14th Change Order 12/23/2004
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Renovation of the Old Mariners Hospital
CHANGE ORDER NO: 14
Total Previous Change Orders
Current Change Order
Original Contract Amount
Revised Contract Amount
Change in Contract Time
$185.078.47
$943.40
$2.829.600.00
$3.015.621.87
o davs
Detailed description of change order and justification:
Purchase & install coil auards for larae HVAC units: Provide coil-ouards for the 3 laroe condensino units on proiect.
Currentlv delicate condenser coils/fins are exposed and unprotected. Coil ouards are considered an optional accessory
from manufacturer and were not included in orioinal bid. Total cost of proposed chanae order: $943.40
Total cost of Chanoe Order: $943.40
ARCHITECT:
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Bert Bender, Architect
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Date
CONTRACTOR:
CONSTRUCTION MANAGER:
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Dent Pierce
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Date
COUNTY ENGINEER:
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Date
DIRECTOR OF PUBLIC WORKS:
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Date
COUNTY ADMINISTRATOR:
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Date
CMD007-11/03/97
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes [gI No D
If Yes, explanation:
The items in question are considered optional accessories from the manufacturer (see
attached letter from Trane). They where not included in original bid for this reason.
· Change Order was included in the original specifications. Yes D No [gI
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes D No [gJ
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes [gJ No D
If no, explanation of why:
· Change Order is correcting an error or omission in design document. Yes ONo [gJ
Should a claim under the applicable professional liability policy be made? Yes D No [gJ
Explain: N/A
CMD007-11/03/97
11/18/2004 18:26 FAX 305 296 2727
November 18,2004
BENDER & ASSOCIATES
@002/006
.
CON MONROE COUNry ...
Mr. William Gravely GEMIDilr
Monroe County Construction Management NO
1100 Simonton Street 1lME:'
Key West, FL 33040 RECEMDB;L~
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Bender &Associat
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RE: Request for Change Order, Not Numbered
Dear William,
As discussed at today's project meeting, Monroe County would like to proceed with coil guads
at the three large condensing units. Following is my recommendation.
HISTORY:
The three large condensing units were furnished and installed without coil guards. The issue was
raised and discussed at several project meeting. On October 19, 2004, Matthew Stratton fa},;d a
note to Henry Suarez of HNGS, our mechanical engineer, inquiring if coil guards were requi :cd
by Code. They are not required and Henry was not aware that they were available with theg.:
units. His recommendation was to purchase and install the coil guards even though they are 110t
required. A fax memo from Trane to Bob Castiglione of Power Air, dated October 19,200'
confinns that the large unitary condensing units do no come standard with coil guards. A pr !::e
proposal from Bob Castiglione to D.L. Porter, dated October 19, 2004 quotes $890 to Porte for
all three units. A fax transmission from Steve Kanthack to Matthew, dated October 19,20001.
shows the total with mark up and bond to be $943.40 which is consistent with previous char.I!,e
orders we have processed.
My findings are:
1. Monroe County has indicated that they want the coil guards installed.
2. Monroe County receives benefit from this change because the appearance ofthe units" Jl be
enhanced and the coil guard covers will protect the coils.
3. The contract documents do not require the optional coil guards.
4. The coil guards are not required by Code.
5. I have determined that the pricing is fair.
6. Since the coil guards are not required, the schedule will not be impacted as long as Mot: me
County agrees that the installation can occur after substantial completion.
Based on the above, I recommend approval ofthis change order in the amount of $943.40.
Please call if you have any questions.
Sincerely,
~~~;~~---~----,
BLB/ddk
cc: Gary Loer, Steve Kallthack, Kevin Groner, D.L. Porter
Bill Sprague, Sh~riff's Office Construction Manager
Jenny Bell Thompson, Sheriff's Office
Larry Chalmers, Carl Cormier, MCCM
410 Angel as treel
KeyWnl, Florida33040
Telepl10ne (305) 296-1347
Facsimile (305)296-2727
Florirll/!.iceJ/saAACOOJOJ2
11/18/2004 18:28 FAX 305 296 2727
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POWE"R AC INC
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BENDER & ASSOCIATES
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DATE:
October 19. 2004
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PROJEGJ:
Old Mariner's Hospital
MONROE COUNlY
CONSTRUCTION MANAGEMENt
FAX:
PAGES:
941-362-8803
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...~ ~"itary condsn&ing una do II\1t C:C)mG standard wlfI Ql;IiI guards. Eng;!1eer
mU$f specify to have field installed coil guards be prrMded by condensing unit
mantdacturer. Col. guards can be provJdll!d alter instal/ation 01' oaMllInsi,.,g units at
.an :/lddi(;emal price.
If you ha\lS any qu~Ohs. f"ee11'ree to give me a calli Thank you for ~r business'
Rcspeetfl.4lfy.
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Bryan Freese
System SolutiQI"lS Engl~r
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11/18/2004 18:~? .I:.1.X 305~...~9-'~}}:.J~tJ
BENDER & ASSOCIATES
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PAGE 01103
MONROE COUNTY
CONSTftUCDON MANAGEMENT
C..L. PORTER CONSTRUCTORS. INC.
DATE:
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If you have difficulty with this transmission, please calf (941) 929-9400 anll L
ask for
il574 Palmer Park Circle · Sarasota. Florida 34238 · (941) 929-9400 . Fox (941) 929.9500:._
11/18/2004 18:28 FAX 305 296 2727
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BENDER & ASSOCIATES
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PAGE 0310:
MONROE COUNTY
CONSlRUcnON MANAGEMENT
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DA.TE: 10-'9--04
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Old Mariners Hospital
Furnish aM install coil gulUrls fur 3 large units S 890.00
Si:nc:erely YOUIII.
a. Castiglione
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11/18/2004 18:27 FAX 305 296 2727
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BENDER & ASSOCIATES
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BENDER &: ASSOCIATES, ARCHITECTS, P.A. e!/'-'~ttJ'~1
410 ANGELA STREET . KEY WEST, FL 33040
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MEMORANDUM
TO: Board of County Commissioners
From: Thomas J. Willi
County Administrator
Date: December 21, 2004
RE: Change Orders
Attached is a proposed change order for the Renovation of the Old Mariners
Hospital. (Change Order #14 is for $943.40 to purchase & install coil guards for
large HV AC units.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Thursday, December
23, 2004.
~~
Thomas J. W IIi
County Administrator
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