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Resolution 098-1992 FlLED FOR Rf""CORf' OMB/Grants '92 FEB 25 A8 :17 D,~\ hfi CL ~ MONROE RESOLUTION NO. 098 -1992 .~A RESOLUTION OF THE MONROE COUNTY BOARD OF :, . i. COMMISSIONERS AUTHORIZING A MODIFICATION TO LC'lJN;(IL~E RADIOLOGICAL EMERGENCY PREPAREDNESS GRANT AGREEMENT NUMBER 92EP-81-11-54-10-002 WHEREAS, Monroe County entered into Grant Agreement #92EP-81-11-54-10-002, on September 18, 1991, with the Department of Community Affairs to ensure the county's participation in radiological emergency planning and preparedness activities; and WHEREAS, pursuant to changes agreed upon by the Florida Power and Light Company and the Department of Community Affairs regarding the payment of funds to the county, Agreement #92EP-81-11-54-10-002 needs to be modified; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Radiological Emergency Preparedness Grant Agreement include the revisions as defined in Modification Number One, attached hereto and made a part thereof. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 29th day of January, A. D. 1992. Mayor Harvey Mayor ProTem London Commissioner Jones Commissioner Cheal Commissioner Stormont Yes Yes Yes Yes Yes BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY . .. ~ DANNY L. ~OLHAGE, Clerk By: ~ .11 ,. 6 .;or.... . ~ ~ ~ i~~:;~:~~~ 1~L Clerk r'., ~ AttorneY. omae STATE DEPARTMENT OF OF FLORIDA COMMUNITY AFFAIRS 2740 CENTERVIEW DRIVE · TALLAHASSEE, FLORIDA 32399-2100 LAWTON CHILES WILLIAM E. SADOWSKI Governor Secretary MODIFICA nON To Subgrantee: Pursuant to changes agreed upon by Florida Power and Light Company (FP&L) and the Department of Community Affairs regarding payment of funds to the counties, the above referenced agreement is hereby modified as follows: 1. IV. Funding A. Funding will be provided to the County by Florida Power and Light Company (FP&L) to enable the County to carry out its responsibilities above, and to comply with 10 CFR Parts 50 and 70, and NUREG 0654, and to carry out the provisions of the plan mandated thereby. The Department shall furnish to the County copies of the regulations and revisions as they are enacted. B. FP&L shall pay the County, upon invoice from the Department, an amoun t not to exceed $113,534.00 for the reimbursement of costs incurred in the satisfactory performance of duties hereunder. Such costs shall include travel expenses, office expenses, salary expenses, training and exercise expenses, and other related program expenses as set forth in the Budget and Scope of Work attached hereto and incorporated herein as Exhibit "A". All administrative overhead expenses shall be charged in accordance with the letter submitted as verification pursuant to Rule 9G-12.004 (1) and shall be based on the rate approved as the official indirect cost rate for the County. Any charges made in excess of the County's official overhead rate shall be reimbursed to FP&L. EMERGENCY MANAGEMENT · HOUSING AND COMMUNITY DEVElOPMENT. RESOURCE PLANNING AND MANAGEMENT Monroe County Modification Number One Page Two C. The County shall account to the Department by submitting a quarterly financial report which reflects the actual costs incurred by the County. This accounting shall be submitted on forms provided by the Department within forty-five (45) days of the end of each quarter. Unless such reports are received in a timely manner, the Department will not invoice FP&L which will result in FP&L withholding funds pending receipt of the report. The Department reserves the right to withhold invoicing funds from the next fiscal year's Agreement, if any, if the final quarterly financial report or close-out report under this Agreement is not received in a timely manner. The quarterly financial report forms to be used will be sent to the county upon execution of this Agreement. In addition, the County wili list any capital equipment purchases and its purchase price made during the quarter on the quarterly financial report. D. The County shall submit an Agreement closeout report on forms provided by the Department within sixty (60) days of termination of this Agreement. Any unexpended funds remaining at the termination of this Agreement shall be due and payable to FP&L no later than thirty (30) days thereafter. The County shall also submit with the closeout report a current inventory list of all items purchased under this agreement and prior agreements involving Radiological Emergency Preparedness funds. E. Within forty-five (45) days of the date of execution of this Agreement, the Department shall invoice FP&L to provide to the County the first quarter payment in the amount of $28,383.50. The Department shall, thereafter, for the second, third, and final quarters, invoice FP&L to make equal payments to the County within fifteen (15) days of the beginning of the quarter. Expenditures by the County shall be based upon the approved budget attached hereto and incorporated herein. The County may transfer amounts between various categories of the attached budget. However, at no time shall any budget category be increased or decreased by more than ten percent (10%) of the original amount of that category. Over-expenditures of any budget category of more than ten percent (10%) or expenditures for items not specifically identified in Exhibit A shall not be allowed without prior written approval in the absence of which the Department shall have no obligation to invoice FP&L to honor reimbursement requests from the County for items or services inconsistent with the attached budget and Scope of Work. F. No Change Add Paragraph G as follows: G. FP&L shall be responsible for providing all funding under this agreement to the County. The parties agree that neither the Department nor the State of Florida shall be liable for payment of any funds under this Agreement to the County. 2. VI. Payment of Volunteers Certain of the Counties use service agencies during scheduled exercises whose members desire compensation for their time spent participating in such exercises. Funds will be provided to the County by FP&L equal to the approved County rate to the extenEfr- that such compensation is requested and justified in Exhibit" A." Monroe County Modification Number One Page Three 3. VII. Interest Payment made under this Agreement shall be deposited when received, by the County in a Qualified Public Depository as defined in Section 280.02 (12), Florida Statutes, in an interest bearing account in accordance with applicable county regulations, if any. A copy of such regulations shall be forwarded to the Department with the first quarterly financial report. All such interest earned shall be returned to FP&L within ninety (90) days of the termination of this Agreement. 4. XI. Terms of Agreement A. No Change B. Either party may terminate this Agreement in whole or in part without cause, by providing sixty (60) days notice in writing to the other party. Upon termination of this Agreement, all unexpended funds shall be returned to FP&L and an audit may be performed in accordance with the terms set forth above. C. All out of state travel to be charged to this Agreement must have prior written approval of the Department in the absence of which FP&L shall have no obligation to honor such reimbursement requests. D. No Change E. No Change F. No Change 5. The Standard Conditions are modified to delete Number I and Number 7. Monroe County Modification Number One Page Four Please have the proper person sign all three copies of this modification and return to the Division of Emergency Management. Upon execution by the Department, a copy will be returned for your records. Please make this modification a part of your agreement files. FOR THE GRANTEE: ST A TE OF FLORIDA, DEP AR TMENT OF COMMUNITY AFFAIRS FOR THE SUBGRANTEE: Monroe County ~J~~ Authorized County Official Authorized Department Official Division Director Mayor/Chairman Title Title January 29, 1992 Date Date ATTEST: DANNY L. KOLHAGE, CLERK By Deputy Clerk ~.~JED js TO FORM r~ LEfAL ifPFF/~Y. ,: ..~-Y \./ Attorney- Oftk>> " t By om. I '