Resolution 221-1979
RESOLUTION NO.221-l979
RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD
OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
TO EXECUTE A PROPOSAL FOR MODIFICATION OF EXIST-
ING CONTRACT BETWEEN RECREATION PLANNING ASSOCI-
ATES (RPA) AND THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS (BOARD).
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
That the Chairman of the Board of County Commissioners
of Monroe County, Florida, is hereby authorized to execute a
Proposal for Modification of Existing Contract by and between
Recreation Planning Associates (RPA) and the Monroe County
Board of County Commissioners (Board), a copy of same being
attached hereto.
Passed and adopted by the Board of County Commissioners
of Monroe County, Florida, at a regular meeting held on the
25th day of September, 1979.
BOARD OF COUNTY COMMISSIONERS
OF MONR~FLORIDA
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By Cha rman
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A ::IATEB LTD.
FUNOlr'~G CONSULTANTS. PL
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2400 EAST DEVON AVENUE
SUITE 165
DES PLAINES. ILLINOIS
60018
PHONE (312) 297-1180
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Board of County commissioners
Monroe County, Florida
618 Whitehead Street
Key West, Florida 33040
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August 31, 1979
SUBJECT: PROPOSAL FOR MODIFICATION OF EXISTING CONTRACT BETWEEN
RECREATION PLANNING ASSOCIATES (RPA) AND THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS (BOARD).
Dear COmnUssioners:
The following is a Proposal from our firm to you for modification of
our existing Contract with your Agency to include Items A. and C. list-
ed below under Scope of Work and for you to authorize our firm to pro-
ceed with Item B. of the below listed Scope of Work. Since Item B. is
already covered under our existing Contract with your Agency only the
proposed authorization is necessary for its implementation.
PROPOSAL
S COPE OF WORK
A. Immediate implementation of the three (3) phases of work outlined
in the attached Exhibit "A" (Outline for Feasibility for Site Usage
Study and Preliminary Development Plan) as necessary and required
documentation for the preparation and submittal of an application
for acquisition of surplus federal real property.
B. Prepare and submit the required application to the federal govern-
ment for acquisition of any part of or all of the 155 acre parcel
of G.S.A. controlled surplus real property located in Key West,
Florida upon completion of Item f1A" (described Above) .
C. Upon acquisition by the County or any entity or joint venture of
the County of all or any portion of the subject 155 acres of sur-
plus real property from the federal government, development and
initial implementation of a "Detailed Final Development and Imp-
lementation Master Plan. II
SCHEDULE
A. Completion of Item "A" of Scope of Work listed above: approximate-
ly three (3) months after the date of this Proposal's approval.
Work on this Item will commence within five (5) days of the date
of approval by the Board of this Proposal and receipt of the signed
document by Recreation Planning Associates, Ltd.
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page'2 of Pro~ to:
Board ot County Commissioners
Mon~oe County, Florida
August 31, 1979
B. Item "B" of Scope of Work listed above: within thirty (30) of
completion of Item "A"listed above.
C. Item "c" of Scope of Work listed above: To start within thirty (30)
days of acquisition of all or any portion of the subject 155 acres
of G.S.A. controlled surplus real property by the County or any of
its entity's or joint ventures. Completion date of this Item is to
be determined prior to initiation of this work item or as otherwise
provided for in the Contract covering this Proposal.
BUDGET
A. Item "A": ,Staff time Forty Thousand Dollars ($40,000.00) plus lodg-
ing, subsistence and travel expenses payable upon RPA's billing.
B. Item "B": Eighteen Hundred Dollars ($1,800.00) plus out-of-pocket
and travel expenses plus a "secondary fee" as provided for in Article
IV. B. of existing Contract with the Monroe County Board of County
Commissioners payable as per terms of Contractual Agreement subject
to mutual agreement.
C. Item "C": To be negotiated with the Monroe County Board of County
Commissioners within seventy-five (75) days of the date of approval
of this Proposal.
STAFF
The firm of Recreation Planning Associates, Ltd. will be the prime con-
tractor for the above described activities, but will be allowed to sub-
contract to other consulting firms such portions of the above described
Scope of Work activities (namely portions of Items "A" and "C") as it
deems necessary for the orderly and timely conduct of the "Study and
Plan." At present Recreation Planning Associates, Ltd. intends to us
the firm of Wurster, Bernardi and Emmons, Inc. (of California) as their
primary sub-contractor for the above described Study and Planning
activities. Among other activities, this firm has been substantially
involved in projects such as the planning, development and implementation
of the 250 acre Miami Beach Redevelopment Agency program; planning and
implementation of Ghirardelli Square in San Francisco; planning of Cor-
vallis, Oregon Redevelopment Plan; Los Angeles Redevelopment Plan; etc.
CONTRACTUAL AGREEMENT
Simultaneous with the approval of this Proposal, the Monroe County Board
of County Commissioners will authorize their attorney and either a
member of their staff or their Board to work out the final Contractual
details and Agreement with the project staff of Recreation Planning
Associates, Ltd. under the previously stated terms of this Proposal. Up
to thirty (30) days will be allowed for the development and approval of
the modification of RPA's existing Contract without jeopardy to the
progress of work on Item "A" listed in the above Scope of Work.
.Page'3 of Prof to:
Board of County Commissioners
Monroe County, Florida
August 31, 1979
ACCEPTANCE
Acceptance of this Proposal will be indicated by the signing and return-
ing of one copy of this Proposal to Recreation Planning Associates, Ltd.
in Des Plaines, Illinois.
This Proposal is being offered to the Monroe County Board of County
Commissioners for a period of twenty-five (25) days from the date of
this Proposal. If not accepted by the Monroe County Board by the
twenty-fifth day after the date of this Proposal, the Proposal will
become void unless otherwise extended by Recreation Planning Associ-
ates, Ltd.
Respectfully Submitted:
RECREATION PLANNING ASSOCIATES, LTD.
By ~ ~.
Dr. A. David Greenberg
President
ACCEPTED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA
THROUGH AND BY OFFICIAL ACTION AS AUTHORIZED BY THE BOARD:
Date:
September 25, 1979
BOARD OF COUNTY COMMISSIONERS OF
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....-'lst 31, 1979
EXHIBIT "A"
OUTLINE OF PROPOSED "FEASIBILITY FOR
SITE USAGE STUDY AND PRELIMINARY DEVELOPMENT PLAN"
(Submitted To: Monroe County Board of County Commissioners)
PHASE 1:
SITE ANALYSIS AND'PROGRA}~ING
1. Review, analyze and summarize relevent information contained
in reports, plans and proposals on the propert~ adjacent areas,
the City as a whole and the County. (Materials for review to
be supplied'by the County.)
2. Conduct a site inspection and photo survey to evaluate and
record existing conditions on the site and within adjacent areas.
3. Coordinate the study with the General Services Administration
to ensure development of a plan which will be acceptable and
suitable for transfer from the Federal Government.
4. Identify funding opportunities for planning and development of
the property.
5. Monitor and suggest concepts for elements to be evaluated under
the GSA initiated Environmental Impact statement.
6. Prepare a site analysis describing significant influences which
may effect development of the site and evaluating the opportunities
and constraints to opportune site development.
7. Identify are~swhich will be significantly impacted by development
of the site and which need to be included within the conceptual
plan framework. Areas to be evaluated ~ould include:
(a) Black Town;
(b) The remaining adjacent GSA property;
(c) The Existing commercial and governmental
area;
(d) The State Park area containing Fort Za~hary
Taylor.
8. Test market concepts not id~ntified and evaluated in previous
report prepared or commissioned by the various governmental
entities.
PHASE -2:
CONCEPT PLAN FORMULATION AND TESTING
1. Prepare and test alternative physical planning concepts for the
property and adjacent impacted areas.
2. Test funding concepts for alternative planning approachs identified
above.
3. Test the economlC feasibility of the planning concepts.
1S t 31, 1979
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EXHIBIT "A"
(Page 2)
PHASE 3: CONCEPT PLAN DEVELOPMENT
1. Develop a conceptual plan for the property to include planning
concepts or recommended approaches for adjacent impacted areas,
Conceptual plan to include:
(a) Physical Development Plan;
. (b) Marketing Concepts;
(c) Economic Development Concepts;
(d) Funding Mechanism.
2. Prepare a final report and recommendation to the County Commission
for GSA Application
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