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Resolution 083-1971RESOLUTION NO. 83 -1971 WHEREAS, the Board of County Commissioners of Monroe County, Florida desires to adopt rules concerning matters to be considered at its reg- ular or special meetings affecting the placing of said matters or items on its agenda to be prepared in advance of said meetings. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, as follows: 1. The Clerk of said Board shall prepare a written agenda of items and matters to be acted upon or considered by said Board on the 2nd and 4th Friday of each month preceding the Board's regular meetings which occur on the 2nd and 4th Tuesday of each month at 2:00 p. m. The Clerk of said Board shall have in his hand all items and matters to be considered at no later than noon Friday, preceding these meetings at which time he shall prepare the written agenda and mail to each Commissioner and the County Attorney a copy of the agenda and all attachments necessary thereto postmarked no later than 6:00 p. m. on the Friday preceding the regular meeting. 2. Each item or matter placed on the agenda shall be precise and specific as to the item or matter to be acted upon by the Board. 3. All resolutions, ordinances, contracts and written documents or proposals must be in writing and forwarded to each Commissioner and the Attorney along with the written agenda. 4. The person who is proposing an item or matter to be placed upon the agenda must have his name placed along side of the item to be acted on or considered. 5. Any items that are not on the prepared written agenda cannot be considered without the unanimous consent of all members of the Board present. 6. In regards to special meetings a 24-hour notice shall be given by the Clerk to each Commissioner and the County Attorney. Such special meetings can be called by the Mayor or any three (3) Commissioners. In a call for a special meeting notice to the Commissioners should designate its purpose and the items or matters to be considered at said meeting. No other items may be entertained at a special meeting without the unanimous consent of the Board present. I 7. . The procedures for conducting -a meeting shall be those as put - lined in "Robert's Rules of Order" and applied to all meetings of the Board of 7 County Commissioners. 8. It 'is not the intent of this- resolution from preventing any, Com- missioner or any, member of the public from•.openly discussing any items at any, meeting at any time. It is the intent of this resolution that if an item is not on'the agenda that no formal action can be taken unless there is unanimous consent of all Commissioners present. 9. It is not the intent of this resolution to prevent in case of an emergency a majorityof the County Commission holding an emergency meeting when it is deemed to the best interest and necessary to the public welfare to do so. Any such meeting called as an emergency -meeting must so be designated as such in the minutes of said meeting. -10. Copies :of the agenda and all attachments thereto shall be made available to all members of the news media upon, request. .