Resolution 473-1993
GRANTS MANAGEMENT
RESOLUTION NO.
473
- 1993
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE EXECUTION OF
THE DEPARTMENT OF COMMUNITY AFFAIRS FY94 ANTI-DRUG
ABUSE GRANT AGREEMENT FOR THE LIFE CENTER FOUNDATION
ALCOHOL/DRUG RECOVERY PROJECT
WHEREAS, by Resolution No. 222-1993, the Monroe County Board
of Commissioners authorized the submission of a grant application
to the Department of Community Affairs to request funding for
five agencies that provide anti-drug abuse programs in Monroe
County; and
WHEREAS, the Department of Community Affairs has transmitted
the Monroe County Life Center Foundation Program Grarit Agreement
for execution by Monroe County; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, THAT:
1. The Mayor of the Board of County Commissioners is hereby
authorized to execute the FY94 Anti-Drug Abuse Program Life
Center Foundation Grant Agreement which will provide $22,545.00
in State funding to that agency with $7,515.00 in matching
funding; and that
2. This Resolution shall become effective immediately upon
adoption by the Commission and execution by the Presiding Officer
and Clerk.
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PASSED AND ADOPTED by the Board of County Commi~i~ner~of ,-
Monroe County, Florida, at a regular meeting of said~a~d ~ld~
on the 10th day of November, A.D. 1993. '" ,::,!,,' ~ .,..,
Mayor London
Mayor ProTem Cheal
Commissioner Harvey
Commissioner Freeman
Commissioner Reich
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Attest:
BOARD
OF MO
IJ.~ C. JQ.~ By:
Clerk ,
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. --/0- 2 -93'
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~ state of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
Lawton Chiles
Governor
Linda Loomis Shelley
Secretary
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board o~ Commissioners
Date of Award:
OCT 0 4 1993
From: ~0/01/93 To: 09/30/94
Grant Period:
Project Title: Li~e Center Alcohol/Drug Recovery
Center
Grant Number: 94-CJ-1Z-11-54-01-122
Federal Funds: $22,545.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $7,515.00
Total Project Cost: $30,060.00
Program Area: 020
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed b~ the State or Federal Government consistent with the
purposes and authorizatlon of P.L. 90-351, as amended, and P.L. 100.690.
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'SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
certificate of Acceptance of Subgrant Award is returned to the department.
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Auth rized Official
Clayton H. Wilder
Community Program Administrator
Bur.au o~ Co..unity Assistance
lo-..J-1:J
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
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rtment of Community Affairs
Division U.L Housing and Community Development:
Bureau of Communit~ Assistance
" The Rhyne BU1lding
2740 Centerview Drive
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 94-CJ-1Z-11-54-01-122
Grant Title: Life Center Alcohol/Drug Recovery
Center
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following Special Condition (s):
SPECIAL CONDITION(S):
1. Prior to drawdown of federal funds for Contractual services, the
subgrantee must receive approval of the boilerplate contract between the
Life Center Foundation, Incorporated and Monroe County from the Department
of community Affairs.
GENERAL COMMENT(S):
1. Sole source approval has been granted by the Office of Justice
Programs, Washington, D.C., for the contract between Monroe County and the
Life Center Foundation, Incorporated.
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state of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
.
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
~4-CJ-1Z-11-54-01-122 in the amount of $22,545,
for a project entitled: Life Center Alcohol/Drug Recovery
Center
for the period of 10/01/93 through 09/30/94, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
aqreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
Attest: Danny L. Kolhage
By
By
Deputy Clerk
t .:.n,l....y3
D,'] --!tJ--'Z
Date
JVN 1 4 1993
!
State or Florid.'
Department orCommunlty Alrairs
lJureau Of Public Safety Management
hcation for Federal Anti-Dru Abuse Act Funds
!lCA Contract Number: 94-CJ-1Z-11-54-01-122
UNIQUE ID NO. 92-060 PA 20
cfdresses
:inuation of p,.~jous Subgrant? (Check One) Ve.s X No
.
ious Subgrant. State Project m Number (lfVes In I. Above).
;rant Recipient. Monroe County Board of Commissioners
~f Elected Official: Jack Lon?on
e:
Chairman
The Alamo Office Building
Sununerland Key, FL
ress:
Code: 33042
a Code And Telephone Number
j Code And Fax Phone Number
(305) 745-1554
(305 )292/4401
'Financial O,fficer.
(Financial Officer: Danny Kolhage
Clerk, Monroe County
'ess: 500 Whitehead St
;ode: Key West, FL
33040
Code And Telephone Number
Code And Fal Phone Number
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(305 )294 1 4641
b05 )296 1 1864
nenting Agency. (Governm~gfncy Responsible ror Project)
Eucutivf Officer: Thomas W. Brown
County Administrator
:ss: 5100 College Rd., S.l.
)de: '. - Key West, FL
33040
:ode and Telephone-Number
;ode and Fal Phone Number.
b05 ~92 14741
005 ) 292/4401
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lng Agency)
sland, FL.
1
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D R U G
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r of. Local
~olicy Advisory
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13. · Award.
Budget Category Federal Match Total
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Salaries and Benefits
Contractual Services
22,545 7,515 30,060
Expenses
Operating Capital
Outlay -.
Data Processing
Indirect Costs
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Totals
22,545 7,515 30,060
14. Will the Project Accrue Project Generated Income!
(See Section H 14. for a definition of" Program Income'')
(Check One) Yes X No
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D~ ' Program Data .
Problem Identification. In a maximum of two (2) typed par~graphs, briefly d:scribe ~ ~pecific
problem to be addressed with subgrant funds. If you are see~ng fu~ds to continue eXIstmg
project activities, describe any gaps between current and desired proJect results. .
Proposed Solution. In a maximum of two (2) typed pages, briefly describe how project activities
will address the targeted problem. Describe who will do what, when, where and how.
Start below and use continuation a e.s lIS nece.ss
Problem Identification
There is a critical need in Monroe County for providing a structured
living facility for those seeking recovery from alcohol or drug
addiction who have entered the criminal justice system. SUch a
facility will serve as an alternative to incarceration for those
persons who would be better served in a supportive short-term living
environment rather that in a full-time detention situation, such as
jail. It is believed that drug and alcohOl-related offenders will
regain their self-esteem and become productive contributors to the
community, as well as reduce the likelihood of returning to substance
abuse-related criminal activity, and thereby reducing their impact on
incarceration systems, if a supportive environment is available in
which to enter into recovery from substance.
Problem Solution
The Life Center Foundation is a non-profit corporation dedicated to
the recovery of those addicted to drugs or alcohol. The Life Center's
facility will provide a safe, substance-free, quilt-free family
environment for those seeking recovery from substance abuse. The Life
Center will receive referrals from Monroe County Pretrial Services
(jail) and from jUdicial commitments.
Upon referral by the Court or Pretrial Services, 'an intake evaluation
is performed upon entry into the facility. Client. who exhibit a need
for mental health counseling or have physical problems are referred to
the appropriate agency; others who do not have severe mental or
physical problems will be required to commit to a gO-tO-180-da~ stay
at the facility, during which time they will become socialized into
the family atmosphere, and exit the facility as fully functional
individuals. During their stay, clients are provided a clean bed and
living space, as well as on,meal a day.
During their stay, clients will be required to participate in the "12
Steps of AA"program, and will be assigned to daily contact a
"sponsor," who will also be on-call anytime day or night to assist in
the recovery process. Clients will attend daily group meetings with
others in recovery, as well as become an active participant in the
"Family" by helping with chores, etc. In addition, clients will be
transported to and from medical appointments of probationary hearings,
as needed. Occasionally, clients will.be given the opportunity to
attend various cultural or entertainment'events, so that a more full
socialization is realized.
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FOR #94-CJ-lR-11-54-01-122
Foundation Project
MONROE COUNTY - Life Center
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Problem Solution (Revised)
(Continued from the previous page in the Application)
Clients are required to spend a minimum of 21.5 hours each week
undergoing counseling, in prescribed meetings, and in structured
personal rehabilitation learning. The LIFE CENTER HANDBOOK
describes the program and its requirements, and serves as a
contract between the Life Center and each client. A copy of the
Handbook is attached to this Revised Problem Solution.
All clients are provided with a copy of the Life Center Handbook,
which sets out the guidelines under which the Life Center
operates.
All clients are required to agree to the terms and conditions set
forth in the Handbook, and to initial each section to indicate
their agreement. The Client's counselor also initials each page
of the agreement. The counselor keeps a detailed set of records
on the progress of each client, and records and monitors his
progress through the Program. The counselor evaluates each
client, and reports his progress to the Director weekly. The
counselor ascertains the client's degree of success and progress
through the Program's 12 weeks course of treatment.
with respect to this Program, the Life Center Handbook prescribes
the activities which support Program Objectives 20.3, 20.5 and
20.7.
Objective 20.3: Provide Rehabilitative Services
The Handbook, page One, addresses job rehabilitation services
assistance provided by the Life Center: .
"Residents must seek and maintain 'healthy employment'. Life
Center will strive to make 'clean' employment available
through its various ventures and projects." (The term,
"clean" refers to a drug- and alcohol-free environment).
The entire Handbook addresses the development of living skills.
Objective 20.5: Provide Short Term Supportive and Group
Counseling
The Handbook, page Two (Why Are We Here?) lists the required
meetings and counseling sessions.
Objective 20.7: Provide Daily Structured Activities
The Handbook (Page One), Cardinal Rules Two and Three specify
that daily attendance and participation in structured activities
are required of clients. The Handbook, page Two (Why Are We
Here?) elaborates on the daily structured activities required of
the clients.
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"'7""'''4 I. . ""Inedpfo whleh I, a ba.. agaln.t' ai' I nfermat len,
" .' wh h:h II proof ..gill net. sll arilumentB and \!I.!:U.;h..Q.D!lQ.L!J II to k&~~.
tnan L~!tiAn1.n!L!..snQU.ose - d~!....l!tlDS.W~..,pt PI"; Qt....1Q.
~nv~tlgatlon.N Alcoholi~8 Anonymous pase 570
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..,..;'...~'::: The...e appear.. to be. eame here that have yet to become 1I1If111ln9 to
."'~, ,.' 90 to any' .tength.IJ to abte in a bettel" way of lite. Clients at
': "":' '~I f. Center have as yet been ab I. te &xper i ence the bertter way at
." !,Ifa we er~ all entitled to. It II my hops that you are "'open>>
: .,'.- ' "" '.' and her e' to ta k... sdvantes& a f the eXpel' I enc:., -1: ....neth and hope
..,:,.:,:' .', aftholll:whQ have been ,'th.re. : , "" ' , " ,,' ,
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~ . ~l;'." _" The ,oal ot L I fa Center I. that YOU' devltl OP ,hab I ts' her... that you ~,
;.,,: '. 'wlll take with YOU when you leave 'In 12 ,hart w8eks~" These' are
:. .'. .' the' hsb I ts that )!9~ have ~o k.ap If yaur life I. t~' 9.rt better.
: '~'.. If' YOLl are not ready ta try to be open to the c::hanges that ha~.
. ./'.... .1.Sl-be ....d. In ~ou" Jifl"U 1 SiiU9!e.t that YOU tln~ anat"el" 'place :
.',. . wh.~. ytlLl een de th i ngll yaut" way. ' . '. ,... .
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There are 1b6 haLlrlS In e week. Lite Center rvq'uir~~ ~h~t'.'Y'o~:'
spend s m I n I mum of 7 htlur I . w.ek In, AA/NA meet I ngB, 1 cf the'6e
8uIDPortlne Life Center}. Friday nleht meeting, 2 htJurli a week
eating dinna,. here, 2 hours attendln, Wednesday night hou,e
m..t~ns' ? hcura I istenin9 to tap.., about 2 haurs a week
att.~dlni morning ~editatlon and 1.5 hours attending a c::hurch ci
yeur choice. " ,
.:::' ,1,+ IIY. lIIath I. a'Orract that I_ 21.5 hours that. thehc:iuae requ'1res
,..:': 'YOU to spend .uset t'j ng well'..IJ Not near I y enoueh ~ ' That leaves
:., .." '146.5 hou'r. fOr war k and al eel' I n9. _te.. ' To III I..&ven one of
~"',~h... hour. I. Insultln. to tha.. h.re wha ara valunt.erln; thel..
'..' tl.e to try to help you.
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The 12 Step. are a 81' I I" I tu.1 pro.ra~. On. ot, the few 'p la~.8
othe.. than AA/NA that I am awar. of that teach .1' I r i tuall y .1".
'the church... We have to do II 180 desr.. Ilf. styl. chane. If w.
. ,. . t a I u t: c a "d j 1"1 our . f f 0" t a.' W. . I', a h. v e to c h. n 9 .
.uplaYlrounda and pl.y..t.... Same of th.._ p1.y9~aund. .... the
chu..che. af Key W.st and lame af aur n.w play..t.. will bl faund
th.r e. St.y _ ft.... chul"ch and ..t to know the.. new p laym. t...
Someday they might be the en. that will ..v. yau from that
r.I..p..
It wau I d be my SUBseat ion 'tD tha... "who have . prab lem' belne a
part at thi s hau.e J that. thty '.. .oon as POlS I b I.. make ether
.r...angementa and let .omeone wh~ I~ r..dy far what w. off... have
your bed.
1 want te stay at Life Center and 1 am wi Iling to take advanaee
and be a p.rt of the efforts beln9 made In my behalf.
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Llf. Center ...pr..antatlvel.lnltl.l. ____________
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LIFE CENTER HANDBOO~
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OU~ primary purp~.. at Lit. CenterJa reCQvery hcm~,
#Frsedcm Hou..,u i. to ,provide e'cl..n ~nd seber
I Ivln; environment t~r people eufferlns from .lcohol
end drue addiction. ~.
Among the many aspects of
dlsea.e et addictlen,
I.portent con;epts to
committed. Thele are'
early
there
which
rltcov~ry frcmthe
ar. ,~wo v't.lly
Ll f, Center j 5
1.:.., ThL!'..I.ltd fer thL.l.od I v I dual ~b~., I., llt.
.:lUlL.. per !f Q n a I r It Ii pen' 1 b I I I t y of 0 r hilt
.!l..t.., ,n~' .
z...... . !.b.Lu n ~ a ,.' a I I It led the rap e uti c ~~U.L
.L!..E.a h a I I cr. . 0 lii.J!.d d It: t. w Q.t..!U.wL.Jtl.1. h and
JlI.!PPQrt I n!!l .a;h other i n 're~erY I
In order to previde
environment with theee
Center has four card I na I
order at IMPort,~,~
and m&inteln-. a, healthy
principles in mind, Life
rule.' Theyet"e, in the'
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TOTAL ABSTENTION - Resldltnte must abatain
from the u.e af alcohol and 811 meod
alterin9 druss. R..idents may net brine
any.~f th... sub~t.n~.. DntD the pr.ml....
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2. DAILY ATTENDANCE at Alcoholl~. Anonymous,
Cocaine Dr Narcotics Anonymous me.tln.s.
3. PARTICIPATIQN In marnln. m.dl~atlan,
supp.r bl...in,s. COM.unl~y p~aj.ct.,
fund ral..s and LLLhous. actlvlti...
4. Residents" must seek and maintain
'>>~,.'\h~M EMPLOYMENT. Life Center wi I I
st~lv.. to make ~cl.anM ..ploym.nt evallable
throu9~ It. vertouI venture. end pt"oJects.
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CI lents~ Initial. _______________
,Life Center rlpre..nt8tive1a Inltlall __________--
,'Rev1..cS. June 17, 1111
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L t" tit Center Handl
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Llf. Cent... i. dedicated te h.I~ln8 It., ..esldent.
. {nc:el"ptlrate th..e pr I nc I p I Slli i nte thtt I.. live.. The l.I'on8' On
cneN ot addicts helping addict. and group help that h.. been
long establ ished illS the key to the 1.112 Step Program at
Recovery>> can be found here end trom the realdentJ. sponsor
.~ w~11 5~ through hie perticipat'ion in hi. own Individual
12 Step greup and hi. program.
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Re.idents .... required to pay a minimum of $20.00 UP to
$ 50 . 00 p . .. d il Y b lilS e d ant he I.. a b I 1 I.t y tap a y and the I I"
fultlllment of the terms of this cOMmitment. This I. to
cover part of their ahere of room and beard expense. Paying
. mora Ie enccurased and will a II ow .'acld I t I ona I h.1 p for more
at these seekins It. Rs&idents will blIP Ilssl.tad If It is'
necel.ary, In establishing a tim.ly and .xp.dlent method af
payment. Including an initial 5140.00 d.poslt that 1&
,required. Untl I a resident I. current an hi. .hare ef the~e
:.xpens&s. he might be asked to turn ever the majority at hla
...rnln9s . until caught uP. The ....hau..>> cannatcpel"ate
without money. W..I I lutter ~hen one doean}t pay his part.
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".'.: .... R..~d.nt., when ....qulr.d, will be atuisted In the prep.rlng
,...'.'.. ',.ci;f resume. etc. ne.,ded in finding em,ployment.
.' ". ,.' .:A mlnl~um 60
... ': " . :.'t IlIIe' lit I fl' b.
"~." r.,. " we.ks not I c.
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~e8Id.nt ""gO out"" or for any oth.r r.a.an be dllml.~.d. h.'
wi I I be relpanslble for an additional two weeks .expen...
($490.00). In addition. '"gaing out- or being expel,Ied will
nat relieve the client at the re..alnder at hi, f.lnanc!..1
.'calll"It"ltnt fa,. t.he minimum 60 day stay. ..
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day commitment Ie required. In some c...s II\cre
r~quir.d~ After~h. 60 days, a mlnillu. of tWD
will be requlred'priol" to 'I..vin..' Should a
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CURFEW.
Sunday through Thursday night. - 10130 P.M.
.
F~lday and Saturday nlehts ,- 11.00 P.M.
Exceptions wi II be made far participation in
.vents.
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appt'ap,. i.ate
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Cl ient.J Initial. ________~__~~__
Life Center repre.entatlveJ. initial. ---------~~~
Rev!eed: 3une 17, leeS
, : ' , 'L.t te Center Henc"
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V~~:, ': ~" ,':., ".. GENERAL ~OUSE RULES ',. :':'t~,
.':".'", :,' The ~hClulSe'" wi n nat"pre,.llre bt'eakfae't or lunch,.. Any lettcvvr.
--::-.":....":""..'~1~Dm 'tH"-'p;,'elll au'iS' On Ight I & supper' .. w., la. Qth~1" food' I taMS"
,author' I zed by the heu.e Msnager can be used by the' c'll ent for
.' .', ','.' ~he'e, In.IB. CI ient"s Individual teod Items fa,. th.s~ meals may
, be kept In the ~cl lentl.>> refrlgerater. When meals ere avel Isble
at the club'heu.e or ether 1112 Step~ functions, they will net be
, . . '. .erved at the JJhouileJJ. , There w"1 be no teDd. prepared en Sunday.
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'. A l.f :,..; 5 I d" 1'1 t . w' I I b Ii e x P" C t e d t a ' p. r t I 'c I pat e, In'' t h.., 9" n e r. I
melnten~nce and care of the house. Chores wIll be ~5./9ned and.
':'.,'. .must be completed p,./or to sal1"l9 to work. E.ch ,,...Ident' Is
expected to prov I de his awn sheets;; and- tow., Is 'and keep. his
.I..plns area nllrat end all personal Iteml kept In,thelr aSligned:,
place. Bunks ar, to be made each day and sheets and tow.ls'
w..hed weekly. In addition, each client will wash wh~tever:dl.h
t,o llIe I . , t. b I e c lot h. , . t c '. t hat . II r e dl,. t y a t t h. t t I m a . 'A I I
clients are expected to bQthe .ach day.
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VISITORS', Ree/d.nts wll I be expected to obtain a sponBor In AA,
CA Dr NA l.II i th I n 15 days Or R temporllry ana will b. chcs.1"l for
you. Sponlar, aI'&' we I COMe and encDurased to v I. i t. . 'you. at' the
:~'" house. There wi I I b. no othe,. vl,itor. without p"~ar .pproval.
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.,:.,..:....$hl..tl and sha.s ar. to b. wern In ell publIc' ........:
I
A"y pereen who dr I hks, u..es, 0,. po.se......1 coh~ I
.&1 tel' 1"9 . dru.. on hI. pe,.sen or on the prem I...
exclude. thems.lve. frOM this call1munlty at onc..
DISMISSA",
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or any mocd-
8\.1tom. t i c:e II y
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IT IS THE RESPONSIBILITY OF EVERY RESIDENT TO ENFORCE THIS POLICY
Th. fallowing beh.vlor. will elsa ,...ult In Im.edlet. dl~mi...,
frolll the hau...
.k En'.!l1 ns I n acta -of v lot .':'tee c,. threat.' of y I 0 I.nee,. .
2- Theft. of any k I "d.
~ WI t Itul d..tructlen af prop.rty.'
L....
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F.II ur. to 8~tend dall y ftleet I ngs, the ,.equ I red d Inn.,.
me.tlnBs, ,raup a,. .indlvldual coun.el In..
Fallu,.. to r.pcrt 'anath.,. ~e.ld~nt wh~ I. drink!n. ar
u.ln9 druBI. . :"
Refulal ta lubmlt to . dl"UB 01" alcohol t..t when
required.'
L
1...... Other conduct ar clI::tlans potentially detrimental te
LI fe Cent.rl. Recavery Home, ItB prosram ,or tis othe,.
r..ldente.
Cllent.1 Initial. _______________
Life Cent.r r.p.....nt.tlv.l. InitIal. _____~______
',".
,Rev1..dJ June 17, 1GI3
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; '.:: ...,. .oj.,r:- I n9 Icbrlety l't I, nlce.5IU')" 401'" U. ,', aa we srow" i.o cont i nUB '.."
~ ,. "~' . '," .~a ~x~m I ne where we ar. I n our r ecevery, andwher e' end whllt It i I' . '..
' '. ': "w.e want tg .ch!lrv. I.~ our new ilia)' of II fw. .' .'
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. ,Hoe t. of ua ., n-the-ea r I y-'months--k now' mar e' of '1l1hat-'w,~'-dC:Jn I.-t"~'we nt-to'--'---"
return to, than what It is we want. Sine. In mest eaS.1 we have
n.ver had succelsful and ~e.nln9ful relationBhip. 'w(th~our pee~5'
family Dr . lovers we denJt reelly ,know what llIe ar.'mlaslng tlr
wher~ to start In obtalnlns It. ThetJ8 okay. Nane of' us th~t 1
knew ot, knew the.e thln9' betore starting this neww..y of lite.
We only have t~ b. nopen"" and teachable.
.' .
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1 n a I tl t c f cales w. a r .. . t I I I not c c n v r n C' e d t h. t .t h e'r e a I' .
p.op I It I n the JJPr091"am"" thAt do car. about us and I eve uS and
denlt expect something material CI" .90 boosting' 'rt return.'
However, they donJt always lLtJ!..who Wit are In this early staae cf
our growth any more th.n we approve at the actionl of all those
In the U Pl"oliramJJ or here in the """hous.."" This II bec8uase: of
where w. .ach are In aur ""Brawth"" and hew we ar. handl 1"1i our own
defects ct ch8~.ct.r.
Maybe we don't yet b.ll.ve that our paat live!! wltre.. problem
exc.pt wh..... our us I n9 01' d.. I nk I n9, wa. concerned. 1 knew that
was the eese with me. For my firat th~e. years 1 dldn1t ""workU
th,.NProgramN because I telt Ilk. ev.rythlnl bad that happened In
IIY I H. wag the r.au I t of my add I c:t Ion end anc. 1 qU (t' 1 wou I d no
lon..r have these problems. Ivy .8. ~h.\ .v.~ _ron.l In f4ct my
life Bot wer... I didn't kn~w haw to d~al with oth..... although
1 thought 1 d I cY. and 1 had a I at of 9U lit over IIY paat, I d I dn J t
Ilk. ..e v.ry lIuch .nd 1 dldnJt know what hon.sty was. 1 thousht
,I't had tc do with ateal'ne.
'At Lit. Cent." I t I. hoped that yau a~e "..d" "to 'a to any
I.nlthn ta find this b.tter way af Ilf., and ..t thl. "b.at at
II f.M that we e.ch d...rve. You will find out frail .ach ath.,.
'what II meant b)' n you have to .Ive It a.ay to k..~ It" and "1 Iv.
..and I.t I Iv.." Yau will I.arn af your lIow...,...ne... ove,. othe,.s
. 'and that the anly chan.e we can lIat. .s with au,...,v.. and that
..'.....:......oni,,'com.. f,.oll within. You will I.arn acc.ptance.. dlsc:u..ed
" :.: ,0., ,"an. pa,. 449 of the PI, Book 'and'how Mnothln., ab.olutel" nathln"
'happens by,.ml.take In Gad'. warldN and haw. that what happens h.,.e
ls.part of that truth, and A pert at )'our .,.owth.
.: :. . A'. YOU liraw and .atur. YOU" wi J I, ,beca.. ..a,..' ..n.1 t Iv. ta the
'. ,:'.:' :., ..', ~an.9.abJ J I ty and neatn... 'of YO\f1" .'.sur'r~und In,s,' ,th.'. n..d. bf
.' .:. : .'-thase' you. .re 'IIvlnl w.lth'. ~nd othe..s, '.t work -.nd" In" th.
'. >'.:':. c-ammun I ty. A. you wor k the ""Step.:U' you w II r se. the nprem i 6 ealJ
. '.' delcrl bed an pages 83 end e4 at the "'s I 9 Beak". beg" n to. happen
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and ~Dme t,.~e in )'our life.
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J t I. .. I WI' I te th I. that 1 ,...11 z. wh" I t I. .0 f ww'pcrtant th'.t:'>.
we each have our written 9Dal. end t;tnll"lt..nta end . haw'. quickly..
we cen Bet away fro~ th.se .ael, It weIr. nat c:....f~I.' '
CI lental InLtlal. _______~_____~_
~Ife Cent.r ..epl'eaentatlv.,. InitIal. ____________
Rev1..4: ,Jun. ,17", . 1~t3 :", "': '
, 0 o. . ....,_ .. ..,t_
. "WHY-'W'S: Al<t HERE'?
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I'real'lz'. now that In order to meet our E::ommltm~'nts and the8~,:.'i'~,.
ioals the....' have to be' leme d. fin I te J!.blUL for the... whe choo.e'.
'ta stay her. and be . part of the ~ff.~t Lit. Center.,can have en
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T,hes. MUST a... I
1) It i. 'a BULI..L that a meeting Iii attended e6E::h day, Maklne
It up the next day 1& not the .ame. If a day 15 ml5sed hawever,
.It ~ust be made up the next d.y. ~
'" . ~'2 ) ,I t ' I. a mJLl.:l.. t hat' . vel" yon e h II V If a 15 pan 5 D I' wit h I n 15 dB y sot
, 'arrivlns here. Thl. wi II be som.cne that we can cooperate wIth ..
, " .'. . . . we. a II de eur par tin he I pi n9 each ether war k and understand the
. :'.'.' .: .>, N 12 S t e PliO f R e cave r y . N . ,
, "': ~ :00 0: ,,~., :. . _
'~,:'l'/ .,... .:'3) .., It, I. '.. l'lj,l.t that everyone b.lc'ng to . group and participate
.,' ".:,- .tn'th. servIce work ot his g,.oup .nd support the club wha,.. the..
" , ,meetlnes a,.. held. This slae, nR'\ hewever, t.ke priority over
.::.<. '-,:-'onels responsibility ta the JJhouge.~'
'to., 0
, :'./' .;', '. '4) . , I t I. a IB!LI..L t hat e e c h one a c' c e p't N b eo i n 9 II par t .' 0 t t his
:."~", " f.",I'I)''u end learn the re&ponslblll,t)' that Boe. ,with doing hi.
.,...: , 'share here as well as the work required by the CQmmltmt!lnti made
'/ . 0 ., by Life Center on hi. behelt tcstartglvlng 'beck. to .the
". .~, . c:ommun I ty that we have be.n tak I n9 frolll for ao I anti. .
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5) It Iii e Ift~~ that priarlties be malntalntd.'Oul"'scbt'l.t'y:'.r.':':.;.:':
numb. I" an., the .uh.cuet>> I. number tWD. We ar. ,In, ...cav....y, "to;.
Improv. our qual ity of life.
. '. .
6). 1 t Is . I~,t_ that the mandata..)' we.k I y dinner' m.et I n"s b.
att.nded. Only rare exc.Ptions wil I be madt.
7) 'Hou.. ..ule. and curfews .ust b. compl I.d .Ith.
"
"
8) aelnl,conslde...te of athe,.., th.lr f..lin~,'.nd .tfa,.ta .I.,.~,
,',:'" not ani)' thouehtful, It '..- lil't..'. '. '
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Wh.n I.avlne the haus. .I..y. alen aut.
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'Th. .....t..t freedDm that .ob,.l.t'y prevldl. Is OUI" fre.dom to
chaes.. 1 wau I d hop.' the t .a II c.n grasp the way at 'f I t. the
work I nil of tha N12 Steps of. Rwcev.,.)!1I ca", b,.1 n9 and chaos. to
stay and pa,.tlc:lpate in wh.t. 'S being offered. Reallstlcel f)i' I
know th.t same Must ea so that athers can came.
I hope that each at yau with the' he I p of your ,J!Hlsh.1" Powe,. J II
wil I make the choic. that is rlsht for yDU.
Bill 1.
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f' . ,,:,
Cl lentil Initial. _____________~_
Llf. C_ntv,. repre..ntativeJg 'nlt'.', ____________
Revi..d, 3une 17, 1993
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1 he"eby acknow I edee that 1 have r'Rad and' nit I. led: .eac:h af, the,.', '
,pr'.ced I n9 page. and und.rstend th51 L~ te Center Handbook' 'end 'I'1:.B;~' ..,,',_...
"u I . . and t h . reason for them" 1 c: 0 Il'I m I t my 5 " , tt C t c tal. '.
part.lclpatlon end devetien te Its. pur'pese tel" a' ml",lmurn of:.,
___________ daye, ' '., "
..' " 'I .
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~_.
1 acknow I edge the ________..:.-------- of Inane I.' ccmm t'tment. 1 have
made tc~.rd the expensea fer the operation at Nrreedcm House>> tor
my ________- day commitment. This I. furth.r, .vld.n~ed by ·
PI" orn la ao I' y No te da ted ___________--:..---------. 1 t t h'.
, c:omm I tment becemes I n the .rrear., l' III III author Ixe .my emp I eyer
to !'lake . I I c: h e c: k It and d rat t spa y a b I e to b CI t h my.' I of 8 n d ' L it.
:. '. Center. '..', .
.....: " '. . , ,
'. ~<:l' further Ilcktlewledge the b.cwae 1ftaf'.~." h,. c..r..ctui'i)t13en~' 'Dve'"
,'and explained each peea of this dccumenti and the promlssO"y nete
. and 'j ts term.. I tur'ther unde,.stand that It .up.....de. any
p,.evious .e,...menta 1 may have had either verbally Dr ~"Itt.n.
, .
Oate
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~Ite C.nte" ,.epre.entatlve's Initial. -~--~-------
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Revi..eta Jun. 17,. 1993
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E.
Program Objeotivt5 and Performance Measures
Complete unifonn program objectives and perfonnance measures (found in Appendix ~ for the
federally authorized program area you want to implement. Your application is not complete
without them and an incomplete application will Dot be considered for subgrant funding.
Start helow and !!5~ continuation a es as necess
Program Objective 20.1: To provide ~ bed spaces to clients assigned
to an alternative short-term support facility by the criminal justice
system during the grant period.
Program Objective 20.2: To provide intake and screening services
(obtaining basic background information and problem determination) to
6, clients assigned to an alternative support facility by the criminal
- justice system during the grant period.
Program Objective 20.3: To provide rehabilitation services
(educational and vocational training, jOb placement and living skills)
to 6 clients assigned to an alternative support facility by the
criminal justice system during the grant period.
Program Objective 20.4: To provide tracking and reporting services to
the sentencing authority of 6~ clients assigned to an alternative
support facility by the criminal justice system during the grant
period.
Program Objective 20.5: To provide short-term supportive and qroup
counseling to '6 clients assigned to an alternative support facility
by the criminal justice system during the grant period.
Program Objective 20.6: To provide transportation services to and
from medical appointments and prObationary hearings to : 6 "clienta
assigned to an alternative support facility by the criminal justice
system during the grant period.
Program Objective 20.7: To provide daily structured activiti.s
including educational and motivational therapy to j , clients assigned
to an alternative support facility by the criminal justice system
during the grant period. (Educational and motivational therapy means
attempting to assist the drug abuser in accepting responsibility to
accept or continue in the program and to maintain a SUbstance-free
lifestyle.)
Boma
F. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay(OCO), Data Processing Services, Indirect Costs)
and Total Project Costs.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank
Budget Category Federal Match Total
Salaries And Benefits
•
Contractual Services
22,545 7,515 30, 060
Expenses
Operating Capital
Outlay
Data Processing
Indirect Costs
Totals
22;545 7,515 30 ,060 •
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Go., . Project Budget ~arrativ,~
You must describe line items for each ap,plicable Budget Cat.ego~ that you. are requ~~ng
subgrant funding, Provide sufficient detail to show cost relationships to proJect actlV1l1eS, In
addition, describe sources of matching funds,
. Start below and use continuation a es as neceSJ
LIFE CENTER FOUNDATION, INC.
CONTRACTUAL SERVICES
TwO (2) beds x 365 days/year x $41.18 per client per day
PERSONNEL SERVICES
Director .
House Manager
Maintenance Manager
Clerical Assistant
Fringe Benefits(24%)
, Subtotal
OPERATING EXPENSES
Food
Hygiene
Public Transportation
Office Supplies
Household Supplies
Equipment Rental
Equipment Repair & Maintenance
Building Rental __
Building Repair & Maintenance
Automobile Maintenance
Automobile Insurance
Licenses and Permits
Utilities
Miscellaneous Expenses
Subtotal
TOTAL CONTRACTUAL SERVICES
5,000
1,000
1,000
4,500
2,760
14,260
3,000
100
500
500
500
500
300
5,200
500
500
600
100
3,000
500
15,800
30,060
Matching Funds will be provided by the Monroe County Board of County Commissioners.
• `mm■a •
H. ' Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read these
"Acceptance and Agreement" conditions. This "Acceptance and Agreement" (Section H)
must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project costs
being disallowed.
The term"department", unless otherwise stated, refers to the Department of Community Affairs.
The term "bureau", unless otherwise stated, refers to_the Bureau of Public Safety Management.
The term subgrant "recipient"refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by The U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city, county
or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or
Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to
the bureau by February 1, May 1, August 1, and November 1 covering subgrant
activities during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for each twelve
(12) month period of project activities. This report shall be submitted to the
bureau within thirty(30) days after the end of the original twelve(12)month
period. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond twelve (12)months,
additional Quarterly Project Performance Reports shall be submitted as well as a
Final Project Performance Report. The latter report shall cover the entire time
frame of project activities and is due within thirty(30) days after the end of the
extended period.
B. Financial Reports:
The recipient shall submit Monthly Financial Claim Reports [DCA-NA 3 (A-G,
Revised January 1991)] to the bureau. A final Financial Claim Report and a
Criminal Justice Contract (Financial) Close-Out Package shall be submitted to •
the bureau within forty-five (45) days of the subgrant termination period. Such
claim shall be distinctly identified as "final".
•
•
alma
6.110
, w
Before the "final" claim will be processed, the recipient must submit to the
department all outstanding project performance reports and must have satisfied
any pending special conditions. Failure to comply with the above provisions shall
result in forfeiture of reimbursement.
The recipient shall submit department Quarterly Project Generated Income
Reports to the bureau by February 1, May 1, August 1, and November 1 covering
subgrant generated income and expenditures during the previous quarter.
(See 14. Program Income).
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the
bureau. All required reports, instructions, and forms shall be distributed with the
subgrant award.
•
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs'
Financial and Administrative Guide for Grants(Guideline Manual 7100.1D, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's Circulars A-21, A-87, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs'Financial and Administrative Guide
for Grants(Guideline Manual 7I00.ID, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's •
approval of the recipient agreement does not constitute approval of consultant contracts.
,
...
. ~
Before fhe "finat" claim will be processed, the recipient must submit to the
department all ou!standin.K. project perfonnance repo.rts and must have .s~tisfied
any pending specIal condItIons. Failure to comply WIth the above prOVISIons shall
result in forfeiture of reimbursement. .
The recipient shall submit department Quarterly Project Generated Income
Reports to the bureau by February ], May], August ], and November] covering
subgrant generated income and expenditures during the previous quarter.
(See ]4. Program Income).
C, Oth.er Reports:
The recipient shall submit other reports as may be reasonably required by the
bureau. All required reports, instructions, and fonns shall be distributed with the
sub grant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau,
All expenditures and cost accounting offunds shall confonn to Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7 JOO,JD, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's Circulars A-2J, A-87, and A-I JO. in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Comp~titiv~ N~gotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes. known as the "Consultant's Competitive Negotiation Act".
4. Approval or Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance v..ith
requirements found in the Office of Justice Programs' Financial and Administrative Guid,'
for Grants (Guideline Manual 7 JOO, JD, U.S. Departmem of Justice's Common Rule for
State and Local Govemments), and in applicable state statutes. The department's .
approval of the recipient agreement does not constitute approval of consultant contracts,
,
. (0
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S. Allowable Costs
Allowance for costs incurred under the sub grant shall be detennined according to
"General Principles of Allowability and Standards for Selected Cost Items" set forth in the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7 J 00, J D, U.S, Department of Justice ~ Common Rule for State And Local
Governments) and federal Office of Management and Budget's (OMB) Circular No. A-87,
"Cost Principles for State and Local Governments", or OMB's Circular No. A-2J, "Cost
Principles for Educational Institutions",
All procedures employed in the use offederal funds to procure services, supplies or
equipment, shalI be according to U.S. Department of Justice's Common Rule for State and
Local Governments. or Attachment "0" of OMB's Circular No, A-J JO and Florida Law to
be eligible for reimbursement. '
6. Travel
All travel reimbursement for out-of-state or out-of-grant specified-work-area shan be
based upon written approval of the department prior to commencement of actual travel.
The cost of an travel shan be reimbursed according to local regulations, but not in excess
of provisions in Section J J 2. 06J, Florida Statutes,
All bills for any travel expenses shall be submitted according to provisions in Section
J J 2. 06J, Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include.
but are not limited to:
A. Changes in project activities, designs or research plans set forth in this approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient
may transfer funds between budget categories as long as the total amount of
transfer (increase or decrease) does not exceed ten (10) percent of the total
approved budget category and the transfer is made to an approved budget line
item; or,
C, Transfers offunds above the ten (10) percent cap shalI be made only if a revised
budget is approved by the department, ,
D, Under no circumstances can transfers of funds increase the total budgeted
award. Transfers do not anow for increasing the quantitative number of items
documented in any approved budget line item, (For example, equipment-items in
Operating Capital Outlay or Expense categories or staff positions in the Salaries
and Benefits category.)
'.
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8.
Reimbuneme~t Subj~~t to Available Funds
The obligation of the State ofFJorida to reimburse recipients for incurred costs is subject
to available federal Anti-Drug Abuse Act funds,
9. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for
each project according to Section 216. 181 (J2)(B), Florida Statutes (1991); the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.ID, U.S, Department of Justice's Common Rulefor State and Local Governments).
Advance funding shall be provided to a recipient upon a written request to the department
justifying the need for such funds. This request including the justification shall be
enclosed with t~e subgrant application. .- .
10. Commencement Of Project
Ifa project has not begun within sixty (60) days after acceptance of the subgrant award,
the recipient shall send a Jetter to the bureau indicating steps to initiate the project, reasons
for delay and request an expected project starting date.
Ifa project has not begun within ninety (90) days after acceptance of the subgrant award, .
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date. '
Upon receipt of the ninety (90) day Jetter, the department shall determine if the reason for
delay is justified or shalJ, at its discretion, unilaterally terminate this agreement and
reobJigate subgrant funds to other department approved projects, The department, where
warranted by extenuating circumstances, may extend the starting date of the project past
the ninety (90) day period, but only by formal written amendment to this agreement.
II. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient anC! a contractor
(which includes alJ project budget categories) shall be in writing for a period not to exceed
six (6) months and IS subject to the same terms and conditions set forth in the initial
contract. Only one extension of the contract shalJ be acceptable, unless failure to
complete the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including
any failure by the recipient to make progress in the execution of work hereunder'which
endangers such performance) ifsuch failure arises out of causes beyond the control and
without the fault or negligence of the recipient. Such causes include but are not limited to
acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions. strikes. freight
embargoes, and unusually severe weather, but in every case the failure to perform shalJ be
beyond the control and without the fault or negligence of the recipient.
.
. ..
Iffailure.to perfCjrm is caused by failureofa consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them. the recipient shal1 not be deemed in default,
unless:
A, Supplies or services to be furnished by the consultant were obtainable from other
sources,
B, The department ordered the recipient in writing to procure such supplies or
services from other sources, and
C, The recipient failed to reasonably comply with such order,
Upon request of the recipient, the department shan ascertain the facts and the extent of
such failure, an~ if the department determines that any faiJure to perform was occasioned
by one or more said causes, the delivery schedule shan be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred
on or after the effective date and on or prior to the termination date of the
recipient's project are eligible for reimbunement. A cost is incurred when the
recipient's employee or consultant performs required services, or when the recipient
receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant
period, as a direct result of the subgrant award. Program income shall be handled
according to the Office of Justice Programs' Finoncia/ and Administrative Guide for
Grants (Guideline Manual 7100,1D. U.S, Department ofJustice.s Common RUl,'efor State
and Local Government, Reference: The Cash Management Improvement Act of 1990).
IS. Performance or Agreement Provisions
]n the event of default, non-compliance or violation of any provision oftms agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall
impose sanctions it deems appropriate including withholding payments and cancel1ation.
termination or suspension of the agreement in whole or in part. In such event, the
department shal1 notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shal1 be paid only for those services
satisfactorily performed prior to the effective date of such sanction,
.,
. '
. .
16. Access To Rtcords "
The Department of Community Affairs~ the U.S. Department of Justice, Office ofJustice
Programs, Bureau of Justice Assistance~ and, the Auditor General of the State of Florida.
the U.S, Comptroller General 'or any of their duly authorized representatives, shan have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial andAdministrative Guide for Grants (Guideline Manual 7100. lD,
U.S. Department of Justice's Common Rule for State and Local Government),
The department reserves the right to unilaterally tenninate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes,
and made or received by the recipient or its contractor in conjunction With this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit
conducted in compliance with The Single Audit Act of 1984, P.L 98-502. The
audit shall be perfonned in accordance with the federal Office of Management and
Budget's Circular A-128 and other applicable federal law. The contract for this
agreement shall bOe identified with the subject audit in The Schedule of Federal
Financial Assistance, The contract shall be identified as federal funds passed-
through the Florida Department of Community Affairs and include the contract
number, CFDA number, award amount, contract period, funds received and
disbursed, When applicable, the recipient shan submit an annual financial audit
which meets the requirements of Sections 11.45 and 216,349, Florida Statutes;
and, Chapters 10,550 and 10.600, Rules of the Florida Auditor General.
B, A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than
seven months after the audit period. In order to be complete, the submitted report
shaU include any management letters issued separately and management's written
response to all findings, both audit report and management letter findings,
Incomplete audit reports will not be accepted by the department and will be
returned to the recipient. '
C. The recipient shall have all audits completed by an independent public accountant
(IP A). The IP A shall be either a Certified Public Accountant or a Licensed Public
Accountant,
D. The recipient shan take appropriate corrective action within six months of the issue
date of the audit report in instances of noncompliance with federal laws and
regulations.
E. The recipient shan ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five years from the date
the audit report is issued, unless extended in writing by the department.
F, If this agreement is closed out without an audit, the department reserves the right
to recover any disallowed costs identified in an audit completed after such close-
out.
, .
, '
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
, .' Office or Audit Services. .
2740 Centerview Drive
The Rhyne Building
Tallahassee Florida 32399-2100
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA NA Form 3
(A-G, Revised 1991) prescribed and provided by the bureau, A recipient shall submit
claims monthly in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of$5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non-expendable property fonn signed by the recipient's property
custodian. Iflocal accounting procedures require OCO reporting at a lesser amount than
$5,000, local requirements shall be adhered to,
All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and
post-audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre-audit and post-audit thereof.
19. Retention or Records
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
20. Ownership or Data and Creative Material
Ownership of material, discoveries. inventions, and results developed. produced, or
discovered subordinate to this agreement is governed by the tenns of the Office Of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100,1 D.
U.S. Department Of Justice's Common Rule for State and Local Government) or the
federal Office of Management and Budget's Circular A-l 10, Attachment N, Paragraph
Eight (8),
21. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes
during its useful life or request department disposition. .
.
, .
J .
. "
The recipient shall establish and administer a system to protect, preserve, use, maintain
and dispose of any property furnished to it by the department or purchased pursuant to
this agreement according to federal property management standards set forth in the Office
of Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100,lD, U.S, Department of Justice's Common Rule for State and Local Government) or
the federal Office of Management and Budget's Circular A-lID, Attachment N. This
obligation continues as long as the recipient retains the property, notwithstanding
expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to 'any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all c;oncemed parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
If the recipient appeals the department's decision, it shall be made in writing within
twenty-one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, italso shall be made in writing within
twenty-one (21) calendaf days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes,
and in procedures set forth in Chapters 28-5 and 9-5, Florida Administrative Code,
Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the V,S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or
pertaining to this agreement shall be sent to the bureau for its review and
comment.
B. Publications or. printed reports covered under A. above shall include the following
statements on the cover page:
) . "This report was prepared for the Florida Department of Communit),
Affairs, Linda Loomis Shelley, Secretary, in cooperation with the
U.S, Department of Justice, Bureau of Justice Assistance," The next
printed line shall identify the month and year the report was published,
",
I ",
. ,
. 2, ."This program was supported by grant # _ awarded to the Department
of Community Affairs. State of Florida, and by the Bureau of Justice
Assistance (BJA). Office of Justice Programs (OJP), U.S, Department of
Justice. The BJA is a component ofOJP which also includes the Bureau of
Justice Statistics. National Institute of Justice, Office of Juvenile Justice
and Delinquency Prevention, and the Office for V,ictims of Crime. "
3, "Points of view, opinions. and conclusions expressed in this report are
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida. Department of Community Affairs, the
U.S. Department of Justice. Office of Justice Assistance, or any other
aoency of the state or federal government."
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed. coibr or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to discrimination under
grants awarded pursuant to Public Law 89-564, Non-Discrimination Requirements of the
Anti-Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the
RehabilitationAct of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act ,of 1975; and, Department of Justice Non-Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, and G.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The,
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have not fonnulated. implemented and maintained a current EEO Program.
Submission of this certification is . prerequisite to entering into this agreement.
This certification is a material representation offact upon which reliance was placed when
this agreement was made, If the recipient or implementing agency meet Act criteria but
have not formulated, implemented and maintained such a current written EEO Program,
they have 120 days after the date this agreement was made to comply with the Act or face
Joss offederal funds subject to the sanctions in the Justice System Improvement Act of
1979, Pub. L 96-157, 42 u.s.c. 3701, et seq, (Reference Section 803 (a) of the Act, 42
U.S,C. 3783 (a) and CFR Section 42,207 Compliance Infof71Jation). '
Any state agency. county ortity receiving SSoo,ooo or more in federal Anti-Drug Abuse
Act funds shalt submit their equal employment opportunity plan to the bureau,
26. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal intelligcncc
Systems Operating Policies is to assure that recipients of federal funds for the princinal
purDose of operating a criminal intelligence system under the Omnibus Crimc.' COlllrol and
Safe Streets Act of 1968, 42 U.S,c. 3701, et seq., as amcnded (pub, L. 90-351. as
amended by Pub, L. 93-83. Pub, L. 93-415, Pub, L. 94-430, Pub, L. 94-503, Pub, L. 95-
115, and Pub. L. 96-157), use those funds in conformance with the privacy and.
constitutional rights of individuals,. .
. .
".
. ..
The recipIent and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and
comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies and in the Bureau of Justice Assistance's FY 1993 Formula Grant
Program Guidance. Submission of this certification is a prerequisite to entering into
this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must
indicate by when they plan to "ome into compliance, Federal law requires a subgrant
funded criminal intelligence system project to be in compliance with tbe Act and federal
regulation prior to the award of federal funds. The recipient is responsible for the
continued adherence to the regulation governing the operation of the system or faces the
loss offederal fUnds. The department's approval of the recipient agreement does not
constitute approval of the subgrant funded development or operation ofa criminal
intelligence system,
27. Non-Procurement, Debarment and Suspension
.
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR. Part 85, Section 85,510, Participant's Responsibilities). These procedures
require the recipient to certify it shan not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department,
28. Payment Contingent on Appropriation
The State of Florida's perfonnance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature,
29. Federal Restrictions on Lobb)'in&
'-
The recipient agrees to comply with Section 319 of Public LaM' 101-121 set forth in "New
Restrictions on Lobbying; Illterim Final Rule, " published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Fonn.
if applicable, with each submission that initiates agency consideration of such person for
award offederal contract, grant, or cooperative agreement of SI 00,000 or more; or
federal loan ofS150,OOO or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Tille 31,
United States Code, Any person who fails to file the required certification is subject to a
civil penalty of not less than S10,OOO and not more than S100,OOO for each failure to file,
The undersigned certifies, to the best of his or her knowledge and belief, that:
> .
A. , No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency.
a member of congress. an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the
entering into of any renewal, amendment, or modification of any federal contract,
grant. loan or cooperative agreement.
B, If any non-federal funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of congress, or an
employee of a member of congress in connection with this federal contract, grant
loan, or cooperative agreement, the undersigned shall complete and submit the
standard fonn, Disclosure of Lobbying Activities, according to its instructions.
C. The undersigned shall require that the language of this certific'ation be included in
award dpcuments for all subgrant awards at all tiers and that all subgrant recipients
shaIJ certifY and disclose accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained in paragraph 29 of Section II. Acceptance and
Agreement. the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibifed under this contract.
31. Statement of Federal Funding Percentage and Do))ar Amount
When issuing statements. press releases, requests for proposals, bid solicitations. and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed
with federal funds, and
B, The doUar amount offederal funds to be expended on the project or program.
32. Project Oose-Out
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds IIot liquidated at
the end of the 90-day period will lapse and revert to the department. A subgrant funded
project wiIJ nor be closed out until the recipient has satisfied all close-out requirements in
one final subgrant close-out package.
..
) .
EEO Certification Letter - Subgrant Recipient
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Department of Community Affairs '
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment Opportunity (EEO) Program Requirements _
Subgrant Recipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that according to Section 50l of the Omnibus
Crime Control and Saf~ Streets Act of 1968 as amend,ed, that...Initial one of the following:
, .
The sub grant recipient does meet Act criteria, XXXX
The subgrant recipient does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Instructions. I
understand that if the subgrant recipient meets these criteria, it must formulate, implement and
maintain a written EEO Program relating to employment practices affecting minority persons and
women, I also affirm that the subgrant recipient...Initial one of the following:
Has a cun-ent EEO Program Plan. XXXXX
Does not have a current EEO Program Plan,
I further affirm that if the recipient ;"eets the Act criteria and does not have a current
written EEO Program, federal law requires it to formulate, implement, and maintain such a
program within J 20 days after a subgrant application for federal assistance is approved or face
loss of federal funds.
By:
Title:
Date: ~ I'"D I t} ~
,
37
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~
... I " .
EEO Certification Letter -Implementing Agency
Mr. 10hn A. Lenaens, Chief
Bureau of Public Safety Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment Opponunity (EEO) Program Requirements --
Criminal Justice Agency
Dear Mr. Lenaens:
I, the undersigned authorized official, cenify that according to Section 501 of the Omnibus
Crime Control ana Saf~ Streets Act of 1968 as amended, that...Initial one of the following:
The criminal justice agency does meet Act criteria. xxx x
The criminal justice agency does not meet Act criteria. _
I affinn that I have read the Act criteria set fonh in Subgrant Instructions. I understand
that if the implementing agency meets these criteria, it must panicipate in the subgrant recipient's
EEO Program or fonnulate, implement and maintain its own written EEO Program relating to
employment practices affecting minority persons and women, I also affinn that the implementing
agency...Initial one of the following:
Has a current EEO Program Plan,
xxxxx
Does not have a current EEO Program Plan
I fun her affinn that if the implementing agency meets the Act criteria and does not
panicipate in the subgrant recipient's EEO Program or does not have its own written EEO
Program, federal law requires It to participate in such a program or formulate, implement, and
maintain its own program within 120 days after a subgrant application is approved or face Joss of
federal funds.
Requires signature of authorized official:
By: i'r\,._ %~
~~;~.. ~ Broske
Title: Director, Grants Management' Department, Monroe County
Date: 6/11/93
39
~. , ~;.
.'0
"-' ~.....
'OK~~rv~o~~~E
(305) 29<4-<464 1
BOAR ;OUNTY COMMISSIONER:
MAYOR, Jack London, District 2
Mayor Pro Tem, A Earl Cheal, District 4
Wilhelmina Harvey, District 1
Shirley Freeman, District 3
Mary Kay Reich, District 5
"
Thomas W. Brown
County Administrator
Monroe County
Public Service Building
Wing II, Stock Island
Key West, FL 33040
(305) ,292-4741
G
June 9, 1993
.'
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Division of Emergency Management'
Department of community Affairs
2740 Centerview Drive
Tallahassee, FL 32399-2100
Re: Monroe County FY '93 Drug Control and System Improvement
Formula Block Grant Program
Dear Mr. Lenaerts:
May this letter serve as authorization for Mary S. Broske,
Director, Grants Management Department, to be recognized as the
Administrator of the Implementing Agency, and that her signature
be accepted as such.
Sincerely,
W. Brown
Administrator
TWS/msb
..
L
,. \ .
Sianature rale.
In witness wbereo . the parnes rm they each have read and agree to conditions set forth In this
agreement, have read and understand the agreement in its entirety and have executed this
agreement by tbeir duly authorized officers on tbe day. month and year set out below,
Con-ectionS Includin strikeovers whiteouts de. on this Q e are not trect table.
I'laLe or Florida
De~ent or Communi!)' !Jfairs
Bureau of Public Safety Management
By: ~~rJ.~
Title: Clayton H. Wilder, Community Program Administrator
Date: I 0 ~ c.J _ Cj;J
By:
. Title:
Date:
By:
Title:
Date:
Subgrant Recipient
Authorizing Official of GoverrunentaJ Unit
(Commission Chairman, Mayor, or Designated Represcn~ti\'e)
~ThO~
County Administrator
V( J'bl ~~
-'
Implementing Agency
Official, Administrator or Designated Representative
.
.
--m ,~~
MarY~BrOSke
Director, Grants Management Department, Monroe County
(;//t:~lq3