Resolution 615-1992
RESOLUTION NO. 615 - 1992
A RESOLUTION OF THE MONROE COUNTY BOARD OF
COMMISSIONERS AUTHORIZING THE EXECUTION OF THE
DEPARTMENT OF COMMUNITY AFFAIRS FY93 ANTI-DRUG ABUSE
GRANT AGREEMENT FOR THE LIFE CENTER FOUNDATION
WHEREAS, by Resolution No. 280-1992, the Monroe County
Board of Commissioners authorized the submission of a grant
application to the Department of Community Affairs to
request funding for five agencies that provide anti-drug
abuse programs in Monroe County; and
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WHEREAS, the Monroe County Board of Commissioners
authorized the execution of the Anti-Drug Abuse D.A.R.E. and
Pretrial Grant Agreements at a reqularly scheduled meeting
October 27th, and authorized the execution of the Program
Administration at a regularly scheduled meeting November
en 18th;~nd
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N ~ . -WHEREAS, the Department of Community Affairs has
E: c~~~ted the review of the Life Center Foundation proposal
0- ~dr~ansmitted the grant agreement for execution by Monroe
CoUD~; now therefore
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Z _~ <3 liE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
95 ~NR~ COUNTY, FLORIDA, THAT:
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~ ~. The Mayor of the Board is hereby authorized to
execute the FY93 Anti-Drug Abuse Life Center Foundation
Grant Agreement which will provide $22,800.75 in state
funding to that agency with $7,600.25 in match funding; and
that
2. This resolution shall become effective immediately
upon adoption by the Commission and execution by the
Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners
of Monroe County, Florida, at a regular meeting of said
Board held on the 9th day of December, A.D., 1992.
Mayor London
Mayor ProTem Cheal
Commissioner Freeman
Commissiomer Harvey
Commissioner Reich
Yes
Yes
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(Seal)
Attest:
N~FJeXED"AS TO FORM
/Af'~CGA~tJFFICIENCY.
By .' I L z_
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
2740 CENTERVIEW DRIVE. TALLAHASSEE, FLORIDA 32399-2100
LINDA LOOMIS,SHELLEY
LAWTON CHILES
Secretary
Governor
November 20, 1992
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COUN"fY ACi-;fiq\i~~ t t-.J:. {OR
Mr. Thomas W. Brown
Monroe County Administrator
Public Service Building, wing II
stock Island, Florida 33040
Re: 93-CJ-79-11-54-01-060jLife Center AlcoholjDrug Recovery
Facility
Dear Mr. Brown:
The Department of community Affairs is pleased to award an
Anti-Drug Abuse grant in the amount of $22,801 to your unit of
government. These funds shall be utilized to implement a Drug
control and System Improvement Formula Grant Program under
Purpose Area 020, Alternatives to Corrections system.
A copy of the approved subgrant application with the above
referenced project number and title is enclosed for your file.
All correspondence with the department should always refer to the
project number and title.
Your attention is directed to section H of the subgrant
which is the' "Acceptance and Agreement." These conditions should
be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost
reimbursements.
The enclosed certificate of Acceptance should be completed
and returned to the department within 30 calendar days from the
date of award. This certificate constitutes official acceptance
of the award and must be received by the department prior to the
reimbursement of any project expenditures.
EMERGENCY MANAGEMENT. HOUSING AND COMMUNITY DEVELOPMENT. RESOURCE PLANNING AND MANAGEMENT
Mr: Thomas W. Brown
Page Two
We look forward to working with you on this project. If we
can be of further assistance, please contact Mr. Clayton Wilder
at 904/488-8016.
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Enclosures
state of Florida
Department of community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges r.eceipt and acceptance of subgrant award number
93-CJ-79-11-54-01-060 in the amount of $22,801, for a
project entitled:
Life Center Alcohol/Drug Recovery
Facility
for the period of 12/01/92 through 09/30/93, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
subgrant.
'gnature of Authorized Official)
December 9, 1992
(Date of Acceptance)
ATTEST: DANNY L. KOLHAGE, CLERK
By
Deputy Clerk
Jack London - Mayor/Chairman
(Typed Name and Title of Official)
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DCA-CJ Form 1 (June, 1985)
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state of Florida
Department of community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Lawton Chiles
Governor
Linda Loomis Shelley
Secr~tary
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of commissioners
Date of Award: 11/20/92
Grant Period: From: 12/01/92 To: 09/30/93
Project Title: Life Center Alcohol/Drug Recovery
Facility
Grant Number: 93-CJ-79-11-54-01-060
Federal Funds: $22,801.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $7,600.00
Total Project Cost: $30,401.00
Program Area: 020
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
certificate of Acceptance of Subgrant Award is returned to the department.
h
A horize
Robert G. Nave, Director
Division of Emergency Management
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Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 centerview Drive
Tallahassee, Florida 32399-2100
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Public Safety Management
Grant Number: 93-CJ-79-11-54-01-060
Grant Title: Life Center Alcohol/Druq Recovery Facility
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following Special Condition (s):
SPECIAL CONDITION
1. Prior to drawdown of federal funds, Monroe County must receive sole
source approval from the Office of Justice proqrams, washinqton, D.C.,
for the contract with Life Center Foundation, Incorporated.
GENERAL COMMENT
1. The proposed boilerplate contract between Monroe county and Life
center poundation, Incorporated, has been approved by the Department
of community Affairs Leqal Office. Bowever, Bill Irby's title should
be reflected on the siqnature paqe near the siqnature line.
DCA CONTRAcT NO. 93-CJ-79-11-S4-01-060
STATE OF FLORIDA - DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
SUBGRANT APPLICATION FOR FEDERAL ANTI-DRUG ABUSE-ACT FUNDS
A. NAMES' ADDRESSES
1.
CONTINUATION. YES
NO X
2. PREVIOUS STATE PROJECT ID NUMBER (IF YES IN 1. ABOVF).
LEAVE BLANK. COMPLETED BY BPSM STAFF.
3. UNIQUE ID. 92-060
4. NAME. Life Center Alcohol/Drug Recovery Facility
5. SUBGRANT RECIPIENT.
NAME
TITLE
ADDRESS
ZIP CODE
AREA CODE
AREA CODE
Thomas W. Brown
Monroe County Administrator
Public Service Bldg. Winq II.
33040
AND TELEPHONE NUMBER
AND FAX PHONE NUMBER
stock Island. FL
(305)292-4741
(305)292/4401
6. CHIEF FINANCIAL OFFICER.
NAME
TITLE
ADDRESS
ZIP CODE
AREA CODE
AREA CODE
Danny Kolhaqe
Clerk of Clerk
500 Whitehead Street.
33040
AND TELEPHONE NUMBER
AND FAX PHONE NUMBER
Kev West. FL
(305)294-4641
(305) 296-1864
7. IMPLEMENTING AGENCY.
NAME
TITLE
ADDRESS
ZIP CODE
AREA CODE
AREA CODE
Monroe County
Div. of Manaqement Services/Grants Mqt. Deot.
Public Service Bldg. Winq II. Stock Island. FL
33040
AND TELEPHONE NUMBER
AND FAX PHONE NUMBER
(305)292-4471
(305)292-4401
8. PROJECT DIRECTOR.
NAME
TITLE
ADDRESS
ZIP CODE
AREA CODE
AREA CODE
Mary S. Broske
Director. Grants Manaqement Deoartment
5100 West College Road. Stock Island. FL
33040
AND TELEPHONE NUMBER
AND FAX PHONE NUMBER
(305) 292-4471
(305)292-4401
B. ADMINISTRATIVE DATA
LEAVE BLANK. COMPLETED BY BPSM STAFF.
9. POPULATION. 78,024
~
10. GOVERNMENT LEVEL. 01-County -
11. COUNTY. Monroe
12. PROJECT TITLE.
Life Center Alcohol/Druq Recoverv Facilitv
LEAVE BLANK. COMPLETED BY BPSM STAFF.
13. PROGRAM AREA. 20
14. PROJECT TYPE. Other
15. AGENCY TYPE. 01-County
16. MULTI-JURISDICTIONAL. NO
17. AWARDED.
18. FOR PERIOD.
BEGINNING: (MONTH) 12 j(DAY) 01 j(YEAR)~
ENDING: (MONTH) 09 j(DAY) 30 j(YEAR)~
C. FISCAL DATA
19. REMIT WARRANT TO. Monroe County Board of Commissioners
20. VENDOR I. 59-6000749
21. SAKAS I.
22. AWARD.
FEDERAL
MATCH
TOTAL
SALARIES AND BENEFITS
CONTRACT SERVICES
EXPENSES
OPERATING CAPITAL
DATA PROCESSING
INDIRECT COSTS
22.801
7.600
30.401
TOTALS
22.801
7.600
30.401
D. PROBLEM IDENTIFICATION AND PROPOSED SOLUTION
IN A MAXIMUM OF TWO (2) TYPED PARAGRAPHS, BRIEFLY DESCRIBE A
SPECIFIC PROBLEM TO BE ADDRESSED WITH SUBGRANT FUNDS. IF YOU ARE
SEEKING FUNDS TO CONTINUE EXISTING PROJECT ACTIVITIES; pESCRIBE ANY
GAPS BETWEEN CURRENT AND DESIRED PROJECT RESULTS.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Problem Identification
There is a critical need in Monroe County for providing a structured
living facility for those seeking recovery from alcohol or drug
addiction who have entered the criminal justice system. Such a
facility will serve as an alternative to incarceration for those
persons who would be better served in a supportive short-term living
environment rather that in a full-time detention situation, such as
jail. It is believed that drug and alcohol-related offenders will
regain their self-esteem and become productive contributors to the
community, as well as reduce the likelihood of returning to substance
abuse-related criminal activity, and thereby reducing their impact on
incarceration systems, if a supportive environment is available in
which to enter into recovery from substance.
Problem Solution
The Life Center Foundation is a non-profit corporation dedicated to
the recovery of those addicted to drugs or alcohol. The Life Center's
facility will provide a safe, SUbstance-free, guilt-free family
environment for those seeking recovery from substance abuse. The Life
Center will receive referrals from Monroe County Pretrial Services
(jail) and from judicial commitments.
Upon referral by the Court or Pretrial Services, an intake evaluation
is performed upon entry into the facility. Clients who exhibit a need
for mental health counseling or have physical problems are referred to
the appropriate agency; others who do not have severe mental or
physical problems will be required to commit to a 90-tO-180-daj stay
at the facility, during which time they will become socialized into
the family atmosphere, and exit the facility as fully functional
individuals. During their stay, clients are provided a clean bed and
living space, as well as on~ meal a day.
During their stay, clients will be required to participate in the "12
Steps of AA" program, and will be assigned to daily contact a
"sponsor," who wi11 also be on-call anytime day or night to assist in
the recovery process. Clients will attend daily group meetings with
others in recovery, as well as become an active participant in the
"Family" by helping with chores, etc. In addition, clients will be
transported to and from medical appointments of probationary hearings,
as needed. Occasionally, clients will be given the opportunity to
attend various cultural or entertainment events, so that a more full
socialization is realized.
D. PRbBLEH IDENTIFICATION AND PROPOSED SOLUTION
IN A MAXIMUM OF TWO (2) TYPED PARAGRAPHS, BRIEFLY DESCRIBE A
SPECIFIC PROBLEM TO BE ADDRESSED WITH SUBGRANT FUNDS. IF YOU ARE
SEEKING FUNDS TO CONTINUE EXISTING PROJECT ACTIVITIES; PESCRIBE ANY
GAPS BETWEEN CURRENT AND DESIRED PROJECT RESULTS.
: .
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Since employment is necessary for building self-esteem, the Life
Center assist clients in gaining meaningful employment in a healthy
drug-free environment. Clients who gain employment are required to
make a commitment to obligat~ a portion of their earnings to their
daily room and board while they are living at the Life Center.
The Life Center will establish a "tracking" procedure whereby clients
are evaluated on their progress in the recovery process.
Occasionally, as clients fall back to old substance abuse habits, an
eviction from the Life Center becomes necessary. Most clients will
remain for their full stay.
The Life Center facility will provide an alternative to incarceration
(jail) where there tends to be an increased recidivism rate and where
the problem of substance abuse on a personal level has not been
adequately addressed. In addition, clients who successfully complete
the program will become an asset rather that a liability to the
community.
.
E. PROGRAM OBJECTIVES AND PERFORMANCE MEASURES
COMPLETE UNIFORM PROGRAM OBJECTIVES AND PERFORMANCE MEASURES (FOUND
IN APPENDIX VI) FOR THE FEDERALLY AUTHORIZED PROGRAM AREA YOU WANT
TO IMPLEMENT. YOUR APPLICATION IS NOT COMPLETE WITHOUT. THEM AND AN
INCOMPLETE APPLICATION WILL NOT BE CONSIDERED FOR SUBGRANT FUNDING.
- .
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Program Objective 20.1: To provide 4 bed spaces to clients assigned
to an alternative short-term support facility by the criminal justice
system during the grant period.
Program Objective 20.2: To provide intake and screening services
(obtaining basic background information and problem determination) to
12 clients assigned to an alternative support facility by the criminal
justice system during the grant period.
Program Objective 20.3: To provide rehabilitation services
(educational and vocational training, job placement and living skills)
to 12 clients assigned to an alternative support facility by the
criminal justice system during the grant period.
Program Objective 20.4: To provide tracking and reporting services to
the sentencing authority of 12 clients assigned to an alternative
support facility by the criminal justice system during the grant
period.
Program Objective 20.5: To provide short-term supportive and group
counseling to 12 clients assigned to an alternative support facility
by the criminal justice system during the grant period.
Program Objective 20.6: To provide transportation services to and
from medical appointments and probationary hearings to 12. clients
assigned to an alternative support facility by the criminal justice
system during the grant period.
Program Objective 20.7: To provide daily structured activities
including educational and motivational therapy to 12 clients assigned
to an alternative support facility by the criminal justice system
during the grant period. (Educational and motivational therapy means
attempting to assist the drug abuser in accepting responsibility to
accept or continue in the program and to maintain a substance-free
lifestyle.)
F. PROJECT BUDGET SCHEDULE
93-CJ-79-11-54-01-060
THE PROJECT BUDGET SCHEDULE INCLUDES SIX BUDGET CATEGORIES (SALARIES
AND BENEFITS, CONTRACTUAL SERVICES, EXPENSES, OPERATING CAPITAL
OUTLAY (OCO), DATA PROCESSING SERVICES, INDIRECT COSTSr ~D TOTAL
PROJECT COSTS.
TYPE OR PRINT DOLLAR AMOUNTS ONLY IN APPLICABLE CATEGORIES AND LEAVE
OTHERS BLANK.
BUDGET CATEGORY! FEDERAL I PROJECT ! BUDGET CATEGORY
SUPPORT MATCH TOTALS
1. SALARIES
AND
BENEFITS
2. CONTRACTUAL! I I
SERVICES 22,801 7,600 30,401
3. EXPENSES I I I
4. OPERATING
CAPITAL
OUTLAY
5. DATA
PROCESSING
SERVICES
6. INDIRECT I I I
COSTS
7. TOTAL
PROJECT 22,801 7,600 30,401
COSTS
G. PROJECT BUDGET NARRATIVE
YOU MUST DESCRIBE LINE ITEMS FOR EACH APPLICABLE BUDGET CATEGORY
THAT YOU ARE REQUESTING SUBGRANT FUNDING. PROVIDE SUFFICIENT DETAIL
TO SHOW COST RELATIONSHIPS TO PROJECT ACTIVITIES. IN ADDITION,
DESCRIBE SOURCES OF MATCHING FUNDS. .
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
LIFE CENTER FOUNDATION, INC.
CONTRACTUAL SERVICES
Four (4) beds x 365 days/year x $20.82 per client per day
EXPENSES
Food
Hygiene
Public Transportation
Office Supplies
Household Supplies
Equipment Rental
Equipment Repair & Maintenance
Building Rental
Building Repair & Maintenance
Automobile Maintenance
Automobile Insurance
Licenses and Permits
Utilities
Miscellaneous Expenses
2,608
1,000
150
1,100
1,100
150
350
12,000
3,000
2,668
600
365
4,310
1,000
TOTAL CONTRACTUAL SERVICES
30,401
Budq.t summary
Salari.s and B.n.fits........ 0
contractual S.rvic.s.........30,401
Expense.. . . . . . . . . . . . . . . . . . . . . 0
op.ratinq capital Outlay..... 0
Total proj.ct Budqet.........30,401
H. A~CEPTANCE AND AGREEMENT
ALL PERSONS INVOLVED IN OR HAVING ADMINISTRATIVE RESPONSIBILITY
FOR THE SUBGRANT MUST READ THESE "ACCEPTANCE AND AGREEMENT"
CONDITIONS. THE "ACCEPTANCE AND AGREEMENT" (SECTIO}f I) MUST BE
RETU~ED AS PART OF THE COMPLETED APPLICATION.
-
NOTE CONDITION NO. 13: ONLY PROJECT COSTS INCURRED ON OR AFTER
THE EFFECTIVE DATE OF THIS AGREEMENT AND ON OR PRIOR TO THE
TERMINATION DATE OF A RECIPIENT'S PROJECT ARE ELIGIBLE FOR
REIMBURSEMENT.
CONDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE
APPROVED APPLICATION AND THE FOLLOWING TERMS OF CONDITIONS WILL
BECOME BINDING. NON-COMPLIANCE WILL RESULT IN PROJECT COSTS
BEING DISALLOWED.
THE TERM "DEPARTMENT", UNLESS OTHERWISE STATED, REFERS TO THE
DEPARTMENT OF COMMUNITY AFFAIRS. THE TERM "DIVISION", UNLESS
OTHERWISE STATED, REFERS TO THE DIVISION OF EMERGENCY
MANAGEMENT. THE TERM "BUREAU", UNLESS OTHERWISE STATED, REFERS
TO THE BUREAU OF PUBLIC SAFETY MANAGEMENT.
THE TERM SUBGRANT "RECIPIENT" REFERS TO THE GOVERNING BODY OF A
CITY OR A COUNTY OR AN INDIAN TRIBE WHICH PERFORMS CRIMINAL
JUSTICE FUNCTIONS AS DETERMINED BY THE U.S. SECRETARY OF THE
INTERIOR, AND INCLUDES AN IMPLEMENTING AGENCY WHICH IS A
SUBORDINATE AGENCY OF A CITY, COUNTY OR INDIAN TRIBE, OR AN
AGENCY UNDER THE DIRECTION OF AN ELECTED OFFICIAL (FOR EXAMPLE,
SHERIFF OR CLERK OF THE COURT).
1. REPORTS
THE RECIPIENT SHALL SUBMIT DEPARTMENT QUARTERLY PROJECT
PERFORMANCE REPORTS TO THE BUREAU BY FEBRUARY 1, MAY 1,
AUGUST 1, AND NOVEMBER 1 COVERING SUB GRANT ACTIVITIES DURING
THE PREVIOUS QUARTER.
THE RECIPIENT SHALL SUBMIT AN ANNUAL PROJECT PERFORMANCE
REPORT, FOR EACH TWELVE (12) MONTH PERIOD OF PROJECT
ACTIVITIES. THIS REPORT SHALL BE SUBMITTED TO THE BUREAU
WITHIN THIRTY (30) DAYS AFTER THE END OF THE ORIGINAL
TWELVE (12) MONTH PERIOD.
IN ADDITION, IF THE SUB GRANT AWARD PERIOD IS EXTENDED BEYOND
TWELVE (12) MONTHS, ADDITIONAL OUARTERLY PROJECT PERFORMANCE
REPORTS SHALL BE SUBMITTED AS WELL AS A FINAL PROJECT
PERFORMANCE REPORT. THE LATTER REPORT SHALL COVER THE
ENTIRE TIME FRAME OF PROJECT ACTIVITIES AND IS DUE WITHIN
THIRTY (30) DAYS AFTER THE END OF THE EXTENDED PERIOD.
THE RECIPIENT SHALL SUBMIT MONTHLY FINANCIAL CLAIM REPORTS
[DCA-NA 3 (A-G, REVISED JANUARY 1991)] TO THE BUREAU. A
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FINAL fINANCIAL CLAIM REPORT AND A CRIMINAL JUSTICE CONTRACT
(FINANCIAL) CLOSEOUT PACKAGE SHALL BE SUBMITTED TO THE
BUREAU WITHIN FORTY-FIVE (45) DAYS OF THE SUBGRANT
TERMINATION PERIOD. SUCH CLAIM SHALL BE DISTINCTLY
IDENTIFIED AS "FINAL". FAILURE TO COMPLY SHALL RESULT IN
FORFEITURE OF REIMBURSEMENT. .
-
THE RECIPIENT SHALL SUBMIT OTHER REPORTS AS MAY BE
REASONABLY REQUIRED BY THE BUREAU. ALL REQUIRED REPORTS,
INSTRUCTIONS, AND FORMS SHALL BE DISTRIBUTED WITH THE
SUBGRANT AWARD.
2. FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES
THE RECIPIENT SHALL ESTABLISH FISCAL CONTROL AND FUND
ACCOUNTING PROCEDURES THAT ASSURE PROPER DISBURSEMENT AND
ACCOUNTING OF SUBGRANT FUNDS AND REQUIRED NON-FEDERAL
EXPENDITURES. ALL FUNDS SPENT ON THIS PROJECT SHALL BE
DISBURSED ACCORDING TO PROVISIONS OF THE PROJECT BUDGET AS
APPROVED BY THE BUREAU.
ALL EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM
TO OFFICE OF JUSTICE PROGRAMS FINANCIAL AND ADMINISTRATIVE
GUIDE FOR GRANTS (GUIDELINE MANUAL 7100.10, U.S. DEPARTMENT
OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, AND
IN FEDERAL OFFICE OF MANAGEMENT AND BUDGET CIRCULARS A-87,
A-ll0 AND A-21, IN THEIR ENTIRETY).
ALL FUNDS NOT SPENT ACCORDING TO THIS AGREEMENT SHALL BE
SUBJECT TO REPAYMENT BY THE RECIPIENT.
3. COMPLIANCE WITH "CONSULTANT'S COMPETITIVE NEGOTIATION ACT"
THE RECIPIENT, WHEN APPLICABLE, AGREES TO SATISFY ALL
REQUIREMENTS PROVIDED IN SECTION 287.055, FLORIDA STATUTES,
KNOWN AS THE "CONSULTANT'S COMPETITIVE NEGOTIATION ACT".
4. APPROVAL OF CONSOLTANT CONTRACTS
THE DEPARTMENT SHALL REVIEW AND APPROVE IN WRITING ALL
CONSULTANT CONTRACTS PRIOR TO EMPLOYMENT OF A CONSULTANT.
APPROVAL SHALL BE BASED UPON THE CONTRACT'S COMPLIANCE WITH
REQUIREMENTS FOUND IN THE OFFICE OF JUSTICE PROGRAMS'
FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS (GUIDELINE
MANUAL 7100.10) AND APPLICABLE STATE STATUTES. THE
DEPARTMENT'S APPROVAL OF THE RECIPIENT AGREEMENT DOES NOT
CONSTITUTE APPROVAL OF CONSULTANT CONTRACTS.
5 . ALLOWABLE COSTS
ALLOWANCE FOR COSTS INCURRED UNDER THE SUBGRANT SHALL BE
DETERMINED ACCORDING TO "GENERAL PRINCIPLES OF ALLOWABILITY
AND STANDARDS FOR SELECTED COST ITEMS" SET FORTH IN THE
OFFICE OF JUSTICE PROGRAMS' FINANCIAL AND ADMINISTRATIVE
GUIDE FOR GRANTS (GUIDELINE MANUAL 7100.1D), U.S. DEPARTMENT
OF JUSTICE'S COMMON RULE FOR STATE AND LOCAL GOVERNMENTS,
OFFICE OF MANAGEMENT AND BUDGET'S CIRCULAR NO. A-87, "COST
PRINCIPLES APPLICABLE TO GRANTS AND CONTRACTS WITH STATE AND
LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AND "BUDGET'S
CIRCULAR NO. 21, "COST PRINCIPLES FOR EDUCATIONAL~
INSTITUTIONS". - .
ALL PROCEDURES EMPLOYED IN THE USE OF FEDERAL FUNDS TO
PROCURE SERVICES, SUPPLIES OR EQUIPMENT, SHALL BE ACCORDING
TO U.S. DEPARTMENT OF JUSTICE' COMMON RULE FOR STATE AN~
LOCAL GOVERNMENTS, OR ATTACHMENT "0" OF OMB CIRCULAR
NO. A-110 AND FLORIDA LAW TO BE ELIGIBLE FOR REIMBURSEMENT.
6. TRAVEL
ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-OF-GRANT
SPECIFIED-WORK-AREA SHALL BE BASED UPON WRITTEN APPROVAL OF
THE DEPARTMENT PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL.
THE COST OF ALL TRAVEL SHALL BE REIMBURSED ACCORDING TO
LOCAL REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN
SECTION 112.061, FLORIDA STATUTES.
ALL BILLS FOR ANY TRAVEL EXPENSES SHALL BE SUBMITTED
ACCORDING TO PROVISIONS IN SECTION 112.061, FLORIDA
STATUTES.
7. WRITTEN APPROVAL OF CHANGES IN THIS APPROVED AGREEMENT
RECIPIENTS SHALL OBTAIN APPROVAL FROM THE DEPARTMENT FOR
MAJOR CHANGES. THESE INCLUDE, BUT ARE NOT LIMITED TO:
A. CHANGES IN PROJECT ACTIVITIES, DESIGNS OR RESEARCH
PLANS SET FORTH IN THIS~APPROVED AGREEMENT;
B. BUDGET DEVIATIONS THAT DO NOT MEET THE FOLLOWING
CRITERION. THAT IS, A RECIPIENT MAY TRANSFER FUNDS
BETWEEN BUDGET CATEGORIES AS LONG AS THE TOTAL AMOUNT
OF TRANSFER (INCREASE OR DECREASE) DOES NOT EXCEED
TEN (10) PERCENT OF THE TOTAL APPROVED BUDGET CATEGORY
AND THE TRANSFER IS MADE TO AN APPROVED BUDGET LINE
ITEM; OR,
C. TRANSFERS OF FUNDS ABOVE THE TEN (10) PERCENT CAP SHALL
BE MADE ONLY IF A REVISED BUDGET IS APPROVED BY THE
DEPARTMENT.
D. UNDER NO CIRCUMSTANCES CAN TRANSFERS OF FUNDS INCREASE
THE TOTAL BUDGETED AWARD. TRANSFERS DO NOT ALLOW FOR
INCREASING THE QUANTITATIVE NUMBER OF ITEMS DOCUMENTED
IN ANY APPROVED BUDGET LINE ITEM. FOR EXAMPLE,
EQUIPMENT ITEMS IN THE OPERATING CAPITAL OUTLAY OR
EXPENSE CATEGORIES OR STAFF POSITIONS IN THE SALARIES
AND BENEFITS CATEGORY.
8. REIMBURSEMENT SUBJECT TO AVAILABLE FUNDS
THE OBLIGATION OF THE STATE OF FLORIDA TO REIMBURSE
RECIPIENTS FOR INCURRED COSTS IS SUBJECT TO AVAILABLE
FEDERAL ANTI-DRUG ABUSE ACT FUNDS.
9. ADVANCE FUNDING
ADVANCE FUNDING IS AUTHORIZED UP TO TWENTY-FIVE. (25) PERCENT
OF THE FEDERAL AWARD FOR EACH PROJECT ACCORDING TO
SECTION 216.181(12) (B), FLORIDA STATUTES (1991); THE OFFICE
OF JUSTICE PROGRAMS' FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS (GUIDELINE MANUAL 7100.10); AND, U.S. DEPARTMENT OF
JUSTICE'S COMMON RULE FOR STATE AND LOCAL GOVERNMENTS.
ADVANCE FUNDING SHALL BE PROVIDED TO A RECIPIENT UPON A
WRITTEN REQUEST TO THE DEPARTMENT JUSTIFYING THE NEED FOR
SUCH FUNDS. THIS REQUEST INCLUDING THE JUSTIFICATION SHALL
BE ENCLOSED WITH THE GRANT APPLICATION.
10. COMMENCEMENT OF PROJECT
IF A PROJECT HAS NOT BEGUN WITHIN SIXTY (60) DAYS AFTER
ACCEPTANCE OF THE SUBGRANT AWARD, THE RECIPIENT SHALL SEND A
LETTER TO THE BUREAU INDICATING STEPS TO INITIATE THE
PROJECT, REASONS FOR DELAY AND REQUEST AN EXPECTED PROJECT
STARTING DATE.
IF A PROJECT HAS NOT BEGUN WITHIN NINETY (90) DAYS AFTER
ACCEPTANCE OF THE SUBGRANT AWARD, THE RECIPIENT SHALL SEND
ANOTHER LETTER TO THE BUREAU, AGAIN EXPLAINING REASONS FOR
DELAY AND REQUEST ANOTHER REVISED PROJECT STARTING DATE.
UPON RECEIPT OF THE NINETY (90) DAY LETTER, THE DEPARTMENT
SHALL DETERMINE IF THE REASON FOR DELAY IS JUSTIFIED OR
SHALL, AT ITS DISCRETION, UNILATERALLY TERMINATE THIS
AGREEMENT AND REOBLIGATE SUBGRANT FUNDS TO OTHER DEPARTMENT
APPROVED PROJECTS. THE DEPARTMENT, WHERE WARRANTED BY
EXTENUATING CIRCUMSTANCES, MAY EXTEND THE STARTING DATE OF
THE PROJECT PAST THE NINETY (90) DAY PERIOD, BUT ONLY BY
FORMAL WRITTEN AMENDMENT TO THIS AGREEMENT.
11. EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES
EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES BETWEEN THE
RECIPIENT AND A CONTRACTOR (WHICH INCLUDES ALL PROJECT
BUDGET CATEGORIES) SHALL BE IN WRITING FOR A PERIOD NOT TO
EXCEED SIX (6) MONTHS AND IS SUBJECT TO THE SAME TERMS AND
CONDITIONS SET FORTH IN THE INITIAL CONTRACT. ONLY ONE
EXTENSION OF THE CONTRACT SHALL BE ACCEPTABLE, UNLESS
FAILURE TO COMPLETE THE CONTRACT IS DUE TO EVENTS BEYOND THE
CONTROL OF THE CONTRACTOR.
12. EXCUSABLE DELAYS
EXCEPT WITH RESPECT TO DEFAULTS OF CONSULTANTS, THE
RECIPIENT SHALL NOT BE IN DEFAULT BY REASON OF ANY FAILURE
IN PERFORMANCE OF THIS AGREEMENT ACCORDING TO ITS TERMS
(INCLUDING ANY FAILURE BY THE RECIPIENT TO MAKE PROGRESS IN
THE EXECUTION OF WORK HEREUNDER WHICH ENDANGERS SUCH
PERFORMANCE) IF SUCH FAILURE ARISES OUT OF CAUSES BEYOND THE
CONTROL AND WITHOUT THE FAULT OR NEGLIGENCE OF THE
RECIPIENT. SUCH CAUSES INCLUDE BUT ARE NOT LIMITED TO ACTS
OF GOD OR OF THE PUBLIC ENEMY, ACTS OF THE GOVERNMENT IN
EITHER ITS SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS,
EPIDEMICS, QUARANTINE RESTRICTIONS, STRIKES, FREIGHT
EMBARGOES, AND UNUSUALLY SEVERE WEATHER, BUT IN EVERY CASE
THE FAILURE TO PERFORM SHALL BE BEYOND THE CONTROL AND
WITHOUT THE FAULT OR NEGLIGENCE OF THE RECIPIENT.
IF FAILURE TO PERFORM IS CAUSED BY FAILURE OF A CONSULTANT
TO PERFORM OR MAKE PROGRESS, AND IF SUCH FAILURE ARISES OUT
OF CAUSES BEYOND THE CONTROL OF RECIPIENT AND CONSULTANT,
AND WITHOUT FAULT OR NEGLIGENCE OF EITHER OF THEM, THE
RECIPIENT SHALL NOT BE DEEMED IN DEFAULT, UNLESS:
A. SUPPLIES OR SERVICES TO BE FURNISHED BY THE CONSULTANT
WERE OBTAINABLE FROM OTHER SOURCES,
B. THE DEPARTMENT ORDERED THE RECIPIENT IN WRITING TO
PROCURE SUCH SUPPLIES OR SERVICES FROM OTHER SOURCES,
AND
C. THE RECIPIENT FAILED TO REASONABLY COMPLY WITH SUCH
ORDER.
UPON REQUEST OF THE RECIPIENT, THE DEPARTMENT SHALL
ASCERTAIN THE FACTS AND THE EXTENT OF SUCH FAILURE, AND IF
THE DEPARTMENT DETERMINES THAT ANY FAILURE TO PERFORM WAS
OCCASIONED BY ONE OR MORE SAID CAUSES, THE DELIVERY SCHEDULE
SHALL BE REVISED ACCORDINGLY.
13. OBLIGATION OF RECIPIENT FUNDS
RECIPIENT FUNDS SHALL NOT UNDER ANY CIRCUMSTANCES BE
OBLIGATED PRIOR TO THE EFFECTIVE DATE OR SUBSEQUENT TO THE
TERMINATION DATE OF THE GRANT PERIOD. ONLY PROJECT COSTS
INCURRED ON OR AFTER THE EFFECTIVE DATE AND ON OR PRIOR TO
THE TERMINATION DATE OF THE RECIPIENT'S PROJECT ARE ELIGIBLE
FOR REIMBURSEMENT. A COST IS INCURRED WHEN THE RECIPIENT'S
EMPLOYEE OR CONSULTANT PERFORMS REQUIRED SERVICES, OR WHEN
THE RECIPIENT RECEIVES GOODS, NOTWITHSTANDING THE DATE OF
ORDER.
14. PERFORMANCB OF AGREEMENT PROVISIONS
IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR VIOLATION OF ANY
PROVISION OF THIS AGREEMENT BY THE RECIPIENT, THE:
RECIPIENT'S CONSULTANTS AND SUPPLIERS, OR BOTH, THE
DEPARTMENT SHALL IMPOSE SANCTIONS IT DEEMS APPROPRIATE
INCLUDING WITHHOLDING PAYMENTS AND CANCELLATION, TERMINATION
OR SUSPENSION OF THE AGREEMENT IN WHOLE OR IN PART. IN SUCH
EVENT, THE DEPARTMENT SHALL NOTIFY THE RECIPIENT OF ITS,
DECISION THIRTY (30) DAYS IN ADVANCE OF THE EFFECTIVE DATE
OF SUCH SANCTION. THE RECIPIENT SHALL BE PAID ONLY FOR
THOSE SERVICES SATISFACTORILY PERFORMED PRIOR TO THE
EFFECTIVE DATE OF SUCH SANCTION.
15. ACCESS TO RECORDS
THE DEPARTMENT OF COMMUNITY AFFAIRS; THE U.S. DEPARTMENT OF
JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE
ASSISTANCE; AND, THE AUDITOR GENERAL OF THE STATE OF
FLORIDA, OR ANY OF THEIR DULY AUTHORIZED REPRESENTATIVES,
SHALL HAVE ACCESS TO BOOKS, DOCUMENTS, PAPERS AND RECORDS OF
THE RECIPIENT, IMPLEMENTING AGENCY AND CONTRACTORS FOR THE
PURPOSE OF AUDIT AND EXAMINATION ACCORDING TO OFFICE OF
JUSTICE PROGRAMS' FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS (GUIDELINE MANUAL 7100.1D).
THE DEPARTMENT RESERVES THE RIGHT TO UNILATERALLY TERMINATE
THIS AGREEMENT IF THE RECIPIENT, IMPLEMENTING AGENCY OR
CONTRACTOR REFUSES TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS,
PAPERS, LETTERS, OR OTHER MATERIALS SUBJECT TO PROVISIONS OF
CHAPTER 119, FLORIDA STATUTES, AND MADE OR RECEIVED BY THE
RECIPIENT OR ITS CONTRACTOR IN CONJUNCTION WITH THIS
AGREEMENT.
16. AUDIT
A. THE RECIPIENT SHALL PROVIDE TO THE DEPARTMENT ONE COPY
OF AN ANNUAL AUDIT CONDUCTED IN COMPLIANCE WITH THE
SINGLE AUDIT ACT OF 1984, P.L. 98-502. THE AUDIT SHALL
BE PERFORMED IN ACCORDANCE WITH OMB CIRCULAR 1-128 AND
OTHER APPLICABLE FEDERAL LAW. THE CONTRACT FOR THIS
AGREEMENT SHALL BE IDENTIFIED WITH THE SUBJECT AUDIT IN
THE SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE. THE
CONTRACT SHALL BE IDENTIFIED AS FEDERAL FUNDS PASSED-
THROUGH THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND
INCLUDE THE CONTRACT NUMBER, CFDA NUMBER, AWARD AMOUNT,
CONTRACT PERIOD, FUNDS RECEIVED AND DISBURSED.
B. A COMPLETE AUDIT REPORT WHICH COVERS ANY PORTION OF THE
EFFECTIVE DATES OF THIS AGREEMENT MUST BE SUBMITTED
WITHIN 30 DAYS AFTER ITS COMPLETION, BUT NO LATER THAN
SEVEN MONTHS AFTER THE AUDIT PERIOD. IN ORDER TO BE
COMPLETE, THE SUBMITTED REPORT SHALL INCLUDE ANY
MANAGEMENT LETTERS ISSUED SEPARATELY AND MANAGEMENT'S
WRITTEN RESPONSE TO ALL FINDINGS, BOTH AUDIT REPORT AND
MANAGEMENT LETTER FINDINGS. INCOMPLETE AUDIT REPORTS
WILL NOT BE ACCEPTED BY THE DEPARTMENT AND W~LL BE
RETURNED TO THE RECIPIENT.
C. THE RECIPIENT SHALL HAVE ALL AUDITS COMPLETED BY AN
INDEPENDENT PUBLIC ACCOUNT (IPA). THE IPA SHALL BE
EITHER A CERTIFIED PUBLIC ACCOUNTANT OR A LICENSED
PUBLIC ACCOUNTANT.
D. THE RECIPIENT SHALL TAKE APPROPRIATE CORRECTIVE ACTION
WITHIN SIX MONTHS OF THE ISSUE DATE OF THE AUDIT REPORT
IN INSTANCES OF NONCOMPLIANCE WITH FEDERAL LAWS AND
REGULATIONS.
E. THE RECIPIENT SHALL ENSURE THAT AUDIT WORKING PAPERS
ARE MADE AVAILABLE TO THE DEPARTMENT, OR ITS DESIGNEE,
UPON REQUEST FOR A PERIOD OF FIVE YEARS FROM THE DATE
THE AUDIT REPORT IS ISSUED, UNLESS EXTENDED IN WRITING
BY THE DEPARTMENT.
F. IF THIS AGREEMENT IS CLOSED OUT WITHOUT AN AUDIT, THE
DEPARTMENT RESERVES THE RIGHT TO RECOVER ANY DISALLOWED
COSTS IDENTIFIED IN AN AUDIT COMPLETED AFTER SUCH
CLOSEOUT.
G. THE COMPLETED AUDIT REPORTS SHOULD BE SENT TO THE
FOLLOWING ADDRESS:
DEPARTMENT OF COMMUNITY AFFAIRS
OFFICE OF AUDIT SERVICES
2740 CENTERVIEW DRIVE
THE RHYNE BUILDING
TALLAHASSEE, FLORIDA 32399-2100
17 . PROCEDURES FOR CLAIM REIMBURSEMENT
ALL CLAIMS FOR REIMBURSEMENT OF RECIPIENT COSTS SHALL BE
SUBMITTED ON DCA NA FORM 3 (A-G, REVISED 1991) PRESCRIBED
AND PROVIDED BY THE BUREAU. A RECIPIENT SHALL SUBMIT CLAIMS
MONTHLY IN ORDER TO REPORT CURRENT PROJECT COSTS.
ALL CLAIMS REQUESTING REIMBURSEMENT FOR OPERATING CAPITAL
OUTLAY (OCO) ITEMS HAVING A UNIT COST OF $5,000 OR MORE AND
A USEFUL LIFE OF ONE (1) YEAR OR MORE SHALL BE ACCOMPANIED
BY A COMPLETED NON-EXPENDABLE PROPERTY FORM SIGNED BY THE
RECIPIENT'S PROPERTY CUSTODIAN. IF LOCAL ACCOUNTING
PROCEDURES REQUIRE OCO REPORTING AT A LESSER AMOUNT THAN
$5,000, LOCAL REQUIREMENTS SHALL BE ADHERED TO.
ALL CLAIMS FOR REIMBURSEMENT SHALL BE SUBMITTED IN
SUFFICIENT DETAIL FOR PROPER PRE-AUDIT AND POST-AUDIT.
ALL BILLS FOR FEES OR OTHER COMPENSATION FOR SERVICES OR
EXPENSES SHALL BE SUBMITTED IN DETAIL SUFFICIENT FOR A
PROPER PRE-AUDIT AND POST-AUDIT THEREOF.
18. RETENTION OF RECORDS
THE RECIPIENT SHALL MAINTAIN ALL RECORDS AND DOCUMENTS FOR A
MINIMUM OF THREE (3) YEARS FROM THE DATE OF THE FINAL
FINANCIAL STATEMENT AND BE AVAILABLE FOR AUDIT AND PUBLIC
DISCLOSURE UPON REQUEST OF DULY AUTHORIZED PERSONS.
19. OWNERSHIP OF DATA AND CREATIVE MATERIAL
OWNERSHIP OF MATERIAL, DISCOVERIES, INVENTIONS, AND RESULTS
DEVELOPED, PRODUCED, OR DISCOVERED SUBORDINATE TO THIS
AGREEMENT IS GOVERNED BY THE TERMS OF THE U.S. DEPARTMENT OF
JUSTICE'S COMMON RULE FOR STATE AND LOCAL GOVERNMENTS OR
OFFICE OF MANAGEMENT AND BUDGET'S (OMB) CIRCULAR A-110,
ATTACHMENT N, PARAGRAPH EIGHT (8).
20. PROPERTY ACCOUNTABILITY
THE RECIPIENT AGREES TO USE ALL NON-EXPENDABLE PROPERTY FOR
CRIMINAL JUSTICE PURPOSES DURING ITS USEFUL LIFE OR REQUEST
DEPARTMENT DISPOSITION.
THE RECIPIENT SHALL ESTABLISH AND ADMINISTER A SYSTEM TO
PROTECT, PRESERVE, USE, MAINTAIN AND DISPOSE OF ANY PROPERTY
FURNISHED TO IT BY THE DEPARTMENT OR PURCHASED PURSUANT TO
THIS AGREEMENT ACCORDING TO FEDERAL PROPERTY MANAGEMENT
STANDARDS SET FORTH IN U.S. DEPARTMENT OF JUSTICE'S COMMON
RULE FOR STATE AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-110,
ATTACHMENT N. THIS OBLIGATION CONTINUES AS LONG AS THE
RECIPIENT RETAINS THE PROPERTY, NOTWITHSTANDING EXPIRATION
OF THIS AGREEMENT.
21. DISPUTES AND APPEALS
THE DEPARTMENT SHALL MAKE ITS DECISION IN WRITING WHEN
RESPONDING TO ANY DISPUTES, DISAGREEMENTS OR QUESTIONS OF
FACT ARISING UNDER THIS AGREEMENT AND SHALL DISTRIBUTE ITS
RESPONSE TO ALL CONCERNED PARTIES. THE RECIPIENT SHALL
PROCEED DILIGENTLY WITH THE PERFORMANCE OF THIS AGREEMENT
ACCORDING TO THE DEPARTMENT'S DECISION.
IF THE RECIPIENT APPEALS THE DEPARTMENT'S DECISION, IT SHALL
BE MADE IN WRITING WITHIN TWENTY-ONE (21) CALENDAR DAYS TO
THE SECRETARY OF THE DEPARTMENT, WHOSE DECISION IS FINAL.
IF THE RECIPIENT APPEALS THE DEPARTMENT'S DECISION, IT ALSO
SHALL BE MADE IN WRITING WITHIN TWENTY-ONE (21) CALENDAR
DAYS TO THE DEPARTMENT'S CLERK (AGENCY CLERK). THE
RECIPIENT'S RIGHT TO APPEAL THE DEPARTMENT'S DECISION IS
CONTAINED IN CHAPTER 120, FLORIDA STATUTES, AND IN
PROCEDURES SET FORTH IN CHAPTERS 28-5 AND 9-5, FLORIDA
ADMINISTRATIVE CODE. FAILURE TO APPEAL WITHIN THIS TIME
FRAME CONSTITUTES A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,
FLORIDA STATUTES.
22. CONFERENCES AND INSPECTION OF WORK
CONFERENCES MAY BE HELD AT THE REQUEST OF ANY PARTY TO THIS
AGREEMENT. AT ANY TIME, A REPRESENTATIVE OF THE BUREAU, OF
THE U.S. DEPARTMENT OF JUSTICE'S BUREAU OF JUSTICE
ASSISTANCE OR BOTH HAVE THE PRIVILEGE OF VISITING THE
PROJECT SITE TO MONITOR, INSPECT AND ASSESS WORK PERFORMED
UNDER THIS AGREEMENT.
23. PUBLICATION OR PRINTING OF REPORTS
A. BEFORE PUBLICATION OR PRINTING, A FINAL DRAFT OF ANY
REPORT REQUIRED UNDER OR PERTAINING TO THIS AGREEMENT
SHALL BE SENT TO THE BUREAU FOR ITS REVIEW AND COMMENT.
B. PUBLICATIONS OR PRINTED REPORTS COVERED UNDER 22.
ABOVE SHALL INCLUDE THE FOLLOWING STATEMENTS ON THE
COVER PAGE:
1. "THIS REPORT WAS PREPARED FOR THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS, WILLIAM E.
SADOWSKI, SECRETARY, IN COOPERATION WITH THE
U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE." THE NEXT PRINTED LINE SHALL IDENTIFY
THE MONTH AND YEAR THE REPORT WAS PUBLISHED.
2. "CONCLUSIONS AND OPINIONS EXPRESSED IN THIS
REPORT ARE THOSE OF THE RECIPIENT AND DO NOT
NECESSARILY REPRESENT THOSE OF THE STATE OF
FLORIDA, DEPARTMENT OF COMMUNITY AFFAIRS, THE
U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
ASSISTANCE, OR ANY OTHER AGENCY OF THE STATE OR
FEDERAL GOVERNMENT."
24 . EQUAL EMPLOYMENT OPPORTUNITY (EEO)
NO PERSON, ON THE GROUNDS OF RACE, CREED, COLOR OR NATIONAL
ORIGIN SHALL BE EXCLUDED FROM PARTICIPATION IN, BE REFUSED
BENEFITS OF, OR OTHERWISE SUBJECTED TO DISCRIMINATION UNDER
GRANTS AWARDED PURSUANT TO PUBLIC LAW 89-564, NON-
DISCRIMINATION REQUIREMENTS OF THE ANTI-DRUG ABUSE ACT OF
1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964; SECTION 504
OF THE REHABILITATION ACT OF 1973 AS AMENDED; TITLE IX OF
THE EDUCATION AMENDMENTS OF 1972; THE AGE DISCRIMINATION ACT
OF 1975; AND, DEPARTMENT OF JUSTICE NON-DISCRIMINATION
REGULATIONS 28 CFR PART 42, SUBPARTS C, D, E, AND G.
THE RECIPIENT AND A CRIMINAL JUSTICE AGENCY THAT IS THE
IMPLEMENTING AGENCY AGREE TO CERTIFY THAT THEY EITHER DO OR
c
DO NOT MEET EEO PROGRAM CRITERIA AS SET FORTH IN SECTION 501
OF THE FEDERAL OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF
~968 AS AMENDED AND THAT THEY HAVE OR HAVE NOT FORMULATED,
IMPLEMENTED AND MAINTAINED A CURRENT EEO PROGRAM~ .
SUBMISSION OF THIS CERTIFICATION IS A PREREQUISIT~ TO
ENTERING INTO THIS AGREEMENT. THIS CERTIFICATION-IS A
MATERIAL REPRESENTATION OF FACT UPON WHICH RELIANCE WAS
PLACED WHEN THIS AGREEMENT WAS MADE. IF THE RECIPIENT OR
IMPLEMENTING AGENCY MEET ACT CRITERIA BUT HAVE NOT
FORMULATED, IMPLEMENTED AND MAINTAINED SUCH A CURRENT
WRITTEN EEO PROGRAM, THEY HAVE 120 DAYS AFTER THE DATE THIS
AGREEMENT WAS MADE TO COMPLY WITH THE ACT OR FACE LOSS OF
FEDERAL FUNDS SUBJECT TO CONDITIONS AND PENALTIES IMPOSED BY
SECTION 802. TITLE I. PUBLIC LAW 90-351 (REFERENCE 42 CFR.
SECTION 3783. PAGE 902l.
ANY STATE AGENCY, COUNTY OR CITY RECEIVING $500,000 OR MORE
IN FEDERAL ANTI-DRUG ABUSE ACT FUNDS SHALL SUBMIT THEIR
EQUAL EMPLOYMENT OPPORTUNITY PLAN TO THE BUREAU.
25. NON-PROCUREMENT, DEBARMENT AND SUSPENSION
THE RECIPIENT AGREES TO COMPLY WITH EXECUTIVE ORDER 12549,
DEBARMENT AND SUSPENSION (34 CFR, PART 85, SECTION 85.510,
PARTICIPANT'S RESPONSIBILITIES). THESE PROCEDURES REQUIRE
THE RECIPIENT TO CERTIFY IT SHALL NOT ENTER INTO ANY LOWER
TIERED COVERED TRANSACTION WITH A PERSON WHO IS DEBARRED,
SUSPENDED, DECLARED INELIGIBLE OR IS VOLUNTARILY EXCLUDED
FROM PARTICIPATING IN THIS COVERED TRANSACTION, UNLESS
AUTHORIZED BY THE DEPARTMENT.
26. PAYKENT CONTINGENT ON APPROPRIATION
THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION TO PAY
UNDER THIS AGREEMENT IS CONTINGENT UPON AN ANNUAL
APPROPRIATION BY THE FLORIDA LEGISLATURE.
27. FEDERAL RESTRICTIONS ON LOBBYING
THE RECIPIENT AGREES TO COMPLY WITH SECTION 319 OF PUBLIC
LAW 101-121 SET FORTH IN "GOVERNMENTWIDE GUIDANCE FOR NEW
RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE", PUBLISHED
ON DECEMBER 30, 1989, FEDERAL REGISTER.
EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS
CERTIFICATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH
SUBMISSION THAT INITIATES AGENCY CONSIDERATION OF SUCH
PERSON FOR AWARD OF FEDERAL CONTRACT, GRANT, OR COOPERATIVE
AGREEMENT OF $100,000 OR MORE; OR FEDERAL LOAN OF $150,000
OR MORE.
THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON
WHICH RELIANCE WAS PLACED WHEN THIS AGREEMENT WAS MADE.
SUBMISSION OF THIS CERTIFICATION IS A PREREQUISITE TO
ENTERING INTO THIS AGREEMENT SUBJECT TO CONDITIONS AND
PENALTIES IMPOSED BY SECTION 1352, TITLE 31, UNITED STATES
CODE. ANY PERSON WHO FAILS TO FILE THE REQUIRED
CERTIFICATION IS SUBJECT TO A CIVIL PENALTY OF NOT LESS THAN
$10,000 AND NOT MORE THAN $100,000 FOR EACH FAIL~E TO FILE.
THE UNDERSIGNED CERTIFIES, TO THE BEST OF HIS OR HER
KNOWLEDGE AND BELIEF, THAT:
A. NO FEDERALLY APPROPRIATED FUNDS HAVE BEEN PAID OR SHALL
BE PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
.
INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY,
A MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF
CONGRESS, OR AN EMPLOYEE OF A MEMBER OF CONGRESS IN
CONNECTION WITH THE AWARDING OF ANY FEDERAL LOAN, THE
ENTERING INTO OF ANY RENEWAL, AMENDMENT, OR
MODIFICATION OF ANY FEDERAL CONTRACT, GRANT, LOAN OR
COOPERATIVE AGREEMENT.
B. IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR SHALL BE
PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN
EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH
THIS FEDERAL CONTRACT, GRANT LOAN, OR COOPERATIVE
AGREEMENT, THE UNDERSIGNED SHALL COMPLETE AND SUBMIT
ACCORDING TO ITS INSTRUCTIONS.
C. THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS
CERTIFICATION BE INCLUDED IN AWARD DOCUMENTS FOR ALL
SUBAWARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL
CERTIFY AND DISCLOSE ACCORDINGLY.
28. STATE RESTRICTIONS ON LOBBYING
IN ADDITION TO THE PROVISIONS CONTAINED IN PARAGRAPH 25 OF
SECTION H, ACCEPTANCE AND AGREEMENT, THE EXPENDITURE OF
FUNDS FOR THE PURPOSE OF LOBBYING THE LEGISLATURE OR A STATE
AGENCY IS PROHIBITED UNDER THIS CONTRACT.
29. STATEMENT OP PEDERAL PUNDING PERCENTAGE AND DOLLAR AMOUNT
WHEN ISSUING STATEMENTS, PRESS RELEASES, REQUESTS FOR
PROPOSALS, BID SOLICITATIONS, AND OTHER DOCUMENTS DESCRIBING
PROJECTS OR PROGRAMS FUNDED IN WHOLE OR IN PART WITH FEDERAL
FUNDS, ALL GRANTEES AND RECIPIENTS RECEIVING THESE FEDERAL
. FUNDS, INCLUDING BUT NOT LIMITED TO STATE AND LOCAL
GOVERNMENTS, SHALL CLEARLY STATE:
A. THE PERCENTAGE OF THE TOTAL COST OF THE PROGRAM OR
PROJECT THAT SHALL BE FINANCED WITH FEDERAL FUNDS, AND
B. THE DOLLAR AMOUNT OF FEDERAL FUNDS TO BE EXPENDED ON
THE PROJECT OR PROGRAM.
OK~Y~ETrY ~~~~3~~E
(305) 294-4641
Thomas W. Brown
County Administrator
Monroe County
Public Service Building
Wing II, Stock Island
Key West, Florida 33040
(305) 292-4741
October 2, 1992
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Division of Emergency Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Dear Mr. Lenaerts:
BOARD OF COUNTY COMMISSIONERS
MA YOR. Wilhelmina Harvey. District 1
Mayor Pro Tem. Jack London. District 2
Douglas Jones, District 3
A. Earl Cheal. District 4
John Stormont, Distnct 5
Re: Monroe County FY93'Anti-Drug Abuse Application
93-CJ-79-11-54-01-060: Life Center
93-CJ-79-11-54-01-062: Program Administration
Dear Mr. Lenaerts:
The Monroe County Board of Commissioners executed Resolution No.
411-1992 on August 27, 1992, which authorized the County
Administrator with signature authority on the Department of
Community Affairs Anti-Drug Abuse Grant applications. It has
come to my attention that in order for the signature of Mary S.
Broske, Director of Grants Management, to be recognized as the
Administrator of the Implementing Agency for the above-referenced
grant applications, authorization is required from this Office.
May this letter serve as authorization for Mary S. Broske to
serve as Administrator of the Implementing Agencies for the
above-referenced grant applications, and for her to be authorized
with signature authority as Administrator of the Implementing
Agency for the same grant applications.
TWB/msb
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RECYCLED PAPER
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.92 SEP -3 P 2 :40
RESOLUTION NO. 411-1992
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A RESOLUTION OF THE BOARD OF COMMISSIONERS OF
. 'MONROE COUNTY HEREBY AUTHORIZING THE COUNTY
i.~DMINISTRATOR WITH SIGNATURE AUTHORITY ON THE
APPLICATIONS FOR THE DEPARTMENT OF COMMUNITY
AFFAIRS ANTI-DRUG ABUSE FISCAL YEAR 93 FUNDING
WHEREAS, .the Monroe County Board of Commissioners
authorized the submission of an Anti-Drug Abuse grant
application to the Department of Community Affairs by
Resolution No. 280-1992, executed June 10, 1992; and
WHEREAS, the Department of Community Affairs has
received the application and has reviewed for compliance;
and
WHEREAS, the Department of Community Affairs has
determined that additional information must be submitted
prior to any further review; and
WHEREAS, one of the requested revisions requires that
the Board authorizes the County Administrator with signature
authority on the grant applications; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the .Board authorizes the County
Administrator with signature authority on the Department of
Community Affairs Anti-Drug Abuse Grant applications.
PASSED AND AQOPTED by the Board of County Commissioners of
Monroe County, Florida, at a special meeting of said Board
held on the 27th day of August, A.D. 1992.
Mayor Harvey Yes
Mayor ProTem London Yes
Commissioner Jones Yes
Commissioner Cheal Yes
Commissioner Stormont Yes
BOARD OF COUNTY COMMISSIONERS
, . OF ~RO~.ffUNq'Y' ~\
DANNY L. .XOlBAGE, Clerk By: .. _ \ -~. "l). ..,.. p . '(-
(Seal) .QL ~ ~ .
Attest: '. . _ !,I!!
.
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F : L E [I "'I'. '.' 'I"'
.92 JUN 17 ll\iElsbLUTION' OF THE MONROE COUNTY BOARD OF COMMISSIONERS
AUTHORIZING THE SUBMISSION OF AN ANTI-DRUG ABUSE GRANT
APPLICATION TO THE DEPARTMENT OF COMMUNITY AFFAIRS
RESOLUTION NO.280-1992
OMB/Grants
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WHEREAS, the Department of Community Affairs (DCA) has
announced the FY92/93 funding cycle of the Anti-Drug Abuse
Act Formula Grant Program; and
WHEREAS, on April 22, 1992, the Monroe County Board of
Commissioners signed a Certificate of Participation and
agreed to act as the coordinating unit of government for the .
purpose of preparing Monroe County application(s) for grant
fund requests to DCA; and
WHEREAS, the Substance Abuse Policy Advisory Board,
with consideration given to the county's current drug
control activites, has recommended six agencies that provide
the community with programs focused on drug and alcohol
education, prevention, rehabilitation, and treatment; now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, THAT:
1. The Board of County Commissioners concurs with the
Substance Abuse Policy Advisory Board's recommendations to
request funding for the programs provided by the following
agencies: Monroe County Office of Substance Abuse, Key West
Police Department, Monroe County Sheriff Department, Life
Center Foundation, Pretrial Services, and the Guidance
Clinic of the Middle Keys; and that
2. The County Administrator is hereby authorized to
submit an application for grant funds on behalf of Monroe
County; and that
3. This resolution shall become effective immediately
uponl adoption by the Commission and execution by the
Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners
of Monroe county, Florida, at a regular meeting of said
Board held on the 10th day of June, A.D. 1992.
Mayor Harvey
Mayor Pro Tem London
Commissioner Cheal
Commissioner Jones
Commissioner Stormont
Yes
Yes
Yes
Yes
Yes
By
oc.
DANNY ~JrAGE,Clerk BOARD OF COUNTY COMMISSIONERS
1~::;L~ . ~_J~~~: ~~;~:~~y _~ ... ~
'.~'; t!. TF.: OF flORIDA)
C~~)T}n ry O? MONROE)
'.:!!; ~::"';~'i i;1 0 T::-UG Copy of the
O'i;:-:-:...... ,...;~ F1k ;::1 this OUite-. Witn.,.
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EEO CERTIFICATION LETTER - SUBGRANT RECIPIENT
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Division of Emergency Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment Opportunity (EEO~
Program Requirements -- SubgrantRecipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that
according to Section 501 of the Omnibus Crime Control and Safe
Streets Act of 1968 as amended, that the named (type or print)
SUBGRANT RECIPIENT: r10nroe County Board of Commissioners
CHECK ONE:
Meets Act criteria. [X]
Does not meet Act criteria. c:J
I affirm that I have read the Act criteria set forth in
subgrant instructions and understand that if the RECIPIENT meets
these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting
minority persons and women. I also affirm that the RECIPIENT:
CHECK ONE:
Has a current EEO Program Plan. []J
Does DQt have a current Plan. c:J
I further affirm that if the RECIPIENT meets the Act
criteria and does not have a current written EEO Program, federal
law requires it to formulate, implement, and maintain such a
program within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
BY:
Thomas W. Bro
OF AUTHORIZED OFFICIAL
TITLE: County Administrator
DATE: October 2, 1992
33
..
.
I. SIGNATURE PAGE
IN WITNESS WHEREOF, THE PARTIES AFFIRM THEY EACH HAVE READ AND
AGREE TO CONDITIONS SET FORTH IN SECTION "I" OF THIS AGREEMENT,
HAVE READ AND UNDERSTAND THE AGREEMENT IN ITS ENTIRETY AND HAVE
EXECUTED THIS AGREEMENT BY THEIR DULY AUTHORIZED OFFICERS ON
THE DAY, MONTH AND YEAR SET OUT BELOW.
CORRECTIONS INCLUDING STRIKEOVERS, WHITEOUTS, ETC., ON THIS
PAGE ARE NOT ACCEPTABLE.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU PUBLIC SAFETY MANAGEMENT
BY:
DAT .
SUBGRANT RECIPIENT
AUTHORIZING OFFICIAL OF GOVERNMENTAL UNIT
(COMMISSION CHAI YOR, OR DESIGNATED REPRESENTATIVE)
BY: Thomas tl.
TITLE: Honroe County Administrator
DATE:. October 2 1992
IMPLEMENTING AGENCY
OFFICIAL, ADMINISTRATOR OR DESIGNATED REPRESENTATIVE
BY: Hary S. Broske r ~~:j~
TITLE: Director . Grants
,
DATE: October 2 1992
,