11th Change Order 09/28/2004
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MEMORANDUM
MONROE COUNTY
CONSTRUcnON MANAGEMENl
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RECEIVfD sat:
TO:
Board of County Commissioners
From:
James L. Roberts
County Administrator
Date:
September 27, 2004
RE:
Change Orders
Attached is a proposed change order for the Renovation of the Old Mariners
Hospital. (Change Order #11 is for $15259.30 to cover expenses of underground
conduit between new Sheriff Substation and Justice and Detention buildings.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Tuesday September 28,
2004.
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James L. Roberts
County Administrator
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MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Renovation of the Old Mariners Hospital
CHANGE ORDER NO: 11
Total Previous Change Orders
Current Change Order
Original Contract Amount
Revised Contract Amount
Change in Contract Time
$155.540.70
$15.259.30
$2.829.600.00
$3.000.400.00
o davs
Detailed description of change order and justification:
Underaround conduit between new Sheriff Substation and Justice and Detention buildinas: ProDosal Reauest
No. 27. Install underaround communications conduit and wirina to connect the existinc Detention and Judicial buildinas
with the new Sheriffs Substation buildinc. In addition to the new conduit provide an emptv 2" conduit likewise to
provide access for future cablina. Also provide pull-boxes per attached sketch and 4' sauare manholes for pull-boxes
which are shown to be in-around. Total cost of proposed chance order: $15.259.30
The contractor has reauested (0) davs extension.
Total for Chanae order: $15.259.30
ARCHITECT:
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CONTRACTOR:
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D.L. Porter Constructors, Inc.
Date
CONSTRUCTION MANAGER:
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Date
COUNTY ENGINEER:
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DavlCl S. Koppel, P.E. Date
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James L. Roberts
Date
DIRECTOR OF PUBLIC WORKS:
COUNTY ADMINISTRATOR:
CMD007-1l/03/97
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes ~ No D
If Yes, explanation: Underoround conduit between new Sheriff Substation and Justice and
Detention buildinas: This work was requested by Monroe County to provide fiber optic links between
essential County facilities. It was not previously identified as necessary by the County and subsequently not
included in the original scope of work or construction documents. Executing the work at a later date would
require the removal and replacement of newly completed site work and thus additional expense.
. Change Order was included in the original specifications. Yes D No rgj
If Yes, explanation of increase in price:
. Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No IZI
If Yes, explanation as to why it is not subject for a caUing for bids:
. Project architect approves the change order. Yes IZI No 0
If no, explanation of why:
. Change Order is correcting an error or omission in design document. Yes ONo IZI
Should a claim under the applicable professional liability policy be made? Yes D No IZI
Explain: N/A
CMD007-11/03/97
05/20/2084 0~:33 galg299~~0
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DL PORTER
BEND~R & ASSOCIATES
PAGE B:./B<l
~OOZl003
PROPOSAL
REQUEST
AR :l:flTECT 0
co :mtACTOR. 0
FU:r.f.) 0
AM Documenr G709
PROJECT: Old Mariner's
(Name am addrw) 50 HighpOirI.t Road
Planlation Key, FL
PROPOSAL REQUEST NO.: Twenty-sc ','en (27)
DATE OF ISSUANCE: May 11.2004
CONTRACT FOR: Construction
OWNER: Monroe County
(Name ami address) 1100 Simonton Street,
Key West, .FL 33040
Monroe County Sheriff ..
5525 CoIIeae Road
Key West, FL 33040
COh'TRACT DATED: March 19, 200:
ARCHTTECrSPROJECTNO. 0102
CONTRACTOR: D.L. Porter Consttuetors, Inc.
(Namg ana addr6.~) 6574 Palmer Park Circle
Sarasota, FL 34238
ARcmTECT: Bender & Associates Ar : hitects, p.a.
(Namt and addr".rs) 41 0 Angela Street
Key Wc.,t, Ft 33040
Please submit an itaniwlpropo~1.lJ. for cI1angc:l:l in the; Contract Sum and Contract Timo for proposed modification! ~o the Contract
Documents described herein. Submit proposal...ithin (5) Five days, or notify the Arc.l:Jitcx:t in writing of the elate 00 whi.:1t you anticipate
~ubtnitting YOU/' prOpoRllI.
1lf.t.'5 LOS NOT A OiANGEOIDER.,ACONSlRUcrlON OlM'lGE l)lltEcrlVE OR.A DIRF,cTlQN TO .I?RoailID WITH lJJE \\le IRK nl<.sCRlBF-D
IN THE PROPOSED MODJFlCA TIONS.
Description:
(Tnserr a \lP'lften <<"r(pllo71 of/he worl(i
Provide prieinj to install underground conduit as shown on the attached Ed B1lIT skctcl1. In addition to the condllit
shown. provide an empty 2" conduit with pull string fOT future use. Where in g:roWld pull boxes ate rc~ 'Llired~ provide
4 foot square manhole type.
Attachments;
(Lisl attoch<<! dOClltnenJS 1/mI JIlpPQ/"t dfscription)
L I Ed Burr Sketch (8 W' x 11 ")
REQtJ.ESTED BY:
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(Signature) .
--.BMtJ.... Bender. Architect
(prin'~d nanl" and rit/(!J) - ..
cc: Gary L.oer, Steve Kanthack, Kevin Groner, D.L Porter
Bill Sprague, Sherlfh; Offioe Consttuclion Manager, Jenny S$ll ihomp$On Sheriffs Office
Don Miner, Carl Cormier. Monroe County Construction Management '
Bill Speer, Feciflties Manager. DOH
Mark Keister
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BENDER & ASSUCIATES
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May 21, 2004
Mr. Don Miner, MCCM
The Historic Gato Cigar Factory
1100 Simonton Street
Key West, FL 33040
RE: Mariner's Proposal Request No. 27
Dear Don:
I have received pricing from D. L. Porter for Proposal Request No. 27 - Underground Conduit
from Mariners to the Courthouse across Highpoint Road. Following are my findings and
recommendations:
1. This work was requested by Ed Burr to provide fiber optic links between various Monroe
County Facilities.
2. This work was not previously identified by Monroe County as necessary and, therefore
was not included in the construction documents.
3. This is an unforseen condition as the need to provide this item was not known by the
Architect, the Architect's Consultants or the Contractor.
4. Florida Keys Electric's pricing is broken down in sufficient detail to allow Monroe County
the opportunity to pro-rate costs to various agencies if necessary.
5. ThepriCingiSfair~ )~ 1?0I~)
. 6. The work is required to provide the proper services to County functions.
7. The work has commenced in good faith by the Contractor in order to avoid further
construction delays.
8. If the work does not commence now, the County will incur additional expense as
completed sitework would be removed and replaced during future installation.
Based on all of the above, I recommend approval of Proposal Request No. 27 pricing.
Sincerely, ~
~Bender, Archite~
BLB:swm
cc: Gary Loer, Steve Kanthack, Kevin Groner, D.L. Porter
Bill Sprague, Sheriff's Office Construction Manager
Jenny Bell Thompson, Sheriff's Office
Carl Cormier, MCCM, Patrick Schlafly, MCPW
Bill Speer, DOH Facilities Manager, Mark Keister
MONROE COUNTY
CONSTRUCTION MANAGEMEilll
MAY 2 4 2004
TIME:
RECEMD BV: "'~-_.~,--~~=
Enclosure
410 Angela Street
KeyWest,Florida33040
Tel e p h 0 n e (3 0 5 ) 2 9 6 - 1 3 47
Facsimile (305) 296-2727
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Ma~ 18 2004 3:03PH ~ LASER JET 3330
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PAGE 03/04
p.2
"" .
Chango Order
~, .
.
May 18. 2004
..
To:
OL Porter Constructors
Palmer Park Circte
Sarasota, FL 34238
OffIce: 941-92~'940b
Fax: 941 NQ29N950D
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Project:
R..-:
Steve Kathnack
Chango Work Order
Item 1lFlber OotICR):
· Run 375' / PVC
· (5) J-Boxes 6"X6"x4"
· I natall Jet line
.,. II .~... .... .....111'...' II .......... " .....411.................. .............. ". ___ _........ ...__Coat 51125.00.
Item 2 'Countyl: ~
~~(J()ntJ
. RLln 400 1 ~ PVC
· (2) J-Boxes 6"x6")(4"
... ".... ...." ,.... .~"" '" I.' I' II II .. ........... ....,....... .,..... ........ ....1.......... Cost 3,360.00
Item 3'(POW~~: ~ ~ v~j r p'8-0 )
· Run 350' 1" PVC
...... ..... ... .".... ...,,"'- a.... ,.... ..... ..... -. .... ..... ...... ..""..... .... '11111 ........."1". ......",. .~"'Cc8t 2,381.00
your prompt attention to this matter.
5730 ;('tI Avenue. Key We.se FL 33D41J
Office: 30~296-4028 · Fax: 306-296.9283
E-mail: fhlec@aol.c:om
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