Resolution 017-1981
RESOLUTION NO. 17-1981
RESOLUTION APPROVING ADOPTION OF GUIDELINES
FOR VIOLATIONS INSPECTORS.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, as follows:
1. That the Board does hereby approve and adopt Guidelines
for Violations Inspectors, a copy of same being attached hereto.
Passed and adopted by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting held on the 27th day
of January, A. D. 1981.
7 BOARD OF COUNTY COMMISSIONERS
OF MONROE UNTY, FLO~A ~
By c;~ ~!) d/lC .::U(
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(Seal)
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APPROVED AS TO FORM
AND ~~ $lJFFICIENCY.
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Attorn.,'. it:8
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SECTIONS I, II, III
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STATEMENT OF PROBLEM
I PROBLEM
Compliance with Monroe County Zoning Codes
In the past, voluntary compliance via use of civil
enforcement and methods has corrected the vast
majority of zoning violations in our community.
The cost of this type of enforcement has in many cases
become prohibitive. The requirements fnr initial .
detection and warning, subsequent checks for com-
pliance, and eventual prosecution should compliance
not be made represents a sizeable loss of man-hours.
This is not to say that civil enforcement is ob-
solete, but merely that some delineation must be
made as to when civil or criminal enforcement'should
be used.
I I SOLUTI ON
Construct a Policy and Procedures Manual ~hich will
act as a guideline for civil and criminal enforce-
ment. These policies and procedures should be
written with the intent of creating more professional
service to the community. It should also reflect
the unified direction and confidence of the Depart-
ment.
It is therefore proposed that the Department design
an Enforcement Policy and Procedures Manual to
guide the Inspectors in the most serious business
of Building and Zoning enforcement.
Worthy of note at this juncture is that the manual
cannot now, nor will it ever replace, good sound
judgements by the Inspector. The proposed manual
is merely a guideline and allows for flexibility.
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John Fay
Violations Inspector
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SECTION IV
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See. 19.%5. Eafortement.
Tbe zoning offielal lhall cause any allegl>d violations of
this chapter, including any applicable performante 8tandard!l,
to be investigated. If there ia found to be a reasonable ~ound
that a violation exists, luch violation shall be noted and all
neeeasary actioDl to usure enforcement of and conform.mea
with this chapter shall be taken. (Ord. No. 1-1973, ~ 1 (Art.
VI,14.S) ; Ord. No. 20-1971, 122)
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Sec. 19.26. \'ioIaUona; peaa1tie8.
Whenever violations of this chapter occur a completo in.
vestigation shan be conducted by the zoning official or his
designated agent. Violator. shall be ploRecuted in the county
court in the name of the state by the prosccutorinl officer
thereof and upon conviction shall Le punished by a fine of not
lp.ss than fifty doll..\t'S ($50.00) or not more than five hundred
dollars ($500.00) or by imprisonment in the county jail for
not more than sixty (60) days, or by both such fine and im.
prisonment. Said violations shall be and constitute second de-
gree misdemeanors under the provisions of F'!orida Statutes
Chapter 125. In addition to said misdemeanor and/or im.
prisonment, civil proceedings may be instituted in the appro-
priat. court for appropriate relief or to insure compliance
with the provisions of this chapter. (Ord, No. 1.1973. ~ 1
(Art. VI, f 6.1) ; 01'd. No. 20.1975, A 23; Ord. No. 3-1977, ~ 15)
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I 19-100
MONRO"~ COUNTY CODE
See. 19-100. Authority to enter upon privat<<: aJroperty.
Any member of the buildin. and zoning department, in the
performnncc of his dutiea und.. tb. provisiops of this chapter
may enter upon public or private property and make proper
examinations and surveys as deemed necessary in the admin.
istration and enforcement of tbia chapter. (Ord. No. t-1973,
fi 1 (Art. VII, I 8))
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-\I'I'F:-WIX A-LA WS UF 1';.()IUl
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IV (4)
DIVISION 3, VIOL:"'TIO~ CITAT)O~S
CHAPTER 76..I:.l!Y
HOUSE mLL NO. :1;,!)7
AN ACT rehting to :Monroe County ; IlIithorjzill~ ('Ollllty buil.l-
ill){ und zunillg enforc:cment officials tu i~M1H' l'ilations fur
\,j(llatjo/l~ of county ordin:mcclI; providing prcl('~dllrc:i for
tile di:ll'osition of citation. anti fnt pr(l~etlltiun~ th('refor;
Pl'l,\'illill~ nn effective date,
Rl'1t ";"nd,'1i IlJI tI!6 Lf(Ji81ature of t/l(' .""'"tt! "/ Florida:
~l,ctilln 1. Any ~"oll""'e COU:1ty uui:dinK (If zonin~ enforce-
ment official del'lignatccl by rCHol'Jtion IIf tht' Bm,l'd of COllnty
Commillsioncrs of Monroe County nw)' i8~ue dtalion" for
,'il,Iations of finy Monroe County ordinnnce: providl'.l how-
tl\.l'l', th~,t such cnforccmC'nt olfidnl!l loihall not h~,ve thc) PI)\\"l'1"
of arrest nor he subject to t',.} jll"/\'isioll!l of !l, ~:;.I,fil-l:;'07iJ,
"'.8" rdating- to the Police St:and:ml:i Btlanl.
Sed ion 2, The citdions llhall UI! lIniformly ~,ri,tel! Rll1J
Jlrt'llllmhetcd ill qll:uJruplil'ntc ,lilt) :;h:dl list br ol'dilllllH"!
11LI1llber mill sectioll lIud by :'lIOn li'''t'rip1i\'I' \\"rdill~, tll('
(,'ollnty ortlillancl' or or,linalll'e:ot \'iol:dr'd, alld ~h:dl i:. lkatl~
lIll' name IlIld :\lldrcl'l,'4 of t h,: C'OIIIl! J' I "1Ir1 wherl' U.,~ vi'l!at jllll
:-;110\11111' tl'il'd, th" Ilalllf'le of till' is.'llilw "Ull"l'!' and ,'it..t1Ilt'r-
Nlm, anti the datI' l.r the vjfJlati'lll alld mandatory ('('I:l't al'-
pea ranec.
::-;edion :t, E\'('ry t1clli~natt!.1 MOllr!:\' ('nUll' y lll'dinlllll'l: ('1.-
fOI'I'l'nlPllt OHll'it:!, upon i:iRll\J!~ :In ordinance vir,lHtiC;ll cita-
tion to an n"('I~f'd violator ~hnll ell'posit th(. ori~in:'1 alii I one
copy of /llIch fJl'din:mce citation with the connty court having
juri!4llil lion over the aUc".ed oruilllllll'C \';olatJon ()ff"n~t!.
Serlion 4, Upon the deposit of the nri~illal antI one copy
of Ifurh ordinance citJltion with the l'ourt having jurilidirtion
o\'cr the allc~ett offenao a" afor~:il\itl, th.. oriKinnl or copy of
such citation may be disposed of only by trial in the court Of
other official action by . juqe of the ~ourt including the irn-
position of D tine or imprlaonment 111 provi"ed by law,
1683
r.w:-:nOE COUNTY corn:
Art. V
Serlion 5, Upon receipt of thr.- orisdn:1I alld I,IH' copy of
~lIch ordinallce cjt:ltiOli~ the Clerk of thl' l'IIllllty lom"t Mllal)
imm"Ili:lll'!Y forward the copy of ~ajtl ci l.1I ion tll t Ih' (lr(l~e-
cutorhl officer havjl1~ jotJri!ldiction to prllse~ute ills;jid \'OllJ't.
Sr'ction 6. The f'ilation OI);'C ~n fill'd wlt.h tll\' I'Il'rk of tlw
cOllrt shall rlln:ltitllte the Ul'CUHfji'.v ill.-;ll'llllll'lll :lIld dorkf'!.
ellt r,v IIpon ",hiI'll Pfll~l!l'ulion nnd l,'inl m;IY llll nwd",
Sl'rtion 7, Thi~ Ill'! shall t:lkc dfed 111'011 1'l't:omill.L:' a law.
necame a In\\' without th(' (;onrnor":ot approval.
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SECTIONS V, VI
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V ADMINISTRATIVE (CIVIL) ENFORCEMENT
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Civil Enforcement is guided by Section 19-25 (Manual
page number 1, Section IV) of the Monroe County
Ordinance.
Basicly this Ordinance charges the zoning official
with investigating alleged violations and taking
enforcement actions to correct violations.
The Department has designed many forms, notices,
etc. to aid in its compliance with its charged
responsibility. Some of these forms are dis-
played in this section on pages numbered 1 thru 5.
Enforcement can be formal (written notices) or
informal (verbal warnings, page 6). A great
degree of responsibility rests with the inspector
to determine which course to follow.
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THIS - - - - - - - - - - - - - - - _ _ _ _ _ VIOLA rES MONROE COUNl'Y
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ZONING REGULATIONS. CO~ITACT ZONING OfFICE AT
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NOT LATER THAN _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ _ _
POSTED ____________________________
DO Nor REMOVE THIS NOY;CE.
fJiONnOF. COUNTY ZONING DfPAnTMEt~T
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NOTICE OF VIOLATION
DO NOT REMOVE
R E<;ARI11 N(; .______ ___________,_ ___
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CONTACT MONROE COU.~Y ~ONIl\G OFFICE AT _.___
NOT LATER THAN
INSPECfOR __
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DATE '.____
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TOP, . WORK
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· . STATE,~tFLORlDA . " ,::. :. '..
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omCE OF BWLDING omCIAL:"\7'>::~t: '
. '. "NOTICE · ..,;::~
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This Building hu been inspected and
D Permit Card not displayed
o General Construction
o Conr.rei~, Masonry and
rmish Cement Work
o Lathing
, 0 Pluterm, .,
o Ele,aton
o PlumLiD. :"
o Eledri~ WiriD,
o Mechanical
IS NOT ACCEPTED
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PI.... correct .. noted ~low before any further work i. done.
- NOTE -
Date
In.p.dor
. DO NOT REMOVE THIS NOTICE
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Date
Office of the Building Official
Monroe County
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NOTICE
o Electricll 0 Building 0 Plumbing
AN INSPECTOR FROM TIlE DIVISION AS CHECKED
ABOVE, OF MONROE COUNTY, CALLED 10 MAKE ~"
INSPECTION, BUT COULD NOT GAIN ACCESS TO THIS
1UILDING.
PLEASE CALL TIlE COUNTY BLDG. DEPT. AND AD-
VISE WHEN mE INSPECTION CAN BE MADE.
!., . INSPECTOR ,'" /,
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\!.~... d ...p .JJIl, ~<.# '.1 .~\,,<,.~J
DATE
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NOTICE
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This buildinsfis UNSAFE
end it's use or occupancy....
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has been prohibited. by~ .'
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the Director of the
Monroe C;:ounty Building
and Zoning Department
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This notice shall remain posted until required repairs have been made
or demolition is completed. It shall be illegal for any person, rum or
corporation to remove this notice or enter this building without the
written per~ssiOD of the Bui.1ding and Zoninl Director.
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Director t Building and Zoning
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C.ONDEMNED,
Use of this electrical equipment. ckcu.it or installation '.
is herewith forbidden under penalty of the lAw of the.
Count, 01 Mouroe. DO NOT ~EMOVE THIS TAG. :
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IItctrtc.t IMpeICIW
Dat..~._...:..___ _.....u.... .._...._.
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VERBAl WARNINGS
When it is determined that a violation exists and
the inspector has decided to enforce compliance
civilly he must further decide if a formal written
document is required (pages 1 thru 5)i or if the
violation is minor in nature and the violator is
cooperative, issue a verbal warning.
Again, the charged responsibility is to assure
compliance. If in the inspector's opinion a
verbal warning will correct the problem, it may
be used.
A certain amount of caution is warranted in the
use of verbal warnings. On the surface, verbal
warnings may appear to be an easy way out.' In
truth, verbal warnings improperly used may reflect
lack of commitment on behalf of the Inspector
and Department to assure compliance.
Verbal warnings add an extra step (consume more
man-hours and fuel) should.compli'lIlCl' not be
made.
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INJUNCTIONS AND CIVIL LAW SUITS
The manual will not deal in detail with in-
junctions and civil law suits. These matters
are for Departmental Attorneys as they require
a great deal of legal expertise.
It is, however, necessary that the inspector
be aware of this enforcement avenue should
other civil methods fail, or should a violation
occur that must be stopped immediately in the
public interest.
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FILING OF PAPERWORK
The essence of Civil Enforcement is the follow-up aspect.
When dealing with any substantial quantity of complaints
it is necessary to maintain a record of complaints and
official Departmental orders that have been issued.
This record should be easily accessible to the local
supervisor and issuing inspectors.
When any official Departmental Civil Notice is issued
a copy of same should be filed after having the case
number affixed to it. This case number will be the'same
as the Complaint Disposition Form, but snall be filed
separately.
The purpose of this system is to aid the Supervisor in
personnel management while maintaining a logical order
of cases and actions taken to aid the inspector in
the follow-up of his cases.
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CIVIL AND CRIMINAL CASE
COMPLAINT AND DISPOSITION FORM
c
Dist.#
Investigating
Inspector
1) Alleged Offender
Last
Firs t
Middle
Address Phone
2) Case # 3) Type of Complaint
4) Date of Complaint Time of Complaint
Month Day Year
5) Action Taken:
Date
Month
Man Hours
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Year
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6) Date of Verification of Compliance
Month Day Year Man Hours .
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7) Criminal Citation # Issued Man Hours
Month Day Year --
7a) Type Offense Charged Co. Code #
7b) Court Date Given Time .
Month Day Year --
8) Type of Preparation for Criminal Case: (to include dates,persons met with.man houl
expended)
9) Depositions for State Attorney Man Hours .
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Month Day Year
10) Depositions for Defense Man Hours .
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Month Day Year
11) First Hearing Results: Man Hours
Month Day Year
12) Subsequent Hearings:
13) Charge Verdict Sentence
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Month Day Year Month Day Year
Total Man Hours :
Total Estimated Mileage--
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CIVIL & CRIMINAL DEPARTMENTAL
COMPLAINT AND DISPOSITION FORM
This form has been designed to encompass four of five stages
of complaint investigations.
Stage #1 - Initial receipt of complaint
A. Applicable blocks:
1) Block #1 ~ Complainants name, address
and phone number
2) Block #2 - Case # to be assigned from,case
log upon receipt of complaint
3) Block #3 - Type of complaint
4) Date of and time of complaint
The fifth stage of complaint investigation is the investigation
itself and its results. Blocks #5 thru #13 deal with this aspect
in general. The information contained in these blocks acts as
a thumbnail sketch and is in no way intended to replace a
thorough narrative type report.
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SECTIONS VII, VIII
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CRIMINAL ENFORCEMENT
DETERMINING THE CHARGE
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To understand the difference between a crime and a
civil infraction, the follcwing definition has been
added:
A crime is the commission or omission of an act
that could result in the perpetrator's im-
prisonment should he be found guilty.
Criminal laws that the Zoning Department is
charged with enforcing are defined in the
Monroe County Code.
To determine what crime should be charged in
a given situation it is necessary to under-
stand these basic structural patterns of a law:
1) A criminal law must specifically
describe the act or omission which
constitutes a violation. This is
done through a series of elements
which, when placed together, con-
stitute a violation.
2) When attempting to determine a
charge, a comparison of the inform-
ation gained in an investigation
and the elements of a law will
indicate if a viable charge exists.
3) If the investigation substantially
proves the elements of the crime,
then the charges should be filed.
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ISSUING CITATIONS
When a determination is made that a criminal violation has
occurred and the inspector has decided to pursue the
criminal avenue vs. the civil, he must further detenmine how
to proceed with charges. Two avenues are available, which
are described below:
1) The Criminal Citation -
The issuance of a citation is governed by
Monroe County Code Article V, Sections
1 thru 7. It is a useful and powerful tool
that should be used with great care. The
Criminal Citation will be the most common
tool for criminal enforcement.
2) Filing for Warrant -
When the inspector has determined that an
alleged offender will not appear in court
as required by his signature on the citation,
then a warrant must be applied for.
Assistance in gaining a warrant can be
found at the State Attorney's Office. It
is important to note that once a judge issues
a warrant, the alleged offender will be
arrested and made to post a cash bond. Keep-
ing in mind the severe results of Arrest
Warrants it is recommended that they serve
as a last resort in the enforcement process.
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Authority to Issue: Article V, Division 3 of Monroe County Code (Laws of Flori
Method of Issuance and Return:
1)
2)
3)
4)
Obtain list of court dates from County Clerk.
Determine code violation and code number.
Fill out citation in accordance with insert #1.
Issue citation and obtain defendent's identification
and signature. Should signature be refused; indicate
so on citation. Offender (green copy) goes to
defendent.
5)
If defendent refuses to sign, 'obtain a detailed
description of defendent.
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6)
Complete required information on Ticket Transmittal
Log (see insert #11). Make copy of original and
file.
7) Original (white copy) and copy (pink) goes to
County Clerk's Office.
8) Officer (yellow copy) is attached to case file.
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elT A TIO~
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AOOR,.:SS,
IN THf COUtlTY COURT IN AND
prOR MONROE COUNTY. FLORIDA
CASE No,,____(2)
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Departmental CaGe #
Last name, first, middle
Mailing and physical
Month, day, year
One offense per citation
C IT A liON NO'
NAME OF AI.LEGED O~""'ENDER _____
UAT,.; UF BIRTH _____ _
t"'tUn..u,".. No.
OUenNe(.) J_.
2.
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" LOCATION 01" VIOLATION
Numerical-Mo. / day /yr. (8)UATlo: nt" Vlou'rlUIi-
(7) As exact 3S possible
TnUt
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DETAIL 01" VIOLATION
(lO)~lements of Violation
COUN1'V COURT "HEN& TRlAlllJt (C...ck .ppr"",I.I.. lauh.....:
) Cu....ty COUI'I, L_., IC.,. DI"I.I_
M"nr... Co....t, Courlll_ A_., 500 .hll.....d S"..I, R." Vi.st
) CD"nl, ('owl, lA.dd.. K.,. DI""I...
U,.""h Courlhuu"... aIa,.th..
) C"..nty COllrt, lippe' K.y. DIYI.lon
Oreneh Courlhou.... PlantMlIolI K.y
Always (11)
) "..nd.t",y Ap~.rall<"e In Cowl.
On ___ (monlh)_(Ja.'). 19_8'
AM !':II
Ycu err l hur"..u with "loll.tion of . M,luroc County Ordin.n~(" .nd :or
fJuI!dlna Co.). ~duph'd by Monrt>> County. Floud" dli Ref fvrth liIboyt',
As sc.'t forth uhlJn~t It hi, mandato:-y th.t you .,,~~.r in a Monroe CIluntv
CC1\!rt Ii\ th,. t'm~ '-nd pt..ce rel..urcJed .buv*".
If fuu."t p,u,lty you ,..n h. fln~d up 10 s.~no.OIl (.r iml"I~".n~.t in th(12)If co-defendent
('umllv .161,1 Out to c'X('c.,.d 60 d,ya or h(.th finro:' .f.l; iOlrri'4rlftrcJ It
, . . citation It. One
tnliF~ I'I':H~lJN(:;)(,lI^H(;RD per citation
CCt'!I"frndMnln II) Il.t' ('''''. ___.___u,,_ _____ _____
list his
defendenr
Print & Sign
(13) h."inK Offl<~r,;_, .
- "nICr~t.I
OC'I)Ilrtnaf."ul (.l"..llfl, HI Bull"'n.)
-
,- -':-y;;;;:-
I h,.,.b, Itteff'f'O ~q _rpeoar at the lh.. ...cJ ..!at'e- ,f,."t"na...,t .how- to
a"'WN 10 llop Urr"Mr rharpd G' 10 pe, the It... .uhllCri....d. f'AIUiRF.
TO AI'rl;A" AS folt:I"IUINItD ADOVIE WILL SlIUJECT VOU TO TIf~:
ADOlTION.-L PENAI.TY 0.. CONTU'PT 01" CGUHT ANO FINE ANDi
UR IUJ>RISONMF.NT IN TilE COUNTY JAIL,
(14)Defendent's signature~
51......... et A llepd 01'.......'
ORIGINAL
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C..
VIII
ADMINISTRATIVE MANAGEMENT OF
CRIMINAL ENFORCEMENT
Due to the serious nature of Criminal Enforcement, it
is absolutely necessary to maintain administrative
processes that assure the collection, preservation
and availability of related documents. The following
policies will help assure said collection, preservation
and availability of Criminal Enforcement Documents:
1) Criminal Citation Books - issued to the
inspector by the Assistant Building Official
and receipted for by numbers contained.
2) Upon completion of the last citation, officer
copies are attached to the book and turned in
to the Assistant Building Official prior to
issuance of a new book.
3) As each citation is issued, the information
shall be recorded in the citation transmittal
log. Also, applicable information shall be
filled out on the Case Disposition Form.
4) Case Disposition Forms shall be filed by case
number upon completion of each entry or series
of entries.
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INSERT #2 c-
MONROE COUNTY COVE
CRIMINAL
CITATION TRANSMITTAL
LOG
"
".
,. '-IV ,....VL. CUUN I Y
CITATION H DEFENDENT DATE ISSUED CODE H ISSUED BY CA.<:,[
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SECTIONS IX, X
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