Resolution 456-1993
GRANTS MANAGEMENT
RESOLUTION NO. 456
- 1993
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE EXECUTION OF AN
INTERLOCAL AGREEMENT WITH THE CITY OF KEY WEST FOR THE
KEY WEST POLICE DEPARTMENT DRUG ABUSE RESISTANC! ~
EDUCATION PROGRAM ~ VJ
::Oc;C
-"" '
~ 1-1
'"T1
CJ
"'- ,
WHEREAS, Monroe County has received a Thirty ~~ousa ~h~e
hundred Sixty Three Dollars ($30,363) grant from C2~ federal .~
government, passed through the State Department of--:Comm~y (_;
Affairs (DCA) for a drug abuse resistance and educ~t10n p~ogr~
in the Key West area schools; and
WHEREAS, the City of Key West represents that it is desirous
of perfor.ming the program and is able and competent to so; now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, THAT:
1. The Mayor of the Board of County Commissioners is hereby
authorized to execute this interlocal agreement with the City of
Key West; and that
2. This Resolution shall become effective immediately upon
adoption by the Commission and execution by the Presiding Officer
and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 10th day of November, A.D. 1993.
Mayor London
Mayor ProTem Cheal
Commissioner Harvey
Commissioner Freeman
Commissioner Reich
yes
absent
yes
yes
yes
.. DANNY L. KOLHAGE, Clerk
(Seal) L ~~.
Attest: /~~. 'W
Clerk
BOARD
OF MO
By:
1!f;'ED~S TOP"r:~1
GpcIENC\'.
By .,-. 0"
A ,.)II,6y'5 ,.Ica
Date I - i' . ?l
INTERLOCAL AGREEMENT
WHEREAS, Monroe County has received a Thirty Thous_and .Three
Hundred Sixty Three Dollars ($30,363) grant from the federal
government,passed through the State Department of Community
Affairs, hereafter DCA, for a drug abuse resistance and education
program in the Key West area schools; and
WHEREAS, the City of Key West represents that it is desirous
of performing the program and is competent and able to do so;
now, therefore,
THIS INTERLOCAL AGREEMENT is entered into by and between
Monroe County, a political subdivi~ion of the State of Florida,
hereinafter "County," and the City of Key West, a municipality,
hereinafter "City," under the authority granted in Sec. 163.01,
Fla. Stat.
In considerati.on of the mutual covenants and consideration
set forth below, the parties agree as follows:
WIT N E SSE T H:
Section 1. The County hereby agrees to pay to the City,
as the implemen~ing agency for the federal funds passed through
DCA and received as a DCA grant, hereafter DCA grant, the sum of
Thirty Thousand Three Hundred Sixty Three Dollars ($30,363),
payable solely out of the DCA grant- received by the County and
payable solely according to Section 2. Any County payment under
this Agreement is also contingent upon the City providing
matching funds in the amount of Ten Thousand One Hundred Twenty
One Dollars ($10,121.00).
Section 2.
The City shall use the funds furnished unde1r
this Agreement to employ one full-time police officer Ito
implement a drug abuse resistance education program, _hereafrer
DARE, for a period of one year, commencing October 1, 1993
in the seven elementary schools located within the City. The
DARE program shall achieve, at the minimum, the following
objectives:
Program Obj ection 1.1: To assign 1 law enforcement officer to
teach drug abuse resistance education (DARE).'
Program Obj ection 1.2: To provide 1 in-service orientation to
teachers.
Program Objection 1~3: To provide 1 parent education meeting.
Program Objection 1.4: To provide 1 community presentation.
Program Objection 1.5: To provide DARE visitation instruction in
3 schools to kindergarten through 4th grade classes.
Program Objection 1.6: To provide DARE visitation instrllction in
36 kindergarten through 4th grade classes.
Program Objection 1.7: To provide 156 hours of DARE visitation
instruction to kindergarten through 4th grade classes.
Program Objection 1.8: To provide DARE visitation instruction to
901 kindergarten through 4th grade students who completed the
course of instruction.
Program Objection 1.9: To provide DARE exit grade core
curriculum instruction in 2 schools to 5th grade classes.
Program Objection 1.10: To provide DARE exit grade core
curriculum instruction in 45th grade classes.
Program Objection 1.11: To provide 68 hours of DARE exit grade
core curriculum instruction to 5th grade classes.
Program Objection 1.12: To provide 68 hours of DARE exit grade
core curriculllm instruction to 100 5th grade students who
completed the course of instruction.
Reimbursement of any travel expenses incurred in connection with
the performance of the DARE program shall be as provided in
2
Chapter, 112, Florida Statutes. No funds provided under this
agreement shall be used for the operation of a criminal
intelligence system under the Omnibus Crime Control and. Safe
Streets Act of 1968, 42 USCA 3701, et seq., as amended (Pub.L.
90-351, as amended Pub.L. 93-83, Pub.L. 93-415, Pub.L. 94-430,
Pub.L. 94-503, Pub.L. 95-115, and Pub.L. 96-157). The City shall
submit its request for payment on a monthly basis in the form
of an invoice satisfactory to the County's Finance Depar_tment.
Upon certification for payment by the County's Director of Grants
Management, the Clerk shall pay the City the amount mle.
Section 3. For a period of three years following the
comp letion of performance under this Agreement, the City shall
maintain auditable financial records sufficient to justify all
expenses, costs incurred in performing the DARE program required
by this agreement as well as records of all payments, including
in-kind contributions or payments, received in connection
therewith. Further, the financial records shall be kept in such
a fashion to enable the County to discharge its audit
responsibility pursuant to The Single Audit Act of 1984 (P .L.
98-502), the federal Office of Management and Budgets Circular
A-128 and all other applicable federal law, and Sees. 11.45 and
216.349, Fla.Stat., and Chaps. 10.550 and 10.600, Rules of the
Florida Auditor General. Access to the records shall be provided
weekdays, 8: 30 AM to 5: 00 PM, upon the request of authorized
representatives of the County, the US Department of Justice, or
the State of Florida. The City shall be responsible for the
repayment of any and all audit exceptions which are identified by
3
the Clerk of the Circuit Court, the US Department of Justice, the
State of Florida, an independent auditor, or any employee or
agent of any of them. In the event of an audit excep~ion~ the
County may retain from any payment otherwise due the City an
amount equal to the audit exception.
Section 4.
No person, on the grounds of race, creed,
color or national origin shall be excluded from participation in,
or any benefits of, this DCA grant, or otherwise subj ~ct to
discrimination under this grant, pursuant to Public Law 89-564,
Non-Discrimination Requirements of the Anti-Drug Abuse Act of
1988; Title IV of the Civil Rights Act of 1964; Section 504 of
the Rehabilitation Act of 1973 as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1915;
and, Department of Justice Non-Discrimination Regulations 28 CFR
Part 42, Subparts C, D, E, and G.
Section 5.
In addition to the record keeping requiJ:e-
ments
described
in Section
3,
and the prohibition on
discrimination set forth in Section 4, the City agrees to abide
by all other applicable terms of the DCA grant to the County~ a
copy of which is attached to this Agreement and incorporated by
reference.
Section 6.
The City acknowledges that funding for this
contract is dependent on a grant from the US Department of
Justice passed through DCA to the County.
In the event the
funding is reduced or terminated, the County reserves the right
to reduce the scope of performance set forth in Section 2 ()r
terminate this contract by written five (5) days notice to the
4
--
City. Subsequent to the written notice, the County shall not be
responsible for the payment for any work performed by the City in
excess of that described in the County's written notice.
Section 7. The County may terminate this agreement for
cause upon providing the City fifteen (15) days written notice
thereof. For purposes of this Agreement cause will be a material
breach of the terms, conditions or obligations under this Agree-
ment by the City or its employees. Upon termination the County
shall pay City the amount of compensation due for any performance
satisfactorily completed but as yet unpaid. Except in the case
of termination for cause, the County may retain from the final
payment the amount equivalent to the damage, if any, the County
suffered due to City's breach or default. If the amount of the
final payment is insufficient to cover the County's damage, City
shall be liable for any of the additional amount above the amount
of the final payment.
Section 8. Any and all modifications of the performance
required in Section 2 or the reimbursement therefor, shall be
in writing.
Section 9. The City shall not assign this Agreement or
any of its obligations thereunder, or subcontract any of its
obligations thereunder, except in writing and with the prior
wr{tten approval of the County which approval shall be subject to
such conditions and provisions as the County may deem necessary.
This Agreement shall be incorporated by reference into any
assignment or sllbcontract and any assignee or subcontractor shall
comply with all of the provisions herein. Unless expressly
5
-..
provided for, the approval shall in no manner or event be deemed
to impose any obligation upon the County in addition to the total
agreed upon funding set forth in Section 1.
Section 10.
This Agreement shall be governed by the laws
of Florida and venue for any action arising under this Agreement
shall be in Monroe County, Florida.
Section 11.
Any waiver of any breach of covenants herein
contained to be kept and performed by the City shall not be
deemed or considered as a continuing waiver and shall not operate
to bar or prevent the County from declaring a forfeiture or
default for any succeeding breach, either of the same conditions
or covenants or otherwise.
Section 12.
The County's contract manager for this
Agreement shall be the County's Director of Grants Management.
All written notices, reports, invoices or other written commu-
nication requ~red by this contract shall be sent by the parties
via registered mail, return receipt requested, at their following
respective addresses:
Monroe County
% Grants Manager
5100 College Road
Stock Island
Key West, FL 33040
City of Key West
% Felix Cooper
City Manager
525 Angela Street
Key West, FL 33040
Section 13.
This Agreement shall take effect upon the
filing of an executed original with the Clerk of the Circuit
Court of Monroe County.
6
-
I, .
IN WITNESS WHEREOF, the parties hereto have set their hands
and seals, this \OJh day of yr"/er')'\.hey- , 1993..
(SEAL)
Attes~: DANNY L. KOLHAGE, Clerk
By
Depu~y Clerk
Date_r~: (\.J p (1"-- bC1 10. Iq q3
I
(SEAL)
Attest: JOSEPHINE PARKER, Clerk
By
" \
Date \ J
~
coniiikeywes~
BOARD OF COUNTY COMMISSIONERS
E COUNTY, FLORIDA
~.
CITY OF KEY WEST, FLORIDA
~: /;{?~.%~anager
#~r~Y'~..
..., 4_ ._ J ~
n. -..-.
.-J' 9~
;.'0 it:) - Z?: .'
7
.~.
r
,
r
I
.
state of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
Lawton Chiles
Governor
Linda Loomis Shel
Secretary
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe county Board of Commissioners
Date of Award: iDCT G 4 lS~,~'
Grant Period: From: 10/01/93 To: 09/30/94
Project Title: The Key West Police Department Drug
Abuse Resistence E~ucation Program/BRo
Grant Number: 94-CJ-1Z-11-54-01-131
Federal Funds: $30,363.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $10,121.00
Total Project Cost: $40,484.00
Program Area: 001'
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, .
the above mentioned subgrantee and subject to any attached standard or speci:
conditions.
This award is subject to all applicable rules, regulations, and conditions a:
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-2l, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorizat1on of P.L. 90-351, as amended, and P.L. 100.690.
I
.-r .
. \ .
t
~
7
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the grant period
provided that within 30 days from the date of award, a prop~rl~ executed
Certificate of Acceptance of Subgrant Award is returned to the department.
..
(l~. ~~
Author zed Official
Clayton H. Wilder
Community Program Administrat
Bureau of Community Assistanc
I. - tJ. . tt.:J
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
state of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
94-CJ-1Z-11-54-01-131 in the amount of $30,363,
for a project entitled:
The Key West Police Department Druq
Abuse Resistence Education Proqram/SRO
for the period of 10/01/93 through 09/30/94, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
aqreement and special conditions governing this subgrant.
~
6..,.....'.,. 10. , ".1
-
(Date of Acceptance)
of Authorized Official)
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
Attest: Danny L. Kolhage
BY~~~
Deputy Cl
r~
r
~
-
..
, l
....
JUH 1 " l3!1
State or Florida .. . . .
Department of CommunifJ Affairs .. .
Bureau Of Public Safety r"janagement .
lication for Federal Anti-Dru Abuse Act FUDds
Sub
r DCA Contract Number: 94-CJ-12.-11-~=-U~-~~J. 1
UNIQUE ID NO. 93-131 A u
A. Names & Addresses
J.
Continuation of Previous Subgrant? (Check One) Yes
No x-
2. Prel'ious Subgrant. State Project In Number (IrYes In J. Above).
I 93 J - I CJ 1 - j
I - I
3. - .Subgrant Recipient.
1- - I
1-1- c:::J
1
Monroe County Board of Commissioners
Chief Elected Official: Jack London
Title: Chai~n, Monroe County Eoard of Co~ioners
The Alamo Office Building
Address: Summer land Key, FL
- '-
Zip Code: 33042
Area Code And Telephone Number
Area Code And Fax Phone Number
4. Chief Financial Officer.
.
, .
; v,-:-.
(305 ) 745,llS54_
. p05 ) 292/ 4401
"
/...}
Chief Financial Officer: Danny Ko1hage
litle- Clerk, Monroe County
. 500 Whitehead St
Address: _Key West, FL 33'040
Zip Code:
Area Code And Telephone Number
Area Code And Fax Phone Number
(305 ) 294/4641
p05 ) 296/1864
s. Implementing Agency. (Government Agency Responsible for Project)
Chie(Executh.'e Officer: E. R. Peterson
Title: Chief of POlice, City of Key West
Address: P. O. Box 1409
Key West, FL
Zip Code: 33041
Area Code and Telephone Number
Area Code and Fax Phone Number
(305) 292 / 8140
(305 )292/8163
,
: '\
~
,
I
:..
,
,.
6.
Project Director. (Employee of Governmental Implementing Agency)
Name: ~[rs. Kathryn A. Daniels
Title: Police Officer - School Resource Officer_
Address: P.O. Box 1409 Key West, FL.
Zip Code: 33041
Area Code and Telephone Number
Area Code and Fax Phone Number
b05 ) 292 I 8280
(305 )292 I 8163
B.
Administrative Data
7. Project Title.
8. For Period~
Period Month Day Year
Beginning .
- .. n1 . t 00'2
Ending
SePtember 30 1994
9.
Is the Subgrantee or the Implementing Agency a Member of a Local
Criminal Justice Advisory Council or Substance Abusr Policy Advisory
Board, Coalition, or Council?
(Su tlte Program Announcement/o,. a description 0/ board responsibilitks..)
(Check One) Yes y No
C. Fiscal Data
10. (If otlte,. titan a Chief Financial Officer) Remit \\'arrant to:
Grants Management Department, Monroe County
11. Vend.or #I (Enter Federal Emplo)'er Identification Number):
59-6000749
12. SAMAS #I (Enter iryou are a state agency):
.
:.. '", ,-i-:'-
,.
0j
.. '
\
:.
".
14.
13.
Award.
Budget Category Federal Match Total
Salaries and Benefits
-
-
$30363.00 $10 121. 00 $40484.00
Contractual Services
. Expenses
Operating Capital -
Outlay
. -
Data Processing
i
i
Indirect Costs I
I
. . - - ,
Totals , ,
.
$30363.00 $10121. 00 $40484.00 ,
Will the Proj~ct Accrue Project Generated Income!
(See Section H J 4. for a definition of "Program Income'')
/_-; (
(Check One) Yes
'No X
-F- .~
.\
...
D.
Program Data
Problem Identification. In a maximum of two (2) typed paragraphs, briefly describe a specific
problem to be addressed with subgrant funds. If you are seeking funds to continue existing
project activities, describe any gaps between current ane desired project results.
Proposed Solution. In a maximum of two (2) typed pages, briefly describe how project activities
will address the targeted problem. Describe who wiJJ do what, when, where and how.
Start belo.... and use continuation a es as nect'ss
D.l PROBLEM IDENTIFICATION
The City of Key West. Florida currentl}' has seven elementary schools
wi thin the city limi ts. The Drug Abuse Res is tance Educa t ion Program
(D.A.R.E.) is currently being instructed at each of these schools:
however. only three of the seven schools receive the complete
curriculwn. The D.A.R.E. program has statistically proven to be a
success in the reduction of drug use among adolescents across the United
States. The D.A.R.E program encompasses not only inforlllation on the
hazal"ds of drug abuse but also lessons on alternatives' to drug use,
bt'ilding proper sUPPort systems. bUilding self esteem. and conflict
resolution. Placing police officers in the school system to t~ach this
curriculum has proven to be very successful in. improving citizen ~
attitudes toward law enforcement officers. With this in mind it is the;
goal of ~he Key West Police Department to contribute to the reduction ~f (
drug use in our COIDJDWlity by implementing the D.A.R.E program in its
entirety in every elementary school in the city limits of Key West..
Florida.
~. "0. \~;".
The City C\.f Key West has 2329 students grade k-S throUgh 5th grade.
Currently only 987 students are receiving the complete curriculum.
The elementary school Component of this program is a necessary first
step in the D.A.R.E. trilogy which includes a 'middle school and high
school component. The complete D.A.R.E program is not being instructed
due to the lack of Police D.A.R.E instructors. The Key West Police
Department requests the proposed federal Anti-drug Abuse Act FWlds to
offer the Drug Abuse Resistance Education program to all elementary
school students in the City of Key West, Florida.
T- -
\
D.2 PROPOSED SOLUTION
In order to insure that all elementary students within the city limits
of ~ey West receive the D.A.R.E curriculwn we are requesting funds to
employ two new certified police officers to instruct the D.A.R.E
curriculum. The ne~ D.A.R.E officers will instruct the complete D.A.R.E
curri..;ulum at all ~even elementary schools during the 1993-1994 schCiol
rear on a full-time basis. Each D.A.R.E officer will be placed in one
of the seven elementary schools as a school resource officer: however.
will instruct D.A.R.E classes across the city in order to insure
complete student coverage. In addi tion to salaries to employ the new
police positions we are requesting federal funds to send the new
officers to the two '.;eek D.A.R.E training school. All materials needed
to initiate the program (ie; student workbooks, certificates, student T-
shirts. and miscellaneous supplies) will be paid for b). the - police
department Or other local businesses and not part of the grant package.
rhe D.A.R.E. program is a statistically proven success in redUCing drug
use among adolescents. As Key West is unique it lacks some of the basic
young adult attractions such as bOWling alle)'s, skating rinks, malls,
and etc. Drug use is an easy alternative for our youth. and it is
imperative that we begin the drug education process at the onset of
traditionalize education. This drug program is a cooperative effort
between the Monroe County Sheriff's Office and the Key West Police
Department. The Sheriff's office currently is implementing the D.A.R.E _~
program in other schoors within the county jUl"isdiction and has plans tQ (,'
move D.A.R.E into the middle schools. Drug abuse has been proven cd'''' {
have a direct link to crime and violence; As the county and city work
together to educate our youth from kindergarten through high school our
community and society as a whole will reap the benefits of a decreased
crime rate.
,
,. \0. ...~1,
'-
\,
E.
Program Objectives and Performance Measures
Complete uniform program objectives and performance measures (found in
Appendix XV) for the federally authorized program area you want to
implement. Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
Start below and use continuation pages as necessary.
Program Objective 1. ~ To assign 1 la\o,' enforcement officers to teach
drug abuse resistance education (DARE).
Program Objective 1.2:
teachers.
To provide 1 in-service orientations to
Program Objective 1.3~ To provide 1 parent education meetings.
Program Objective 1.4: To provide 1 community presentations.
Program Objective 1. 5: To provide DARE visitation instruction in 3
schools to kindergarten through 4th grade classes.
Program Objective 1. 6: To provide DARE visitation instruction in 36
kindergarten through 4th grade classes.
',' \
Program Objective 1.7: To provide 156 hours of DARE
instruction to kindergarten through 4th grade classes.
.
.. . r...;~ t
Vlsltatlon ...
Program Objective 1.8: To provide Dare visitation instruction to 901
kindergarten through 4th grade students who completed the course of
instruction. .
Program Objective 1.9: To provide DARE exit grade core curriculum
instruction in 2 schools to 5th grade classes.
Program Obj ecti ve 1.10: To provide DARE A exi t grade core curriculum
instruction in 45th grade classes.
Program Objecti'!e 1.11: To provide 68 hours of DARE exit grade ~ore
curriculum instruction to 5th grade classes.
Program Obj ecti ve 1.12: To provide DARE ex it grade core curri culum
instruction to 100' 5th grade students who completed the course of
instruction.
-
.
\
~
~.
F.
Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits. Contractual
Services, Expenses, Operating Capital Outlay (OCO), OBta Processing Services, Indirect Costs)
and Total Project Costs.
T' eo,. Pn'nt Dolla,. Amounts Onl';n A licab/e Cafe ories anti Leave Others Blank.
Budget Category Fed eraJ Match Total
Salaries And Benefits
-
$30363.00 $10121. 00 $40484.00
--
Contractual Services
. .
. .
Expenses
- r
Operating CapitaJ .
.. Outlay
.
. .
Data Processing - -
#
lndirect Costs .
Totals
. .
$30363.00 $10121.00 $40484.00
~-- _.--
. .,- \' ,r,.~
~
j t
"
G. Project BUdget Narrative
You must describe line iie'ms fo~ each applicable Budget Category that
you are requesting subgrant funding. Provide sufficient detail to show
cost relationships to project activities. In addition describe sources
of matching funds.
Start below and use continuation pages as necessary
All matching funds. for this subgrant will be provided by the City of Key
West. Florida. The City has allocated the matching funds from the Key
West Police Department's Forfeiture Fund Account.
The salaries and benefits list.ed below supported by this subgrant will
result in an net increase of 1 new police officer Position to the
current appropriated Positions of the Key West Police Department.
Salary and Benefits:
Officer 1
Base
FICA
Retirement
Health Ins
Clothing allowance
$30589.00
$02340.06
$03364.79
$03719.04
$00471.11
Total:
$40484.00
Grand Total Salary and Benefits for 1 Officer: $40484.00
:. \', ,~:"....
"--~ (
.'
~
-~
......
,
,
.
H.
Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must n:ad tbese
"Acceptance and Agreement" conditions. This ItAcceptJlnce and Agreement" (Sedion H)
must be returned as part oftbe completed application. . ...,
Note Condition No. J3: Only project costs incurred on or after the erTe-ctive 'dale orthis
agreement and on or prior to the termination date or a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project costs
being disallowed. .
The term "department", unless otherwise stated, refers to the Department of Community Affairs.
The term "bureau", unfess otherwise stated, refers to the Bureau of Public Safety Management.
The term subgrant "recipient" refers to the governing body of a city or a county or III Indian
Tribe which performs criminal justice functions as determined by The U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency ofa city, county
or Indian Tribe. or an agency under the direction of an eJected official (for example, Sheriff or
Clerk of the Court). '. .
1.
Reports
A.
Project Perfo!'JT1ance Reports:
~'..;. \,"!;;'
The recipient shall submit department Quarterly Project Performant% Repo'-r;s to
the bureau by February 1, May 1, August 1, and November I covering subgrant
activities during the previous quarter.
The recipient shall submit an Annual Project Peiformance Report. for each twelve
(12) month period of project activities. This report shall be submitted to the
bureau within thirty (30) days after the end of the original twelve (12) month
period. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond twelve (12) months.
additional Quarterly Project Performance Reports shall be submitted as well as a
Final Project Performance Report. The Jatter report shall cover the entire time
frame ofprojec! activities and is due within thirty (30) days after the end of the
eXtended period.
B. Financial Reports:
The recipient shalf submit Monthly Financial Claim Reports [DCA-NA 3 (A-G.
Revised January 1991)) to the bureau. A final Financial Claim Report and a
Criminal Justice Contract (Financial) Close-Out Package shall be submitted to
the bureau within forty-five (45) days of the subgrant tennination period. Such
claim shall be distinctly identified as "final".
.
,
Before the "final" claim will be processed, the recipient must submit to the
department all outstanding project p'erfonnance reports and must have s~:.1r~J
any pending special conditions. FaIlure to comply with the above pro vi simm shall
result in forfeiture of reimbursement.
The recipient shaU submit department Quarterly Project Generated IncOlGl!
Reports to the bureau by February 1, May 1, August 1, and November 1 C'lZNering
subgrant generated income and expenditures during the previous quarter.
(See 14. Program Income).
C. Oth~r Reports:
The recipient shall submit other reports as may be reasonably required byttla
bureau. All required reports, instructions, and fonns shall be distributed wiitltthe
subgrant award.
.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that ~
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed accorqi~g to prO'ri!&ims of :
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall confonn to Office of Justice I'Jrmgs:ams' :. " ,.,
Financial and Administrative Guide for Grants (Guideline Manual 7iOO.iD, us..
Department of Justice Common Rule for State and Local Governments), and in ~ ,.-j"
Office of Management and Budget's Circulars A-2i, A-87, and A-iiO, in their alliilll;tfJ.-.I
All funds not spent according to this agreement shall be subject to repayment by..
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when appJicable,agrees to satisfy all requirements provided in Se~
287.055, Florida Statutes, known as the "Consultants Competitive Negotiation AG"'.
4. Approval or Consultant Contracts
The department shall review and approve in writing all consultant contracts prior 10
employment of a consultant. Approval shall be based Upon the contract's compliBlrlZ w-ith
requirements found in the Office of Justice Programs' Financial and AdministrarnrGuid,'
for Grants (Guideline ManuaI7ioo.iD. Us. Deparrme1ll of Justice's Common R./Jpfbr
State and Local Govemme1llS). and in applicable state statutes. The department's M
approval of the recipient agreement does not constitute approval of consultant COlllllr.Mts.
~
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to
"General Principles of Allowability and Standards for Selected Cost Items" set forth in the
Office of Justice Programs' Financial and Administrative Guidefor Grants (Guideline
ManuaI7100.1D, US. Department of Justice's Common Rule for State And LocoJ
Governments) and federal Office of Management and Budget's (OMB) Circular No. A-87,
"Cost Principles for State and Local Governments", or OMB's Circular No. A-2J.. "Cost
Principles for Educational Institutions".
All procedures employed in the use offederal funds to procure services, supplies or
equIpment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "0" ofOMB's CircularNo. A-110 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out-of-state or out-of-grant specified-work-area shaD be
based upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations. but not in excess
of provisions in Section 1 J 2.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section
J 12.061, Florida Statutes. .
.
;~ ~.. ~~~
...-"' .
7.
Written Approval or Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These inclu.de,
but are not limited to:
/...; ,
?
..
A. Changes in project activities, designs or research plans set forth in this approved
agreement;
B. Budget deviations that do not meet the fonowing criterion. That.is, a recipient
may transfer funds between budget categories as long as the totaI amount of
transfer (increase or decrease) does not exceed ten (10) percent of the total
~pproved budget category and the transfer is made to an approved budget line
Item; or,
C. Transfers offunds above the ten (10) percent cap shall be made only if a revised
budget is ap~roved by the department.
D. Under no circumstances can transfen or funds incrust tht total budgrtrd
award. Transfers do not allow for increasing the quantitative number of items
documented in any approved budget line item. (For example, equipment items in
Operating Capital Outlay or Expense categories or staff positions in the Salaries
and Benefits category.)
-
,
I
8.
Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject
to available federal Anti-Drug Abuse Act funds.
9. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for
each project according to Section 216. 181 (12) (B), Florida Statutes (1991); the Office of
Justice Programs. Financial and Administrative Guide for Grants (Guideline Manual
7100.1 D, US. Department of Justice s Common Rule for State and Local Governments).
Advance funding shan be provided to a recipient upon a written request to the department
justifying the need for such funds. This request including the justification shall be
enclosed with t~e subgrant application.
~ .
10. Commencement Of Project
Ifa project has not begun within sirty (60) days after acceptance of the subgrant award,
the recipient shall send a letter to the bureau indicating steps to initiate the project, reasons.
for delay and request an expected project starting date.
!fa project has not begun within ninety (90) days after acceptance of the subgrant award, .
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised p~oject starting date. .
Upon receipt of the ninety (90) day letter, the department shall determine if the reason'f~r'
delay is justified or shan, at its discretion, unilaterally terminate this agreement and
reobligate subgrant funds to other department approved projects. The depanment, where
warranted by extenuating circumstances, may extend the starting date of the project past
the ninety {90) day period, but only by formal written amendment to this agreement.
- '." ,,":.
:.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between .the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
sir (6) months and is subject to the same terms and conditions set fonh in the initial
contract. Only one extension of the contract shall be acceptable, unless failure to
complete the contract is due to events beyond the control of the contractor. .
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shan not be in default by
reason of any failure in performance of this agreement according to its terms (including
any failure by the recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the recipient. Such causes include but are not limited to
acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case the failure to perform shan be
beyond the control and without the fault or negligence of the recipient.
, .
Iffailure to perfonn is caused by failureofa consultant to perfonn or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them, the recipient shall not be deemed in default,
unless:
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The department ordered the recipient in writing to procure such supplies or
services from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shan ascertain the facts and the extent of
such failure, anq if the department determines that any failure to perfonn was occasioned
by one or more said causes, the delivery schedul.e shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shan not under any (:ircumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred
on or after the effecti\.'e date and on or prior to the termination date, of the
recipient's project are eligible for reimbunement. A cost is incurred'when the
recipient's employee or consultant perfonns required services, or when the recipient
receives goods, notwithstanding the date of order.
. ~ .~. ','W:-~.
~
14.
Program Income (also known as Project Generated Income)
--:~.,.
"
~,j
~
Program income means the gross income earned by the recipient during the sub grant
period, as a direct result of the subgrant award. Program income shall be handled
according to. the Office of Justice Programs' Financial QJuJ Administrative Guide for
Grants (Guideline Manual 7JOO.JD, U.S. Department of Justice's Common Rulefor State
and Local Government. Reference: The Cash Management Improvement Act of 1990).
.'
-.
1 S. Performance or Agreement Provisions
In the event of default, non-compliance or violation of any provision oftrus a~reement by
the recipient, the recipient's consultants and suppliers, or both, the department shall
impose sanctions it deems appropriate including withholding payments and cancellation.
termination or suspension of the agreement in whole or in part. In such event, the
department shan notify the recipient onts decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services
satisfactorily perfonned prior to the effective date of such sanction.
The recipient shall provide to the department one copy of an annual audit
conducted in compliance with The Single Audit Act of 1984, P.L 98-502. The
audit shall be performed in accordance with the federal Office of Management and
Budget's Circular A-I 28 and other applicable federal law. The contraa for this
agreement shall b"e identified with the subject audit in The Schedule of Federal
Financial Assistance. The contract shall be identified as federal funds passed-
through the Florida Department of Community Affairs and include the contract
number, CFDA number, award amount, contract period, funds received and
disbursed. When ~pplicable, the recipient shall submit an-annual financiaJ audit ._
which meets the requirements of Sections 11.45 and 216.349, Florida Statutes;.
and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General ..:J
A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than
seyen months after the audit period. In order to be complete, the submitted report
shall include any management letters issued separately and management's written
response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be
returned to the recipient.
C. The recipient shall have all audits completed by an independent public accountant
(IF A). The IF A shall be either a Certified Public Accountant or a Licensed Public
Accountant.
..
\
16.
17. Audit
i.
t
B.
Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State ofFJorida,
the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guidefor Grants (Guideline Manual 7100.ID,
U.S. Department of Justice's Common Rule for State and Local Government).
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes,
and made or received by the recipient or its contractor in conjunction With this agreement.
A.
,;" "
D. The recipient shall take appropriate corrective action within six months of the issue
date of the audit report in instances of noncompliance with federal laws and
regulations. .
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period offive years from the date
the audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right
to recover any disallowed costs identified in an audit completed after such close-
out
. .
.#
G.
The completed audit reports should be sent to the following address:
Department of Community Affairs
. Office of Audit Sen'ices
. . 2740 Centen'iew Drive
. . The Rhyne Building ;
Tallahassee, Florida 32399-2100 I
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA NA Fonn 3
(A-G, Revised 1991) prescribed and provided by the bureau. A recipient shall submit
claims monthly in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OeD) items having a
unit cost of $5,000 or more and a useful life of one (1 )_year or more shalLbe accompanied
by a completed non-expendable property fonn signed by the recipient's property
custodian; Iflocal accounting procedures require OeD reporting at a lesser amount than
$5,000, local requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and
post-audit. . _ _ ~ '-
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre-audit and post-audit thereof. : " ,:_
t
19.
Retention of Records
,..;"
- ,
/,;; ,
~
1.
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
'"
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is.governed by the tenns of the Office Of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D.
U.S. Department Of Justice's Common Rule for Stale and Local GOl'emme1l1) or the
federal o.ffice of Management and Budget's Circular A-I JO, Attachment N. Paragraph
Eight (8). _. .
21. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes
during its useful life or request department disposition.
. "
:-
t
I.
.
. .
.
The recipient shall establish and administer a system to protect. preserve. use. maintain
and dispose of any property furnished to it by the department or purchased pursuant to
this agreement according to federal property management standards set forth in the Office
of Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1 D, U. S. Department of Justice's Common Rule for State and Local Government) or
the federal Office of Management and Budget's Circular A-l 10, Attachment N. This
obligation continues as long as the recipient retains the property. notwithstanding
expiration of this agreement.
22.
Disputes and Appeals
The department shall make its decision in writing when responding to 'any disputes.
disagreements or questions of fact arising under this agreement and shall distribute its
response to all ~ncemed panies. The recipient shall proceed diligently with the
perfonnance of this agreement according to the department's.decision.
If the recipient appeals the department's decision, it shall be made in writing within
twenty-one (21) calendar days to the secretary of the department. whose decision is final.
If the recipient appeals the department's decision, it also shaJJ be made in writing within
twenty-one (21) calendaf days to the department's clerk (agency clerk).. The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes,
and in procedures set forth in Chapters 28-5 and 9-5. Florida Administrative Code.
Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, Florida Statutes. .
;..... '-""':....:.
23.
/,:;' ,
Conferences and Inspection orWork
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau. of the U.S. Department of Justice's Bureau of Justice
Assistance orboth have the privilege of visiting the project site to monitor, inspect and
assess work perfonned under this agre~ment.
,..
24. Publication or Printing or Reports .
A. Before publication or printing, a final draft of any report required under or
pertaining to this agreement shall be sent to the bureau for its review and
comment. '
B. Publications o~ printed reports covered under A. above shall include the follo\\ing
statements on the cover page: .
J. "This report was prepared for the Florida Department of Communit;,
Affairs, Linda Loomis Shelley, Secretary, in cooperation with the
U.S. Department of Justice, Bureau of Justice Assistance.. The neX1
printed line shall identify the month and year the report was published.
"
..'
..,
2.
"This program was supported by grant # awarded to the Deparw..:nt
of Community Affairs, State of Florida, and by the Bureau of Justice
Assistance (BJA), Office of Justice Programs (OJP), U.S. Departmeul of
Justice. The BJA is a component ofOJP which also includes the Bureau of
Justice Statistics, National Institute of Justice, Office of Juvenile JlJSIicz
and Delinquency Prevention, and the Office for V.ictims of Crime:"
3. "Points of view, opinions, and conclusions expressed in this report an:
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida, Department of Community Affairs.1he
U.S. Department of Justice, Office of Justice Assistance, or any other
Boency of the state or federal government."
25. Equal Employment Opportunity (EEO) _
No person, on the grounds of race, creed, color or national origin shall be excluded &om
participation in, be refused benefits of, or otherwise subjected to discrimination under
grants awarded pursuant to Public Law 89-564, NOll-Discrimination RequiremenlSl!/lhe
Anti-Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 5lU cgthe
Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, and G.
. --'
;..
The recipient and a criminal justice agency that is the implementing agency agree to certify ".. ..
that they either do or do not meet EEO program criteria as set forth in Section 501 oj The :" ,......
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they .
have or have not fonnulated, implemented and maintained a current EEO Program. ,-;r
Submission orthis certification is a prerequisite to entering into this agreemaaL "-'J I
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but ...
have not fonnulated, implemented and maintained such a current written EEO Program,
they have 120 days after the date this agreement was made to comply with the Act or face
Joss offederal funds subject to the sanctions in the Justice System Improvement Act oj
1979, Pub. L 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act. 42
u.S.C. 3783 (a) and CFR Section 42.207 Compliance Inf8nnation).
Any state agency, county or city receiving $500,000 or more in federal Anti-Drug Abuse
Act funds shalJ submit their equal employment opportunity plan to the bureau.
~
,
26. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 _ Criminal lntelligence
Systems Operating Policies is to assure that recipients of federal funds for the fJrillcipal
pUrDO,'ie of operating a criminal intelligence system under the Omnibus CrimI.' Control and
Safe Streets Act of 1968, 42 US.c. 3701, et seq., as amended (pub. L. 90-351. as
amended by Pub. L 93-83, Pub. L 93-415, Pub. L 94-430, Pub. L. 94-503, Pub. L 95-
115, alld Pub. L 96-157), use those funds in conformance with the privacy and
constitutional rights of individuals. '
).
..
The recipient and a criminal justice agency that is the implementing agency agree to.ccn:ify
that they operate a criminal intelligence system in accordance with Sections 802(a) ad
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and
comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies and in the Bureau ofJustice Assistance's FY 1993 Formula Grr:a6
Program Guidance. Submission of this certification is a prerequisite to_ente.-iac_o
this agreement.
This certification is a material representation of fact upon which reliance was placeli -.lien
this agreement was made. If the recipient or criminal justice agency operates a criniimlt
intelligence system and does not meet Act and federal regulation criteria, they must
indicate by when they plan to "ome into compliance. Federal law requires a subgrad
funded criminal intelligence system project to be in compliance with tbe Act and fedr:ual:
regulation prior to the award of federal funds. The recipient is responsible for the
continued adherence to the regulation governing the operation of the system or faasm'le
loss of federal funds. The department's approv;l! of the recipient agreement do~s naI
constitute approval of the subgrant funded development or operation of a criminal
intelligence system.
27. Non-Procurement, Debarment arrd Suspension
The recipient agrees to comply with Executive Order l2549, Debarmenrand Su~n
(34 CFR. Part 85, Section 85.5l0, Participant's Responsibilities). These procedlftS
require the recipient to certify it shall not enter into any lower tiered covered trans.lClliou.
with a person who is debarred. suspended, declared ineligible or is voluntarily excludal
from participating in this covered transaction, unless authorized by the department. _~
/..,; r
~'.. ,,~..
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent opon an annual appropriation by the Florida Legislature.
29. Federal Restrictions on Lobb)'ing
The recipient agrees to comply with Section 3199/ Public Lav.' lOl-l21 set forth.. ?Ie....
Restrictions on Lobbying,' Interim Final Rule, "published in the Febroary 26, 1990"
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Fomm.
if applicable, with each submission that initiates agency consideration of such perSOB for
award of federal contract, grant, or cooperative agreement of $ 1 00,000 or more; or
federal loan of$150,OOO or more.
This certification is a material representation of fact upon which reliance was placed .hen
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31.
l.!n!ted Slales Code. Any person who fails to file the required certification is subjecllo a
clVlI penalty of not less than $ I 0.000 and not more than S 100.000 for each failure to file,
The undersigned certifies, to the best of his or her knowledge and belief, that:
)
i
!"
'-
-
. .
..
A.
No federally appropriated funds have been paid or shalJ be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency.
a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the
entering into of any renewal, amendment, or modification of any federal contract.
grant, loan or cooperative agreement.
B. If any non-federal funds have been paid or shalJ be paid to any person for
influencing or attempting to influence an officer or employee of congress, or an
employee of a member of congress in connection with this federal. contract, grant
loan, or cooperative agreement, the undersigned shalJ complete and submit the
standard fonn, Disclosure of lobbYing Activities, according to its instructions.
C. The undersigned shall require that the language of this certific'ation be included in
award documents for all subgrant awards at all tiers and that all subgrant recipients
shall ceriifY and disclose accordingly. _ _
30. State Restrictions on Lobb)'ing
In addition to the provisions contained in paragraph 29 of Section Ii, Acceptance and
Agreement, the expenditure of funds ror the purpose of lobbying the legislatun or a
state agency is prohibifed under this contract. .. ,
31. Statement or Federal Funding Percentage and Dollar Amount
- o. \........
.
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing proJects or programs funded in whole or in part with federal funds.
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
..
A.
The-percentage of the total cost of the program or project that shall be financed
with federal funds, and
The dollar amount offedeJ~ funds to be expended 'on the project or program.
B.
32. Project Oose-Out
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds not liquidated at
the end of the 90-day period will lapse and revert to the department. A subgrant funded
project wiJJ not be closed out until the recipient has satisfied all close-out requirements in
one final subgrant close-out package.
~
. .
..
EEO Certification Letter. Subgrant Recipient
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Department of Community Affairs -
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment Opportunity (EEO) Program Requiremaus _
Subgrant Recipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime Control and Safe. Streets Act of 1968 as amended, that...Initial one of the following:
.
The subgrant recipient does meet Act criteria. XXXX
The subgrant recipient does not meet Act criteria.
1 affirm that I have read the Act criteria set forth in the Subgrant Jnstruction$. 1
understand that if the subgrant recipient meets these criteria, it must formulate, i,mplemeDl and
maintain a written EEO Program relating to employment practices affecting minority persons and
women. I also affirm that the subgrant recipient...Initial one of the following:
Has a current EEO Program Plan.
Does not have ..current EEO Program PJan.
XXXXX
. ,- ~
I . '\....
":.~
I further affirm that if the recipient meets the Act criteria and does not have a CUITart
written EEO Program, federal Jaw requires it to formulate, implement, and maintain such .
program within J 20 days after a subgrant application for federal assistance is approved or lace
Joss of federal funds.
,
By:
Title:
Date: eoll1) 1&1 3>.
37
'~'"
.~ ...
. ..~.
:k.~~
-;..~":.t.
. .
~
EEO Certification Letter - Implementing Agency
Mr. 10hn A, Lenaerts, Chief
Bureau of Public Safety Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment Opportunity (EEO) Program Requirements __
Criminal Justice Agency
Dear Mr. Lenaerts:
I, the undersigned authorized official, certifY that according to Section 501 of the Omnibus
Crime Control and Saf~ Streets Act of 1968 as amended, t~...Initial_ one of the following:
The criminal justice agency does meet Act criteria. ,../
The criminal justice agency does not meet Act criteria.
I affirm that I have read the Act criteria set forth in Subgrant Instructions" I understand
that if the implementing agency meets these criteria, it must participate in the subgrant recipient's
EEO Program or formulate, implement and maintain its own written EEO Program relating to
employment practices affecting minority persons and women. I also affirm that the implementing
agency...Initial ane afthe following: / . .
Has a cun'ent EEO Program Plan...../ r~_j t
Does not have a current EEO Program.Plan
I further affion that if the implementing agency meets the Act criteria and does not
participate in the subgrant recipient's EEO Program or does 1101 have its own written EEO
Program, federal law requires .t to participate in such a program or formulate, implement, and
maintain its own program within J 20 days after a subgrant application is approved or face loss of
federal funds.
...~..:..'
.
Requir~atur. of authorized official:
By: ef<~ ~
E. R. Peter'son
Title: Chief of POlice, City of Key West
Date: G I h I f] 3
" ~
, -.
~.. .~
,..-~;
. .~-...:-:.;.
- o:\~., -'
... ...~ .a.....
39
~._,,~..c._~::;~;:,_.__.~<_.~____.._
l...1
. t
-~
GRANTS MANAGEMENT
RESOLUTION NO.
222
. 1993
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE SUBMISSION OF
A GRANT APPLICATION TO THE DEPARTMENT OF COMMUNITY
AFFAIRS FY 93/94 ANTI-DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs (DCA) has
announced the FY93/94 funding cycle of the Anti-Drug Abuse Act
Formula Grant Program, and
WHEREAS, on April 14, ,1993, the Monroe County Board of
County Commissioners siqned a Certificate of Participation and
agreed to act as the coordinating unit of governmen~for t~ :?
.purpose of preparing Monroe County application(s) fd.i qran~un~
requests to DCA,and ~r.: j c- '=
..., , c=:
_":T Z
WHEREAS, the Substance Abuse POlicy Advisory Board, wi~ _
consideration given to the County's current drug co~rol A
activities, has recommended five aqencies that provide the~
community with programs focused on drug and alcoholJeducat~n, ~:
prevention, rehabili tatiotl,- and treatment, now ther~ore, g :=1-.
,...
,<oJ
."T'
l
BE IT -RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OP
MONROE COUNTY, FLORIDA, THAT:
1. The Board of County Commissioners amends the Substance ,"
Abuse pOlicy Advisory Board's recommendations, and thereby
approves funding for the proqrams provided by the following
agencies: Monroe County Office of Substance Abuse, Xey West
Police Department, Monroe County Sheriff's Department, Life
Center Foundation, and Pretrial Services, and that
2. The Board authorizes the County.Administrator with
siqnature authority on the Department of Community Affairs Anti-
Drug Abuse Grant applications, and that
3.. This resolution shall become,effective immediately upon
adoption by the Board of County Commissioners and execution by
the presiding Officer and Clerk. .
;... .,...,'..
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 26th day of May, A.D. 1993.
APPRO~OASTOr.~~M Mayor London
AN LEGAL SUFFt ' Yo
Mayor ProTem Cheal
Commissioner Harvey
Commissioner Freeman
Commissioner ReiCh
8y
yes
yes
yes
yes
yes
(SealDAMiY L. KOLHAGE. C]p",
~~c.~
Clerk
~ . ,
L Signature Page
In witness whereof. the partles nn they each have read and agree to conditions set fonh 10 this
agreement, have read and understand the agreement in its entirety and have executed this
agreement by tbeir duly authorized officers on tbe day, month and year set out belo~.
OJn-ernons inc1udin strikeovus white.outs de. on this Q e au Itot tiCce table.
S\a&e or FIonda
Department of Communi!)' !Jfairs
Bureau of Public Safety Management
By: ~~4. CAl.J.l..~
Title: Clayton H. Wilder, Community Program Administrator
Date: 10 - ~ ... , 3
By:
Title:
Date:
By:
Title:
Date:
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Implementing Agency
Official, Administrator or Designated Representative
~~~
E. R. Peterson
Chief of Police, City of Key West
~I J I } q 3
RESOLUTION NO.
93-526
A RESOLUTION APPROVING AND
AUTHORIZING EXECUTION OF ATTACHED
INTERLOCAL AGREEMENT BETWEEN THE
CITY OF KEY WEST AND MONROE COUNTY
FOR DRUG ABUSE RESISTANCE AND
EDUCATION PROGRAM IN THE KEY WEST
AREA SCHOOLS; PROVIDING AN EFFECTIVE
DATE.
BE IT RESOLVED by the City Commission of the city of Key West,
Florida as follows that the attached Interlocal Agreement between
the City of Key West and Monroe County for drug abuse resistance
approved.
and education program in the Key West area schools is hereby
The City Manager is hereby authorized to execute said
Agreement on behalf of the City of Key West, and the city Clerk is
the City thereto.
hereby authorized to attest to his signature and affix the Seal of
This Resolution shall go into effect immediately upon its
passage and adoption and authentication by the signatures of the
presidL1g officer and the Clerk of the Commission.
Passed and adopted by the City Commission at a meeting held
this 16thaay of Novernbe~ I 1993.
1 993.
Authenticated by Mayo~ p~o tern and City Cle~~ on Novembe~ 18,
HA
PROTEM
STiTE OF p~~~'~J_A)
COUl'T=-'~:{ OjT~.~:H~.')=)
CITY 07 K=Y i~ST)
Tl~is cs;y is ~ ~~~3 CC~7 of t~e
o~~.~l~&l S~ ~~~0 ~n ttls ofilc3.
\:'""-'-'5'- "."'. ". ; ,-- ,r"-'''- ~-'~.I ",,,,,1
IJ... >C~ C~---f--.J~:' -'. -~.:. ,'j ;r.....t _~":'J. ''-" u...;...:-...... (J 'j
th'R i,,-- .--:.' ~ "',\1 'n. 19 l"i ")
~~. ~..~~ ~~ I ~ , _ ~.
JO~c-=...::;~i':=. ?:'~''::E?
C - r.y - ~7 n
" ~: : .C:J~