04/20/2005 Agreement
Cled( 01 The
CirculClun
Danny L. Kolhage
Office (305) 292.3550 Fax (305) 295-3663
Memnrandum
To:
Dent Pierce, Director
Public Works Department
Attn:
Ann Riger
Isabel C. DeSantis, Deputy Clerk ;Y
Tuesday, May 03, 2005
From:
Date:
At the BOCC meeting on April 20, 2005 the Board approved the following items:
Contract between Monroe County and Dependable Janitorial and Building
Maintenance, Inc. for the janitorial services at the Big Pine Key Library.
Contract between Monroe County and Dependable Janitorial and Building
Maintenance, Inc. for the janitorial services at the George Dolezal Library.
Contract between Monroe County and Dependable Janitorial and Building
Mamtenance, Inc. for the janitorial services at the Islamorada Library.
Contract between Monroe County and Dependable Janitorial and Building
Maintenance, Inc. for the janitorial services at the Key Largo Library.
Contract Amendment between Monroe County and Barnes' Alarm Systems, Inc. to
include additional costs for the annual certifications of the fire alarm systems at the Stock
Island Fire Station and the Sheriff's Aviation Hangar.
Enclosed are fully executed duplicate originals for your handling. Should you
have any questions concerning this matter, please do not hesitate to contact this office.
Copies: Finance
County Attorney
File ./
CONTRACT
THIS AGREEMENT, made and entered into this 20th day of April, 2005, A.D., by and between MONROE
COUNTY, FLORIDA, (hereinafter sometimes call the "owner"), and Dependable Janitorial and Building
Maintenance, Inc. (hereinafter called the "Contractor").
That the parties hereto, for the consideration hereinafter set forth, mutually agree as follow:
1.
THE CONTRACT
The contract between the owner and the contractor, of which this agreement is a part, consists of the
contract documents, as specified in paragraph 2.
2.
THE CONTRACT DOCUMENTS
The contract documents consist of this agreement, the specifications, all change orders, and any addenda
issued hereafter, any other amendments hereto executed by the parties hereafter, together with the bid
proposal and all required insurance documentation.
3.
SCOPE OF THE WORK
The Contractor shall provide janitorial services, including all necessary supplies and equipment required
in the performance of same, and perform all of the work described in paragraph 4g ~ as i-title~:
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And his bid dated March 8, 2005, attached hereto and incorporated as part of ~s ~n*t ~ument.
The specifications shall serve as minimum contract standards, and shall be the basis of inspection and
acceptance of all the work.
JANITORIAL SERVICES
KEY LARGO LIBRARY
KEY LARGO, FLORIDA
4. THE CONTRACT SUM
The County shall pay to the Contractor for the faithful performance of said service on a per month in
arrears basis on or before the 30th day of the following month in each of twelve months.
The Contractor shall invoice the County monthly for janitorial services performed under the
specifications contained herein. The Contract amount shall be as stated by the contractors proposal as
follows: $8,452.20 per year, $704.35 per month.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the site and has made investigations to
fully satisfy himself that such site is correct and a suitable one for this work and he assumes full
responsibility therefore. The provisions of the Contract shall control any inconsistent provisions
contained in the specifications. All specifications have been read and carefully considered by the
Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no
circumstances, conditions, or situations shall this Contract be more strongly construed against the Owner
than against the Contractor.
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the Owner, and
his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the janitorial services furnished by the
Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this
Contract, and specifications covering the services. Failure on the part of the Contractor, immediately
after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same and recover the
reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly
and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the
Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this
Contract and with the specifications.
6. TERM OF CONTRACTIRENEWAL
A. This contract shall be for a period of one (1) year, commencing May 1. 2005, and terminating April 30.
2006.
B. The Owner shall have the option to renew this agreement after the first year, and each succeeding year,
for two additional one year periods. The Contract amount agreed to herein might be adjusted annually
in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U)
for the most recent twelve (12) months available.
7. HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County
Commissioners from any and all claims for bodily injury (including death), personal injury, and property
damage (including- property owned by Monroe County) and any other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services provided by
the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act of omission of the Contractor or its Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall
indemnify the County from any and all increased expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided
for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
8. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent contractor and not
an employee of the Board of County Commissioners for Monroe County. No statement contained in this
agreement shall be construed so as to find the contractor or any of hislher employees, contractors,
servants, or agents to be employees of the Board of County Commissioners for Monroe County.
9. ASSURANCE AGAINST DISCRIMINATION
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The Contractor shall not discriminate against any person on the basis of race, creed, color, national
origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring,
promoting, tenninating, or any other area affecting employment under this agreement ot with the
provision of services or goods under this agreement.
10. ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and
with the prior written approval of the Board of County Commissioners for Monroe County and
Contractor, which approval shall be subject to such conditions and provisions as the Board may deem
necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any
assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly
provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon
the board in addition to the total agreed-upon price of the services/goods of the contractor.
11. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by all statutes,
ordinances, rules and regulation pertaining to, or regulating the provisions of, such services, including
those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and
regulations shall constitute a material breach of this agreement and shall entitle the Board to tenninate
this contract immediately upon delivery of written notice of tennination to the contractor. The contractor
shall possess proper licenses to perfonn work in accordance with these specifications throughout the
tenn of this contract.
12. INSURANCE
Prior to execution of this agreement, and maintained throughout the life of the contract, the contractor
shall furnish to the Owner Certificates of Insurance indicating the minimum coverage limitation as listed
below:
A. General Liability - include as a minimum:
. Premises Operations
· Products and Completed Operations
. Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be $300,000 Combined Single Limit
If split limits are provided, the minimum limits acceptable shall be: $100,000 per person;
$300,000 per Occurrence; and $50,000 Property Damage.
An Occurrence Fonn policy is preferred. If coverage is provided on a Claims Made Policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In
addition, the period for which claims may be reported should extend for a minimum of twelve
months following the acceptance of work by the County.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS
ADDITIONAL INSURED.
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B. Vehicle Liability - include as a minimum:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be $100,000 Combined Single Limit
If split limits are provided, the minimum limits acceptable shall be: $50,000 per Person;
$100,000 per Occurrence; and $25,000 Property Damage.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS
ADDITIONAL INSURED.
C. Workers Compensation -limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be provided by a company or companies authorized to transact business in the State
, of Florida and the company or companies must maintain a minimum rating of A-VI, as assigned by
the A.M. Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self-insurer,
the County shall recognize and honor the Contractor's status. The Contractor may be required to
submit a Letter of Authorization issued by the Department of Labor and Certificate of Insurance,
providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County.
D. Employee Dishonesty
The Contractor Shall purchase and maintain, throughout the term of the contract, Employee
Dishonesty Insurance which will pay for losses to County property or money caused by the fraudulent or
dishonest acts of the Contractor's employees or its agents, whether acting alone or in collusion of others.
The minimum limits shall be:
$10,000 per Occurrence
13. FUNDING AVAILABILITY
In the event that funds from Facilities Maintenance Contractual Services are partially reduced or cannot
be obtained or cannot be continued at level sufficient to allow for the purchase of the services/goods
specified herein, this agreement may then be terminated immediately at the option of the Board of
County Commissioners by written notice of termination delivered in person or be mail to the contractor.
The Board shall not be obligated to pay for any services provided by the contractor after the contractor
has received written notice of termination.
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1. PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to engage in the performance of the activities
encompassed by the project herein described, subject to the terms and conditions set forth in these
contract documents The provider shall at all times exercise independent, professional judgment and
shall assume professional responsibility for the services to be provided. Continued funding by the
Owner is contingent upon retention of. appropriate local, state, and/or federal certification and/or
licensure of contractor.
2. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed,
postage prepaid, to the other party by certified mail, returned receipt requested, to the following:
FOR COUNTY
Monroe County Facilities Maintenance
3583 S. Roosevelt Blvd.
Key West, FL 33040
FOR CONTRACTOR
Dependable Janitorial and
Building Maintenance, Inc.
P.O. Box 2546
Key Largo, FL 33037
16. CANCELLATION
A) In the event that the contractor shall be found to be negligent in any aspect of plant operation
maintenance, repair, or service, the County shall have the right to terminate this agreement after
five days written notification to the Contractor.
B) Either of the parties hereto may cancel this agreement without cause by giving the other party
sixty (60) days written notice of its intention to do so.
17. GOVERNING LAWS
Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by and
construed in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement or
interpretation of the agreement, the County and contractor agree that venue will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
The County and Contractor agree that, in the event of conflicting interpretation of the terms or a term of
this agreement by or between any of them the issue shall be submitted to mediation prior to the
institution of any other administrative or legal proceeding.
18. RECORDKEEPING
Contractor shall maintain all books, records, and documents directly pertinent to performance under this
Agreement in accordance with generally accepted accounting principles consistently applied. Each
party to this Agreement or their authorized representatives shall have reasonable and timely access to
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such records of each other party to this Agreement for public records purposes during the term of the
Agreement and for four years following the termination of this Agreement. If an auditor employed by
the County or Clerk determines that monies paid to Contractor pursuant to this Agreement were spent
for purposes not authorized by this Agreement, the Contractor shall repay the monies together with
interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to Contractor.
19. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent
jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be
affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be
valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provisions of this Agreement would prevent the
accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the
Agreement to replace any stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision.
20. ATTORNEY'S FEES AND COSTS
The County and Contractor agree that in the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-
pocket expenses, as an award against the non-prevailing party, and shall include attorney's fees, court
costs, investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings
initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of
Civil Procedure and usual and customary procedures required by the circuit court of Monroe County.
21. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of
the County and Contractor and their respective legal representatives, successors, and assigns.
22. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of this
Agreement have been duly authorized by all necessary County and corporate action, as required by law.
23. CLAIMS FOR FEDERAL OR STATE AID
Contractor and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal
and state funds to further the purpose of this Agreement; provided that all applications, requests, grant
proposals, and funding solicitations shall be approved by each party prior to submission.
24. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by
meet and confer sessions between representatives of each of the parties. If no resolution can be agreed
upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at
public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the
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satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be
provided by this Agreement or by Florida law.
25. COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating to the
formation, execution, performance, or breach of this Agreement, County and Contractor agree to
participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings,
and other activities related to the substance of this Agreement or provision of the services under this
Agreement. County and Contractor specifically agree that no party to this Agreement shall be required
to enter into any arbitration proceedings related to this Agreement.
26. NONDISCRIMINATION
County and Contractor agree that there will be no discrimination against any person, and it is expressly
understood that upon a determination by a court of competent jurisdiction that discrimination has
occurred, this Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. County or Contractor agree to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on
the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended
(20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section
504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on
the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of
1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(PL 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;; 7)
The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC s. et seq.) as amended, relating to nondiscrimination in the sale, rental or
financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 NoteO, as maybe
amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other
nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the
subject matter of, this Agreement. Monroe County Code Ch. 13, Art. VI, prohibiting discrimination on
the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender
identity or expression, familial status or age.
27. COVENANT OF NO INTEREST
County and Contractor covenant that neither presently has any interest, and shall not acquire any
interest, which would conflict in any manner or degree with its performance under this Agreement, and
that only interest of each is to perform and receive benefits as recited in this Agreement.
28. CODE OF ETHICS
County agrees that officers and employees of the County recognize and will be required to comply with
the standards of conduct for public officers and employees as delineated in Section 112.313, Florida
Statues, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's
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agency; unauthorized compensation; misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information.
29. NO SOLICITATIONIPAYMENT
The County and Contractor warrant that, in respect to itself, it has neither employed nor retained any
company or person, other than a bona fide employee working solely for it, to solicit or secure this
Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or
firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or
other consideration contingent upon or resulting from the award or making of this Agreement. For the
breach or violation of the provision, the Contractor agrees that the County shall have the right to
terminate this Agreement without liability and, at its discretion, to offset from monies owed, or
otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.
30. PUBLIC ACCESS
The County and Contractor shall allow and permit reasonable access to, and inspection of, all
documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statues, and made or received by the County and Contractor in
conjunction with this Agreement; and the County shall have the right to unilaterally cancel this
Agreement upon violation of this provision by Contractor.
31. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 286.28, Florida Statues, the participation of the County and the
Contractor in this Agreement and the acquisition of any commercial liability insurance coverage, self-
insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver
of immunity to the extent of liability coverage, nor shall any contract entered into by the County be
required to contain any provision for waiver.
32. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of
officers agents or employees of any of any public agents or employees of the County, when performing
their respective functions under this Agreement within the territorial limits of the County shall apply to
the same degree and extent to the performance of such functions and duties of such officers agents,
volunteers, or employees outside the territorial limits of the County.
33. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be
construed as, relieving any participating entity from any obligation or responsibility imposed upon the
entity by law except to the extent of actual and timely performance thereof by and participating entity, in
which case the performance may be offered in satisfaction of the obligation or responsibility. Further,
this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the
constitutional or statutory duties of the County, except to the extent permitted by the Florida
constitution, state statute, and case law.
34. NON-RELIANCE BY NON-PARTIES
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No person or entity shall be entitled to rely upon the terms, or any of them, of the Agreement to enforce
or attempt to enforce any third-party claim or entitlement to or benefit of any service or program
contemplated hereunder, and the County and the Contractor agree that neither the County nor the
Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or
otherwise indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
35. ATTESTATIONS
Contractor agrees to execute such documents as the County may reasonably require, to include a Public
Entity Crime Statement, An Ethics Statement, and a Drug-Free Workplace Statement.
36. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of Monroe County in his or her individual capacity, and no member,
officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject
to any personal liability or accountability by reason of the execution of this Agreement.
37. EXECUTION ON COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded as an
original, all of which taken together shall constitute one and the same instrument any of the parties
hereto may execute this Agreement by signing any such counterpart.
38. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference only, and
it is agreed that such section headings are not a part of this Agreement and will not be used in the
interpretation of any provision of this Agreement.
39. CONTINGENCY STATEMENT
Monroe County's performance and obligation to pay under this contract is contingent upon an annual
appropriation by the Monroe county Board of County Commissioners.
40. SPECIFICATIONS
The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety
devices required in the performance of same for the Key Largo Library, located at MM 101.5, US
Highway #1 consisting of approximately 12,068 s.f.
1. Restroom Sanitation shall include the following on a daily basis:
a. All Floors swept, loose dirt removed.
b. Wash and disinfect floor
c. Stall partitions damp cleaned.
d. All commodes, urinals, basins and vanities shall be scoured and disinfected.
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e. All urinal traps shall be specially cleaned and disinfected.
f. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected.
g. All supplies shall be replaced (paper goods, soap, etc.).
All other work necessary to maintain a clean and sanitary condition in these restrooms shall be
accomplished, whether it is specifically noted in these specifications or not.
NOTE: Key Largo Library has 1 male public restroom with 1 toilet, 1 female public restroom with one
toilet, and 1 employee restroom with one toilet.
2. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to
be polished periodically.
3. General Cleaning shall be completed daily, and should include the following:
a. All tile floors are to be dusted and mopped.
b. All furniture and furnishings to be dusted and spot cleaned.
c. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce
the amount of dust in the building.
d. All trash receptacles emptied, and trash can liners replaced.
e. All upholster furniture to be vacuumed.
f. All carpeting shall be vacuumed with a powerful HEP A vacuum, such as the Orik.
4. Weekly janitorial services to include:
a. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished.
b. Obvious scuff marks shall be removed from resilient flooring.
c. All door vents cleaned.
5. Monthly janitorial services to include:
a. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.)
b. All walls dusted monthly
c. All air conditioning vents, supply and return air grilles cleaned.
6. The Contractor shall insure all exterior doors are locked while they are servicing the building and upon
their departure.
7. Janitorial services will be 5 days a week, Monday thru Friday (excluding holidays), beginning at 7:30 or
8:00 a.m., and finishing no later than the Library opening time of 10:00 a.m.
8. Coordination of the work with the County area representative shall be the responsibility of the
Contractor. The Contractor shall perform the work during hours and time as specified.
9. Keys shall be issued to the Contractor by the area representative at the start of the Contract. Written
confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall return all keys as
issued upon expiration of the contract or termination.
10. The contractor shall be responsible for the cost of changing locks, etc., for all keyed secured areas for
which the Contractor does not return the keys.
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11. The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities
Maintenance Department.
12. The Contractor shall provide all supplies necessary for the cleaning performance of his work under the
contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, and trash can
liners, shall be supplied by the Contractor.
13. Additional Services: (Shall be performed once in every three month period, and shall be included in the
bidding price.)
A. Resilient Flooring shall be swept/dust mopped and stripped. After application of three coats of wax,
areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including
comers. The waxed floor shall present a clean appearance free from scuff marks or dirt smears.
Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their
original positions.
B. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and
debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform
color upon completion of dry cleaning, steam cleaning or shampooing.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first written
above in four (4) counterparts, each of which shall, without proof or accounting for the other counterparts, be
deemed an original contract.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
Date:
0"'1 ~~C>'" 0 ""'
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLOIDA
By: L)j# >n ~
Mayor/Chairman
1)) ti e.. nl.. <;pe~
B)';~Cl I.. Q c. ~on-J~~
Deputy Clerk
(SEAL)
Attest:. ~
By: r::Sh au./1 't;/ It rl
WITNE S I
By:
Title:
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WI~E S
By:
Title:
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Homes~ead, FL 33030
Jacqueline Guevara INSURERS AFFORDING COVERAGE HAle 1#
INSURED l " NDEPENDABlE JANITORIAL, INC. INSURER A: "Hartford Casualty Ins. Co. 29424
PO BOX 2546 INSUReR B: Security Bond Associates, Inc
KEY l..AIlGO, Fl 33037 INSURER c:
INSURER D:
,!l;: INSURER e.
THE POlICIES OF INSURANCE LISTED BElOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POlICY PERIOD INDICATED. NOTWITHSTANDlNt
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMeNT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY i>EhTAlN, THE INSURANCE AFFORDED BY THE Pouctes DESCRIBED HEREIN IS SUBJECT TO All T~ TERMS. EXClUSIONS AND CONDmONS OF SUCH
POUCIES. AGGREGATE UMlTS SHOWN MAY HAVE BEEN REDUCED BY PAlO ClAIMS.
IHSRWlD't TYPE OF INSURANCe POlICY NUII8ER POlICY EFFECTIVE POlICY EXPIRATION ~
GENERAL LIA8lUTY 2lSBMBM8916 11/22/2004 11/22/2005 EACH OCCURRENcE $ I,OOO,OOCJ
I--
X COMMERCIAl GENERAl LIABIlITY CMMAGE TO RENTED $ 300,ootJ
I ClAIMS MADE [!] OCCUR MED EXP iAnv one persan) $ 10,()()(J
A X - I'ERSOHAL & Al1V INJURY S I, 000 . 000
GENERAl AGGREGATE S 2 , 000 , ()()(J
-
GEN'lAGGREGATE LIMlT APPLES PER: PRODUCTs - COMPIOP 1.00 S 2 , 000 , ()()(J
Xl POlICY n ~8i n LOC --
AUTOIIOBILE lIABIlITY rn \:'0: ~':, ~f1:~GEME 1fT COM8INED SINGLE LIM!T
i-- ay_ $
C- AHY AUTO lEa lICCidenl)
, r "\l-y():::;_
AlL OWNED AUTOS DATE _ -
i-- BODILY INJURY $
SCHEOUlEO AUTOS 1/ (Per person)
- WAIVER NIA~
HIRED AUTOS -YES Jl BOOI. Y INJURY
'-- S
NON-oWNEO AUTOS {Jl , 'a]1..;. (Per 1ICCidenI)
--:- ~;-{ ~ .~
-- Il PROPERTY DAMAGE S
~o (Per acxidenl)
GARAGE UA8lUTY ....... AUTO ONlY - EAACClDENT S
R AHY AUTO I \(tl ~hD rl\~~ 0 OTHER 1liAN EA ACe S
,~ AUTO ONlY: 1.00 S
EXCESSlUMBRELlA UABIlJTY EACH OCCURRENCE S
~OCCUR 0 ClAIMS MADE AGGREGATE S
q oeDU~TlBLE S
S
RETENTION S S
WORKERS COMPENSATION AND J we STATU- I 10~-
EMPlOYERS-lIABIlITY E.L. EACH ACCIDENT
AHY PROPRlETORIPARTNERlEXECUTIVE S
OFFlCER/MEMIlER EXCLUDED? EL DISEASE - EA EW'LOYa $
II ~ describe Inter
S CIAl PROVISIONS below E.L. DISEASE - POlICY LIMlT S
~~yee Dishonesty 08S460042 10/30/2004 10/30/2005 $25,000
B Bond Contains Conviction Clause
)ESCR/PooN OF OPERATIONS I LOCATIONS I VEHlCt.ES I EXCLUSIONS AOOED BY ENDORSEMeNT I SPECIAl PROVISft?NS
onroe County Board of County Commissioners is named as Add'l Insured for General liability:
nJ:D
.--. ATIn'"
Mooroe County, Board of County Commissioners
Attn: Maria Slavik
1100 Simonton St.
Key West, Fl 33040
SHOULD AHr OF THE A8O\IE no:~ POlICIES BE CANCa.l.ED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
-!L DAYS WRITTEN NOTICE TO THE CERTlFlCATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHAU.IMPOSE NO OBlIGATION OR LIABlUTY
OF IUIY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATNE
71fJ-
,CORD 25 (2001/08) FAX: (305)292-4564
Thomas Jones Jr./CER
@ACORD CORPORATION 1988
.
.
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tu\;n I~(,RANCE AS RESPECTS THE INTEREST OF THE CERTIFICATE HOLDER NAMED BELOW WILL NOT BE
CANCELED OR OTHERWISE TERMINATED WITHOUT GIVING 10 DAYS PRIOR WRITTEN NOTICE TO THE
CERTIFICATE HOLDER, BUT IN NO EVENT SHALL THIS CERTIRCATE BE VAUD MORE THAN 30 DAYS FROM
THE DATE WRITTEN. THIS CERTIFICATE OF INSURANCE DOES NOT CHANGE THE COVERAGE PROVIDED BY
ANY POLICY DESCRIBED BB.OW.
Tf:tis certifies that ~ STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY of Bloomington, Illinois
,~ D STATE FARM RRE AND CASUALTY COMPANY of Bloomfngton, Imnols
~ 0 STATE FARM COUNTY MUTUAL INSURANCE COMPANY OF TEXAS of Dallas, Texas, or
J}.. 0 STATE FARM INDEMNITY COMPANY of Bloomington, IIUnois
Q ha$"coverage in force for the following Named Insured as shown below:
NAMED INSURED: OSTEN, NORA DBA DEPENDABLE JANITORIAL
ADDRESS OF NAMED INSURED: PO BOX 2546 KEY LARGO. FL 33037
POLICY NUMBER 617 676S-Dll-59U
.
EFfECTIVE DATE
OFPOLlCY 10/11/2004
DESCRIPTION OF 04 CHEVROLET
TRAILBLAZE
VEHICLE (Including V1N) IGNDS13S042145801
L1A8/L1TY COVERAGE ~YES DNO DYES DNO DYES DNO DYES DNO
LIMITS OF LIABILITY
a. Bodily Injury 100000
Each Person
Each Accident 300/000
b. Property Damage
Each Accident 50,000
c. Bodily Injury &
Property Damage
Single Umit
Each Accident N\A
PHYSICAL DAMAGE ~YES DNO DYES DNO DYES DNO DYES DNO
COVERAGES
a. Comprehensive $250 DedUCtible $ Deductible $ Deductible $ Deductible
~YES DNO DYES DNO DYES DNO DYES DNO
b. Collision $ 250 Deductible $ Deductible $ Deductible $ Deductible
EMPLOYERS NON-OWNED DYES ~NO DYES DNO DYES DNO DYES DNO
CAR LIABILITY COVERAGE
HIRED CAR LIABIlITY DYES ~NO DYES DNO DYES DNO DYES DNO
COVERAGE
FLEET-COVERAGE FOR
All Ov'\/NED AN) LICENSED o YES, ~NO DYES DNO DYES DNO DYES DNO
M TOR VEHI ,lES
j J(f' , Uc
A,.. '.1 A: 'I Agent .59/2753 02/23/2005
S nature of R Tille Agent's Code Number Date
Name and Address of Certificate Holder
Monroe County Board of County cODIllissioners
PO Box 1026
Key West, FL 33040
Name and Address of ent
Richard T. Walde Insurance Agency Inc.
18383 HE 18th Rd
N Miami Beac , FL 33119 AGEMENT
AP SK Iftl
BY
DATE
WAIVER
INTERNAL STATE FARM USE ONLY: 181 Request permanent Certificate of Insurance for liability coverage.
122429.2 Rev. 06-10-2004 181 Request Certificate Holder to be added as an Additional Insured.
~
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--... ---'"
ATTN MARIA DEL RIO
5100 COLLEGE ROAD
KEY WEST FL 33040-4319
NOTE: PLEASE NOJi:y'STAre..:FARM AT THE
AD. DRESS LISTEO::AT 1lI. E'~.;..';EFT CORNER
OF THIS :PAGE..REOAR.DRfG"':My.'CHANGE OF
ADDRESS INFORIIA~.;."'""';'" .
,.."..."."....'..111....'..'.."....111.'..11...".....11.'
~
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~'lBilV~~~fl'l9y~~;;;'i;V}i!'ii},tiili!ii.i'ii{;lg;;f';;;i;;!l;{Mjlgflit?i;!;!!;
late Fang Mutual AutomobHe Insurance Company
AilED INSURED: POLICy NO: 6176765-011_500
STEH, NORA YRJIIAKEJIIODEl: 2004 CHEVROlET SPORT WG
3A DEPENDABlE JANITORIAL VlN/cAMPER: 1GHOS13S042145801
) BOX 2546 AGENT NAME: RICHARD T WALDE INS AGV INO
:v LARGO FL 33037 AGENT PHONE: ~
ENDORSEMENT NO: 6028E.5
>lICY MESSAGES: ThIa poIcy ahown abowt 8UpeRedea ~ 61767@5-59T.
It policy Induel_ a Ioaa papble cia.... protecIng the ~ lnau"".'ntereat In the deacribed oar to the eldent of the lnau~
tVlded and aubJect to .. poley JIlllViaIona. The addiIonaI.RaUnld Will be given 10 daya noIice If the policy Ia Ier1Dnated. UnII.UCh nollce
Ifovlded,lt IhaI be preaumed that Ibe requlnld nNiewar prernluma haite been paid. The ~ 'naured muat notify u. within 10 daya of
' change of Intereat or ownerehip coning to their aftenfon. Falu18 to do ao w/IIl8fIder fhia policy nuG and void.
2753-F606-0
COVERAGE:
BI AND PO l.IA8IUTY
=oo.~~
OED. COMP.
OED. caLL
POUOv EFFECTIve
FEe 09 2005 UNnl TERMINATED
&I
~~=M€:
DATE. _ --:{)5
WAIVER N/A:A-:YES_
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-
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.
BID FORM
BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
C/O PURCHASING DEPARTMENT
GATO BUILDING ROOM 2-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
Bm PROM:
The undersi.gned. bavins carefully InrImined the work, specifications, proposal, and addenda thereto and other
Contract Documents for the .-vices of:
JANITORIAL SERVICES - MONROE COUNTY, KEY LARGO LIBRARY
And having become familiar with all local conditions including labor affecting the cost thereot: and having
familiarized himself with material availability, Federal, State, and Local laws, ordinances, rules and regulations
affecting performance of the work, does hereby propose to furnish labor, mechanics, tools, material,
equipment, transportation services, and all incidentals necessary to perform and complete said work in a
worlanari-like manner, in conformance with said specifications, and other contract documents including
addenda issued thereto. ~
MONTIn.YFEE FORJANlTORIAL SERVJCES IJ~ ~~" ,<<rv~
s 70l/~ In words
ANNUALFEEFORJANlTORlALSERVJCES~~~~~~
sf~~ wos
I acknowledge receipt of Addenda No. (s) I
I have included pages 2..d1rouah 6 of the Bid Proposal which entails the Proposal Form ~the Non-
Collusion AfUdavit ~ and tIie Lobbying aDd Conflict of Interest Clause t--;1UId the Drug Free Workplace
Form ~In addition, I have included copy ofCoDtractor's License----J Monroe County occupation License
20
12
~ Insurance Asents Statement ~. and all requirements U stated' in Section One, Article 1.03,
Paragraphs A through E.
(Check mark items above. as a reminder that they are included.)
Mailing Address:
7:~. ~.,~t/u
cl"~ /aA-.-7 0' ~;A' ,3303 7
) /'.
,./ /",
7/~LC2 L/r:2-k~
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f /
I, /l/o~.1 (1slt"~)
(NaIJle) ,
/
l ~l,c
(Title)
T~~:cJtlj-vJ02L?
Fax~3:a5~- ~/ J7
Cy~ / /
Date: I -;'/o2C'o:S __
, t,
AJ. de... .J:/t )L~1'.1::.
I ,
Signed:
-
l~~t. I
Witness: Crt( tl.
(Seal)
21
IJ
NON-COLLUSION AJl.ll'IDA VIT
~;/tJRA t'Js11''? <1llkfillyof -1S~<ll?1lx_~____ .-. III law c..."
oalll and under pemllty ofpctjurr depose and say that: i
I
1. I am ;1 /0 ,c) rJ ,r; s -J fJJ-.J
I Y - ..Lc_ --- -- -- -------- ---'---"---_,______,___________________,_
oflhc linn Of~e?f?/IJ'~ ,L31:?~___;~ic?~~#( t.j 1~~/d>/?5 /J;:;;/~z:,-:JA/lef/ _Z./yC~
, I
t,h, c biddcr making fhC, Proposal for the, proj<ct "'""ribed in the Nntice fn, C'ill",?:i fn'y
'- I /-
-'-5HH>'-I6i!)4( ,~).eI4/I((:JdJo{'{u;e( lou,"';'y -- !1-/(' J~_i/MH~I
aDd tbIt I eJrOCUted the said propotItII with fall autbarity t do 10:
2. the prica in tis bid hIM been III'Mld It i~4Iy witbDat colIusioa,. QOIIIIJ1tIlioa, c.....nntniocalion or....... b
dh. ~)III'P(''';,' l,t 1..',ltli !11l~~ -.PH1]k'lrll'1f! .~..... r~', ,1("1\ rn:llh', rlLltlll~' !.... '.ll.,.h PIH",.... '.1 dh ,111\ .)llt. i h~dd~ I :l( \dth :11;\
~jtot~
3. 1IDIas otbenriIe ~ed by law, the pdces wbic:b IMM been qUOfIld in tbis bid hIM DOt beeo k:oowiDgIy di8cloeed by
the bidder aDd will DOt k:oowiDgIy be- diJclo&ed by the bidder prior 10 bid ~ directly ClI' iDdftctly, 10 any 0Ibcr
bidder or 10 III)' OOJIIIld-ro.-, aDd
4. DO IIIIempt bas been ... ClI' will be IIIIde b the bidder to iDduce any 0Ibcr penoa, pldDelsIIip ClI' oorpoatioD to submit,
ClI' DOt to IIDIlit, a bid for the purpo&e of rab'ic:da8 oompetitioo;
S. the statements contained in this affidavit are true and correct, and made with full knowledge that
Monroe County relies upon the truth of the statements contained in this affidavit in awarding
contracts for said project
, J 1/-
"~-I /6- J( LA L~~t L
(Sig~ature of Bidder) ,
/ I
V~d('G\~
(Date)
STA1EOF:
COUNlY OF:
3~
~~
PERSONALLY APPEARED BEFORE ME. the undcrsigned aUlhority, ;JCk~(( ~J 1(, \
bein SWOTn by me. (name of individual signing) affixed hislher signature in the spacc providcd abm'c 011 lhis __
J ~ U ' i' 20L!L
who. after rust
-!t!~---- day of
/~ ,
{J'l i t~ A, J {
RY PUBLIC
I
k Il
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,( .j' )l_~.
My Commission Expires:
~A"
ia~
ELlA ROSE JOHNSON
Notary Pubhc. Slate of Florid"
My comfT1. expIres Sept 16,2008
22
14
DRUG-FREE WORKPLACE FORM
Tbe UDdc:nigDod WDIor in ICClOl\1aace with Florida SIatuIe m.087 bereby certifies tb8t
:J}P,tlfJ/'l'7Afl/.p ..J:,.#~ ~aL/~t 'I- &.I/af,,'nc 1l;~/d';fI'1AN"el.z-1tC
(Name ofRmrinell) I'
1. Publish . ~ ...d)u.a: 48IpIoyees tbat the uaIawfaI ~ diIbibutioD, di~ pcll =lliOD,. or UlIe of. COIdIOIled
....ucc is ~ in the woDpIace ... IpeCifyiDg the actioDs that wiD be tabD ...- empoyeea for violations of such
prvIn"birion
2. Inform employees about the daDgen of drug abuse in the workpIaoe. the business's policy of maintaiDiDg a drug-free workpIaoe.
any available drug CXJUDSeliD& rehabilitation. and employee assistance programs, and the penalties that may be imposed upon
employees for dru8 abuse violations.
3. OM each eqJloyee ~ in pIOYidiq the oodbDOdities or c:oatrac;tuaI services that an: UDder bid a copy of the ~
specified in SdbIection (1).
4. In the statemmtt specified in sOOsecIion (1), notify the employees that. as a condition of working on the commodities or COIItI'aCtUal
scrvWes that are UDder bid, the employee will abide by the terms of the saatctncnt and will notify the employer of any conviction of, or
plea of guilty or 0010 CODteDdc:re to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace 110 later than five <') days after such conviction.
S. Impo8e a sanction 011, or require the ",i~ pII1icipltioD in a drug abuse .,.n~ or rebabilitaDon pqmm if such is
avaiIIble in the employee's community, or any e:mpIo,ee who is 10 comided.
6. MIke a aood faith effort to continue to _inlAin a drug-free workplace tbroqb 1JnpIemenl.,i()q of tbis &eelion.
.As the penon a.dIoIized to lip the saatemenf. I certify tbaltbis firm complies fuUy with the above requiremads.
1 //-
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Biddcts Signatmc
/ / . ---"
r--..2 // q / L.;2V iJ .J
. , -.:.....r
Dale '
OMB - MCPtS
24
15
February 1. 2006
FLORIDA DBPARTMBNT OF STATE
~;rEo}L~
HARVEY D. ROGERS
COURTHOUSE PlAZA. SUITE 500
28 W. FlAGLER STREET
MIAMI, FL 33130
/
Re: Document ~ P94000073887
The Articfes of Amendment to the Artictes of Incorporation of L & N DEPENDABLE
JANITORIAL, INC. whiCh changed its name to DEPENDABLE JANITORIAL &
BUILDING MAINTENANCE, INC., a Florida corporation. were filed on
January 27. 2005.
Should you have any questions regarding this matter, please telephone (850) 245-
6050, the Amendment Filing SectIon.
Carol Mustain
Document Specialist
Division of Corporations Letter Number: 705AOOOO7041
16
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DATE. {WaOt:rVYYY) 1
) LC.::l ! 02/09/2005 f
..__"........~~.............~---1.___.__"_..-.."._,1
":,.._HFr:,i~TE is iSSUED ,C>S A "",H, EN vF INFURM.ATION i
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Key Urao LIIJnry
ADDENDUM NO.1
Fe......" '. 2185
The information contained in thil Addendum modifi~ supplementA or replaces
information containccl in the Bid and is hereby made a pert of the Contract Documents.
1. In rbe Conuact JNI8C #1 S Article 26 hNONDISClUMINA nON" add to the
end of the paraaraph: 11) Any other nondiscrimination pravilions in any
Federal or state statutes which may apply to the pllrties to. or the IUbjcct
matler of. this AgreancnL
AU other items remain as caned tOr in the documents.
End of Addendum No. . .
John W. King, ST. Director
Lower Keys Opcration&
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