Resolution 255-1979
RESOLUTION NO. 255_1979
A RESOLUTION AUTHORIZING THE CHAI~~ OF THE
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, TO EXECUTE AN AGREEMENT BY AND BETWEEN
THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, AND THE DISTRICT SCHOOL BOARD
OF MONROE COUNTY, FLORIDA, AND RESCINDING RESO-
LUTION NO. 220-1979.
WHEREAS, the Board of County Commissioners of Monroe
County, Florida, desires to enter into an Agreement with
the District School Board of Monroe County, Florida, to
provide meals for Senior Citizens participating in the
Older Americans Act Title III C, Nutrition Program, and
WHEREAS, the Board of County Commissioners previously
passed Resolution No. 220-1979, which resolution the Board
does wish to repeal, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY CO}lliISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
1. That Resolution No. 220-1979 is hereby repealed.
2. That the Chairman of the Board of County Commis-
sioners of Monroe County, Florida, is hereby authorized
to execute an Agreement by and between the Board of County
Commissioners of Monroe County, Florida, and the District
School Board of Monroe County, Florida, a copy of same being
attached hereto, in order to provide meals for Senior Citizens
participating in the Older Americans Act Title III C, Nutri-
tion Program.
Passed and adopted by the Board of County Commissioners
of Monroe County, Florida, in regular meeting held on the
6th day of November, 1979.
BOARD OF COUNTY COMMISSIONERS
OF MONROE UNTY, FLORIDA
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By
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APPROVED ON
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AGREEMENT
THIS AGREEMENT, made and entered into October 1, 1979,
by and between the BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, a body corporate and politic existing under
the laws of the State of Florida, hereinafter called the
SPONSOR, and the DISTRICT SCHOOL BOARD OF MONROE COUNTY,
FLORIDA, a body corporate and politic existing under the laws
of the State of Florida, hereinafter called the BOARD.
WITNESSETH:
WHEREAS, the SPONSOR desires to utilize the food prepara-
tion facilities of the BOARD for the purpose of providing
meals for Senior Citizens participating in the Older Americans
Act Title III C, Nutrition Program, and the BOARD is willing
to provide for said services upon the terms and conditions of
this Agreement,
NOW, THEREFORE, the parties hereby agree and undertake
as follows:
I
The BOARD hereby agrees to furnish meals, in accordance
with Attachment "A" of this Agreement and at the prices there-
in specified, to Senior Citizens participating in the Older
Americans Act Title III C, Nutrition Pro8ram, such meals to be
furnished at the various locutions as shown on Attachment "A"
or subsequently agreed to by the parties.
II
The SPONSOR agrees to reimburse the BOARD for meals served
according to the aforesaid schedule, payment to be made to the
BOARD not more than thirty (30) days after receipt by the SPON-
SOR of the BOARD's claim. Claims for reimbursement shall be
rendered as promptly as practicable after the 10th day in each
month. The SPONSOR a8rees that its obligation to reimburse
the BOARD as aforesaid shall be independent of any funding
Page 1 of 3 Pages
-1 .1
provided to the SPONSOR for the operation of the Older Ameri-
cans Act Title III C, Nutrition Program.
III
The meals to be provided by the BOARD pursuant to this
Agreement are to be in accordance with Attachment "A" hereto.
TI1e BOARD may, upon request of the SPONSOR, make substitutions
for the items on the regular menus.
IV
Meals will be provided five days a week, Monday through
Friday year round except as shown on Attachment "A" hereto.
It is agreed that the individual service institution for whom
the SPONSOR is responsible will by 9:00 A.M. notify the manager
of the providing School Food Service Department the number of
meals needed for that day, except, if the SPONSOR does not
notify the BOARD by 9:00 A.M. as aforesaid, the maximum number
of meals shown on Attachment "A" hereto shall be prepared,
delivered and charged for by the BOARD and paid for by the
SPONSOR. The SPONSOR agrees to pay to the BOARD for the mini-
mum number of meals as shown on Attachment "A" hereto only on
school days; no minimum is required on non-school days. The
SPONSOR shall pay for only actual number of meals delivered.
The SPONSOR agrees never to order less than the minimum on
school days. It is agreed and understood that the number of
meals which the BOARD is obligated to provide shall not
exceed 25% above the maximum estimated number. If the SPONSOR
desires to have the BOARD provide additional meals, the BOARD
shall be notified accordingly in advance, in which event the
BOARD, may, but shall not be obligated to, furnish such addi-
tional meals.
V
The SPONSOR hereby agrees to indemnify and hold harmless
the BOARD from and against any and all liability which may at
any time be asserted or claimed by any person, natural or
Page 2 of 3 Pages
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otherwise, arising out of or in connection with the performance
by the BOARD pursuant to this Agreement or in connection with
the purposes thereof, and that liability insurance be pro-
vided to effectuate the purposes herein stated, except in
case of food poisoning or contamination, at which time respon-
sibility shall be determined.
VI
If additional services are requested by the SPONSOR, the
parties shall mutually negotiate for the additional services,
including cost of providing same to be paid to the BOARD.
VII
This Agreement shall continue in effect to and including
the 30th day of September, 1980, at which time the BOARD's
obligations hereunder shall cease.
IN WITNESS WHEREOF, the parties hereto have,executed
this Agreement the date first above written.
By
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DISTRICT SCHOOL BOARD OF MONROE
COUNTY, FLORIDA
By~~fJ
? Chairman
(Seal)
Attest:
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ANfJU*(UL~Y.
BY
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Page 3 of 3 Pages
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ATTACHHENT "A"
SCHEDULE OF MEALS AND PRICES
(Annexed to and made a part of Agreement dated
October 1, 1979" between the Board of County
Commissioners of Monroe County, Florida, and
the District School Board of Monroe County,
Florida)
Relative to School Food Service providing lunches for
the aged at Douglass, Harris, Marathon, Coral Shores Schools
and any future site established, the following items are
agreed to:
1.
A.
Douglass - Food to be prepared off-site and de-
livered in bulk between 11:00 A.M. and 11:30 A.H.
Disposal trays, knives, forks, spoons and paper
napkins will be used and supplied by the Sponsor.
School Food Service's responsibility will cease
when food is delivered, no serving labor will be
provided.
B. Harris - Food will be served in the School
Cafeteria at 1:00 P.M.
C. Marathon - Food will be prepared at Marathon
High School and transferred in bulk by the
Sponsor to the serving site. Food will be served
using disposable trays, knives, forks, spoons,
cups, and paper napkins provided by the Sponsor.
Take-out meals will be dished at the serving
site and delivered by the Sponsor. No delivery
or serving labor will be provided.
D. Coral Shores - Food will be prepared at the
Coral Shores High School and transferred in
bulk by the Sponsor to the serving site. Food
will be served using plastic trays and metal
utensils supplied by the Board. Take-out meals
will be dished at the serving site and delivered
by the Sponsor.
E. Future Site - To be established upon determination
thereof by Directors of the parties.
Page 1 of 4 Pages
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2.
Meals will be provided daily Monday through
Friday except for the following dates:
(a) Columbus Day - October 8, 1979
(b) Veterans Day - November 12, 1979
(c) Thanksgiving - November 22 & 23, 1979
(d) Christmas - December 25, 1979
(e) New Year's Day - January 1, 1980
(f) Washington's Birthday - February 18, 1980
(g) Good Friday - April 4, 1980
(h) Memorial Day - May 26, 1980
(i) Independence Day - July 4, 1980
(j) Labor Day - September 1, 1980
3.
Meals provided during days when school is in
session will be charged at a rate of $1.95 per
meal. Meals provided on non-school days will
be charged at a cost using the following for-
mula: $1.28 (food cost) + labor (actual rate
+ 15%) + .11 (administration) + indirect cost
(6.98%).
4.
The type A School menu will be served on all
days when school is in session. Special menus
may be served on days when school is not in
session. The minimum menu pattern to be followed
for Senior Citizens is as follows:
Meat or Meat Alternate
Vegetable or Fruit
Vegetable or Fruit
Bread or Bread Alternate
Butter or Margarine
Dessert
11i lk
3 oz.
4 oz.
4 oz.
1 oz.
1 oz.
4 oz.
8 oz.
5. The minimum and maximum number of meals per site
is as follows. This applies only to the school
day:
SITE HINIHUM 11AXIl1UH
Douglass 50 65
Harris 80 100
(unless additional site is
es tab lished)
Marathon 25 35
Coral Shores 20 30
Future Site TBA TBA
~age 2 of 4 Pages
15
6.
7.
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9.
10.
11.
12.
13.
Unless cafeteria managers are notified of a
modified number of meals by 9:00 A.M. the
maximum number of meals allotted will be pre-
pared, delivered and charged on school days.
Special meals for dietetic or medical purposes
cannot be prepared because of the lack of proper
equipment and trained personnel.
Meals to be delivered to homes will be dished at
serving sites by Sponsor personnel and delivered
by the Sponsor personnel. Home deliveries must
be completed prior to or after completion of
Board student meals.
Henu planning will be the responsibility of the
Honroe County School Food Service. No changes
to this menu will be allowed without the approval
of the BOARD's Director, School Food Services.
Menu changes will be allowed when there are un-
avoidable problems, i.e., non-delivery of raw
food, which precludes the scheduled menu being
served. The responsiblity and the authority for
menu changes belongs to the Director, School
Food Services. The Board's Director shall notify
the Sponsor's Nutrition Director of any changes
in menu monthly.
Any problems or areas of interest will be brought
to the attention of the Board's Director, School
Food Services by the Senior Citizen Nutrition
Director. Due to the number of sites involved,
it is absolutely imperative that the proper re-
porting channels be observed.
Special functions, i.e., picnics, birthday parties,
etc., must be scheduled and approved at least
30 days in advance by the Board's Director,
School Food Service.
The responsibility for the care and maintenance
of the serving site at Douglass and Marathon is
the responsibility of the Sponsor. At all other
sites the dining tables will be wiped and chairs
straightened by the Sponsor.
At serving sites where Senior Citizens and school
children are sharing facilities, there must be
no conflict between the two programs. The Senior
Citizen Nutrition Program must not interfere with
the School Lunch Program.
Page 3 of 4 Pages
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14.
School Food Service, recipes and preparation tech-
niques will be used exclusively on all days when
school is in session.
15.
At the sites where the meals are delivered in
bulk it is the responsibility of the Board to
make sure all items on the menu are delivered.
16.
The School Board will not be bound by contract
to provide meals on days when school is not in
session. A reasonable effort will be made to
provide meals and the Sponsor will be given (30)
days notice if meals are not provided.
17.
The Program is authorized to operate 249 days
a year. Through mutual agreement by both Sponsor
and Board, the operation of any site can be dis-
continued at any time and for any length of
time.
Page 4 of 4 Pa8es
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