Item K1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Februarv16.2005
Division: Monroe County Housin2 Authority
Bulk Item: Yes XX
No
Department: Special Pro2rams Office
Staff Contact Person: :Mark A. Bell
AGENDA ITEM WORDING: A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA APPROVING AMENDMENT 2 TO THE
A WARDED COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT AGREEMENT
ITEM BACKGROUND: On March 19,2003, the BOCC granted approval of accepting the 2002 CDBG
grant agreement offered by DCA; reallocate all of the housing rehabilitation funds ($150,000) moving
these funds for additional wastewater connections; and designate the expanded Stock Island Service Area
as the initial service area for CDBG assistance - Contract Agreement # 03DB-IA-II-54-01-H32. October
15, 2003, the BOCC approved the reallocation of funds. February 18, 2004, the BOCC approved Amendment # 1
to the Contract Agreement, and on June 16, 2004, the BOCC ratified the DCA executed Amendment to the
Contract Agreement. The Contract Agreement expires on April 8, 2005. The initial service area of Stock
Island has been delayed in connecting to the wastewater system. It is anticipated that Stock Island will
begin to connect in early March 2005. Two other wastewater projects, Bay Point and Conch Key are
coming on line and will begin sewer lateral connections in February 2005, with connection to the
treatment facility in May 2005. The amendment is for a six-month extension to expend the grant funding
and meet Contract Agreement requirements.
PREVIOUS RELEVANT BOCC ACTION: Resolution 213-2003, Adopting DCA executed CDBG
Contract Agreement for the 2002 cycle (03DB-IA-II-54-01-H32); Resolution 467-2003, approved
amending the reallocation of funds; Resolution 088-2004, approved Amendment # 1; and, Resolution 220-
2004 ratified executed document.
CONTRACT/AGREEMENT CHANGES: Six month extension and revise Work Activity Plans.
STAFF RECOMMENDATIONS: Adoption of this resolution to amend the CDBG Contract Agreement
03DB-IA-II-54-01-H32 with DCA.
TOTAL COST: $0.00
COST TO COUNTY: $0.00
BUDGETED: Yes X No
SOURCE OF FUNDS: N/ A
REVENUE PRODUCING: Yes No X
APPROVED BY: County Atty:li
AMOUNT PER MONTH Year
DIVISION DIRECTOR APPROVAL:
Risk Management _
- J. Manuel Castillo, Sr., Executive Director, MCHA
DOCUMENTATION:
Included XX
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
RESOLUTION NO.
- 2005
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
TO APPROVE AMENDING THE A WARDED COMMUNITY
DEVELOPMENT BLOCK GRANT, CONTRACT AGREEMENT
WHEREAS, on March 19,2003, the BOCC granted approval of accepting the 2002 Community
Development Block Grant (CDBG) agreement offered by DCA, and
WHEREAS, also during the March 19,2003, BOCC meeting, the Commission approved the
reallocating of the CDBG Housing Rehabilitation Work Activity funding in the amount of $150,000 to
the CDBG Sewer Hookup Work Activity funding, and
WHEREAS, DCA executed the Contract Agreement # 03DB-IA-II-54-01-H32, for $750,000 on
April 9, 2003, and
WHEREAS, on February 18,2004, the BOCC approved Amendment #1 to the Contract
Agreement reflecting this reallocation; and
WHEREAS, the Contract Agreement expires on April 8, 2005 an amendment is required for a
six-month extension to expend the grant funding and complete Contract Agreement requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS,
MONROE COUNTY, THAT:
Section 1. The above recitals are true and correct and incorporated herein.
Section 2. Amendment #2 to the Grant Agreement to implement a six month extension to expend
funding, a copy of which is attached as Exhibit "A", together with such non-material changes as may be
acceptable to the County Mayor and approved as to form and legality by the County Attorney, is
approved and signed by the Mayor. Except as amended by Amendment #2, no term or condition of the
Small Cities, Housing, Community development Block Grant shall be modified and the same shall remain
in full force and effect.
Section 3. This resolution shall take effect immediately upon ifs adoption.
PASSED AND ADOPTED, this
day of
,2005
Mayor Spehar
Mayor Pro Tem Nelson
Commissioner McCoy
Commissioner Neugent
Commissioner Rice
SEAL
ATTEST:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor Dixie Spehar
Approved as to form and legal sufficiency:
I-
Z
w
:2
Cl
z
w
:2
<(
a:
o
u.
I-
en
W
:J
o
W
a:
It)
o
o
N
.q
N
...
l'Cl
::l
l:
l'Cl
....,
Q)
ro
o
;
'-
Q)
.0
E
~
z
ti
Q)
~
cr
Q)
a:
c
Q)
E
"0
l:
Q)
E
<t:
>-
I-
Z
:J
o
U
w
o
a:
z
o
:2
c
.~
.9-
u
Q)
a:
It)
o
o
N
I
('I)
o
o
N
>-
LL
LL
c
~
<..')
CIl
..l:
I-
.....
.2
t5
2
W
l:
Q)
~
a:
N
('I)
:I:
I
.....
o
I
.q
It)
I
.....
.....
<i:
.....
I
III
('I)
o
.....
Q)
.0
E
~
z
t5
cu
.....
C
o
U
l:
.Q
co
N
.C
o
..l:
"5
<t:
c
Q)
E
E
Q)
>
o
<..')
co
u
o
....J
u
Q)
l:
OJ
(f)
Q)
ro
o
~
~
ro
l:
.Ql
(f)
"0
Q)
N
.C
o
..l:
"5
~
l:
o
co
N
.C
o
..l:
"5
<t:
<t:
U
o
u
Q)
>
2
Q.
Q.
<t:
Q)
ro
o
~
~
ro
l:
OJ
(f)
"0
Q)
N
.C
o
..l:
"5
~
"0 _
(1) U
C/l C1l
0';:;
o..e
o 0
0::0
C/l
C
(1)
E
.J::
.~
0..
E
o
U
U
<x:
~
:?:
t5
<x:
t5
~C/l:;:;
+-'.- C
e.J:: (1)
o-E
o~"01'-
_ 0 e
e - (1)
~ 35 E
:s~<x:
o
ca~
e '-
:Q>c
'- 0
00
"0
3lQ;
8..g' ll')
e~
0...
~(J):;:;-
"0.- e
:JEo.>
llJ(1)E
_lo...."O-.:::t
e 0 e
(1)- (1)
t:35E
(5 ~<x:
e
o
~
E
o
c
ca-
e (1)
._ 01
01"0
.~ :J
OllJ
Q;
01
"0
~
llJ
~(1)
S E
:.;:; co
~z
80.>
>"0
:.;:; 0
~o
co
10
(")
('II
o
o
.....
o
o
.....
<(
-
Z
:J
:I:
:J
:I:
It)
.q
:J
:I:
<(
-
Z
It)
.q
:J
:I:
It)
.q
:J
:I:
<(
-
Z
It)
.q
:J
:I:
o
o
o
o
It)
t--~
('I)
CD
o
o
o
o
It)
N
.....
.....
o
o
o
o
o
o
It)
t--
o
o
o
o
It)
,..:
('I)
CD
o
o
o
o
It)
N
.....
.....
o
o
o
o
o
o
It)
t--
o
o
o
o
It)
t--~
('I)
CD
o
o
o
o
o
o~
It)
t--
o
o
o
o
It)
N
.....
.....
l:
o
:;::
()
G.I
l:
l:
o
U
l:
o
:;::
l'Cl
...
-
1/1
l:
E
'0
<(
C/l
ca
(3
f--
...
G.I
::
G.I
en
-
l'Cl
-
0)
o
('I)
.....
o
en
Q)
.~
'0
"6i
c
Q)
CO
Q)
E
o
u
c
3:
o
....J
2:-
Q)
>
Q)
E
o
u
c
Q)
~
Q)
"0
o
::?:
06
3:
o
....J
en
Q)
.~
'0
~
c
Q)
CO
(U
(5
I-
"0
Q)
en
o
c..
e
a...
(U
c
Ol
.>::
o
"0
Q)
en
o
c..
e
a...
(U
C
Ol
o
"0
Q)
en
o
c..
e
a...
c
~
::J
()
(U
C
Ol
o
~Q)
':; E
:;::: co
~Z
,q Q)
>"0
+= 0
~()
cJ.
~
cJ.
~
cJ.
~
cJ.
~
~
~
~
O"l
OJ
I'--
CD
L!)
'<t
C')
C\J
T""
T""
o
O"l
C\J
;o?
o
o
L!)
o
L!)
;o?
o
C')
I'--
C')
C')
;o?
o
o
L!)
o
L!)
;o?
o
I'--
C\J
C\J
o
o
<(
--
Z
L!)
C\J
<(
z
L!)
C\J
<(
--
Z
en
c
o
TI
Q)
c
c
o
()
Q)
,~
~
Ul
'c
E
"0
<(
"-
Q)
3:
Q)
U)
C?
(j)
o
C')
T""
o
;o?
o
o
L!)
o
L!)
;o?
o
C')
I'--
C')
C')
;o?
o
o
L!)
o
L!)
;o?
o
I'--
C\J
C\J
o
o
L!)
'<t
L!)
'<t
-0
(j)a
~a
o..~
2
0....
(1j
.~ L.()
OJ'<t
.;::
o
(fl
(j)
"-
.~
.S2
ill
c
(j)
[j)
-0
(j)
cr;
.S2
0..
:J
-0
C
::J
:jj:
(1j
-0
I-
o
C\J
o
L.()
C\J
(fl
(j)
.;::
Cll
u
~
c
(j)
[j)
:?:
.....J
-0
(j)
cr;
.S2
0..
:J
-0
C
::J
:jj:
Cll
-0
I-
~
C\J
~)
I
C")
C")
(fl
(j)
.~
u
~
c
(j)
[j)
.....J
>
-0
(j)
cr;
g
0..
:J
-0
C
::J
:jj:
Cll
-0
I-
C\J
C\J
o
o
~I
o
z
L.()
'<t
I
CJ)
W
>-
('.
(fl
(j)
2
:J
o
(fl
'-
(j)
.r:
-0
'-
o
Cll
u
..Q
E
2
-
(fl
-0
o
.r:
(j)
(fl
:J
o
I
:?:
.....J
-0
(j)
cr;
.S2
0..
:J
-0
C
::J
:jj:
Cll
-0
I-
C")
C\J
(j)
OJ
~
(j)
>
.S!?
(fl
Cll
-0
~-
'E E
E 0
a-
u (fl
~-g
(fl :J
:JLL
o
s'O
~ (j)
o..(fl
(fl::J
-0-0
c C
..2 Cll
o (j)
(j) 2
2 5
o..CJ)
'- .r:
(j) u
.r:.;:g
-0
cr;
>--0
Z C
<( Cll
(j) (j)
~~
-00..
~ E
...... 0
~ ~I
-O::J
a5:?:
E :J
Cll 0
.!::2 >-
ECJ)
(flW
(j)>-
0:=
o
'<t
C\J
N
CDBG-H-5: Project Impact
CDBG-H-5: PROJECT IMPACT
CDBG FUNDS AND ACTIVITY GOAL SCORE SPREADSHEET
A
ACTIVITY NUMBER AND NAME
001 ACQUISITION, IN SUPPORT OF S
001 ACQUISITION IN 100 YEAR FLOOD PLAIN $
002 CLEARANCE $
09a CODE ENFORCEMENT $
002 DEMOLITION $
016 HISTORIC PRESERVATION $
09a HOUSING REHAB/DEMO/REPLACEMENT
008 PERM RElO AS PART OF HAZ. MIT.
008 PERMANENT RElOCATION- OTHER
09a POTABLE WEll INSTAllATION"
011 REMOVAL OF HOUSING ARCH. BARRIERS
09a SEPTIC SYSTEM INSTAllATION"
09a SEWER HOOKUPS"
008 TEMPORARY RELOCATION
09a UTILITY HOOKUPS, OTHER"
09a WATER HOOKUPS"
2. TOTAL COLUMN "B" (CDBG
PROJECT COST):
3. CALCULATE COLUMNS "c" AND
"E" AND TOTAL COLUMN "E"
FOR THE TOTAL ACTIVITY GOAL
SCORE:
4. ENTER CDBG ADMINISTRATIVE
FUNDS:
5. TOTAL "2B" AND "4B" FOR THE
TOTAL REQUESTED CDBG FUNDS:
6. DIVIDE ADMINISTRATIVE FUNDS
REQUESTED ("4B") BY TOTAL
FUNDS REQUESTED ("5B") TO GET
THE CDBG ADMINISTRATIVE
PERCENTAGE ("4B" + "5B"):
1. ENTER CDBG ACTIVITY FUNDS:
BCD
% OF CDBG
ENTER CDBG PROJECT COST GOAL
ACTIVITY FUNDS "B" + "2B" POINTS
E
ACTIVITY GOAL SCORE
"c" x"D"
$
$
$
$
$
$637,500.00 1 00.00
$
$
$
$
150
50
75
100
70
150
150
100
150
150
150
150 150.00
150
125
150
150.00
150 POINTS MAXIMUM
$112,500.00
$750,000.00
.1500
.1500 MAXIMUM
7. IF THE LOCAL GOVERNMENT DESIRES TO PAY THE COST OF THE GRANT APPLICATION PREPARATION FROM THE
GRANT (IF AWARDED), ENTER THE PAYMENT AMOUNT: $ N/A DOCUMENTATION MUST BE
INCLUDED AS APPENDIX G.
'GOAL POINTS ARE THE SAME AS THE ACTIVITY SUPPORTED.
"THESE ACTIVITIES ARE USED WHEN NO REHABILITATION IS REQUIRED OTHER THAN THESE REFERENCED ITEMS BECAUSE THE
HOUSING UNIT MEETS THE LOCAL HOUSING CODE AND SECTION 8 HOUSING QUALITY STANDARDS.
CDBG-H-5: PROJECT IMPACT (CONTINUED)
8. COMPLETE THE VLlIMPACT SPREADSHEET
A B C D E F G H
UNIT %OF
OF ENTER ENTER ENTER CDBG VLI
MEA- # OF VLI TOTAL # OF VLI % VLI PROJEC IMPACT SCORE
SURE- UNITS TO BE UNITS TO BE RAW T COST ("F" X "G")
ACTIVITY MENT ADDRESSED ADDRESSED ("C"+ "D") POINTS (COPY)
SCORE
ACQUISITION, IN SUPPORT OP**
ACQUISITION IN 100 YEAR FLOOD PLAIN H. U.
CLEARANCE H. U.
CODE ENFORCEMENT H. U.
DEMOLITION H. U.
HISTORIC PRESERVATION H. U.
HOUSING REHAB/DEMO/REPLACEMENT H. U.
PERM RElO AS PART OF HAZ. MIT. H. H.
PERMANENT RElOCATION- OTHER H. H.
POTABLE WEll INSTAllATION H. U.
REMOVAL OF HOUSING ARCH. H. H.
BARRIERS
SEPTIC SYSTEM INSTAllATION H. U.
SEWER HOOKUPS H. U. 50 100 50.00% 235 100.00 235.00
TEMPORARY RELOCATION H. H.
UTILITY HOOKUPS, OTHER H. U.
WATER HOOKUPS H. U.
9. TOTAL COLUMN "H" FOR THE VLI
IMPACT SCORE: 235.00
235 POINTS
MAXIMUM
TRANSFER
THIS SCORE TO
FORM CDBG-H-
1.
10. THE AVERAGE CDSG LMI HOUSING UNIT COST SCORE:
A. Referring to the COBG Funds and Activity Goal Score Spreadsheet, calculate the
average COBG LMI
housing unit cost:
$ 637,500
Enter the total COBG Project
cost ("2B")
1 00 = $6~375.00
Enter the total number Average COBG LMI
of LMI housing units Housing unit cost
B. Based on the average CDBG LMI housing unit cost, enter
the appropriate score: Score 100
100 POINTS MAXIMUM
TRANSFER THIS SCORE TO FORM CDBG-
***Use H. U. or Parcel for unit of measurement.
H. U. = Housing Unit
H. H. = Household
Narrative Description of Proposed Changes:
This is the second amendment for this grant under Contract Agreement 03DB-
1 A-11-54-01-H32.
The first amendment the Board Of County Commissioners (BOCC) approved the
reallocating of all the housing rehabilitation funds ($150,000) by moving these
funds to the CDBG Work Activity of Sewer Connections. With this reallocation,
the amount for the CDBG Work Activity of Sewer Connections increased from
$487,500 to $637,500. The Commission also approved that the expanded Stock
Island Service Area be designated as the initial service area for this CDBG sewer
connection assistance.
The reason for the movement of these funds was based on the acceptance of the
2002 CDBG grant agreement offered by DCA versus competing for the cycle
2003 CDBG grant. The focus for the 2002 cycle grant included a Housing
Rehabilitation Work Activity. The County focus for the CDBG 2003 cycle was
somewhat different than for CDBG 2002 cycle. For the cycle 2003 CDBG grant,
the County shifted its priorities to solely funding sewer connections throughout
the County. Therefore, the cycle 2002 CDBG grant needed to be amended to
reflect this shift in priorities.
This amendment, amendment number two, is for a six-month extension of time
only in order to complete the sewer connection work activity for this CDBG
Program. The Work Activity Plans have been revised accordingly.
The sewer connections are a primary activity as opposed to a complimentary
activity (9B-43.009(6)) and is within the work activity of 09(a). This is a principal
objective identified in the County's Comprehensive Plan and an objective the
Board of County Commissioners have worked diligently with DCA to complete.
The change in work activity category of 09(a) will be the same as amendment 1
and can be found in the DCA-69 Amendment Form.
As stated above, the first service area designated for the County was the Stock
Island wastewater project. At the time of the CDBG Contract Agreement, this
was the first wastewater project available to the program. The County awarded a
contract to the Key West Resort Utility (KWRU) for this service. The area served
was already being serviced by the KWRU and was a logical expansion of their
existing wastewater treatment facility. The work was completed ahead of
schedule and the homes were notified to connect to the wastewater system.
However, wastewater construction concerns remained for the community and
specifically for 19 mobile home parks/properties that comprise 679 households
with very low- and low-income residents. There have been engineer and
financial audits of the project and investigated by the State Attorney's office.
Last summer, the County Commission hired consultant URS Grenier to evaluate
the system. On November 29,2004, the County held a meeting concerning the
Stock Island sewer connection effort with URS providing their report. The report
provided solutions for the wastewater system and associated costs. The report
also cited a concern of the existing plants ability to adequately treat all of the
wastewater generated. The 19 properties have a cost to pay for infrastructure,
however, these communities have not yet acted on connecting. The solutions
have been provided and it is anticipated that around March 2005 the
communities will begin to act on the options for their communities.
There are 102 names on the Stock Island eligible list that was approved by the
BOCC one year ago. At 102 eligible applicants, the sewer connection costs
would be around $581,000, or the bulk of the CDBG funding. This is why the
project was initially selected. 93 of the residents on this list reside on the 19
properties. Additionally, because one year has passed, homes have been sold
and eligible renters have moved on, which will lead to requalifying a sizable
portion of the eligible population when these communities begin sewer
connections.
There are three (3) other wastewater project areas for Monroe County that are
coming on line. On the timeline of this CDBG Program, these projects were to
come on-line during the last six months of the grant. The Bay point and Conch
Key eligibility lists were approved by the BOCC during their regularly scheduled
meeting in January 2005. These sites are under contract for construction of a
wastewater treatment facility and resident homes will be on-line in Mayor June
2005. At present, the residents can begin sewer later connection for these
areas. This means that the residents can connect to the system in front of their
homes. The pipes are capped off at the house until the wastewater system is
turned on - start up dates. When this occurs, the homes will be connected to the
system, tested and inspected and passed by City. The septic tanks and/or
cesspits will be abandoned. This entails emptying the systems, punching holes
in the septic tanks and filling in the old wastewater systems. DOH did certify this
process. There are 43 eligible applicants and connection costs would be around
$245,000. Combining this project and Stock Island's connection costs, this
would expend the CDBG funding for this grant.
The last area is Key Largo, and the application period ends January 14, 2005
and an eligibility list will be approved within 60-days of the application closing
date. As with Bay Point and Conch Key, residents will be able to begin sewer
lateral connection for this area around April 2005.
A CATF meeting, open to the public, was held on Tuesday, January 25,2005,
and the recommended amendment was reviewed and discussed. The CATF
recommended approval and to provide the amendment to the BOCC for
approval. This resolution is part of this amendment application.
In conclusion, it is recognized that the sewer connection activity is extremely
important to the County of Monroe. The Board of County Commissioners are
actively working with DCA to meet wastewater improvement requirements for the
Florida Keys before 2010. The CDBG Contract Agreement does not expire until
April 2005. The 6-month extension will provide the necessary time to complete
the majority of the sewer connection assistance programs for the County and, will
greatly assist in reducing the highly disproportionately high or adverse affects on
the low- and very low-income service recipients.
PUBLIC MEETING NOTICE
Tuesday, January 25, 2005 (6:00 p.m.)
Monroe County, Citizens Advisory Task Force (CATF)
The Monroe County, Community Development Block Grant (CDBG),
Citizens Advisory Task Force (CA TF), will hold a meeting on this date and
time in the Monroe County Housing Authority (MCHA) Board Room,
Eastwind Apartments, 240 Sombrero Road, Marathon, Florida. The meeting
is open to the public and is handicap accessible. The purpose of the
meeting is for CA TF members to review and recommend approval of an
Amendment requesting an extension of time to the CDBG Program Contract
Agreement.
Any persons wishing to attend requiring special accommodations should
contact Mark Bell, Program Administrator, Special Programs Office, 1403
12th Street, Key West, Florida 33040, 305-292-1221, at least five (5) days
prior to the meeting date.
January 19, 2005
AGENDA
Monroe County Community Development Block Grant (CDBG)
Citizen's Advisory Task Force Meeting
Tuesday, January 25,2005 (6:00 p.m.)
MCHA Board Room, Eastwind Apartments
240 Sombrero Road, Marathon, Florida
I. Call To Order
II. Introductions
III. Status of Monroe County Sewer Assistance
IV. CDBG Amendment:
Process and review
Recommendations and BOCC Resolution
V. Task Force Discussion, Questions, Comments
VI. Public Comment
VII. Adjournment
MEETING MINUTES
The County of Monroe
Community Development Block Grant (CDBG)
Citizens' Advisory Task Force (CA TF) Meeting
Tuesday, January 25, 2005
MCHA Board Room, Eastwind Apartment Complex
240 Sombrero Road, Marathon, Florida
Attendance:
Members Present: Jason O'Brien, Chairman; Roberta Loudenslager,
Secretary; and, Juliette Torres, member.
Members Absent: Vice-Chairman, Alice Allen and Vickie Fay, member
Excused absences, both called ahead
Public:
No public Attendance.
Other:
Mark Bell, CDBG Program Administrator, Special Programs
Office (SPO), MCHA.
Call To Order:
Jason O'Brien Chairman, called the meeting to order at
6: 15 PM with introductions.
Overview of Monroe County Sewer Assistance Program with Discussion:
Mark Bell provided information on Stock Island and the communities are
expected to begin contracting and connecting to the KWRU wastewater system
sometime in March 2005. Two other projects that have come on line earlier than
projected are Bay Point and Conch Key. They are able to install sewer lateral
connections and connect to an operational wastewater treatment facility in the
May/June 2005 timeframe. Key Largo project is not far behind the Bay Point and
Conch Key project.
Amendment #2 to the CDBG Contract Agreement with discussion:
Mark reviewed the amendment with the CA TF members. A copy of the
draft Amendment was provided to the CA TF Members. The amendment cannot
be completed without a BOCC resolution authorizing this action.
Copies of the BOCC agenda item summary and the resolution for the
amendment were also provided to the CA TF members. The resolution becomes
a part of the amendment package.
The amendment is for a six-month time extension to complete the projects
for Bay Point, Conch Key and Stock Island. A motion was made by Ms.
Loudenslager to approve and provide to the BOCC for consideration and
adoption. The motion was seconded by Ms. Torres. Motion passed.
Task Force Discussion, Questions, Comments:
Juliette Torres inquired about the Status of Economic Development Grant
opportunity with the restaurant at Bay Point. Mark briefed the present members
on the status; it was never consummated between the County Government and
the restaurant owners.
Public Comment: None. No public attendees.
Recommendations:
Motion to recommend approval of Amendment #2 to the BOCC.
Other:
Jason O'Brien moved to adjourn at about 6:40 P.M. Juliette Torres
seconded and the motion passed.
Information provided to CATF members and available to the public:
A Draft Amendment Package
Prepared By: Mark Bell, Programs Administrator, Special Programs Office,
MCHA
Reviewed By: Roberta Loudenslager, Secretary
Minutes approved by Citizens Advisory Task Force.
Jason O'Brien, Chairman
Alice Allen, Vice Chairman
Roberta Loudenslager, Secretary
Juliette Torres
Vicky Fay
YES
Excused Absence
YES
YES
Excused Absence
MODIFICATION # _2_ TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS
AND THE COUNTY OF MONROE
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("the Department"), and the County of Monroe, ("Recipient"),
to modify DCA Contract Number 03DB-1A-11-54-01-H32 ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to
which the Department provided a subgrant of $750,000.00 to Recipient under the Small Cities
Community Development Block Grant ("CDBG") Program as set forth in the Agreement; and
WHEREAS, the Recipient has requested an extension to the period of the Agreement;
and
WHEREAS, the Department and the Recipient desire to modify the Agreement by
modifying Attachment B, Activity Work Plan section thereunder.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph 3 of the Agreement is hereby revised to reflect an expiration date for the
Agreement of October 14, 2005.
2. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan, which is attached hereto and
incorporated herein by reference.
3. All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the last execution of this Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the
dates set out herein.
DEPARTMENT OF COMMUNITY AFFAIRS
RECIPIENT:
DATE:
BY:
Name:
Title:
DATE:
Dixie Spehar
Mavor, County of Monore
By:
Name: Janice Browning, Division Director
Housing and Community Development
ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED January 24,2005
CONTRACT NO. 0308-1 A-11-54-01-H32
ACTIVITY BUDGET $112,500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this activity only Housing
Name Administration Units
Number 013 100 H.U.
Service Area # N/A LMI VLI Total No. of Units Type of
Units
Date Date Describe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start End Condition Clearance Documentation Completed to be
(month (month to be Submitted by "Date End" by "Date End" Requested by
& year) & year) "Date End"
Submit Request for Release of Funds & Environmental Conditions
Submit documentation to clear Special Condition Numbers --61L-
05/03 06/03 Administrative Quarterly Reimbursements $5,000.00
07/03 09/03 Administrative Quarterly Reimbursements $3,381.00
10/03 1 2/03 Administrative Quarterly Reimbursements $7,732.00
01/04 03/04 Administrative Quarterly Reimbursements $5,932.00
04/04 06/04 Administrative Quarterly Reimbursements $8,749.00
07/04 09/04 Administrative Quarterly Reimbursements $5,974.00
1 0/04 12/04 Administrative Quarterly Reimbursements $15,400.00
01/05 03/05 Administrative Quarterly Reimbursements $15,400.00
04/05 06/05 Administrative Quarterly Reimbursements $15,400.00
07/05 09/05 Administrative Quarterly Reimbursements $15,400.00
10/05 1 0/05 Administrative Quarterly Reimbursements $14,132.00
10/05 1 0/05 Submit Administrative Closeout
ACTIVITY BUDGET TOTAL $ 112,500
(must equal Activity Budget in the heading of this form)
ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED Januarv 24,2005
CONTRACT NO. 03D8-1 A-11-54-01-H32
ACTIVITY BUDGET $637,500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this activit V onlv Housing
Name Sewer Connections Units
Number 09(a) 50 50 100 100 H.U.
Service Area # N/A LMI VLI Total No. of Units Type of
Units
Date Date Describe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start End Condition Clearance Documentation Completed to be
(month (month to be Submitted by "Date End" by "Date End" Requested by
& year) & year) "Date End"
Submit Request for Release of Funds & Environmental Conditions
Submit documentation to clear Special Condition Numbers ALL
07/03 09/03 Sewer Connections (0%) 0
1 0/03 12/03 Sewer Connections (0%) 0
01 /04 03/04 Sewer Connections (0%) 0
04/04 06/04 Sewer Connections (0%) 0
07/04 09/04 Sewer Connections (0%) 0
1 0/04 12/04 Sewer Connections (0%) 0
01/05 03/05 Sewer Connections (20%) 20 $127,500.00
04/05 06/05 Sewer Connections (50%) 50 $191,250.00
07/05 09/05 Sewer Connections (80%) 80 $191,250.00
1 0/05 10/05 Sewer Connections (100%) 100 $127,500.00
10/05 1 0/05 Submit Administrative Closeout
ACTIVITY BUDGET TOTAL $ 637,500
(must equal Activity Budget in the heading of this form)
2