Resolution 108-1970
RESOLUTION NO. 108-1970
WHEREAS, the Board of County Commissioners of Monroe County,
Florida desires to set up rules and regulations governing annual leave
and sick leave for all County employees, and
WHEREAS, said Board previously adopted Resolution No. 3-1965,
dated January 12, 1965, as ammended by Resolution No. 56-1967, dated
November 22, 1967, concerning sick and annual leave for County employees,
and now desires to cancel, annul , repeal and declare said Resolutions
void and of no force and effect, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, as follows:
Section 1. That Resolution No. 3-1965, adopted by said Board
on January 12, 1965, as ammended by Resolution No. 56-1967, dated
November 22, 1967, be, and the same is hereby cancelled, annulled,
repealed, and declared to be of no force and effect.
Section 2. That the following rules and regulations governing
annual leave and sick leave for all County employees shall be as
follows:
A. ANNUAL LEAVE
I. Method of Earning Annual Leave:
a. All full-time employees who are filling established
positions shall earn annual leave as shown in the
following table:
Continuous and
Creditable
Service
Hours of Leave
earned during each
Calendar Month
Up to 3 Years
(Through 36 months)
6-2/3 hours per month
(10 working days per year)
Over 3 Years
10 hours per month
(15 working days per year)
b. In applying the above table, it shall be determined that
the employee has had both continuous and creditable
service before the higher annual leave credits are
granted.
c. Employees filling established positions on a part-time
or hourly basis shall earn annual leave in proportion to
the time actually worked; provided, the amount of annual
leave earned during any calendar month shall not exceed
that allowed for full time employees.
d. Employees who work less that a full calendar month due
to initial employment, termination, or leave of absence
without pay after the first workday of the month shall
earn annual leave for that month according to the fol-
lowing table:
Calendar Days
Service During
Month
Hours of Annual Leave Credit
(Continuous & Creditable Service)
1 month to 3 years over 3 years
1 through 10
11 through 20
21 or more
o
3
6 2/3
o
5
10
Any new employee who resigns prior to completion of
six full months of employment shall not be granted
annual leave credit.
e. Annual leave earned during any calendar year shall be
credited to the employee on the 1st day of the following
calendar year.
f. During leaves of absence with pay, an employee shall
continue to earn annual leave credits, except in the
case where an employee is granted annual leave in con-
junction with his resignation from County Service. In
such cases, the employee shall not continue to earn
annual leave credits during his leave of absence.
g. Each agency head should make every effort to insure
that earned annual leave is used on a current yearly
basis in order to provide employees with vacation and
proper rest and relaxation. By following this practice,
employees will not normally accrue annual leave in
excess of that earned within a 12 month period. However,
any annual leave unused at the end of the year shall
be carried forward, and in such cases, an employee may
accrue a maximum of 30 workday~ (240 hours) of annual
leave.
h. Any employee who accrues the maximum of 240 hours of
annual leave shall discontinue to accrue additional
annual leave credits on the date the maximum is reached.
II. USE OF EARNED ANNUAL LEAVE
a. As indicated, annual leave should be used to provide
periodic vacation; however, earned annual leave may be
used for any other purpose when authorized by the agency.
b. Annual leave shall not be authorized or granted an
employee prior to the time it is earned; and annual
leave shall not be granted a new employee prior to the
completion of 12 months of creditable service (except
by approval of the Board).
c. Upon reasonable notice, an agency head may require any
employee to use any part of his accrued annual leave
for vacation purposes at any time this is deemed ad-
visable.
III.TRANSFER OF EARNED ANNUAL LEAVE
a. An employee who moves from one County Agency to another
County Agency shall be credited with his unused annual
leave by the receiving agency. No payment for accrued
annual leave shall be made when an employee is moving
from one county agency to another.
IV. PAYMENT FOR EARNED ANNUAL LEAVE
a. The only condition under which an employee can be paid
for his unused annual leave is upon terminal separation
from the county service after 6 months of satisfactory,
continuous, and creditable service.
b. An employee with 6 months of satisfactory, continuous,
and creditable service who separates from the county
service for any reason shall be paid for his unused
annual leave as of the date of separation. Such payment
shall be made at the employee's current rate of pay by
the agency from which the employee terminates.
c. In case of the death of an employee, payment for his
unused annual leave at the time of death shall be made
to the employees beneficiary, estate, or as provided
by law. Such payments shall be made at the rate of pay
at the time of death and by the agency in which he was
last employed.
d. Terminal leave payments due employees shall be deter-
mined as follows:
1. Determine the current hourly rate as follows:
Current Annual Rate
2080 hours
2. Multiply the number of hours of unused annual leave
by the current hourly rate.
e. In no case shall an employee receive payment for his
accrued annual leave in excessof 30 workdays (240 Hrs.).
B. SICK LEAVE
1. All County employees shall earn sick leave of 1 day a
month during each calendar year.
2. Sick leave which is earned and not used during the year
in which it is earned shall accumulate until there
appears on the employee's sick leave account a credit
of 90 days, such credit to be available for use in
succeeding years.
3. Sick leave may be granted to employees when it is
necessary for them to be absent during their regular
tour of duty for medical, dental or optical exam-
ination or treatment. Such absence shall be limited
to the actual time required.
4. sick leave shall be granted to an employee when a
member of his immediate family is afflicted with a
contagious disease when through exposure to such disease
the presence of the employee on duty \would jeopardize
the health of others. (NOTE: "Contagious disease"
means a disease ruled as subject to quarantine or re-
quiring isolation of the patient by the health auth-
orities having jurisdiction.)
Dated
5. Sick leave with pay may be granted when application
therefor is made by the employee immediately upon
his return to duty and sick application is supported
by a medical certificate or other acceptable evidence.
Employees not complying with the provisions of this
section shall have such absence charged to annual leave
or leave without pay if no annual leave is credit-ed-l.
6. A person absent on sick leave for a period of 90 days
shall be dropped from the rolls without prejudice, if
his illness is such that it will render him incapable
of returning to duty.
7. Any employee of whom it shall be proved that he has
abused his sick leave privileges shall be charged as
a malingerer and forthwith dropped from the employ
of the County.
C. LEAVE WITHOUT PAY
1. Leave of absence without pay may be granted to employees
for urgent personal reasons, such leave not to exceed
30 days in any case during anyone calendar year. An
employee shall not be permitted to start on such leave
until formal approval has been given by the Board.
D. ADDITIONAL LEAVE FOR OVERTIME
1. In addition to any annual leave accumulated by any
County employee hereunder, each County employee who
works overtime shall be given an equal amount of time
off. Time taken off as a result of an employee's
working overtime shall be taken at a time to be desig-
nated by the supervisor of said employee and the Board
of County Commissioners, and must be taken within the
year in which said overtime leave is accumulated.
November 24th
1970