Resolution 014-2005
RESOLUTION NO.
014
- 2005
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
APPROVING THE BAY POINT AND CONCH KEY COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) SEWER CONNECTION
ASSISTANCE PROGRAM ELIGIBILITY LISTS AND
RECOGNITION OF THE CDBG PROGRAM'S CONFLICT
OF INTEREST REQUIREMENT
WHEREAS, on April 9, 2003, Monroe County was awarded a Community Development Block Grant (CDBG)
Contract Agreement with DCA (03DB-IA-1l-54-01-H32), and
WHEREAS, on October 15,2003, an amendment was prepared by the Monroe County Housing Authority (MCHA),
shifting funding priorities to funding only sewer connections, and
WHEREAS, Resolutions 306-2002 and 471-2003 commits the County to assist "economically disadvantaged
households" in the low- and very low-income categories as defined by HUD, and
WHEREAS, on November 15,2004, the extended application period for sewer connection assistance for the Bay
Point and Conch Key communities closed, and
WHEREAS, the Special Programs Office (SPO), MCHA established eligible applicants in the sewer connection
assistance program to receive CDBG funding priority, and
WHEREAS, the County's Citizen Advisory Task Force (CATF) has reviewed the eligibility lists in accordance with
the County's CDBG Program Housing Assistance Plan, and has recommended approval of their applications for funding, and
WHEREAS, the CATF stated they do not have any conflicts of interest (in accordance with sections 112.311-
112.3143, Florida Statutes and 24 C.F.R. section 570.489) among CATF members and the eligible homeowners/residents who
are recommended for approval of CDBG funding.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners, Monroe County as follows:
Section 1: That funding for the listed CDBG participants (Attachment A), who have voluntarily complied
with program requirements since the execution of the grant agreement #03DB-IA-II-54-0 I-H32, is hereby adopted.
Section 2: That the list of eligible participants (Attachment A) is subject to final funding approval by the
Special Programs Office based on compliance with the terms of the CDBG grant agreement #03DB-IA-1l-54-0 I-H32
and funding availability.
Section 3: That this list of beneficiaries of CDBG funding (Attachment A) is subject to disclosure
of any potential conflicts of interest with the County Commissioners of Monroe County, Citizens' Advisory Task
Force Board and Program Staff; and any such conflicts of interest by these parties and applicants shall be addressed
pursuant to sections 112.311-112,3143, Florida Statutes and 24 C.F.R. section 570.489.
PASSED AND ADOPTED, this I q J!t day Of~, 2005
U BOARD O~ COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor Spehar
Mayor Pro Tern McCoy
Commissioner Nelson
Commissioner Neugent
Commissioner Rice
Yes
Yep,
VPP.
YE'S
Yep,
L)jJ.. >n ~
Mayor Dixie Spehar
By:
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MONROE COUNTY HOUSING AUTHORITY
P,O, BOX 2476 . KEY WEST, FLORIDA 33040 . 305 296-5621
oar 0
Harry Bethel
Aaron Castillo
Margaret Gil
Humberto Jimenez
Ailton Lopez
FAX COVER SHEET
SENT TO:
FAX NO.:
DATE:
TIME:
SENT FROM:
TRANSMITTED: Coversheet plus Ei2ht (8) pages. Confirm Receipt.
SPECIAL INSTRUCTIONS: As the resolution states at Section 3:
"That this list of beneficiaries of CDBG funding (Attachment A) is subject to disclosure of any
potential conflicts of interest with the County Commissioners of Monroe County, Citizens'
Advisory Task Force Board and Program Staff; and any such conflicts of interest by these parties
and applicants shall be addressed pursuant to sections 112.311-112.3143, Florida Statutes and 24
C.F.R. section 570.489,
There must be a public disclosure if a conflict of interest exists.
Therefore, attached for your review, in order, are the Agenda Item (1 page),
Resolution (2 pages), Resolving Conflicts ofInterest (2 pages), and eligibility lists (3 pages). The
eligibility lists are for Bay Point and Conch Key. Priority I listing of eligible applicants are homeowners,
homestead exempt and living in their homes. The Priority II listing of eligible applicants are property
owners renting to income eligible tenants. Please review the Conflict of Interest information. This
information is extracted from the CDBG Program Guide. Following your review, please notify the
Program Administrator, Mark bell, in writing, via email (bellm@kwha.org) or facsimile 292-1162 that
you find no conflict of interest. If a conflict exists, please notify the Program Administrator and follow
the "Waiver Provisions" section,
For Bay Point, 276 applications were mailed out and 29 were eligible. For Conch
Key, 107 applications were mailed out and 13 were eligible. There was a one-month extension to the
application period because of the September 2004 hurricanes. For several applicants this was beneficial,
but it also allowed additional time to sell properties f other applicants.
If you have any comments or questions regarding this paperwork, please contact the
Program Administrator, Mark Bell, at 292-1221.
This facsimile contains PRIVILEGED AND CONFIDENTIAL INFORMA nON intended only for the use of
addressee named above, If you are not the intended recipient of this facsimile, you are hereby notified that any
dissemination or copying of this facsimile is strictly prohibited, If you received this facsimile in error, please notify
us immediately by telephone, and return the original facsimile to us at the above address VIA the U.S. Postal
Service,
CHAPTER FIVE
Resolving Conflicts of Interest
During the application and administration of a grant, steps should be taken to avoid the
development of a conflict of interest. A conflict of interest exists when:
· A local official or family member of a local official has a financial interest or will receive
or benefit from assistance provided by the CDBG Program.
· A local government employee or family member of an employee has a financial interest
or will receive or benefit from assistance provided by the CDBG Program.
· When a board member, hired consultant, or family member of the same will receive or
benefit from assistance provided by the CDBG Program.
The Florida Statutes define a relative as a:
· Father, father-in-law, stepfather
· Mother, mother-in-law, stepmother
· Son, son-in-law, stepson
· Oaughter, daughter-in-law, stepdaughter
· Brother, brother-in-law, stepbrother, half-brother
· Sister. sister-in-law, stepsister, half-sister
· Uncle
· Aunt
· Cousin
· Nephew
· Husband
· Wife
· Grandparent. great grandparent, step grandparent, step great grandparent
· Grandchild, great grandchild, step grandchild, step great grandchild
· Person who is engaged to be married to a public officer or employee or who otherwise
holds himself, or herself out as, or is generally known as, the person with whom the
public officer intends to form a household
· Any other natural person having the same legal residence as a public officer or
employee
Waiver Provisions
If a conflict of interest exists, a recipient may request a waiver from the Department. The
following steps must be taken in order to have a conflict waived:
· There must be a publiC disclosure of the conflict (done at a public meeting). In the case
of an elected official, the publiC disclosure must be preceded by the filing of a written
statement with the governing body. If the conflict was unknown prior to the meeting, the
written statement must be issued within 15 days after the public disclosure.
· A legal opinion must be obtained from the local government's legal counsel. The
opinion must find that the conflict is eligible for a waiver and that no policies have been
violated. The opinion must cite the regulation used in making the determination. (State
5-1
CHAPTER FIVE RESOLVING CONFLICTS OF INTEREST
requirements are found in Chapter 112.311 through 112.3143, Florida Statutes, and
federal requirements are located in 24 CFR 570.489(h).
· A motion must be made and approved by the local governing body that requests a
waiver from the Department. The chief elected official must request the waiver. If the
waiver request is for an appointed advisory board member, a two-thirds majority vote of
the appointing body is required.
· A package must be prepared and forwarded to the Department that contains: (a) a copy
of the public hearing minutes documenting disclosure of the conflict, approval of the
waiver request, and any comments; (b) a copy of the legal opinion of the local
government's legal counsel; and, (c) a request for a waiver from the chief elected
official.
Department Review of Waiver Requests
Upon receipt of the necessary information, the Department will determine if the local
government has followed the proper steps. If all necessary documentation has been
included, the Department will either grant a waiver of the conflict or advise the local
government of the reason that a waiver cannot be granted.
Expenditures Prior to Receipt of the Waiver
Local governments should make every effort to avoid conflicts of interest. If a conflict is
discovered, th~ governing body should promptly take the appropriate steps to disclose the
conflict of interest and seek a waiver. In the event that CDSG funds are expended prior to
the Department issuing a written waiver of the conflict of interest, those expenditures will not
be considered eligible for reimbursement.
FAQs
Is It necessary for a local official to disclose a conflict of Interest In a public meeting?
Yes. Florida law requires that elected officials adhere to certain ethical standards, including
the public disclosure of a conflict of interest. HUD also requires that conflicts be disclosed
publidy.
When conflicts of Interest are reported to the Department, are waivers usually
granted?
Yes. If the local government can provide documentation reflecting that it has followed the
appropriate steps and that none of its local policies (i.e., housing assistance, procurement,
etc.) have been violated, waivers are granted.
References.
For more information on the issues discussed in this chapter, refer to:
· 24 CFR Part 570
· Chapter 112, Florida Statutes
5.2