~,tut of doot# 50
Cutting of wall for transfer grille
Cutting of wall for supply duct
By R.. Castiglione
Note; If the walls are dry wall add $ 50"00
If the wall are POlfred concrete we have a problem
f~ , ~tI
,04n7/2004 09: 21
~'l'\vrUi:aAL
REQUEST
9419299500
DL PORTER
PAGE 05/07
AlA Docu1n4nt G709
ARCHJ'TF..CT C
CONTRAcroR [J
FmlD a
PROJECT: Old Mariner's
(Name and aJdr~:r) 50 Highpoint Road
Plantation Key~ FL
PROPOSAL RFA2UEST NO.: Twen~ne (21)
DATE OF ISSUANCE; March 29~ 2004
OWNER; Monroe CoWlty
(Name and admess) 1100 Simonton. Street,
Key West. FL 33040
Monroe County Sheriff
5525 CoJlege Road
Key West, FL 33040
CONTRACT FOR: Construction
CONTRACT DATED: March 19,2003
ARClIITECT'S PROJECT NO. 0102
CONTRACTOR: D.L. Porter Const:nu:to~ Inc.
(Name. and tlddra~) 6574 PahnerPark Circle
Sarasota, FL 34238
ARCHITECT: Bender &: Associates Architects, p.a.
(NQ1I1I(t tIIrd 1Illtiren) 410 Angela Street
Key West, FL 33040
PI.ease submit an itemized propasal for chan.ges in the Contract Sum. and Contract Time fi:Jr pmposed roodifil;3tions to the Centrad
Documents desa:ibed herein. Submit proposal within (5) Five days. or notity the Architect in writing of the date OIl which 3/DU anticipate
submitting your propo,sal.
1HISISNOT AGlANGEC>ItDER,ACONSTRtJCl1ONCHANGEDlRECTJ:vEOR ADIREC'I1'ON' TOPR,OClmllWJnfnm WOnDESCRlBED
IN TIm PROJIOsED MODIFlCATIONS.
Desc:ription :
(Insert Q writl~" de.fcription of/he 111m-A;)
Provide pricing to install ~" .frame1ess Lexan panel over the counter separating Records 139 from Waiting J 45. Lexan
panel is to be suspended and supported by clips secured to walls and ceiling. See Drawing labeled. PR21 dated
03/29/04 attached.
Attachrnents~
(List alt<<hed tloctuntmls that 8'IIf1JJO'f tiB#CriptiOlt)
PR21 dated 03/29/04 drawings (8 W' X II")
cc;
:zpBY:~
~ ~.
7'. ~
e)
Gary Leer, Steve Kanthack, Ke"in Groner, D.L. Porter
Bin Sprague, Sheriff's Office Constl1.ldion Manager, Jer'lny Ben 'Thompsont Sheriffs Office
Don Miner, Can Cormfer, Monroe County Construction Management, Patriek Schlafly, Me Public Wortcs
Bill Speer, Facilities Manager, DOH
Mark Keister
-.Matthew Stratton.. Architect
(1+11lled 1ltJir1C mrd title)
~te
~II
NO.77::!
PAGE 07/1217
F.l/1
~9 21 9419299500
04/27/~~~ J~~~~ l~;~~M AMERICAN GLAZIERS
TO~D L PeR
DL PORTER
Mam:t&ctuted Glass :P.toducts, lac. DIB/ A
AMERICAN GLAZlBRS &: SUPPLy
200 Rich Stteet, Vert1Cl; FL 34292
941-488-.3114:J 941-488-7101, 941488-0090
PAX 941-488-8870
DAlE: 4J5fIM
TO; DL PorIlIr
BID PROPOSAL
QUOTE.4DZ2 FROM: CHUCK SMmI
"1TEN~ 8I8v8
.JOB NAMI!: Old .."'- Ha.p(ta'
PHONE:
PAGES: 1 OF"
FAX:
DEBCIIIPTlDIlI
p...... ..... ........ (1) ....c. %" ..... .... 4P x lIP IISfJNI ...... ....
clalll.pa_ TOTAL 1N8T.~' .. CGaT 51""DO
· Installation
. Sales Tn
· Shop~
· Pit., CJeanlng
· PrlYI11ent & ~mance Band
Included
r X 1
r x J
L J
[ J
[ ]
NOT
lneIuded
[ ]
[ J
[Xl
[X J
[X J
. 'THIS PROPOsAL GOOD FOR -IlL DAYS C>>IL Y.
f~1fE, II d"~ /j
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes I:8J No D
If Yes, explanation: Lexan Window: This item was not included as part of original contract
but is a safety precaution requested by members of the Sheriffs Office to give staff clerks in the
Records Room an added level of protection from adjacent Waiting Room. Electronics/Data:
These items are not part original contract but also are requested by the Sheriffs Office to
increase the effectiveness and usability of HV AC system and lighting/equipment controls in the
Electronics Room. Vinvl Tile Floor: This item represents no increase in contract cost and is
merely a change of finish materials in the D.U.1. Room to increase safety of occupants and
decrease liability issues.
· Change Order was included in the original specifications. Yes D No ~
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes D No ~
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes I:8J No D
If no, explanation of why:
· Change Order is correcting an error or omission in design document. Yes DNo I:8J
Should a claim under the applicable professional liability policy be made? Yes D No ~
Explain: N/A