4th Supplement 01/19/2005
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
February 8, 2005
TO:
Timothy McGarry, Director
Growth Management Division
ATTN:
FROM:
Mayra Tezanos
Executive Assistant
Pamela G. Hanc~
Deputy Clerk 0
At the January 19, 2005, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Blanket Purchase Order by Monroe County for the firm of HDR Engineering, Inc. to
provide technical and management assistance under State Contract No. 973 -00 1-00-1 concerning
the Tavernier Urban Design Guidelines and Tavernier Historic District Guidelines, and authorized
execution of a Contract for Professional Services for same. Enclosed is a duplicate original for
your handling.
J Supplemental Joint Participation Agreement No.4, Contract AI-893, between Monroe
County and the Florida Department of Transportation to provide funding to complete three
corridor master plans for the remaining areas of the Livable CommuniKeys Program as well as
additional funding for ongoing corridor master plan studies. Enclosed are three duplicate
originals, executed on behalf of Monroe County, for your handling. Please be sure to return the
fully executed "Monroe County Clerk's Office Original" and the "Monroe County Finance
Department's Original" as soon as possible.
Should you have any questions please do not hesitate to contact this office.
cc: County Administrator wlo documents
County Attorney
Finalnce
File
Financial Project No.:
25222811403
(item-segment-phase-sequence)
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 4
Fund: SL
.
725-030-07
PUBLIC TRANSPORTATION
07102
Page 1 of 5
Contract No,: AI893 Federal No.: 8888-428
Catalog of Federal Domestic Assistance Number: 20,205
FLAIR Approp,: 088854
FLAIR Obj.: 790015
Org. Code: 55062010630
Vendor No.: VF596-000-749-054
Function: 215
Catalog of State Financial Assistance Number:
THIS AGREEMENT, made and entered into this
'1-f1_
_ day of
;W~
~
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Planning Department
2798 Overseas Hwy" Suite 410, Marathon, FL 33050-2227
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 11th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
day of October
2000
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $360,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Descri ption: The project description is amended
To add funding for transportation planning activities under Task # 1
To fund two new Livable Communikeys Planning projects and complete a third
To retain the Scenic Highways coordinator, update and continue marketing the scenic highway program and complete the
Florida Keys Scenic Highway Management Plan
725-030-07
PUBLIC TRANSPORTATION
07/02
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 395,000.00
bringing the revised total cost of the project to $ 1,120,000.00
Paragraph 4.00 of said Agreement is increased by $ 35,000.00
bringing the Department's revised total cost of the project to $ 360,000.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A",
4.00 Contract Time:
Paragraph 18,00 of said Agreement January 31st, 2007
725-030-07
PUBLIC TRANSPORTATION
07/02
Page 3 of 5
Financial Project No, 25222811403
Contract No, AI893
Agreement Date
3-1-0~
Except as hereby modified, amended or changed, all other terms of said Agreement dated October 11th, 2000
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
FOOT
Monroe County Planning Department
AGENCY NAME
See attached Encumbrance Form for date of
Funding Approval by Comptroller
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725-030-07
PUBLIC TRANSPORTATION
07/02
Page 4 of 5
Financial Project No. 25222811403
Contract No. AI893
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Planning Department
2798 Overseas Hwy" Suite 410, Marathon, FL 33050-2227
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
See Attachment Page 1,
I. Project Cost: As Approved As Amended Net Change
$725,000.00 $1,120,000.00 $395,000,00
Total Project Cost $725,000.00 $1,120,000,00 $395,000,00
I. Fund Participation: As Approved As Amended Net Change
Department: $325,000.00 $360,000,00 $35,000,00
Agency: $0.00
Federal Participation $400,000.00 $760,000.00 $360,000.00
Total Project Cost $725,000.00 $1,120,000.00 $395,000,00
Comments:
725-030-07
PUBLIC TRANSPORTATION
07/02
Page 5 of 5
III. MULTI-YEAR OR PREQUALlFIED PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are
programmed in the Department's Work program in the following fiscal year(s):
FY
FY
FY
FY
Project years may be advanced or deferred subject to Legislative appropriation or availabity of funds.
DESCRIPTION OF SUPPLEMENT:
Task # 1 and Task #2: Transportation Planning Assistance to conduct various transportation planning activities along US 1,
including Travel Time and Delay studies, systems planning activities, site plan reviews and other long range planning
actiivities
Task #3: Florida Keys Scenic Highway Program: to retain the Scenic Highways coordinator, update and continue
marketing the scenic highway program and complete the Florida Keys Scenic Highway Management Plan
Task #4 for Lower Sugarloaf Key to Little Torch Key (MM 16 to 29) and Rockland Key to Saddlebunch Keys (MM 9.8 to 16)
and complete other existing Livable Communikeys projects
725-030-07
ATTACHMENT PAGE 1
SCOPE OF SERVICES
PROJECT LOCATION: Monroe County
PROJECT DESCRIPTION: Monroe County Transportation Planning Program
TASK 1: TRANSPORTATION PLANNING ASSISTANCE
PURPOSE:
The purpose of this task is to provide funding for a general transportation planning
consultant that will provide assistance to the Monroe County Planning and
Environmental Resources Department to maintain the short and long range transportation
planning programs of the County, and to provide assistance for general transportation
planning and analysis activities, including data collection, technical support and review
of development proposals.
ACTIVITIES:
The transportation planning consultant will provide assistance to the Monroe County
Planning Department in the following areas:
a) review of site plans for internal traffic flows and access;
b) preparation of traffic impact reports,
c) review of access management issues,
d) development of access management plans,
e) origin-destination studies,
f) attendance at appropriate public meetings and hearings;
g) trip generation rates for land uses
h) provision of review comments on relevant transportation documents prepared by
other agencies;
i) review of transportation element of reports and plans prepared by County staff in
support of the comprehensive plan amendments;
j) systems planning analysis (including running the FSUTMS model or other
transportation planning models deemed as appropriate by Client and Consultant);
k) re-evaluation of the level of service methodology for US-I; and
1) special transportation projects to implement the comprehensive plan.
Monroe County staff will administer a consultant contract, issue work orders, prepare
invoices for submission to the Department and participate in planning, analysis and data
collection activities as necessary. This project may also include special studies in support
of the comprehensive planning programs administered by the County Planning
Department within the Keys.
COST:
$185,000
TASK2: USl ARTERIAL TRAVEL TIME AND DELAY STUDIES
PURPOSE:
The Travel Time Studies will be used to monitor the level of service on US I for
concurrency management purposes pursuant to the Monroe County Comprehensive Plan.
The studies will be conducted in accordance with the US 1 LOS Task Force methodology
which was approved by the County, the Florida Department of Transportation and the
Florida Department of Community Affairs. The study may be conducted jointly by the
Monroe County staff, and the general transportation-planning consultant.
ACTIVITIES:
A. Using the floating car method, travel time, speed and delay data will be recorded for
each of the 24 segments of US 1 from Florida City to Stock Island; and the length of
US 1 from the County line to the Cow Key Channel.
B. The data will be recorded by data, day of week, time of day, and direction.
C. The study will be conducted over 14 days within the six-week period from February
15 to March 31. Consisting of 14 round trip runs, sampling each day of the week
twice.
D. The study will be coordinated with seven day 24 hour traffic counts to be conducted
in Islamorada (MM 84), Marathon (MM 50) and Big Pine Key (MM 30).
E. The study will employ the staggered schedule of departure times previously approved
by the Task Force so as to record peak hour conditions in as many different locations
as possible.
F. The study results will be summarized in report format including a series of tables and
graphs. A statistical analysis of the mean, standard deviation, and range of speeds
recorded for each segment and for the overall distance will be provided. Excess
roadway capacity and deficiencies in capacity will be reported.
COST:
The cost of this task is included under Task 1.
TASK 3: FLORIDA KEYS SCENIC HIGHWAY PROGRAM
PURPOSE:
To implement and improve the Corridor Management Plan for the Florida Keys Scenic
Highway
ACTIVITIES:
1. Florida Key Scenic Highway Coordinator
Project Description: Coordinate efforts related to the Florida Keys Scenic Highway
(FKSH)
A. Provide leadership related to the Florida Keys Scenic Highway - 50%
Provide staff support to the Florida Department of Transportation and Monroe County
Planning and Environmental Resources Department in administering the State and
National Scenic Highways Program for the Florida Keys Scenic Highway. Assist the
Florida Keys Scenic Highways Advisory Group (SHAG) in scheduling, organizing,
facilitating and documenting SHAG meetings. Develop a work program for the Florida
Keys Scenic Highway Master Plan in conjunction with SHAG members.
Manage/oversee consultant work related to the Florida Keys Scenic Highway initiatives.
Assess corridor funding needs. Identify grant sources for planning and project
development; prepare and submit grant applications, approvals, request for proposals and
consultant contracts. Develop partnerships and coordinate with local government staff
and appropriate staff from the public and private sections (e.g. members of the SHAG) to
implement the Florida Keys Scenic Highway Corridor Management Plan. Prepare and
submit Florida Keys Scenic Highway Annual Report.
B. Coordinate programmatic and procedural aspects of the Florida Keys Scenic Highway
with Monroe County Bicycle and Pedestrian Planner and the Florida Department of
Transportation District 6 - 25%.
Review development and project proposals on the state and local roadway system.
Coordinate US 1 project development activities with FDOT, FDEP, and other agencies.
C. Design and implement an ongoing public participation program for the Florida Keys
Scenic Highway - 25%.
Prepare and disseminate presentations and materials. Implement public information
outreach and education programs. Develop surveys and utilize feedback from the public
in the design and implementation ofFKSH Action Plans and strategies.
COST:
Salary $50,000
Travel $4,000
Marketing $6,000
TASK 4: LIVABLE COMMUNIKEYS PLANNING
PURPOSE:
The purpose of the project will be to utilize professional consulting services to develop
area enhancement plans for communities in unincorporated Monroe County.
ACTIVITIES:
The main activities for this task include the development of area enhancement plans for:
a) Little Torch Key to Lower Sugarloaf Key (MM 16 to 29), b) Rockland Key to
Saddlebunch Keys (MM 9.8 to 16), and c) Toms Harbor Channel to Channel 2 Bridge
(MM60-72), furthermore, part of this task may include further analysis of existing area
enhancement plans for multi-modal transportation improvements.
The firm(s) selected to complete the area enhancement plans shall provide planning,
design services, and conduct a community charrette to analyze methods and alternatives
to public and private property improvements to enhance the visual quality of the
streetscape and identify bicycle, pedestrian and public transit improvements to help
reduce traffic congestion on US 1 and in Key West. Issues to be addressed shall include
visual enhancement, streetscapes, bicycle and pedestrian safety, appropriate parking,
landscaping, lighting, signage, and general aesthetics, the identification and enhancement
of the planning area's "sense of place", identification of opportunities for public/private
partnerships and other funding mechanisms for implementation. The proposed
recommendations are to be developed and considered in the context of the Florida Keys
Scenic Highway Corridor Management Plan, the Overseas Heritage Trail, and the
Monroe County Livable CommuniKeys Plan. The exercise shall result in graphic
alternatives, recommendations of the development of specific land development
regulations necessary to facilitate and maintain improvements and community character,
recommendations to improve bicycle and pedestrian access throughout the planning area
and an implementation plan that includes planning estimates sufficient for preparing
funding requests.
COST:
$150,000
TASK 5: PROJECT ADMINISTRATION
PURPOSE:
The purpose of this task is to ensure administration of the project by Monroe County
Planning Department staff.
ACTIVITIES:
The task activities will include selecting and coordinating with a transportation planning
consultant, issuing work orders, reviewing and approving consultant products, paying
invoices, preparing quarterly progress reports, invoicing the Department, and generally
administering the transportation planning program of the County.
COST:
The cost of this task will be included under Tasks 1 and 3.
.
The job FI989RPR; user 1.0.
FI989RP <MVS@DOT>
01/03/200502:24 PM
To PL630JS@dot.state.f1.us
cc
bcc
Subject FUNDS APPROVAUREVIEWED FOR CONTRACT AI893
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AI893 Contract Type: AI
Vendor Name: MONROE COUNTY PLANNING DEPT
Vendor 10: VF596000749054
Beginning date of this Agmt: 10/11/00
Ending date of this Agmt: 01/31/07
Method of Procurement: G
************************************************************************
Description:
0001;25222811403,SL
************************************************************************
ORG-CODE *EO
(FISCAL YEAR)
AMENDMENT 10
*OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
*BUDGET ENTITY *CATEGORY/CAT YEAR
*SEQ. *USER ASSIGNED 10 *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL
Funds have been: APPROVED
55 062010630 *TP
2005
S003
*730015 *
*55100100
*00 *
395000.00 *25222811403
*088854/05
SUPP *0005/04
*215
*20.205
------------------------------------------------------------------------
TOTAL AMOUNT:
*$
395,000.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 01/03/2005