Resolution 570-1992
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RESOLUTION NO. 570 -1992.92 DEe 14 P 3 :59
~o~~~i~~~~ ~~~~~ZI=~N:~ ~~~m'f~r
DEPARTMENT OF COMMUNITY AFFAIRS FY93 ANTI'-DRUd U.
ABUSE GRANT AGREEMENT FOR PROGRAM ADMINISTRATION
WHEREAS, by Resolution No. 280-1992, the Monroe County
Board of Commissioners authorized the submission of a grant
application to the Department of Community Affairs to
request funding for five agencies that provide anti-drug
abuse programs in Monroe County; and
WHEREAS, the Monroe County Board of Commissioners
authorized the execution of the Anti-Drug Abuse D.A.R.E. and
Pretrial Grant Agreements at their last regularly scheduled
meeting; and
WHEREAS, the Department of Community Affairs has
transmitted the Program Administration Grant Agreement for
execution by Monroe County; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, THAT:
1. The Mayor of the Board is hereby authorized to
execute the FY93 Anti-Drug Abuse Program Administration
Grant Agreement which will provide $9000.00 in funding to
Monroe County with a 25% match requirement; and that
2. This resolution shall become effective immediately
upon adoption by the Commission and execution by the
Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners
of Monroe County, Florida, at a regular meeting of said
Board held on the 18th day of November, A.D., 1992.
Mayor London
Mayor Protem Chea 1
Commissioner Harvey
Commissioner Freeman
Commissioner Re i ch
Yes
Yes
Yes
Yes
Yes
BOARD OF
OF MONR
(Seal) ^ ~ ~ L. By:
Attest.....~C. ~
Clerk
By
Date
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OCT2bl~j!
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
2740 CENTERVIEW DRIVE. TALLAHASSEE, FLORIDA 32399-2100
LAWTON CHILES
LINDA LOOMIS SHElLEY
Governor
Secretary
October 19, 1992
Mr. Thomas W. Brown
Monroe County Administrator
Public Service Building, Wing II
Key West, Florida 33040
Re: 93-CJ-79-11-54-01-062/Anti-Drug Abuse Program
Administration
Dear Mr. Brown:
The Department of Community Affairs is pleased to award an
Anti-Drug Abuse grant in the amount of $9,000 to your unit of
government. These funds shall be utilized to implement a Drug
Control and System Improvement Formula Grant Program under
Purpose Area ADM, Drug Control Program Administration.
A copy of the approved subgrant application with the above
referenced project number and title is enclosed for your file.
All correspondence with the department should always refer to the
project number and title.
Your attention is directed to section H of the subgrant
which is the "Acceptance and Agreement." These conditions should
be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost
reimbursements.
The enclosed certificate of Acceptance should be completed
and returned to the department within 30 calendar days from the
date of award. This certificate constitutes official acceptance
of the award and must be received by the department prior to the
reimbursement of any project expenditures.
EMERGENCY MANAGEMENT. HOUSING AND COMMUNITY DEVElOPMENT · RESOURCE PLANNING AND MANAGEMENT
Mr. Thomas W. Brown
Page Two
We look forward to working with you on this project. If we
can be of further assistance, please contact Mr. Clayton Wilder
at 904/488-8016.
Sincerely,
R~tq.lV\,~
Robert G. Nave, Director
Division of Emergency Management
RGN/cwm
Enclosures
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Lawton Chiles
Governor
Linda Loomis Shelley
Secretary
SUB GRANT AWARD CERTIFICATE
Subgrantee: Monroe county Board ot Commissioners
Date of Award: 10/19/92
Grant Period: From: 10/01/92 To: 09/30/93
Project Title: Anti-Drug Abuse Program Administration
Grant Number: 93-CJ-79-11-54-01-062
Federal Funds: $9,000.00
BGMTF Funds:
state Agency Match:
Local Agency Match: $3,000.00
Total Project Cost: $12,000.00
Program Area: ~M
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the state or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690.
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
CERTIFICATION OF ACCEPTANCE OF SUB GRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
93-CJ-79-11-54-01-062 in the amount of $9,000, for a
project entitled:
Anti-Drug Abuse Program Administration
for the period of 10/01/92 through 09/30/93, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
aqreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
By
a 'ED S TO FORM
,1f:6 ~ GAL UFF IENCY.
3 Jv~Urq) a.Hce
Oats
,-
.. I . I
DCA CONTRACT NO. 93-CJ-79-11-S4-01-062
STATE OF FLORIDA - DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
SUBGRANT APPLICATION FOR FEDERAL ANTI-DRUG ABUSE ACT FUNDS
~
A. NAMES & ADDRESSES
1.
CONTINUATION. YES
NO x.~
2. PREVIOUS STATE PROJECT 10 NUMBER (IF YES IN 1. ABOVE).
LEAVE BLANK. COMPLETED BY BPSM STAFF.
3. UNIQUE 10. 90-071
4. NAME. JUN 12 1992
5. SUBGRANT RECIPIENT. eUfV.U Of ,.ueuc I
i
SAFETY ~~NAGEMENT I
NAME Thoma s lv. Brown
TITLE Countv Administrator
ADDRESS Public Serv; C'p R"i 1 rH"'g
ZIP CODE ~rn("k T~l ;:I'nn Fl 1'H)40'
AREA CODE AND TELEPHONE NUMBER
AREA CODE AND FAX PHONE NUMBER
6. CHIEF FINANCIAL OFFICER.
Uing TT. 5100 Col1e8e Rd.
(~)~/ 4741
(.1QL)~/ 4401
NAME Dannv L. Ko1haee
TITLE Clerk of Court
ADDRESS 500 H'hi tehead St.
ZIP CODEI~ev Hest. Fl. 3301~O
AREA CODE AND TELEPHONE NUMBER
AREA CODE AND FAX PHONE NUMBER
(.lQ.L) 292 /3550
(..lQ.2....)296 /lR64
7. IMPLEMENTING AGENCY.
NAME O~fice o~ Substance Abuse
TITLE of Honroe Countv
ADDRESS Public Service B1dp.:.: Toling
ZIP CODE Stock Island. Fl. 31f)L~O
AREA CODE AND TELEPHONE NUMBER
AREA CODE AND FAX PHONE NUMBER
8. PROJECT DIRECTOR.
NAME Deanna S. L10vd
TITLE Grants !1ana~er.
ADDRESS Public Serv1ce Bldg.; lhnp,
ZIP CODE Stock Island, Fl. j ilJ4lJ
AREA CODE AND TELEPHONE NUMBER
AREA CODE AND FAX PHONE NUMBER
II; ::>lO!) College Rei.
L1Q..5..J 2ll..../ 4474
CJ.Q..2.J ..2..2.L / 4401
.; .
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B. ADMINISTRATIVE DATA
LEAVE BLANK. COMPLETED BY BPSM STAFF.
9. POPULATION.
10. GOVERNMENT LEVEL.
11. COUNTY.
12. PROJECT TITLE.
Anti-Drup, Abuse ProRram Ad~ini~r~~r;nn
LEAVE BLANK. COMPLETED BY BPSM STAFF.
13. PROGRAM AREA.
14. PROJECT TYPE.
15. AGENCY TYPE.
16. MULTI-JURISDICTIONAL.
17. AWARDED.
18. FOR PERIOD.
BEGINNING: (MONTH)1lL-/(DAY)~/(YEAR)~
E~DING: (MONTH)~/(DAY)~/(YEAR)~
C. FISCAL DATA
19. REMIT WARRANT TO. Honroe County Grants Management
20. VENDOR #. 59-6000749
21. SAMAS #.
22. AWARD. FEDERAL MATCH TOTAL
SALARIES AND BENEFITS 7254.00 2418.00 9672.00
CONTRACT SERVICES l: ! tj-f) . () 0
EXPENSES '5CSL.UO 2328.00
OPERATING CAPITAL
DATA PROCESSING
INDIRECT COSTS
TOTALS 9000.00 300Q~O 12000.00
..
D. PROBLEM IDENTIFICATION AND PROPOSED SOLUTION
l~ A MAXIMUM OF TWO (2) TYPED PARAGRAfHS, 8RIEFLY DESCRIBE A
SFE~IFIC PROBLEM TO BE ADDRESSED WI~H SUBGRANT FUNDS. IF YOU
ARE SEEKING FUNDS TO CONTINUE EXISTING PROJECT ACTIVITI=S,
DESCRIBE ANY GAPS BETWEEN CURRENT AND DESIRED PRO~ECT R~SULTS.
IN A MAXIMUM OF TWO (2j TYPED PAGES, BRIEFLY DESCRIBE HOW
PROJECT ACTIVITIES WILL ADDRESS THE TARGETED PROBLEM. DESCRIB~
WHO ~ILL DO WHAT, WHEN, WHERE AND HOW.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
On March 28, 1990, the Honroe County Board of Commissioners
designated an Office of Substance Abuse. The follmving month
a Substance Abuse Policy Advisory Board was appointed. The
requested subgrant funds would provide financial support for
the operating costs of the Office of Substance Abuse and the
Substance Abuse Policy Advisory Board; plus provide assistance
in overseeing the administration of grant funds and program
implementation.
The Office of Substance Abuse will provide clerical support
to both the Substance Abuse Policy Advisory Board and the
implementing agencies of the proposed p,rant programs. These
expenses would include advertisin~ fees for puhlished notices
of meetings, copying costs, postage and communications, and a
percentage of two staff position salaries.
Program Administration
The Monroe County Board of Commissioners (MCBOCC) appointed
the Substance Abuse Advisory Board (SAPAB) to function in an
advisory and investigative manner to the MCBOCC. By
defining the nature and the extent of the county drug
problem, identifying current programs that address the
problems and recognizing the additional resources needed to
comprehensively address substance abuse, the SAPAB
periodically reports to the MCBOCC in order to develop a
countywide drug control strategy plan.
Over the past two years the SAPAB, composed of
representatives from various units of government and
community agencies, has met to discuss the drug control
efforts in existence throughout the county. During the
course of the board's first year, status reports were
presented by the officers trained in the SRO/DARE Program,
representatives of the Residential/Work Release Program, and
the project director of the Monroe County Pretrial Substance
Abuse Program. In the second year, the SAPAB conducted a
"Needs Assessment Survey." The survey was distributed to
the SAPAB members, local agencies, and community
organizations associated with drug-related issues.
Following a discussion at a SAPAB meeting, the results of
the survey showed that programs which addressed education
and prevention of alcohol and drug abuse ranked highest on
the list, along with agencies that provided outpatient
treatment services. Upon notification of the availability
of FY92/93 grant funds, the SAPAB published notice in local
papers and sent letters to the survey respondents inviting
interested parties to submit proposals. The notice advised
that the SAPAB would focus on those programs that provided
education and prevention of alcohol and drug abuse,
specifically cocaine, and to those programs that provided
outpatient services. The board met and reviewed the
proposals submitted, negotiated the fair distribution of
funds, and recommended those agencies for funding before the
Monroe County Board of Commissioners. The MCBOCC accepted
their recommendations and submitted those proposals to the
DCA FY93 Anti-Drug Abuse grant program.
By the end of this year, 1992, a procedure is to be
established by the Monroe County Board of Commissioners
which will designate the SAPAB as the coordinating agency to
review and recommend agencies for funding through the Monroe
County's Clerks Drug Abuse Trust Fund. Pursuant to Florida
Statutes, Section 893.165(1) and Section 893.165(5), this
fund has been established and, as overseer of this fund, the
MCBOCC is responsible for its implementation,
administration, supervision, and evaluation. The SAPAB will
review requests filed by county drug abuse
treatment/education programs and will recommend to the
MCBOCC those agencies that qualify for assistance grants
provided by the Clerk's Drug Abuse Trust Fund.
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... ...
E. PROGRAM OBJECTIVES AND PERFORMANCE MEASURES
COMPLETE UNIFORM PROGRAM OBJECTIVES AND PERFORMANCE MEASURES
(FOUND IN APPENDIX VI) FOR THE FEDERALLY AUTHORIZED PROGRAM
AREA YOU WANT TO IMPLEMENT. YOUR APPLICATION IS NOT COMPLETE
WITHOUT THEM AND AN INCOMPLETE APPLICATION WILL NOT BE
CONSIDERED FOR SUBGRANT FUNDING.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Program Objective ADH 1:
Program Objective ADM 3:
Program Objective ADH 4:
Program Objective ADM 5:
To conduct 6 Substance Abuse Policy
Advisory Board Meetings during the grant
period.
To conduct 6 monitoring/coordinating
reviews dur.ing the grant period.
To submit rnonthlv financial claim reDorts
to the BPSH and insure quarterly reports
are submitted at the required time periods.
To provide administrative support to the
SAPAB by scheduling and advertising board
meetings and act as liaison between the
Board and County Officials.
G. PROJECT BUDGET NARRATIVE
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YOU MUST DESCRIBE LINE ITEMS FOR EACH APPLICABLE BUDGET
CATEGORY THAT YOU ARE REQUESTING SUB GRANT FUNDING. PROVIDE
SUFFICIENT DETAIL TO SHOW COST RELATIONSHIPS TO PROJECT
ACTIVITIES. IN ADDITION, DESCRIBE SOURCES OF MATCHING FUNDS.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
SALARIES AND BENEFITS
$9672.00
10% Staff Assistant II Salary
**$3305.00
l5~~ Grant Hanager Salarv
*'k 6367. 00
EXPENSES
2328.00
Postage
Advertising
Phone
Office Supplies
Printing (Posters & Brochures)
70.00
14/+0.00
100.00
200.00
518.00
$12000.00
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---------
*The county match shall be provided by the Monroe Countv Board
of COMmiSsioners general fund.
**Based on the following:
Staff Assistant II
Grant Hanager
Salary:
COLA
FICA
Retire
Ins.
W/C
22,500.
675.
1,773.
4,070.
3,960.
72.
33,050.
Salary:
29,768.
893.
2;340.
5,384.
3,960.
95
=======
42,446.
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TI 's oosition is clas~itied t
,II Exempt _ No~-Excmp
~~;the FLSA regulation.
d. g compnnsatory time
regar In ...
accrual. GRANTS PROGRAM COORDINATOR
:w.eL/DL{d
Series 215
MAJOR FUNCTION
Coordinates the fiscal and management oversight of on-going
grants programs to insure compliance with Federal, State, and
local regulations, and to insure compliance with grant goals and
objectives.
Work is performed under the general supervision Of the Budget
Director, Office of Management & Budget, until notified
otherwise.
ILLUSTRATIVE DUTIES
(NOTE: These are intended only as illustrations of the various
types of work performed. The omission of specific duties does
not exclude them from the position if the work is similar,
related, or a logical assignment to the Position.)
Collects, compiles, and interprets data from all Sources
necessary for the completion of grant reviews,. and monitors
ongoing programs for consistency with terms in the award
agreements.
Compiles monthly and quarterly reports as required under grant
programs.
Assists project managers in administering grant programs,
creating grants budgets, and agenda item preparation.
Performs periodic fiscal accountability review for all grant
programs.
Advises Director or assigned supervisor of grant prOblems and
program status updates. ,
Perf oms other related duties at the direction of the Budget
Director or notified supervisor.
KNOWLEDGE, ABILITIES, AND SKILLS
Knowledge of Federal and State laws/regulations as well as local
ordinances/rules.
Knowledge of fiscal requirements within the framework of County
government and funding agencies.
Ability to establish and maintain effective working relationships
with other county employees and citizens of Monroe County.
" '
Ability to analyze and interpret pertinent data for inclusion in
grant program updates.
Ability to communicate effectively both orally and in writing.
Ability to exercise judgement and work without close supervision.
Ability to meet deadlines and prioritize tasks.
Ability to handle numerous grant projects at once.
Possess strong word processing skills.
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with a
Bachelor's Degree in Public Administration, Business
Administration, or related field with at least two (2) years
experience in a related field.
Must possess a valid Florida Driver's License.
A comparable amount of education, training, or experience may be
substituted for the minimum qualifications.
APPROVED:
-;Oc:vnu.t/l. d lCJ~-n1_ t{ (' Z
Department Director
6/S' /'lL
Date
......
Division
/-l
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COnrrCy-Administrator
Date
Direqtor
~~AJJ
JUN 0 8 1997
Date
On this date, I have received a copy of my job description.
A-~'\/LCV ~ d(&:_l~-,
Employee Signature U
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STAFF ASSISTANT II
Series No. 210
Managemtn Services
MAJOR FUNCTIONS
Advanced administrative and clerical work coordinating varied
admin~strative and/or clerical functions in an operating division
or department, or functioning in a specialized technical staff
" capacity.
ILLUSTRATIVE DUTIES
(NOTE: These are intended only as illustrations of the carious
types of work performed. The omission of specific duties does
not exclude them from the position if the work is similar,
rdlated, or a logical assignment to the position.)
Functions as a staff assistant to the head of a complex operating
department.
May supervise or coordinate ~li administrative and/or clerical
activities within a unit in a large operating division or
department. Conducts necessary correspondence and studies.
(~
Analyzes and resolves administrative problems. Coordinates
methods and procedures improvements and programs to foster
greater productivity. Evaluates programs for compliance with
priority schedules and accomplishment of work programs. Develops
and installs systems, .forms, and procedures.
Represents the division or department in making special
investigations and gathering information.
Re lieves 'I the department head of administrati ve details.
Coordinates office operations with other divisions and units of
the County. Compiles technical data for use in department 1 s
operation.
Assists.in bUdget preparation and monitoring bUdget control.
Interprets rules, regulations, and policies to public and other
County agencies.
Performs special assignments and is responsible for special
projects requiring little or no supervision, such as procedural
guides within the department. Researches and develops material
for supervisor's use.
Plans, initiates and carries to completion clerical, secretarial
and administrative activities.
l
Performs related work as required.
"
(KNOWLEDGE, ABILITIES AND SKILLS
'./
Knowledge of modern office practices and procedures. Knowledge
of departmental programs. Knowledge of the principles of
management and their application to the administration of
governmental affairs.
Knowledge of research techniques.
~ accounting principles and procedures.
Some knowledge of basic
Ability to exercise jUdgement and discretion in apply and
interpreting departmental policies and procedures. Abili ty to
supervise effectively. Ability to coordinate the work of a
mOderately sized clerical staff. Ability to carry out complex
oral and written instructions. Abili ty to use judgement and
discretion in the execution of duties. Ability to establish and
maintain effective working relationships with other employees and
the general public. Ability to initiate and install
administrative. programs and procedures and to evaluate their
effectiveness.
(
MINIr~ QUALIFICATIONS
Typing speed fifty (50) words per m{nute (corrected).
Graduation from high school or possession of a GED plus six (6)
years of progressively responsible secretarial, clerical, or
administrative experience.
A comparable amount of education, training, or experience may be
s~bstituted for the minimum qualification.
APPROVED BY: DATE: /- ~..2 - 9/
I
APPROVED BY: DATE: f~ ~~9t:l
APPROVED BY: DATE: SEP 2 3 1990
On this date, I received a copy of my job description relating to
my employmenc with Monroe County.
l
DATE:
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H. ACCEPTANCE AND AGREEMENT
ALL PERSONS INVOLVED IN OR HAVING ADMINISTRATIVE RESPONSIBILITY
FOR THE SUBGRANT MUST READ THESE "ACCEPTANCE AND AGREEMENT"
CONDITIONS. THE "ACCEPTANCE AND AGREEMENT" (SECTION I) MUST BE
RETURNED AS PART OF THE COMPLETED APPLICATION.
NOTE CONDITION NO. 13: ONLY PROJECT COSTS INCURRED ON OR AFTER
THE EFFECTIVE DATE OF THIS AGREEMENT AND ON OR PRIOR TO THE
TERMINATION DATE OF A RECIPIENT'S PROJECT ARE ELIGIBLE FOR
REIMBURSEMENT.
CONDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE
APPROVED APPLICATION AND THE FOLLOWING TERMS OF CONDITIONS WILL
BECOME BINDING. NON-COMPLIANCE WILL RESULT IN PROJECT COSTS
BEING DISALLOWED.
THE TERM "DEPARTMENT", UNLESS OTHERWISE STATED, REFERS TO THE
DEPARTMENT OF COMMUNITY AFFAIRS. THE TERM "DIVISION", UNLESS
OTHERWISE STATED, REFERS TO THE DIVISION OF EMERGENCY
MANAGEMENT. THE TERM "BUREAU", UNLESS OTHERWISE STATED, REFERS
TO THE BUREAU OF PUBLIC SAFETY MANAGEMENT.
THE TERM SUBGRANT "RECIPIENT" REFERS TO THE GOVERNING BODY OF A
CITY OR A COUNTY OR AN INDIAN TRIBE WHICH PERFORMS CRIMINAL
JUSTICE FUNCTIONS AS DETERMINED BY THE U.S. SECRETARY OF THE
INTERIOR, AND INCLUDES AN IMPLEMENTING AGENCY WHICH IS A
SUBORDINATE AGENCY OF A CITY, COUNTY OR INDIAN TRIBE, OR AN
AGENCY UNDER THE DIRECTION OF AN ELECTED OFFICIAL (FOR EXAMPLE,
SHERIFF OR CLERK OF THE COURT).
1. REPORTS
THE RECIPIENT SHALL SUBMIT DEPARTMENT QUARTERLY PROJECT
PERFORMANCE REPORTS TO THE BUREAU BY FEBRUARY 1, MAY 1,
AUGUST 1, AND NOVEMBER 1 COVERING SUBGRANT ACTIVITIES DURING
THE PREVIOUS QUARTER.
THE RECIPIENT SHALL SUBMIT AN ANNUAL PROJECT PERFORMANCE
REPORT, FOR EACH TWELVE (12) MONTH PERIOD OF PROJECT
ACTIVITIES. THIS REPORT SHALL BE SUBMITTED TO THE BUREAU
WITHIN THIRTY (30) DAYS AFTER THE END OF THE ORIGINAL
TWELVE (12) MONTH PERIOD.
IN ADDITION, IF THE SUBGRANT AWARD PERIOD IS EXTENDED BEYOND
TWELVE (12) MONTHS, ADDITIONAL QUARTERLY PROJECT PERFORMANCE
REPORTS SHALL BE SUBMITTED AS WELL AS A FINAL PROJECT
PERFORMANCE REPORT. THE LATTER REPORT SHALL COVER THE
ENTIRE TIME FRAME OF PROJECT ACTIVITIES AND IS DUE WITHIN
THIRTY (30) DAYS AFTER THE END OF THE EXTENDED PERIOD.
THE RECIPIENT SHALL SUBMIT MONTHLY FINANCIAL CLAIM REPORTS
[DCA-NA 3 (A-G, REVISED JANUARY 1991)] TO THE BUREAU. A
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FINAL FINANCIAL CLAIM REPORT AND A CRIMINAL JUSTICE CONTRACT
(FINANCIAL) CLOSEOUT PACKAGE SHALL BE SUBMITTED TO THE
BUREAU WITHIN FORTY-FIVE (45) DAYS OF THE SUBGRANT
TERMINATION PERIOD. SUCH CLAIM SHALL BE DISTINCTLY
IDENTIFIED AS "FINAL". FAILURE TO COMPLY SHALL RESULT IN
FORFEITURE OF REIMBURSEMENT.
THE RECIPIENT SHALL SUBMIT OTHER REPORTS AS MAY BE
REASONABLY REQUIRED BY THE BUREAU. ALL REQUIRED REPORTS,
INSTRUCTIONS, AND FORMS SHALL BE DISTRIBUTED WITH THE
SUBGRANT AWARD.
2. FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES
THE RECIPIENT SHALL ESTABLISH FISCAL CONTROL AND FUND
ACCOUNTING PROCEDURES THAT ASSURE PROPER DISBURSEMENT AND
ACCOUNTING OF SUBGRANT FUNDS AND REQUIRED NON-FEDERAL
EXPENDITURES. ALL FUNDS SPENT ON THIS PROJECT SHALL BE
DISBURSED ACCORDING TO PROVISIONS OF THE PROJECT BUDGET AS
APPROVED BY THE BUREAU.
ALL EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM
TO OFFICE OF JUSTICE PROGRAMS FINANCIAL AND ADMINISTRATIVE
GUIDE FOR GRANTS (GUIDELINE MANUAL 7100.ID, U.S. DEPARTMENT
OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, AND
IN FEDERAL OFFICE OF MANAGEMENT AND BUDGET CIRCULARS A-87,
A-lI0 AND A-21, IN THEIR ENTIRETY).
ALL FUNDS NOT SPENT ACCORDING TO THIS AGREEMENT SHALL BE
SUBJECT TO REPAYMENT BY THE RECIPIENT.
3. COMPLIANCE WITH "CONSULTANT'S COMPETITIVE NEGOTIATION ACT"
THE RECIPIENT, WHEN APPLICABLE, AGREES TO SATISFY ALL
REQUIREMENTS PROVIDED IN SECTION 287.055, FLORIDA STATUTES,
KNOWN AS THE "CONSULTANT'S COMPETITIVE NEGOTIATION ACT".
4. APPROVAL OF CONSULTANT CONTRACTS
THE DEPARTMENT SHALL REVIEW AND APPROVE IN WRITING ALL
CONSULTANT CONTRACTS PRIOR TO EMPLOYMENT OF A CONSULTANT.
APPROVAL SHALL BE BASED UPON THE CONTRACT'S COMPLIANCE WITH
REQUIREMENTS FOUND IN THE OFFICE OF JUSTICE PROGRAMS'
FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS (GUIDELINE
MANUAL 7l00.1D) AND APPLICABLE STATE STATUTES. THE
DEPARTMENT'S APPROVAL OF THE RECIPIENT AGREEMENT DOES NOT
CONSTITUTE APPROVAL OF CONSULTANT CONTRACTS.
5. ALLOWABLE COSTS
ALLOWANCE FOR COSTS INCURRED UNDER THE SUBGRANT SHALL BE
DETERMINED ACCORDING TO "GENERAL PRINCIPLES OF ALLOWABILITY
AND STANDARDS FOR SELECTED COST ITEMS" SET FORTH IN THE
OFFICE OF JUSTICE PROGRAMS' FINANCIAL AND ADMINISTRATIVE
..
GUIDE FOR GRANTS (GUIDELINE MANUAL 7100.1D), U.S. DEPARTMENT
OF JUSTICE'S COMMON RULE FOR STATE AND LOCAL GOVERNMENTS,
OFFICE OF MANAGEMENT AND BUDGET'S CIRCULAR NO. A-87, "COST
PRINCIPLES' APPLICABLE TO GRANTS AND CONTRACTS WITH STATE AND
LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AND BUDGET'S
CIRCULAR NO. 21, "COST PRINCIPLES FOR EDUCATIONAL
INSTITUTIONS".
ALL PROCEDURES EMPLOYED IN THE USE OF FEDERAL FUNDS TO
PROCURE SERVICES, SUPPLIES OR EQUIPMENT, SHALL BE ACCORDING
TO U.S. DEPARTMENT OF JUSTICE' CO~ION RULE FOR STATE AND
LOCAL GOVERNMENTS, OR ATTACHMENT "0" OF OMB CIRCULAR
NO. A-IIO AND FLORIDA LAW TO BE ELIGIBLE FOR REIMBURSEMENT.
6. TRAVEL
ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-OF-GRANT
SPECIFIED-WORK-AREA SHALL BE BASED UPON WRITTEN APPROVAL OF
THE DEPARTMENT PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL.
THE COST OF ALL TRAVEL SHALL BE REIMBURSED ACCORDING TO
LOCAL REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN
SECTION 112.061, FLORIDA STATUTES.
ALL BILLS FOR ANY TRAVEL EXPENSES SHALL BE SUBMITTED
ACCORDING TO PROVISIONS IN SECTION 112.061, FLORIDA
STATUTES.
7. WRITTEN APPROVAL OF CHANGES IN THIS APPROVED AGREEMENT
RECIPIENTS SHALL OBTAIN APPROVAL FROM THE DEPARTMENT FOR
MAJOR CHANGES. THESE INCLUDE, BUT ARE NOT LIMITED TO:
A. CHANGES IN PROJECT ACTIVITIES, DESIGNS OR RESEARCH
PLANS SET FORTH IN THIS APPROVED AGREEMENT;
B. BUDGET DEVIATIONS THAT DO NOT MEET THE FOLLOWING
CRITERION. THAT IS, A RECIPIENT MAY TRANSFER FUNDS
BETWEEN BUDGET CATEGORIES AS LONG AS THE TOTAL AMOUNT
OF TRANSFER (INCREASE OR DECREASE) DOES NOT EXCEED
TEN (10) PERCENT OF THE TOTAL APPROVED BUDGET CATEGORY
AND THE TRANSFER IS MADE TO AN APPROVED BUDGET LINE
ITEM; OR,
C. TRANSFERS OF FUNDS ABOVE THE TEN (10) PERCENT CAP SHALL
BE MADE ONLY IF A REVISED BUDGET IS APPROVED BY THE
DEPARTMENT.
D. UNDER NO CIRCUMSTANCES CAN TRANSFERS OF FUNDS INCREASE
THE TOTAL BUDGETED AWARD. TRANSFERS DO NOT ALLOW FOR
INCREASING THE QUANTITATIVE NUMBER OF ITEMS DOCUMENTED
..
IN ANY APPROVED BUDGET LINE ITEM. FOR EXAMPLE,
EQUIPMENT ITEMS IN THE OPERATING CAPITAL OUTLAY OR
EXPENSE CATEGORIES OR STAFF POSITIONS IN THE SALARIES
AND BENEFITS CATEGORY.
8. REIMBURSEMENT SUBJECT TO AVAILABLE FUNDS
THE OBLIGATION OF THE STATE OF FLORIDA TO REIMBURSE
RECIPIENTS FOR INCURRED COSTS IS SUBJECT TO AVAILABLE
FEDERAL ANTI-DRUG ABUSE ACT FUNDS.
9. ADVANCE FUNDING
ADVANCE FUNDING IS AUTHORIZED UP TO TWENTY-FIVE (25) PERCENT
OF THE FEDERAL AWARD FOR EACH PROJECT ACCORDING TO
SECTION 216.181(12)(B), FLORIDA STATUTES (1991); THE OFFICE
OF JUSTICE PROGRAMS' FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS (GUIDELINE MANUAL 7100.1D); AND, U.S. DEPARTMENT OF
JUSTICE'S COMMON RULE FOR STATE AND LOCAL GOVERNMENTS.
ADVANCE FUNDING SHALL BE PROVIDED TO A RECIPIENT UPON A
WRITTEN REQUEST TO THE DEPARTMENT JUSTIFYING THE NEED FOR
SUCH FUNDS. THIS REQUEST INCLUDING THE JUSTIFICATION SHALL
BE ENCLOSED WITH THE GRANT APPLICATION.
10. COMMENCEMENT OF PROJECT
IF A PROJECT HAS NOT BEGUN WITHIN SIXTY (60) DAYS AFTER
ACCEPTANCE OF THE SUBGRANT AWARD, THE RECIPIENT SHALL SEND A
LETTER TO THE BUREAU INDICATING STEPS TO INITIATE THE
PROJECT, REASONS FOR DELAY AND REQUEST AN EXPECTED PROJECT
STARTING DATE.
IF A PROJECT HAS NOT BEGUN WITHIN NINETY (90) DAYS AFTER
ACCEPTANCE OF THE SUBGRANT AWARD, THE RECIPIENT SHALL SEND
ANOTHER LETTER TO THE BUREAU, AGAIN EXPLAINING REASONS FOR
DELAY AND REQUEST ANOTHER REVISED PROJECT STARTING DATE.
UPON RECEIPT OF THE NINETY (90) DAY LETTER, THE DEPARTMENT
SHALL DETERMINE IF THE REASON FOR DELAY IS JUSTIFIED OR
SHALL, AT ITS DISCRETION, UNILATERALLY TERMINATE THIS
AGREEMENT AND REOBLIGATE SUBGRANT FUNDS TO OTHER DEPARTMENT
APPROVED PROJECTS. THE DEPARTMENT, WHERE WARRANTED BY
EXTENUATING CIRCUMSTANCES, MAY EXTEND THE STARTING DATE OF
THE PROJECT PAST THE NINETY (90) DAY PERIOD, BUT ONLY BY
FORMAL WRITTEN AMENDMENT TO THIS AGREEMENT.
11. EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES
EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES BETWEEN THE
RECIPIENT AND A CONTRACTOR (WHICH INCLUDES ALL PROJECT
BUDGET CATEGORIES) SHALL BE IN WRITING FOR A PERIOD NOT TO
EXCEED SIX (6) MONTHS AND IS SUBJECT TO THE SAME TERMS AND
CONDITIONS SET FORTH IN THE INITIAL CONTRACT. ONLY ONE
..
EXTENSION OF THE CONTRACT SHALL BE ACCEPTABLE, UNLESS
FAILURE TO COMPLETE THE CONTRACT IS DUE TO EVENTS BEYOND THE
CONTROL OF THE CONTRACTOR.
12. EXCUSABLE DELAYS
EXCEPT WITH RESPECT TO DEFAULTS OF CONSULTANTS, THE
RECIPIENT SHALL NOT BE IN DEFAULT BY REASON OF ANY FAILURE
IN PERFORMANCE OF THIS AGREEMENT ACCORDING TO ITS TERMS
(INCLUDING ANY FAILURE BY THE RECIPIENT TO MAKE PROGRESS IN
THE EXECUTION OF WORK HEREUNDER WHICH ENDANGERS SUCH
PERFORMANCE) IF SUCH FAILURE ARISES OUT OF CAUSES BEYOND THE
CONTROL AND WITHOUT THE FAULT OR NEGLIGENCE OF THE
RECIPIENT. SUCH CAUSES INCLUDE BUT ARE NOT LIMITED TO ACTS
OF GOD OR OF THE PUBLIC ENEMY, ACTS OF THE GOVERNMENT IN
EITHER ITS SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS,
EPIDEMICS, QUARANTINE RESTRICTIONS, STRIKES, FREIGHT
EMBARGOES, AND UNUSUALLY SEVERE WEATHER, BUT IN EVERY CASE
THE FAILURE TO PERFORM SHALL BE BEYOND THE CONTROL AND
WITHOUT THE FAULT OR NEGLIGENCE OF THE RECIPIENT.
IF FAILURE TO PERFORM IS CAUSED BY FAILURE OF A CONSULTANT
TO PERFORM OR MAKE PROGRESS, AND IF SUCH FAILURE ARISES OUT
OF CAUSES BEYOND THE CONTROL OF RECIPIENT AND CONSULTANT,
AND WITHOUT FAULT OR NEGLIGENCE OF EITHER OF THEM, THE
RECIPIENT SHALL NOT BE DEEMED IN DEFAULT, UNLESS:
A. SUPPLIES OR SERVICES TO BE FURNISHED BY THE CONSULTANT
WERE OBTAINABLE FROM OTHER SOURCES,
B. THE DEPARTMENT ORDERED THE RECIPIENT IN WRITING TO
PROCURE SUCH SUPPLIES OR SERVICES FROM OTHER SOURCES,
AND
C_ THE RECIPIENT FAILED TO REASONABLY COMPLY WITH SUCH
ORDER.
UPON REQUEST OF THE RECIPIENT, THE DEPARTMENT SHALL
ASCERTAIN THE FACTS AND THE EXTENT OF SUCH FAILURE, AND IF
THE DEPARTMENT DETERMINES THAT ANY FAILURE TO PERFORM WAS
OCCASIONED BY ONE OR MORE SAID CAUSES, THE DELIVERY SCHEDULE
SHALL BE REVISED ACCORDINGLY.
13. OBLIGATION OF RECIPIENT FUNDS
RECIPIENT FUNDS SHALL NOT UNDER ANY CIRCUMSTANCES BE
OBLIGATED PRIOR TO THE EFFECTIVE DATE OR SUBSEQUENT TO THE
TERMINATION DATE OF THE GRA~T PERIOD. ONLY PROJECT COSTS
INCURRED ON OR AFTER THE EFFECTIVE DATE AND ON OR PRIOR TO
THE TERMINATION DATE OF THE RECIPIENT'S PROJECT ARE ELIGIBLE
FOR REIMBURSEMENT. A COST IS INCURRED WH~N THE RECIPIENT'S
EMPLOYEE OR CONSULTANT PERFORMS REQUIRED SERVICES, OR WHEN
THE RECIPIENT RECEIVES GOODS, NOTWITHSTANDING THE DATE OF
ORDER.
..
14. PERFORMANCE OF AGREEMENT PROVISIONS
IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR VIOLATION OF ANY
PROVISION OF THIS AGREEMENT BY THE RECIPIENT, THE
RECIPIENT'S CONSULTANTS AND SUPPLIERS, OR BOTH, THE
DEPARTMENT SHALL IMPOSE SANCTIONS IT DEEMS APPROPRIATE
INCLUDING WITHHOLDING PAYMENTS AND CANCELLATION, TERMINATION
OR SUSPENSION OF THE AGREEMENT IN WHOLE OR IN PART. IN SUCH
EVENT, THE DEPARTMENT SHALL NOTIFY THE RECIPIENT OF ITS
DECISION THIRTY (30) DAYS IN ADVANCE OF THE EFFECTIVE DATE
OF SUCH SANCTION. THE RECIPIENT SHALL BE PAID ONLY FOR
THOSE SERVICES SATISFACTORILY PERFORMED PRIOR TO THE
EFFECTIVE DATE OF SUCH SANCTION.
15. ACCESS TO RECORDS
THE DEPARTMENT OF COMMUNITY AFFAIRS; THE U.S. DEPARTMENT OF
JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE
ASSISTANCE; AND, THE AUDITOR GENERAL OF THE STATE OF
FLORIDA, OR ANY OF THEIR DULY AUTHORIZED REPRESENTATIVES,
SHALL HAVE ACCESS TO BOOKS, DOCUMENTS, PAPERS AND RECORDS OF
THE RECIPIENT, IMPLEMENTING AGENCY AND CONTRACTORS FOR THE
PURPOSE OF AUDIT AND EXAMINATION ACCORDING TO OFFICE OF
JUSTICE PROGRAMS' FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS (GUIDELINE MANUAL 7100.1D).
THE DEPARTMENT RESERVES THE RIGHT TO UNILATERALLY TERMINATE
THIS AGREEMENT IF THE RECIPIENT, IMPLEMENTING AGENCY OR
CONTRACTOR REFUSES TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS,
PAPERS, LETTERS, OR OTHER MATERIALS SUBJECT TO PROVISIONS OF
CHAPTER 119, FLORIDA STATUTES, AND MADE OR RECEIVED BY THE
RECIPIENT OR ITS CONTRACTOR IN CONJUNCTION WITH THIS
AGREEMENT.
16. AUDIT
A. THE RECIPIENT SHALL PROVIDE TO THE DEPARTMENT ONE COpy
OF AN ANNUAL AUDIT CONDUCTED IN COMPLIANCE WITH THE
SINGLE AUDIT ACT OF 1984, P.L. 98-502. THE AUDIT SHALL
BE PERFORMED IN ACCORDANCE WITH OMB CIRCULAR 1-128 AND
OTHER APPLICABLE FEDERAL LAW. THE CONTRACT FOR THIS
AGREEMENT SHALL BE IDENTIFIED WITH THE SUBJECT AUDIT IN
THE SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE. THE
CONTRACT SHALL BE IDENTIFIED AS FEDERAL FUNDS PASSED-
THROUGH THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND
INCLUDE THE CONTRACT NUMBER, CFDA NUMBER, AWARD AMOUNT,
CONTRACT PERIOD, FUNDS RECEIVED AND DISBURSED.
B. A COMPLETE AUDIT REPORT WHICH COVERS ANY PORTION OF THE
EFFECTIVE DATES OF THIS AGREEMENT MUST BE SUBMITTED
WITHIN 30 DAYS AFTER ITS COMPLETION., BUT NO LATER THAN
SEVEN MONTHS AFTER THE AUDIT PERIOD. IN ORDER TO BE
COMPLETE, THE SUBMITTED REPORT SHALL INCLUDE ANY
..
MANAGEMENT LETTERS ISSUED SEPARATELY AND MANAGEMENT'S
WRITTEN RESPONSE TO ALL FINDINGS, BOTH AUDIT REPORT AND
MANAGEMENT LETTER FINDINGS. INCOMPLETE AUDIT REPORTS
WILL NOT BE ACCEPTED BY THE DEPARTMENT AND WILL BE
RETURNED TO THE RECIPIENT.
C. THE RECIPIENT SHALL HAVE ALL AUDITS COMPLETED BY AN
INDEPENDENT PUBLIC ACCOUNT (IPA). THE IPA SHALL BE
EITHER A CERTIFIED PUBLIC ACCOUNTANT OR A LICENSED
PUBLIC ACCOUNTANT.
D. THE RECIPIENT SHALL TAKE APPROPRIATE CORRECTIVE ACTION
WITHIN SIX MONTHS OF THE ISSUE DATE OF THE AUDIT REPORT
IN INSTANCES OF NONCOMPLIANCE WITH FEDERAL LAWS AND
REGULATIONS.
E. THE RECIPIENT SHALL ENSURE THAT AUDIT WORKING PAPERS
ARE MADE AVAILABLE TO THE DEPARTMENT, OR ITS DESIGNEE,
UPON REQUEST FOR A PERIOD OF FIVE YEARS FROM THE DATE
THE AUDIT REPORT IS ISSUED, UNLESS EXTENDED IN WRITING
BY THE DEPARTMENT.
F. IF THIS AGREEMENT IS CLOSED OUT WITHOUT AN AUDIT, THE
DEPARTMENT RESERVES THE RIGHT TO RECOVER ANY DISALLOWED
COSTS IDENTIFIED IN AN AUDIT COMPLETED AFTER SUCH
CLOSEOUT.
G. THE COMPLETED AUDIT REPORTS SHOULD BE SENT TO THE
FOLLOWING ADDRESS:
DEPARTMENT OF COMMUNITY AFFAIRS
OFFICE OF AUDIT SERVICES
2740 CENTERVIEW DRIVE
THE RHYNE BUILDING
TALLAHASSEE, FLORIDA 32399-2100
17. PROCEDURES FOR CLAIM REIMBURSEMENT
ALL CLAIMS FOR REIMBURSEMENT OF RECIPIENT COSTS SHALL BE
SUBMITTED ON DCA NA FORM 3 (A-G, REVISED 1991) PRESCRIBED
AND PROVIDED BY THE BUREAU. A RECIPIENT SHALL SUBMIT CLAIMS
MONTHLY IN ORDER TO REPORT CURRENT PROJECT COSTS.
ALL CLAIMS REQUESTING REIMBURSEMENT FOR OPERATING CAPITAL
OUTLAY (OCO) ITEMS HAVING A UNIT COST OF $5,000 OR MORE AND
A USEFUL LIFE OF ONE (1) YEAR OR MORE SHALL BE ACCOMPANIED
BY A COMPLETED NON-EXPENDABLE PROPERTY FORM SIGNED BY THE
RECIPIENT'S PROPERTY CUSTODIAN. IF LOCAL. ACCOUNTING
PROCEDURES REQUIRE OCO REPORTING AT A LESSER AMOUNT THAN
$5,000, LOCAL REQUIREMENTS SHALL BE ADHERED TO.
ALL CLAIMS FOR REIMBURSEMENT SHALL BE SUBMITTED IN
SUFFICIENT DETAIL FOR PROPER PRE-AUDIT AND POST-AUDIT.
7
ALL BILLS FOR FEES OR OTHER COMPENSATION FOR SERVICES OR
EXPENSES SHALL BE SUBMITTED IN DETAIL SUFFICIENT FOR A
PROPER PRE-AUDIT AND POST-AUDIT THEREOF.
18. RETENTION OF RECORDS
THE RECIPIENT SHALL MAINTAIN ALL RECORDS AND DOCUMENTS FOR A
MINIMUM OF THREE (3) YEARS FROM THE DATE OF THE FINAL
FINANCIAL STATEMENT AND BE AVAILABLE FOR AUDIT AND PUBLIC
DISCLOSURE UPON REQUEST OF DULY AUTHORIZED PERSONS.
19. OWNERSHIP OF DATA AND CREATIVE MATERIAL
OWNERSHIP OF MATERIAL, DISCOVERIES, INVENTIONS, AND RESULTS
DEVELOPED, PRODUCED, OR DISCOVERED SUBORDINATE TO THIS
AGREEMENT IS GOVERNED BY THE TERMS OF THE U.S. DEPARTMENT OF
JUSTICE'S COMMON RULE FOR STATE AND LOCAL GOVERNMENTS OR
OFFICE OF MANAGEMENT AND BUDGET'S (OMB) CIRCULAR A-110,
ATTACHMENT N, PARAGRAPH EIGHT (8).
20. PROPERTY ACCOUNTABILITY
THE RECIPIENT AGREES TO USE ALL NON-EXPENDABLE PROPERTY FOR
CRIMINAL JUSTICE PURPOSES DURING ITS USEFUL LIFE OR REQUEST
DEPARTMENT DISPOSITION.
THE RECIPIENT SHALL ESTABLISH AND ADMINISTER A SYSTEM TO
PROTECT, PRESERVE, USE, MAINTAIN AND DISPOSE OF ANY PROPERTY
FURNISHED TO IT BY THE DEPARTMENT OR PURCHASED PURSUANT TO
THIS AGREEMENT ACCORDING TO FEDERAL PROPERTY MANAGEMENT
STANDARDS SET FORTH IN U.S. DEPARTMENT OF JUSTICE'S COMMON
RULE FOR STATE AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-l10,
ATTACHMENT N. THIS OBLIGATION CONTINUES AS LONG AS THE
RECIPIENT RETAINS THE PROPERTY, NOTWITHSTANDING EXPIRATION
OF THIS AGREEMENT.
21. DISPUTES AND APPEALS
THE DEPARTMENT SHALL MAKE ITS DECISION IN WRITING WHEN
RESPONDING TO ANY DISPUTES, DISAGREEMENTS OR QUESTIONS OF
FACT ARISING UNDER THIS AGREEMENT AND SHALL DISTRIBUTE ITS
RESPONSE TO ALL CONCERNED PARTIES. THE RECIPIENT SHALL
PROCEED DILIGENTLY WITH THE PERFORMANCE OF THIS AGREEMENT
ACCORDING TO THE DEPARTMENT'S DECISION.
IF THE RECIPIENT APPEALS THE DEPARTMENT'S DECISION, IT SHALL
BE MADE IN WRITING WITHIN TWENTY-ONE (21) CALENDAR DAYS TO
THE SECRETARY OF THE DEPARTMENT, WHOSE DECISION IS FINAL.
IF THE RECIPIENT APPEALS THE DEPARTMENT'S DECISION, IT ALSO
SHALL BE MADE IN WRITING WITHIN TWENTY-ONE (21) CALENDAR
DAYS TO THE DEPARTMENT'S CLERK (AGENCY CLERK). THE
RECIPIENT'S RIGHT TO APPEAL THE DEPARTMENT'S DECISION IS
CONTAINED IN CHAPTER 120, FLORIDA STATUTES, AND IN
..
PROCEDURES SET FORTH IN CHAPTERS 28-5 AND 9-5, FLORIDA
ADMINISTRATIVE CODE. FAILURE TO APPEAL WITHIN THIS TIME
FRAME CONSTITUTES A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,
FLORIDA STATUTES.
22. CONFERENCES AND INSPECTION OF WORK
CONFERENCES MAY BE HELD AT THE REQUEST OF ANY PARTY TO THIS
AGREEMENT. AT ANY TIME, A REPRESENTATIVE OF THE BUREAU, OF
THE U.S. DEPARTMENT OF JUSTICE'S BUREAU OF JUSTICE
ASSISTANCE OR BOTH HAVE THE PRIVILEGE OF VISITING THE
PROJECT SITE TO MONITOR, INSPECT AND ASSESS WORK PERFORMED
UNDER THIS AGREEMENT.
23. PUBLICATION OR PRINTING OF REPORTS
A. BEFORE PUBLICATION OR PRINTING, A FINAL DRAFT OF ANY
REPORT REQUIRED UNDER OR PERTAINING TO THIS AGREEMENT
SHALL BE SENT TO THE BUREAU FOR ITS REVIEW AND COMMENT.
B. PUBLICATIONS OR PRINTED REPORTS COVERED UNDER 22.
ABOVE SHALL INCLUDE THE FOLLOWING STATEMENTS ON THE
COVER PAGE:
1. "THIS REPORT WAS PREPARED FOR THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS~ WILLIAM E.
SADOWSKI, SECRETARY, IN COOPERATION WITH THE
U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE." THE NEXT PRINTED LINE SHALL IDENTIFY
THE MONTH AND YEAR THE REPORT WAS PUBLISHED.
2. "CONCLUSIONS AND OPINIONS EXPRESSED IN THIS
REPORT ARE THOSE OF THE RECIPIENT AND DO NOT
NECESSARILY REPRESENT THOSE OF THE STATE OF
FLORIDA, DEPARTMENT OF COMMUNITY AFFAIRS, THE
U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
ASSISTANCE, OR ANY OTHER AGENCY OF THE STATE OR
FEDERAL GOVERNMENT."
24. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
NO PERSON, ON THE GROUNDS OF RACE, CREED, COLOR OR NATIONAL
ORIGIN SHALL BE EXCLUDED FROM PARTICIPATION IN, BE REFUSED
BENEFITS OF, OR OTHERWISE SUBJECTED TO DISCRIMINATION UNDER
GRANTS AWARDED PURSUANT TO PUBLIC LAW 89-564, NON-
DISCRIMINATION REQUIREMENTS OF THE ANTI-DRUG ABUSE ACT OF
1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964; SECTION 504
OF THE REHABILITATION ACT OF 1973 AS AMENDED; TITLE IX OF
THE EDUCATION AMENDMENTS OF 1972; THE AGE DISCRIMINATION ACT
OF 1975; AND, DEPARTMENT OF JUSTICE NON-DISCRIMINATION
REGULATIONS 28 CFR PART 42, SUBPARTS C, D, E, AND G.
THE RECIPIENT AND A CRIMINAL JUSTICE AGENCY THAT IS THE
IMPLEMENTING AGENCY AGREE TO CERTIFY THAT THEY EITHER DO OR
..
DO NOT MEET EEO PROGRAM CRITERIA AS SET FORTH IN SECTION 501
OF THE FEDERAL OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF
1968 AS AMENDED AND THAT THEY HAVE OR HAVE NOT FORMULATED,
IMPLEMENTED AND MAINTAINED A CURRENT EEO PROGRAM.
SUBMISSION OF THIS CERTIFICATION IS A PREREQUISITE TO
ENTERING INTO THIS AGREEMENT. THIS CERTIFICATION IS A
MATERIAL REPRESENTATION OF FACT UPON WHICH RELIANCE WAS
PLACED WHEN THIS AGREEMENT WAS MADE. IF THE RECIPIENT OR
IMPLEMENTING AGENCY MEET ACT CRITERIA BUT HAVE NOT
FORMULATED, IMPLEMENTED AND MAINTAINED SUCH A CURRENT
WRITTEN EEO PROGRAM, THEY HAVE 120 DAYS AFTER THE DATE THIS
AGREEMENT WAS MADE TO COMPLY WITH THE ACT OR FACE LOSS OF
FEDERAL FUNDS SUBJECT TO CONDITIONS AND PENALTIES IMPOSED BY
SECTION 802, TITLE I, PUBLIC LAW 90-351 (REFERENCE 42 CFR,
SECTION 3783, PAGE 902).
ANY STATE AGENCY, COUNTY OR CITY RECEIVING $500,000 OR MORE
IN FEDERAL ANTI-DRUG ABUSE ACT FUNDS SHALL SUBMIT THEIR
EQUAL EMPLOYMENT OPPORTUNITY PLAN TO THE BUREAU.
25. NON-PROCUREMENT, DEBARMENT AND SUSPENSION
THE RECIPIENT AGREES TO COMPLY WITH EXECUTIVE ORDER 12549,
DEBARMENT AND SUSPENSION (34 CFR, PART 85, SECTION 85.510,
PARTICIPANT'S RESPONSIBILITIES). THESE PROCEDURES REQUIRE
THE RECIPIENT TO CERTIFY IT SHALL NOT EN~ER INTO ANY LOWER
TIERED COVERED TRANSACTION WITH A PERSON WHO IS DEBARRED,
SUSPENDED, DECLARED INELIGIBLE OR IS VOLUNTARILY EXCLUDED
FROM PARTICIPATING IN THIS COVERED TRANSACTION, UNLESS
AUTHORIZED BY THE DEPARTMENT.
26. PAYMENT CONTINGENT ON APPROPRIATION
THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION TO PAY
UNDER THIS AGREEMENT IS CONTINGENT UPON AN ANNUAL
APPROPRIATION BY THE FLORIDA LEGISLATURE.
27. FEDERAL RESTRICTIONS ON LOBBYING
THE RECIPIENT AGREES TO COMPLY WITH SECTION 319 OF PUBLIC
LAW 101-121 SET FORTH IN "GOVERNMENTWIDE GUIDANCE FOR NEW
RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE", PUBLISHED
ON DECEMBER 30, 1989, FEDERAL REGISTER.
EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS
CERTIFICATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH
SUBMISSION THAT INITIATES AGENCY CONSIDERATION OF SUCH
PERSON FOR AWARD OF FEDERAL CONTRACT, GRANT, OR COOPERATIVE
AGREEMENT OF $100,000 OR MORE; OR FEDERAL LOAN OF $150,000
OR MORE.
THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON
WHICH RELIANCE WAS PLACED WHEN THIS AGREEMENT WAS MADE.
SUBMISSION OF THIS CERTIFICATION IS A PREREQUISITE TO
..
ENTERING INTO THIS AGREEMENT SUBJECT TO CONDITIONS AND
PENALTIES IMPOSED BY SECTION 1352, TITLE 31, UNITED STATES
CODE. ANY PERSON WHO FAILS TO FILE THE REQUIRED
CERTIFICATION IS SUBJECT TO A CIVIL PENALTY OF NOT LESS THAN
$10,000 AND NOT MORE THAN $100,000 FOR EACH FAILURE TO FILE.
THE UNDERSIGNED CERTIFIES, TO THE BEST OF HIS OR HER
KNOWLEDGE AND BELIEF, THAT:
A. NO FEDERALLY APPROPRIATED FUNDS HAVE BEEN PAID OR SHALL
BE PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY,
A MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF
CONGRESS, OR AN EMPLOYEE OF A MEMBER OF CONGRESS IN
CONNECTION WITH THE AWARDING OF ANY FEDERAL LOAN, THE
ENTERING INTO OF ANY RENEWAL, AMENDMENT, OR
MODIFICATION OF ANY FEDERAL CONTRACT, GRANT, LOAN OR
COOPERATIVE AGREEMENT.
B. IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR SHALL BE
PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN
EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH
THIS FEDERAL CONTRACT, GRANT LOAN, OR COOPERATIVE
AGREEMENT, THE UNDERSIGNED SHALL COMPLETE AND SUBMIT
THE STANDARD FORM, "DISCLOSURE OF LOBBYING ACTIVITIES",
ACCORDING TO ITS INSTRUCTIONS.
C. THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS
CERTIFICATION BE INCLUDED IN AWARD DOCUMENTS FOR ALL
SUBAWARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL
CERTIFY AND DISCLOSE ACCORDINGLY.
28. STATE RESTRICTIONS ON LOBBYING
IN ADDITION TO THE PROVISIONS CONTAINED IN PARAGRAPH 27 OF
SECTION H, ACCEPTANCE AND AGREEMENT, THE EXPENDITURE OF
FUNDS FOR THE PURPOSE OF LOBBYING THE LEGISLATURE OR A STATE
AGENCY IS PROHIBITED UNDER THIS CONTRACT.
29. STATEMENT OF FEDERAL FUNDING PERCENTAGE AND DOLLAR AMOUNT
WHEN ISSUING STATEMENTS, PRESS RELEASES, REQUESTS FOR
PROPOSALS, BID SOLICITATIONS, AND OTHER DOCUMENTS DESCRIBING
PROJECTS OR PROGRAMS FUNDED IN WHOLE OR IN PART WITH FEDERAL
FUNDS, ALL GRANTEES AND RECIPIENTS RECEIVING THESE FEDERAL
FUNDS, INCLUDING BUT NOT LIMITED TO STATE AND LOCAL
GOVERNMENTS, SHALL CLEARLY STATE:
A. THE PERCENTAGE OF THE TOTAL COST OF THE PROGRAM OR
PROJECT THAT SHALL BE FINANCED WITH FEDERAL FUNDS, AND
B. THE DOLLAR AMOUNT OF FEDERAL FUNDS TO BE EXPENDED ON
THE PROJECT OR PROGRAM.
F:L f.f~ l,"i. "': I'''.'
'':)2 SEP -3 I' 2 :40
RESOLUTION NO. 411-1992
~1.Hih: :
I
. . ~ !.' f' .
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF
MONROE COUNTY HEREBY AUTHORIZING THE COUNTY
.ADMINISTRATOR WITH SIGNATURE AUTHORITY ON THE
APPLICATIONS FOR THE DEPARTMENT OF COMMUNITY
AFFAIRS ANTI-DRUG ABUSE FISCAL YEAR 93 FUNDING
WHEREAS, the Monroe County Board of Commissioners
authorized the submission of an Anti-Drug Abuse grant
application to the Department of Community Affairs by
Resolution No. 280-1992, executed June 10, 1992; and
WHEREAS, the Department of Community Affairs has
received the application and has reviewed for compliance;
and
WHEREAS, the Department of Community Affairs has
determined that additional information must be submitted
prior to any further review; and
WHEREAS, one of the requeeted revisions requires that
the Board authorizes the County Administrator with signature
authority on the grant applications; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Board authorizes the County
Administrator with signature authority on the Department of
Community Affairs Anti-Drug Abuse Grant applications.
PASSED AND AOOPTED by the Board of County Commissioners of
Monroe County, Florida, at a specr.! meeting of said Board
held on the 27th day of August, A.D. 1992.
Mayor Harvey Yes
Mayor ProTem London Ye5
Commissioner Jones YA~
Commissioner Cheal Y~~
Commissioner Stormont y~~
BOARD OF COUNTY' COMMISSIONERS
DANNYL.XOlBAGE,Clerk ~;:~-\\~ ~-..~~
(Seal) ~ ~
Attest: ,'.. '~1/)~
.
y'~Vtt'''~ II) '~w
,C.. AN, >>J40 ~GA ~).If~rlr /I 'f . (
~.( ( ;I r;\j,-
Iff. ,AnoffiCi'': 11~!Y~--..
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-~~"
I I ,-" r, . 1-'.... I r I"" . 'T ~ ,. _ .-- ... _
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U'bK~~rY ~!2~!;,.~E
(3{l::il294.4641
Thomas W. Brown
County Administrator
Monroe County
Public Service Building
Wing II, Stock Island
Key West, Florida 33040
(305) 292-4741
-.BOARD OF COUNTY COMMISSIONERS
M^ YOR. WilhelmIna !'jarvey. District 1
Mayor Pro Tem. JaCk London. District 2
Douglas Jones. Distrrcl :t
A. farl Cheal. District 4
John Stormont. District 5
G
September 24, 1992
Naomi Parramore
Department of Community Affairs
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399
Re: Monroe County FY93 Anti-Drug Abuse Application
93-CJ-79-11-54-01-060: Life Center
93-C3-79-11-54-01~062: Program Administration
Dear Mrs. Parramore,
The Monroe County Board of Commissioners executed Resolution No.
411-1992 on August 27th which authorized the County Administrator
with signature authority on the Department of Community Affairs
Anti-Drug Abuse Grant applications. It has come to my attention
that in order for the signature of Mary Broske, Director of Grants
Management, to be recognized as the Administrator of the
Implementing Agency, authorization is required from this office.
May this letter serve as authorization for Mary Broske's signature
on the above-mentioned grant applications as the Administrator of
the Implementing Agencies.
. Brown
Administrator
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EEO CERTIFICATION LETTER - SUBGRANT RECIPIENT
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Division of Emergency Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment opportunity (EEO)
Program Requirements -- Subgrant Recipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that
according to Section 501 of the Omnibus Crime Control and Safe
Streets Act of 1968 as amended, that the named (type or print)
SUBGRANT RECIPIENT:
....
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T'\
-' I"\T -
"I:ll:l;
CHECK ONE:
Meets Act criteria. I xxi
Does not meet Act criteria. c:J
I affirm that I have read the Act criteria set forth in
subgrant instructions and understand that if the RECIPIENT meets
these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting
minority persons and women. I also affirm that the RECIPIENT:
CHECK ONE:
Has a current EEO Program Plan. ~
Does not have a current Plan. c:J
I further affirm that if the RECIPIENT meets the Act
criteria and does not have a current written EEO Program, federal
law requires it to formulate, implement, and maintain such a
program within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
REQUIRES SIGNATURE
BY:
Thoma s 1V'. Brown
TITLE: Count Administrator
DATE:
June 10, 1992
.' .
I. SIGNATURE PAGE
IN WITNESS WHEREOF, THE PARTIES AFFIRM THEY EACH HAVE READ AND
AGREE TO CONDITIONS SET FORTH IN SECTION "I" OF THIS AGREEMENT,
HAVE READ AND UNDERSTAND THE AGREEMENT IN ITS ENTIRETY AND HAVE
EXECUTED THIS AGREEMENT BY THEIR DULY AUTHORIZED OFFICERS ON
THE DAY, MONTH AND YEAR SET OUT BELOW.
CORRECTIONS INCLUDING STRIKEOVERS, WHITEOUTS, ETC., ON THIS
PAGE ARE NOT ACCEPTABLE.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
BY : /<. c'fbe;v t . MQ..v-{
TITLE: Robert G. Nave, Director
DATE:
19'19- '2...
SUBGRANT RECIPIENT
AUTHORIZING OFFICIAL OF GOVERNMENTAL UNIT
(COMMISSION CHAIRMAN, MAYOR, OR DES D REPRESENTATIVE)
BY:
Thomas lJ. Brmvn
TITLE:
Monroe County Administrator
DATE: ,
September 17, 1992
IMPLEMENTING AGENCY
OFFICIAL, ADMINISTRATOR OR DESIGNATED REPRESENTATIVE
BY:
Marv S. Broske
TITLE:
Director, Grants 11anageMent
DATE:
September 16, 1992
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