1st Amendment 07/09/1998
AMENDMENT TO FIRE RESCUE SERVICES AGREEMENT
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This Amendment to the Fire Rescue Services Agreement is made on this -7--
day 01'>>-. 1998. by and between the ~~l'- b~ Keys
Fire and Ambulance District. hereafter the District. and the ~
Volunteer Fire Department, Inc., hereafter the Corporation.
WHEREAS, occasionally small amount purchases of goods need taC1e~a~ bF
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the Corporation on weekends or other times when the County's Fir~~~ue (Co.;,
on. CD C)
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ordinator's Office is closed; and =~;:U2 ~ :::0
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WHEREAS, it is desired to reimburse the Corporation for such smell ~rc[tJse~
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now, therefore,
IN CONSIDERATION of the mutual covenants and consideration set forth below,
the parties agree:
1.} Paragraph 22 of the Fire Rescue Services Agreement dated June 18, 1997
(a copy of which is attached and incorporated into this Amendment) is amended by
the addition of the following:
The Corporation may also purchase small item goods, in an
amount not to exceed $50 per calendar month, after normal business
hours, holidays, or weekends, and be reimbursed for those purchases
under paragraph 23 of this Agreement. In order to be reimbursed,
however, the Corporation must submit receipt(s} detailing:
a.) The place of purchase;
b.) A description of the good(s) purchased;
c.) The need for the good(s) purchased and explanation of why
the good(s) could not be purchased through the established purchasing
procedures;
d.) The purchase price.
Small item purchases made by the corporation that exceed $50 in
any given calendar month, and that were not made because of an
emergency situation, are the sole responsibility and expense of the
Corporation. The $50 per month reimbursement amount provided for in
this paragraph is non-cumulative: in other words, any portion of the $50
unused in a calendar month may not be added to the following month's
reimbursement allocation to yield a monthly amount in excess of $50.
IN WITNESS WHEREOF, the party has caused this agreement to be executed by a duly
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/<~~.,--~ize'd representative.
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,ATTr;St-t1ANNY L. KOLHAGE, CLERK
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Deputy Clerk
By
(Corporate Seal)
ATTEST:
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By
Title:
pcon/fireresc.doc
2
21. COMMUNICATIONS SYSTEM
The DISTRICT and/or Monroe County shall provide a communications system for the
dispatching of all emergency and non-emergency calls. Dispatch and coordination of all Fire
Rescue Services' resources responding to an incident shall be in accordance with the Monroe
County Public Safety Division Dispatch Protocol. The DISTRICT shall ensure that copies of
the current Dispatch Protocols are provided to the CORPORATION, and shall schedule and
conduct meetings when necessary to revise them to improve the efficiency and effectiveness of
the response system.
22. PROCUREMENT
The CORPORATION shall procure goods and services, for which the DISTRICT is
financially responsible, in accordance with current Procurement Policies for Monroe County .
The CORPORATION may orally request a purchase order through the Fire Rescue
Coordinator's office for such supplies, equipment, and/or services required to provide Fire
Rescue Services and for which the DISTRICT has allocated funds in the current budget.
However, a "Request to Purchase" form shall be completed and forwarded to the Fire Rescue
Coordinator's Office for purchases exceeding $500. The Fire Rescue Coordinator's Office shall
act on the request to purchase in a timely manner. The procurement of goods and services
occurring after normal business hours or during weekends by the CORPORATION shall be
limited to only those emergency situations in which case such procurement was necessary in
order to avoid interruption of services or to maintain current service levels during such period,
with notification of said obligation to the Fire Rescue Coordinator's Office the next business
day.
23. PAYMENT
Reimbursement requests will be submitted monthly to the DISTRICT through the Fire
Rescue Coordinator's Office, in accordance with ATTACHMENT "G", Reimbursement
Procedures. Reimbursable expenses will be reviewed for appropriateness by the County Clerk's
Finance Department and processed accordingly. Evidence of payment by the CORPORATION
shall be in the form of a letter, summarizing the expenses, with supporting documentation
attached. The letter should contain a certification statement as well as a Corporate official's
signature. An example of a reimbursement request cover letter is included as ATTACHMENT
"R" .
After the Clerk of the Board examines and approves the request for reimbursement, the
DISTRICT shall reimburse the CORPORATION. However, the total of said reimbursable
expense payments in the aggregate sum shall not exceed the total budgeted allocation during the
term of this agreement.