Resolution 072-1981
RESOLUTION NO. 72-1981
RESOLUTION ADOPTING COUNTY ADMINISTRATIVE ORDERS
AND AUTHORIZING CHAIRMAN TO EXECUTE SAME.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
1. That the Board does hereby approve and adopt County
Administrative Orders, a copy of same being attached hereto.
2. That the Chairman of the Board is hereby authorized to
execute said Administrative Orders.
Passed and adopted by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 24th day of March, A. D. 1981.
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COUNTY C~SSIQNERS ,-\
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(Seal)
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AIWfOV8DA' TO FORM
AND UOAl. SUFF1CJENCY.
BY ~..uP/
A(tomey's Office
BOARD OF CQUNTY COMMISSIONERS
Wi~hl\lmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MA YOR George E. Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O, BOX
(305) 2944641
ADMINISTRATIVE ORDER
Personnel Policies & Procedures, Section 8.01 A 1
as interpreted by the County Attorney
8.01 ADMINISTRATIVE LEAVE
A. Court
1. An employee who is summoned as a Member of a
Jury panel shall be granted administrative leave
with pay, and any Jury fees shall be retained by
the employee. Monroe County shall not reimburse
the employee for meals, lodging, and travel
expenses incurred while serving as a Juror.
2. An employee subpoenaed as a Witness, not involving
personal litigation, shal1 be granted administrative
leave with pay, and any witness fees shall be re-
tained by the employee. Monroe County shall not
reimburse the employee for meals, lodging, and
travel expenses incurred while serving as a
Witness.
3. An employee subpoenaed in line of duty to represent
the County in any capacity as a Witness or' Defendant
shall not be granted administrative leave, and
appearance in such cases shall be considered a
part of the employee's job assignment. The employee
shall be paid per diem and travel expenses and
shall be required to turn over to the County any
fees received.
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~rm1t H. LeW1n, r
County Administrator
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BOARD OF COUNTY COMMISSIONERS
Wi~helmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MA YOR George E. Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O. BOX
13051 2944641
ADMINISTRATIVE ORDER
Courtesy, Respect and Fairness to Public
&
Telephone Answering Procedures
The employees of this Monroe County Government must be fully aware
of their responsibilities as public servants. The tax-paying
citizenry bear the cost of governmental employment. In reality,
they are the ultimate employer, and that fact must never be forgotton.
Therefore, it is expected that all employees will respond to the
public with courtesy, respect, and fairness.
Telephone communication is as important as face-to-face contact.
Under routine circumstances, the telephone will be answered by not
more than the third ring. The telephone will be answered as follows:
Good Morning (afternoon).
Department,
Ms. (Mr.) ,speaking.
May I help you?
Telephone calls will not be screened. If the employee being called
is actually unavailable, the call will have to be returned as soon as
possible. Abruptness to the caller or refusal to give your name will
not be tolerated.
Employees are not expected to endure physical or verbal abuse. If
such abuse occurs, the employee should report the incident to the
appropriate supervisor without delay.
Each Department Head will be responsible for distributing this
Administrative Order to every employee within the Department and 1S
directly responsible for the compliance thereof.
This Administrative Order will be
strictvy nforced. .._____
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/ ermlt tf. Lewm, ~
County Administrator
BOARD OF G,OUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O. BOX
(305) 294,4641
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ADMINISTRATIVE ORDER
MONROE COUNTY
ACCRUED ANNUAL LEAVE
POLICY
No employee shall be allowed to accrue Annual Leave
in excess of 30 days in anyone year. Department
Heads shall be responsible to see that sufficient
Leave 1S granted to their personnel to prevent any
excess.
Employees having Accrued Annual Leave in excess
of 240~as of October 30, 1981, shall be paid
for the days in excess, and from that date thereafter
all days in excess of 240 ~sha11 not be accrued. '
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K.ermit H. Lew1n
County Administrator
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
OFFICE OF:
P.O, BOX
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OK~v~iY~"~~~9E
(305) 294,4641
ADMINISTRATIVE ORDER
MONROE COUNTY
POLICY
The Building Department of Monroe County shall
refuse to issue Building Permits to any Contractor
not holding a valid Competency Card issued by the
Building Department.
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ermit H. Lew1n,
County Administrator
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O. BOX
13051 2944641
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ADMINISTRATIVE ORDER
MONROE COUNTY
VEHICLE MAINTENANCE INSPECTION
POLICY
All Department Heads having vehicles assigned to
their Department will make those vehicles available
for inspection by the Vehicle Maintenance Inspector
on the day that they are scheduled for inspection.
Any repairs made to the vehicles will be charged
to the Department to which they are assigned.
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen. District 5
OFFICE OF:
P.O. BOX
(305) 2944641
ADMINISTRATIVE ORDER
MONROE COUNTY
Safety Policy
POLICY
The Safety Program is under the direct control of the
County Administrator with the Safety Coordinator
designated as his personal representative for this
program.
The purpose of this Administrative Order is to
embody this Safety Program in established policy
as represented by the Administrative Order System.
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K~rmi t' H;. L'ewi~, .. /
County Administrator
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(305) 294,4641
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OFFICE OF:
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr.. District 3
MA YOR George E. Dolezal, District 4
Ken Sorensen, District 5
P,O. BOX
ADMINISTRATIVE ORDER
MONROE COUNTY
Monroe County Employment Policies & Procedures
BACKGROUND
Monroe County Employment Policies & Procedures
have been previously approved and adopted by the
County Commissioners COrd. 18-1978). The purpose
of this Administrative Order is to embody these
rules in established policy as represented by the
administrative order system.
POLICY
The Monroe County Employment Policies & Procedures
as currently written, or as they may be amended by
the Board of County Commissioners, shal1 establish
the official policy governing the employment and
personnel procedures. A copy of said rules shall be
attached to this Administrative Order for the
information of all concerned.
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County
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H. eWln,
Administrator
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BOA.RD OF COUNTY COMMISSIONERS
W~lhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O. BOX
1305l 294,4641
ADMINISTRATIVE ORDER
MONROE COUNTY
Rules of Procedures of County Commission
BACKGROUND
Rules of procedure of the County Commission have
been previously approved and adopted by the Board
of County Commissioners. The purpose of this
Administrative Order is to embody these rules in
established policy as represented by the Administrative
Order system.
POLICY
The RULES OF PROCEDURE OF COUNTY COMMISSION, as
currently written or as they may be amended by the
Board of County Commissioners, shall establish the
official policy governing all meetings of the County
Commission. A copy of said rules shall be attached
to this Administrative Order for the information of
all concerned.
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t~m1t H. Lewin, ,
County Administrator
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez. Jr., District 3
MAYOR George E. Dolezal. District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O. BOX
13051294,4641
ADMINISTRATIVE ORDER
MONROE COUNTY
Vacation Schedules
POLICY
The County Commission and the County Administrator
must be kept informed as to all proposed Department
Head and key staff vacation leaves. A Department
Head should not request vacation leave for the same
period of time as a key member of his staff.
Department Heads should take into consideration
budget preparation schedules when requesting
vacation leave for himself/herself or for key staff
personnel.
PROCEDURE
A Department Head should submit his Request for
Vacation Leave to the County Administrator for advance
approval. A copy of same should be sent to Personnel.
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! Kermit H. Lewin,
County Administrator
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BOAHD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez. Jr., District 3
MA YOR George E. Dolezal, District 4
Ken Sorensen, District 5
OFFICE OF:
P.O. BOX
(3051 2944641
ADMINISTRATIVE ORDER
MONROE COUNTY
Personnel Procedures
POLICY
All personnel, including Department Heads shall be
selected, hired, suspended, or, terminated as
prescribed in Ordinance 18-1978, known as the
Monroe County Employment Policies & Procedures.
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County
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BOARD OF COUNTY COMMISSIONERS
Wilh~lmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E, Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
P.O, BOX
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OK~v~rr ~R~~EqE
(3051 2944641
ADMINISTRATIVE ORDER
MONROE COUNTY
Items for Commission Action
POLICY
It is essential that the County Administrator's
Office have full and accurate information on all
items to be placed before the County Commission
at Regular Meetings.
Therefore, all items to be presented to the Board
for action will include back-up material pertinent
to the item. These items must be received in the
Administrator's Office by 4:00 P.M. on the Tuesday
prior to the scheduled meeting date. The Agenda
shall be prepared and distributed not later than
four(4) days preceding the Meeting on Tuesday,
with day of distribution being counted as one of the
days.
PROCEDURE
Items presented to the Administrator's Office by
private individuals or organizations shal1 be
evaluated by the County Administrator to determine
if the item could be handled administratively,. thus
precluding it being placed on the Commission Agenda.
All requests for funds, by either Department Heads
or the public, shall be first presented to the
Finance Department to determine if funds are
available. This information shall be made available
to the Commission when the item is being considered.
All items requiring legal processing shall be
preapred and Certified by the County Attorney or his
designee.
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Kermi t H. ~e':lin, " t"~;B>
County Adm1n1stratO!". ','
BOA~D OF COUNTY COMMISSIONERS
WHhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
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OFFICE OF:
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P.O, BOX
(30512944641
ADMINISTRATIVE ORDER
MONROE COUNTY
POLICY
County Commissioners should refrain from giving
direct orders to County employees.
Such orders should be directed to either Department
Heads or the County Administrator.
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, Kermit H. Lewin,
County Administrator
OFFICE OF:
aOABD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr" District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
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p,o, BOX
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OK~'~~:V ~R~~~~E
(3051 2944641
ADMINISTRATIVE ORDER
Procedure for Reporting Stolen or Missing Items
The following steps are to be taken immediately upon
notification of stolen or missing property/items:
1. Prepare a report to the Sheriff's Department.
Forms for this purpose are available in the
Administrator's Office.
2. Forward a copy of the report to the Property
Clerk in the Finance Department.
This is an extremely important function and the steps
outlined above must be complied with.
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Kermit H. Lewin,
County Administrator
. BOARD O~ GOUNTY COMMISSIONERS
WXhalrflina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MA YOR George E. Dolezal, District 4
Ken Sorensen, District 5
OFFICE OF:
p,o, BOX
!30512944641
ADMINISTRATIVE ORDER
MONROE COUNTY
POLICY
All sealed Bids or Proposals submitted to Monroe
County for services or construction and/or repairs
in excess of $24,999.00 shall be accompanied by a
performance Bond.
Bids or Proposals below $25,000.00 do not have to
include a performance Bond if waived by the County
Commission.
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Kermit H. Lewin
County Administrator