2005-CJ-K3-11-54-01-080 10/20/2004DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 26, 2004
TO: Salvatore Zappulla, Director
Office of Management & Budget
ATTN.• Dave Owens
Grants Management
FROM. Pamela G. Hanc
Deputy Clerk �+
At the October 20, 2004, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the Certificates of Acceptance of Subgrant Awards between
Monroe County and the Florida Department of Law Enforcement for the following Byrne
Formula Grant Programs FY2005: Monroe Youth ChallengeProgram 4, Grant No.
05-CJ-K3-11-54-01-082, in the total amount of $60,000.00; Aacock Apartments Dual
Diagnosed Offender Program 3, Grant No. 05-CJ-K3-11-54-01-080, in the total amount of
$51,504.00; Family Treatment Drug Court Program 1, Grant No. 05-CJ-K3-11-54-01-081, in the
total amount of $71,764.00; Boys & Girls Club Street S.M.A.R.T. Gang Prevention 4, Grant No.
05-CJ-K3-11-54-01-083, in the total amount of $53,894.00.
Enclosed is a duplicate original of the Certificates of Acceptance of Subgrant Awards for
each of the above -mentioned for your handling. Should you have any questions please do not
hesitate to contact this office.
cc: County Administrator w/o documents
County Attorney
Finance
File
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
M/iiling Address:
Office of Criminal Justice
Florida Oepartment of Law En
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
FDLE
Guy M. Tunnell
Commissioner
AUG L: 2004
The Honorable Murray Nelson
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
~
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Re: 05-CJ-K3-11-54-01-080 / Peacock Apartments Dual
Diagnosed Offender Program 3
Dear Mayor Nelson:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $38,627 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 20A _
Corrections Alternatives - Halfway House.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returns to the Department
within 30 calendar days from the date of award. This certificate constit tes official acceptance
of the award and must be received by the Department prior to the reimb sement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Murray Nelson
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at (850)410-8700.
Sincerely,
~~b~~r~
Community Program Administrator
CHW/JP/mg
Enclosures
," .
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
05-CJ-K3-11-54-01-080 in the amount of $38,627,
for a project entitled: Peacock Apartments Dual
Diagnosed Offender Program 3
for the period of 10/01/2004 through 09/30/2005, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
.~(~
October 20, 2004
(Signature of Authorized Official)
(Date of Acceptance)
Murray E. Nelson
-rj
r
rr'1
CJ
(Typed Name of Official)
fl
o
~
Mayor
(Typed Title of Official)
-".......
F-~
\,.,-'
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: AUG
2 2004
Grant Period: From: 10/01/2004 To: 09/30/2005
Project Title: Peacock Apartments Dual
Diagnosed Offender Program 3
Grant Number: 05-CJ-K3-11-54-01-080
Federal Funds: $38,627,00
State Agency Match:
Local Agency Match: $12,877,00
Total Project Cost: $51,504.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P,L, 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P,L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions,
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments or OMB Circulars
A-87, A-110 and A-21, in their entirety, It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P,L, 90-351, as amended, and
P,L, 100-690,
05-CJ-K3-11-54-01-080
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Q,octu lA^ ~. ~f2u-;
Author~Offlclal
Clayton H. Wilder
Community Program Administrator
8 - L -0 Y
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formu a GrantlPro
I
Please read instructions before completing this apPlica,ion. J U N - 7 Z ~+
· The term "Department", unless otherwise stated, refers to the Department of Law EnforJ::ement.
· The term "OCJG" refers to the Office of Criminal Justice Grants. ,
· The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, coun~;'state~agency;oran
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
· The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live Oak)
· Instructions are incorporated in this document by reference.
A. Sub rant Data
1. This section to be completed by Subgrantee
Continuation of Previous Subgrant? 0 Yes 0 No
If Yes, enter CJ Contract # of Previous Subgrant
SFY 2004 CJ Contract #
2004-CJ-13-11-54-D 1-020
B.
OCJG
CFDA #: 16.579
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County Commissioners
Name of Chief Elected Official I State Agency Head: Murray Nelson
Title: Mayor
County
Monroe
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33037
Area Code I Phone #
305-852-7175
SUNCOM #
Address: 99198 Overseas Highway
Area Code I Fax #
305-852-7162
Name of Chief Financial Officer: Danny L. Kolhage
County
Monroe
Title: Clerk of the Circuit Court
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
Area Code I Phone #
305-292-3550
SUNCOM #
Address: 500 Whitehead Street
Area Code I Fax #
305-295-3663
E-mail Address:
Name of Implementing Agency: Monroe County Board of County Commissioners
Name of Chief Executive Official I State Agency Head / Subgrantee representative
(if a subordinate agency of the subgrant recipient): Murray Nelson
County
Monroe
Title: Mayor
Address: 99198 Overseas Highway
Area Code I Phone #
305-852-7175
SUNCOM #
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33040
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code I Fax #
305-852-7162
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 1
OCJG- 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same County
(if other than Project Director)
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Gary Lowe County
Monroe
Title: Administrative Director
Address: 1320 Coco Plum Drive Area Code I Phone #
305-743-4129
City, County, State, Zip Code: Marathon, FL 33050 SUNCOM #
E-mail Address: glowe663@bellsouth.net Area Code I Fax #
305-743-5137
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 2
OCJG- 005 (rev. Apri/2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: Peacock Apartments Dual Diagnosed Offender Program
2. Identify the year of the project (I, II, III, etc.) III
3. Project period I Start: 10/1/04 I End: 9/30/05
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in
their office. If B2 is selected, do not reenter the contact information. This is on Iv needed for desianee.
B2 xxx
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer Droaram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes xxx No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly 1QQ!
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes !!! No -
7. Cash Advance: Will you request an advance?
Yes_ Amount No !!!
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 3
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Project Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
PROBLEM DESCRIPTION:
Much has been written about the criminal of the Mentally III and the need for supportive housing
as a cost-effective measure to reduce needless incarcerations and hospitalizations.
Supportive housing for the mentally ill has proven to reduce the amount of Frequent Fliers.
Frequent Fliers refers to the mentally ill that are caught in the cycle of jail, release to
homelessness and back to jail. Jails are becoming the leading "mental institutions" of our
counties. The criminalization of the mentally ill places an unfair burden onto the criminal justice
system. This cycle is largely due to the lack of supportive housing for the dually diagnosed
(mental illness and substance abuse). It is not uncommon br the dually diagnosed offender to
be released into the community with five days of medication and nowhere to live. The risks are
obvious.
The mentally ill are often incarcerated for minor misdemeanor crimes. Reportedly, these crimes
are often a result of their illness. They often do not understand the charges against them, and
some are incompetent to stand trial. Sometimes their behaviors are influenced by their illness.
Incarceration of the mentally ill person is considerably more expensive than it is for the average
offender, since during incarceration, these offenders need ongoing mental health treatment and
supervision. Intensive supervision is needed to prevent suicide attempts VIklile in jail, ensure
medication management/compliance and to prevent victimization by the other prisoners. By
releasing them into our community based offender supportive housing program, clients will have
a safe residence, address their mental health issues, improve life skills, develop a treatment
program that enables them to remain clean and sober, and become a productive member of our
community.
Mentally ill drug-dependent and alcohol-dependent offenders who are homeless, in jail for
misdemeanor and felony charges, or awaiting trial or pending release on parole or probation
would be better served in a supportive housing program. Diverting offenders into supportive
housing gives the offender the resources to avoid unnecessary incarcerations and
hospitalizations.
PROBLEM SIGNIFICANCE:
Monroe County has a tourist-based economy and is negatively impacted by this visible
population. Homelessness, substance abuse, unemplo)fT1ent, loitering, panhandling, criminal
activity, and health/hygiene/sanitation problems all negatively affect the tourism industry, as well
as the life quality of our community.
Recently the Fort Lauderdale Sun Sentinel published an award winning series "System
Breakdown - Mental Illness and Justice (February 15-18, 2004). The articles state that jails are
becoming a costly treatment for our mentally ill that would be better served in supportive
housing. The costs of jails providing mental health treatment are costly and often unnecessary.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 4
OCJG - 005 (rev. April 2004)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
NEEDS ASSESSMENT:
Monroe County's Continuum of Care states that there are approximately 2,000 homeless
people living in the county and that one out of fifty residents is homeless in Key West. To
compound the problem, Monroe County has the one of the highest costs of living in the state.
Housing rents are the highest in the state (2003 Continuum of Care and Southernmost
Homeless Assistance League study). Reportedly, 30% of the homeless have mental illness and
10% of the incarcerated population suffer from mental illness.
Mentally ill homeless residents with histories of substance abuse often become incarcerated.
Upon release, many of these individuals become homeless and mentally unstable, especially
when they are no longer on a medication regimen.
We need to continue support for these offenders to avoid the expense to the community for
needless incarceration. The National Alliance for the Mentally III, Florida Branch Director Fay
Barnette, states: ''For every one person in a state mental hospital wth a severe mental illness,
there are ten people with severe mental illness in county jails." By providing alternatives to
prevent detention, jail and prison for persons who pose no danger to the community, we can
reduce our mentally ill jail population.
The present status of the nation has caused many foundations, as well as government
agencies to cut back their support the work we do. We wish to continue our community service,
aid the offenders we can, and save the community additional expenses by our preventive and
curative program. We are developing a fundraising and donor program to offset loss of funds in
order to continue this component.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II - Page 5
OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
CONTINUATION PROJECT
The Peacock Apartments in Key West have 24 beds for formerly homeless, mentally ill residents of
Monroe County. Eight beds are currently reserved for mentally ill adults who are addicted to
alcohol or illegal drugs and have been charged with or convicted of misdemeanor or felony crimes,
whom are not dangerous to the community.
Peacock apartments provide affordable supportive housing for those with severe mental illness.
There have been no major obstacles or significant changes in the program.
2. a. Project Enhancement and Expansion:
This year the project will continue to provide 8 Byrne-funded supportive affordable beds. Eight
to ten beds in all \Nill be occupied by dual-diagnosed offenders. We can reduce our mentally ill
jail population.
Our agency is an active participant in SHAL (Southern Homeless Assistance League) which
addresses the needs of the homeless population and those at risk of becoming homeless. We
work intensively with other social service agencies to provide services for the well-being of our
clients.
2.8. The goals of the Program are:
Immediate Goals:
1. To identify the potential client population, through contact with the case managers at the
County Jail facilities, the case managers at The Care Center for Mental Health, The
Guidance Clinic, The Crisis Stabilization Unit (DePoo Hospital), Pre-Trial Services and the
Court System, including the Public Defender's Office. Upon assessment and acceptance to
the program, referrals and treatment plans \Nill be formulated. To qualify for a residential
bed, the candidate must be disabled due to ha'.4ng a chronic, serious mental illness, have a
dual diagnosis of substance abuse or addiction, and be either charged or convicted of
misdemeanor or felony crimes. They cannot be a danger to the community, or have a
history of violent criminal or sexual aggression.
2. To provide 8 offenders with residential services, including affordable housing, utilities,
furniture, cable TV, phone, camaraderie, transportation to NA/AA, supeNision, monitoring,
referral to mental health treatment, referral to substance abuse treatment, random drug
testing, liaison case management, and supervision of medication intake.
3. To provide referrals to other appropriate programs for offenders who do not meet our
criteria.
4. To be available to provide supportive services to clients who successfully adhere to their
treatment plan. SeNices to graduates of the program may include inclusion in social events
at Peacock Apartments, assistance \Nith money management, and referral to other social
agencies.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 6
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
Long Range Goals
5. Economic sustainability
a. To increase board participation, public awareness, and fundraising.
b. To network with other agencies in increasing services to clients
6. To start an activity program that will generate additional income to lower client fees.
2. c. Treatment and Prevention Projects Not applicable.
2.d Multi-jurisdictional task force projects: Not Applicable
2.e. Project Staff
Staff for the Peacock Apartments include the Administrative Director, Gary Lowe: Program
Director, Claire Condra: Site manager Vacant at time of report (PT Ceri Walding): and four live
on site Residential Staff.
2.G Project Location:
Each resident will be provided a single bedroom in one our buildings, located at Poinciana
Plaza, Key West, Florida.
2.h. Project Activities/Administration:
1. Level of care is based on least restrictive model. Clients are provided with liaison case
management with mental health. We will provide as needed: limited transportation, assistance
in scheduling of appointments, peer mediation, comraderie, assistance in daily living skills
(grocery shopping, recreation, activities etc) supervision of medication regimen, and monitoring
compliance of treatment plan.,
2. Clients are given random drug tests at least once per month and whenever there is suspicion
of use. Rooms are checked weekly. Staff continuously monitors clients.
2. i. Target Group
Persons who are disabled due to having a chronic serious mental illness, have a substance
abuse problem (a dual diagnosis) and have been charged or convicted of misdemeanor or
felony crimes.
Eligibility
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness, a history of substance abuse, a criminal
history and must be under the case management of a mental health center. Clients must be
under a treatment plan
3. Clients must have a funding source either from self, family, SSI, SSDI, VA, or may qualify for
benefits from these sources.
4. Clients must have a criminal background check with no history of violence or sexual
aggression.
5. If a previous resident, clients must be in good standing wth peacock Apartments.
6. Clients must have a medical treatment plan that recommends placement at ourfacility.
7. All clients must be capable of transitional living. They must be able to care for themselves.
2. j. Project Results
The success of the project can also be judged by decreases in criminal activities (arrests), crisis
stabilization, detoxification, and program non-compliance (termination). Success can also be
measured by program compliance and successful graduation of program (e.g., becoming self
sufficient, relocating and being provided aftercare services.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II - Page 7
OCJG- 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part "
Corrections Alternative - Halfway House
State Proaram Area 20
This document provides guidance for project applications prepared for state program
area 20. This includes suggested length of responses for some items as well as
identifying specific information to be provided. The narrative should be as concise as
possible. Please also see other guidance in application instructions.
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
This is a continuation project.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
CONTINUATION PROJECT
"In the second year of operation the DDSHP has maintained 100% occupancy. There
have been no major obstacles or significant changes in the program. In our second year
of operation six out of nine residents had no arrests. During this years cycle no clients
have required detoxification treatment.
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
"There were no major obstacles requiring program adjustment."
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
We will continue to provide supportive services. In addition, we are starting to offer recreational
activities for our clients. For instance, this year we have taken clients to concerts and bowling.
In the upcoming year we plan to engage residents in more community inclusion activities (e.g.,
volunteer work).
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in 300 oords or less.
In the 2003-4 year we increased the number of clients to eight. It has become apparent that
the dual-diagnosed clients take considerably more staff time in terms of need for services.
NOTE: If your project includes only one service provider, complete the following information for
this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the talQet qrtoup section and the proiect
activities section.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 8
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
The United States Fellowship of Florida (USFF) will operate the program
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name The United States Fellowship of Florida
(USFF).
b. Identify the Service Provider's administrative location. USFF Administrative
functions are located at the Heron House 1320 Coco Plum, Marathon, FL
33050. The administration of day-to-day activities of the Dual Diagnosed
Offender Program is the Peacock Apartments 1624 Spalding Court Apt D,
Key West 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency
to the Service Provider be a contractual one? Yes Or are they administratively
part of either the subgrantee and/or implementing agency? No
d. Does the agency providing the proposed service require a license? Peacock
apartments has an occupational license but is not required to have aDept.
of Children and Families licensure, since therapeutic services are
provided off-site.
e. List all licenses the Service Provider will use in providing only the services
through this contract. Do not list all other licenses the Service Provider holds.
N/A (no treatment provided by USFF).
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sol,e source procurement is
used, and the budgeted amount is greater than $100,000, pre-approval must be obtained
from FDLE prior to the reimbursement of funds.
Sole Source Procurement
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
All supportive housing activities take place at Peacock Apartments.
5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance reports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
Program Director: Oversees funding and administration.
Program Administrator: Overseas daily program activities.
Site Manager: Provides direction, overseas daily operational tasks, keeps records
and monitors clients
Residential Staff: Maintains/provides supportive services for clients and monitors
clients behaviors. May include transportation
Transport Driver: Transports clients to GCMK in Marathon
b. Indicate the number of staff who will provide project activities.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11 - Page 9
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
Site Manager, transport driver and 4 residential staff
c. Specify whether positions are Agency or Contract staff.
All staff are agency positions
d. Indicate whether positions will be funded with project funds.
Yes. See Budget Narrative 2.
e. Specify whether positions provide services under a Service Provider's
license.
N/A
f. Indicate whether positions require a license for individuals providing project
services.
N/A
g. If any license is required, specify the status of the license. Indicate "YES" if
the license is current (or you may indicate "Pending"). However, if your
response in column 6 or 7 is ''YES'' and your response in column 8 is "NO",
you must provide an explanation.
TARGET GROUP
Identify the basic demographics of your target group. Include age range and gender.
Adult substance abuse offenders who are also diagnosed with mental illness.
Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
The program will provide supportive affordable housing for approximately 8 clients.
In 300 words or less, respond to the following items regarding the selection of clients for
treatment.
a. What is the clients' link to the criminal justice system and how do they meet the
requirement for being offenders? For example, have they committed a misdemeanor,
felony or both? If juvenile, have they been processed at a Juvenile Assessment Center?
If they will be accepted based on referral by an organization such as a court or law
enforcement agency, include that information as well.
All of our current clients have criminal and substance abuse record and under the
care of a mental health case manager. The clients are being referred to Peacock
from OePoo, Heron, and detention (Care Center). Their criminal histories include
felonies and misdemeanors. All clients come recommended to our program with
a physicians referral.
b. List all other criteria that clients will be required to meet in order to qualify for selection.
If activities will be provided for family or significant others, please include them as 'v\ell.
If either specific age groups, or school categories (Le., second grade, high school) will
be used as categories, that information should also be included.
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness and under the case management of a
mental health center. Clients must be under a treatment plan
3. Have a funding source either from self, family, SSI SSDI, VA or may qualify for
benefits from these sources.
4. Criminal background check with no history of violence
5.lf a previous resident, be in good standing with peacock Apartments.
6. Medical treatment plan recommending placement at one of our facilities
7. Have a criminal and substance abuse history.
c. Identify by position title(s) the individuals that will determine client eligibility.
The program administrator and site managers do the screenings, intake procedure
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 10
Rule 110-9.006 OCJG _ 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
The program administrator and site managers do the screenings, intake procedure
and determine eligibility to the program
ACTIVITIES
1. If your project does not stand alone, but is part of an existing program, please describe this
relationship.
Dual Diagnosed offenders live in the Peacock apartments. The Peacock Apartment program is
almost the same for all clients (affordable supportive housing). The main difference is that the
Dual Diagnosed Offender clients must have a substance abuse problem, a criminal history,
tend to require more staff support and are randomly drug tested per month.
2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent beM.een activities you select from the list and the Objectives and
Performance Measures on which you will be reporting:
Common Treatment Proiect Activities
Medical Assessment
Psychosocial Assessment
Treatment plans X*
Intake and ScreeninQ X*
Case Management X*
DruQ Screenina I Testing X
Educational programs for relapse prevention AN
NA
Counseling
Vocational TraininQ
Transportation X*
Court Liaison
Offender Trackina
Individual Theraov
Group Therapy
Family Theraoy
Short-Term CounselinQ
Diaanostic Activities
Meals X
Referral to community resources X*
Residential Services X
Other
X* activities are done on an as needed basis and often in liaison (supplemental) with primary
mental health treatment plan. For instance our staff monitors compliance to Mental Health's
treatment plan and reports directly to their mental health case manager any concems. We
sometimes monitor Alcoholics Anonymous attendance, life skills (c1~anliness, hygiene, chore
routines, etc.), and report significant behaviors to mental health case managers. Assistance in
scheduling and providing transportation is critical in linking clients to services. Dual Diagnosed
offenders are encouraged to participate in Peacock Apartment acti~ties. These activities, by
nature, are relatively risk free of drug use and promote alternative drug free activities
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 11
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Provide the following information for all proposed project activities and/or events listed in
response to item 3 above. Previously outlined
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour group counseling for 10
clients)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
Treatment plan:
a. description: Although treatment is not provided on-site, a plan is prepared for each resident.
The plan outlines the resident's condition, treatment needed, frequency, medication schedule,
appointments, etc.
b. one unit = one plan
c. frequency = at intake, and updated as needed.
d. number of participants = 6
e. number of units to be provided = 6
Intake and screening:
a. description: This includes detennination of eligibility, criminal background check,
psychiatrist's case summary, recommendations, and notes.
b. one unit = one intake/screening
c. frequency = once for each new client
d. number of participants = 6
e. number of units to be provided = 6
Case Management:
a. description: Ongoing evaluation and planning for client to be successful in our program.
b. one unit = one hour
c. frequency = Nonnally almost daily, but at least \M3ekly.
d. number of participants = 6
e. number of units to be provided = 624
Drug screening/testing:
a. description: standard urine test for illegal drugs
b. one unit = one screening/test
c. frequency = random, but at least one per month for each client
d. number of participants = 6
e. number of units to be provided = 72
Referral to educational programs:
a. description: programs such as vocational training
b. one unit = one referral
c. frequency = normally on intake/screening, or as needed
d. number of participants = 6
e. number of units to be provided = 6
Transportation:
a. description: residents are driven to appointments at mental health clinics, primarily; also
includes grocery Shopping and other necessary trips
b. one unit = one trip
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II - Page 12
OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
c. frequency = as needed
d. number of participants = 6
e. number of units to be provided = 624 (assumes 2 trips per client per week)
Meals:
a. description: delicious and nutritious meal
b. one unit = one meal
c. frequency = one per day per client, unless client chooses to prepare his or her own meals
d. number of participants = 6
e. number of units to be provided = 1,820
Residential Services:
a. description: assistance with activities of daily living
b. one unit = one day of assistance
c. frequency = daily
d. number of participants = 6
e. number of units to be provided = 1,895
In 200 words or less, respond to the following items regarding the treatment services. Not
Applicable
a. What is the expected length of treatment?
b. Are there different phases of treatment? If so, please describe.
Briefly describe what is considered successful completion of the program and how it will be
measured. This should include whether it is time, acti'.1ty or content based. For example,
successful completion for an individual could be attendance at all classes included in the
program, staying drug-free for 90 days following completion of the treatment plan.
Program success is measured by decrease in hospitalizations, detoxification's, crisis
stabilization's, arrests/incarcerations, and ability to comply with program rules.
What happens if someone does not successfully complete his or her treatment? If this includes
expulsion, list the criteria.
Expulsion can be done on non cOfT1lliance to medical treatment plan, failure to
comply with program rules (e.g., substance use and violence) and inability to pay
client fees. Executive Director or Program Director responds to all grievances in
writing within 3 working days. If possible a behavioral contract is implemented to
prevent expulsion.
Will sanctions and/or incentives be used to encourage completion and compliance with the
treatment plan? If yes, respond to the following. Yes
a. Identify and describe all sanctions and/or incentives Incentives to comply with many
aspects of client's treatment plans are an integral part of the housing milieu. A
major incentive to comply with our rules is the low cost of our housing. The
structured, supportive environment is also an incentive for our clients to remain
stable. For rule violations, offenders will receive a three-day notice to comply and
a new service plan or behavior contract. Repeated violations or serious violations
will result in eviction.
b. Describe when and how they will be used. Sanctions and incenti\es are utilized as
needed, according to standards.
If the program is a Drug Court Offender Community Treatment program, describe how the
program will comply with the 10 key elements outlined in the U.S. Department of Justice,
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 13
OCJG - 005 (rev. April 2004)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug
Courts: The Key Components", January 1997. In addition, note Section G ofthe contract
regarding requirements for collection and maintenance of data. N/A
If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training.
All personnel receive training that includes limited mental health, HIV, CPR, First Aid,
Food Service/Nutrition, Assistance with Medications, the Community Transportation
Coordinator, and emergency procedures.
If equipment purchases will be a significant part of the project funding, describe how this
equipment will be used in project operations. N/A
COOPERATING OR PARTICIPATING AGENCIES
1. List all the agencies and/or organizations participating in project implementation or whose
cooperation and/or support are necessary for the success of your project.
Mental Health, social services, Southernmost Homeless Assistance League etc. This
population requires a team approach with a multitude of social service providers.
2. Describe the role of each agency / organization.
Mental Health case managers' assist in scheduling interface with other providers. USFF
staff provides additional support enabling clients to adhere to appointments and
treatment plans. Our staff helps clients in transportation, organization,
scheduling/making appointments, assistance in filling out forms, etc.
Mental health provides treatment plan for all of our clients. Services may include day
treatment, assessments, psychiatric monitoring, obtaining benefits and therapy.
3. Have you obtained a commitment br support from each listed agency /organization? If it
has not been obtained, describe how this will be accomplished.
We work closely with Mental Health case managers. Copies of mental health treatment
plan are frequently updated, reviewed and kept on site.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the program that has not been
addressed previously in the application. This should include identifying any other Byrne-funded
project/activity/client that overlaps with this request.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 14
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proaram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 41 0-
8700 for further uidance. Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
20A Corrections Alternative - Halfway House
(#) (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
20A01
Uniform Obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Pro'ect S ecific Ob'ectives .
Provide eight (8) offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS
and/or READMISSIONS to transitional housin ?
Provide eight (8) offenders with case management services and daily structured
activities.
Part 1 - During this reporting period, were most offenders provided with case
management services?
Part 2 - During this reporting period, were most offenders provided with daily
structured activities?
Provide eight (8) offenders with short-term individual and group supportive life skills
counseling.
Part 1 Durin this re ortin eriod, were most offenders rovide .
Numeric
20A02
Y/N
20A03
Y/N
. ?
PS01 - Provide eight (8) offenders with monthly random drug tests.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II. Page 15
OCJG - 005 (rev. April 2004)
Rule 110-9.006
ApplicaL,on for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Oct 1.2004 throuah SeDt 30. 2005
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package
Submit Quarterly Program Reports X X X X
(05) (05) (05) (05)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Oescription
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Interview, assess. background screen X X X X X X X X X X X X
and evaluate for our program
Referral of client into our project, or to X X X X X X X X X X X X
altemate project
Provide case management, monitoring, X X X X X X X X X X X X
drug test, and treatment planning
Discharge planning and coordination * X X X X X X X X X X X X
Follow up services * X X X X X X X X X X X X
FDLE B me Formula Grant A
Grant A Iication
Section 1/ - Page 16
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total
Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to
support project activities. Enter dollar amounts only in applicable categories based on totals
from the Budget Narrative and leave others blank. Total Local Match must be a minimum of
25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
38,627.00
12,877.00
51,504.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
38,627.00
12,877.00
51,504.00
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 17
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Bud et Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional a es if necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
Revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) nfa
2. If Salaries and Benefits are included in the budget as Actual Costs br staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial }ear?
No:
If no, please explain.
If yes, please list number and title of position and type of
benefits.
3. Indicate the OCO threshold established by the subgrantee. $ 750.00
Yes:
xx
4. If Indirect Cost is included in }Our budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. Nfa
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 18
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
U.S. Fellowship of Florida Budget
Salaries 181,000.00
Payroll Taxes 22,175.00
Employee Benefits 13,150.00
Insurance
Utilities
Occupancy
Office Expense
Food related expense
Resident activities
Travel
Training
Auto
Misc.
Total
75,409.00
63,500.00
76,423.00
11,300.00
91,000.00
11,000.00
6,434.00
3,000.00
5,500.00
1,901.00
561,792.00
Peacock Apartments has 24 beds out of40 total U.S. Fellovvship beds.
561,792 X 24/40 = 337,075.00 rounded
Annual budget of Peacock Apartments, if 24 beds
Divided by 22 beds/units (90% occupancy) equals
Cost per bed per year
rent paid by each client per month x 12
net cost per bed per month
net cost per bed per day
337,075.00
15,322.00 per bed/unit year, rounded
15,322.00
5,400.00
9,922.00
27.18
1,895 days at 27.18 = 51,504.00
Total Amount Requested
Byrne Grant funds
County Match
51,504.00
38,627.00
12,877.00
Purchasing methods to be used vvill conform to existing Federal, State, and Locallavvs and
regulations.
Monroe County will contract with U.S. FellolJllShip of Florida, Inc. for this project.
b. How recently was the basis established or updated? 4/17/04
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 1/ - Page 1 9
OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11 D-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financia/ Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles
for State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Loca/ Governments, or OMB Circular A-11 0 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgranttermination
date. In addition, if the subgrant award periOd is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 20
OCJG- 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financia/ Guide, U.S.
Department of Justice Common Rule for State and Loca/ Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement oftravel costs for field trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
FDLE Byrne Formula Grant Application PaCkage
Grant Application
Section 11- Page 21
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules ofthe Florida Auditor
General.
b. A complete audit report that covers any portion ofthe effective dates ofthis agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 22
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
d. The subgrant recipient shall take appropriate corrective action within six (6) months ofthe issue date ofthe
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension ofthe agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date ofthe project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts ofthe government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
FDLE Byrne Formula Grant Application Package
Grant Application
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OCJG - 005 (rev. April 2004)
Rule 110-9.006
. '
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount oftransferdoes not exceed ten (10) percent ofthe
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. Ifthe subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any oftheir duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
FDLE Byrne Formula Grant Application PaCkage
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 11 g, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuantto Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
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Grant Application
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
FDLE Byrne Formula Grant Application Package
Grant Application
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OCJG - 005 (rev. April 2004)
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local govemment services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a( e), Section
274A(e) ofthe Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 27 4A( e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 27
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbvinq Activities, according to its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 28
OCJG- 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site( s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 29
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
42. Limited English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to
ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of
Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document
can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-
0690, or by writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
FDLE Byrne Formula Grant Application PaCkage
Grant Application
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICA TION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . .
(Select one of the following):
xx Meets Act Criteria
_Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Subgrant Recipient. . . (Select one of the following):
~Has a Current EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO
Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgran~de I assistance is approved or face loss of federal funds.
- / ~c../
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of Countv Commissioners
Date: ~II/ 0 y
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 31
OCJG - 005 (rev. April 2004)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICA TION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . . (Select one of
the following):
xx Meets Act Criteria
_Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Implementing Agency meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant application for federal ass'stance is approved or face loss of federal funds.
~~
Signature of Implementing Agency Authorizea Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
Date: ~ (lib l./
FDLE Byrne Formula Grant Application Package
Grant Application
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OCJG - 005 (rev. April 2004)
Rule 110-9.006
RESOLUTION NO. --1.91
- 2004
OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT J=OR THE FISCAL YEAR 2005
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT I1'ROGRAM
WHEREAS, the Florida Department of Law EnforCement has announced the
Fiscal Year 2005 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 21,2004, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$177,870.00 with a $59,291.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance e Policy Advisory Board's reco mendations; and that
2.
" . that
3. esolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of May, A.D., 2004.
~~7~
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Mayor Murray Nelson
Mayor Pro T em Rice
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
-yes>-
_yes ,_
_yes _
yes
yes
, (Seal)'}"i,:' . :."':.' .....:." :,,:-Tr- Monroe County Board of Commissioners
Attest~a.L.LC.~~' By: ~ (~
Clerk of Court j\A"'Noor.:r-I"/".'f'i '"1"[(,;)1,.- i Mayor
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ASSISTM,T CO,/1' Y ~,WflriEY
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
(]Q,~~. IMlMA""-
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date: 8" - '2. - t.) V
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
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Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: (p I " 0 L{
Typed Name of Implementing Agency:
Signature: ~ /~?
Typed Name and Title: James L. Roberts. County Administrator
'/1/ 0 ~
Date:
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 33
OCJG - 005 (rev. April 2004)
Rule 110-9.006