Item P3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 16, 2005
Division: County Administrator
Bulk Item: Yes ~
No
Department: County Administrator
Staff Contact Person: Sheila A. Barker
AGENDA ITEM WORDING: Approval to solicit applications for Deputy County Administrator
from existing workforce and promote one and possibly two employees to that position. In the
event position is not filled internally, approval to solicit applications externally.
ITEM BACKGROUND: Currently the county does not have a Deputy County Administrator
Position. It is the intention to promote an existing county employee to that position (possibly
two employees depending on expertise and geographical location). That employee will maintain
responsibility for their current position. A sample job description is attached. A final job
description will be developed based on employee selected and, their area of expertise.
Promoting from within will not increase overall employee count. (Salary range for Deputy
Administrator ($75,748 - $121,197). The intent is to have routine items handled by the Deputy
County Administrator leaving the County Administrator to direct major items and to implement
his Goals and Objectives as adopted by the County Commissioners.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT! AGREEMENT CHANGES: N! A
ST AFF RECOMMENDATIONS: Approval
TOTAL COST: $15,000-$30,000 BUDGETED: Yes _No-X
(if both positions filled internally)
COST TO COUNTY: $15,000-$30,000 SOURCE OF FUNDS: Anticipated Ad Valorem
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _
OMB/Purchasing _ Risk Management _
~.. V-
Thomas f Willi
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #
MONROE COUNTY
JOB DESCRIPTION
Position Title: DEPUTY COUNTY ADMINISTRATOR I Date: 02/01/2005
Position Level: 15 I FLSA Status: Exempt I Class Code: 16-1
GENERAL DESCRIPTION
This position is a Deputy to the Chief Administrative Official of the County, This is complex managerial and
administrative work assisting the County Administrator in carrying out the functions and activities necessary
for the effective and efficient operation of the County, These duties can be in addition to performing senior
management oversight to specific division and/or department responsibilities.
KEY RESPONSIBILITIES
1, *Responsible for upholding County policies and procedures and providing advice and direction to County
Staff.
2, Assist County Administrator with development and/or implementation of broad County plans, goals and
objectives,
3, Responsible for providing guidance and direction to subordinate directors and managers to ensure follow-up
in resolving problems or obtaining information,
4. Interact with the press, public and interest organizations in the absence of the County Administrator,
5, Assist County Administrator with budget preparation and presentation to the Board of County
Commissioners.
6, *Responsible for decision making and administration of specific personnel issues.
7. Oversee specific division and/or department responsibilities as assigned.
8 Acts as a liaison between the County Administrator and various Department Directors,
9. Performs other related duties as required,
* Indicates an "essential" iob function.
The information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to
this iob,
I Position Title: DEPUTY COUNTY ADMINISTRATOR I Class Code: 16-1
Education:
Ex erience:
Impact of Actions.'
Complexity:
Decision Making:
Communication
with Others:
Managerial Skills:
Working Conditions/
Ph sical E ort:
On Call
Re uirements:
Other:
I Position Level: 15
KEY JOB RE UlREMENTS
Mastor's Degree required. Major(s) required: Public Administration, Business
Administration or related field,
Seven to ten ears
The position has primary responsibility for the long~range future of Monroe County and
affects 0 erations be ond the sco e of Monroe Coun ovemment.
Multifaceted: Work is broad in scope covering virtually the entire County's operations,
Policy, procedure, and precedent are created and/or approved by this position. Problem
solvin re uires understandin and evaluation of the im act on the Coun .
Multifaceted: Supervision is present on a limited time basis to review broad objectives.
Independent judgment is required to review and approve major recommendations,
establish procedures, and coordinate technical and administrative recommendations with
Coun -wide olicies.
Requires continuing internal and external contacts involving difficult formal
negotiations calling for well-developed sense of timing and strategy and detailed
explanation and interpretation of policies, rules and regulations and managing
relationshi s at the hi hest level.
Responsible for supervisiong multiple functions, with full responsibility for effective
o eration and result.
Work requires only minor physical exertion and/or physical strain. Work environment
involves only infre uent ex osure to disa eeable elements,
On Call 24 hours pending disasters.
Must possess qualifications for membership in professional association such as
International City Management Association (lCMA), and certifications within their area
of concentration.
APPROVALS
Department Head:
I
,
,
Name:
Signature:
Date:
Division Director:
Name:
Signature:
Date:
County Administrator:
Name:
Signature:
Date:
On this date I have received a copy of my job description relating to my employment with
Monroe County,
Name:
Signature:
Date: