Item E5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: MAY 18, 2005
Division:
TDC
Bulk Item: Yes -K- No
Department:
Staff Contact Person: Maxine Pacini
AGENDA ITEM WORDING:
Approval ofan Amendment to Agreement with the Islamorada VilJage of Islands for the Fishing Pier
project to extend Agreement until September 30,2006.
ITEM BACKGROUND:
TDC approved same at their meeting of April 19, 2005.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved original Agreement at their meeting of January 21, 2004
BOCC approved Amendment to Agreement at their meeting of March 17, 2004
CONTRACT/AGREEMENT CHANGES:
Amendment to extend
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $60,000
COST TO COUNTY: $60,000
BUDGETED: Yes ~ No
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes --.lL No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty -L
Risk Management ~
DIVISION DIRECTOR APPROVAL:
(Lynda Stuart)
DOCUMENTATION:
Included X
Not Required~
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COIJNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Islamorada Village ofIs1ands Contract #_
Effective Date: 4/1/05
Expiration Date:
Contract Purpose/Description:
Approval of an Amendment to Agreement with the Islamorada Village of Islands for
the Fishing Pier proiect to extend Agreement until September 30,2006.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 5/18/05 Agenda Deadline 5/3/05
CONTRACT COSTS
Total Dollar Value of Contract: $ 60,000
Budgeted? Y es~ No 0 Account Codes
Grant: $
County Match: $
Current Year Portion: $
120-70040-530340- T40M -499- Y -530340
- - - -
~~----~
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
- - -
---
CONTRACT REVIEW
County Attorney
Changes .
Needed~/
y esO NOkj~~
Division Director
Risk Management
O.M.B./Purchasing
S.Hutton
Comments:
OMB Form Revised 2/27/01 Mep #2
AMENDMENTTQINTER~OCALAGREeMENT
THIS ADDENDUM to agreement is made and entered into this _ day of
2005, between the County of Monroe and THE ISLAMORADA VILLAGE OF
ISLANDS.
WHEREAS, there was a contract entered into on January 21,2004, between the
parties, awarding $60,000 to The Islamorada Village of Islands for the Fishing Pier
project, and
WHEREAS, the contract was amended on March 17 f 2004 to extend the contract
to allow time for The Islamorada Village of Islands to obtain permits and complete the
project; and
WHEREAS. it has become necessary to extend the contract for an additional
period to allow time for The lslamorada Village of Islands time to complete the project;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1 . Contract period as outlined in Paragraph 1 Shall be extended to
September 30,2006.
2. The remaining provisions of the contract dated January 21, 2004. and
amended March 17, 2004, not inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day
and year first above written.
The Isla rads Village of Islands
(SEAL)
ATTEST: ISLAMORADA VIL
CLERK APPROVED AS TO FORM
~ AND LEGALITY FOR THE
AND BENEFIT OF
ISLAMORADA, VILLAGE OF
ISLANDS ONLY
(SEAl)
ATTEST: DANNYL.KOlHAGE,CLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNlY, FL
Deputy Clerk
Mayor/Chairman
MONROE COUNTY ATTORNEY
~
~ UZANNE A. TON
MAYOR CHRIS SANTE
VICE MAYOR ROBERT JOHNSON
COUNCIL\1AN MIKE FORSTER
COUNClLi\1AN MICHAEL RECKWERDT
COUNClLWOMAI\1 PATTY SCHMIDT
TO:
Lynda Stuart, Office Manager
Monroe County Tourist Development Council
DATE;
March 16, 2005 JJ.., y!J
Bernie LaPira, Village Manager Of/)
FROM:
SUBJ:
Request for extension ofFY 2004 Fishing Pier Project
The purpose of this letter is to request an extension for the referenced project. This project is
part of a larger Marina renovation project being implemented by the Village. In order to
proceed with the Marina Renovations in the most effective manner, the Village (in
January 05) retained the services of a qualified marine engineering firm to prepare an
evaluation of the existing marina. This firm is preparing a prioritized master plan for
accomplishment of all marina upgrades. This master plan document, which will include
an engineering assessment of the fishing pier project, will be completed in 90 days.
Based on the results of this report, the Village intends to proceed with construction
documents and permitting for the fishing pier. We are respectfully requesting that the
District IV Advisory Committee grant the Village of Islamorada an extension of the
agreement into next fiscal year. While the Village will strive to complete this project and
the associated billing as quickly as possible, we feel that it would be prudent to plan for
the delays that may be associated with the processing of our permit requests by the
various agencies involved. As of this date, the Village has been reimbursed $ -0- under
this agreement and, although this is the worst case scenario, we request that the entire
$ 60,000 be carried forward to FY 05-06, and that the grant be extended until September
30, 2006.
We appreciate your consideration of our request. If you have any questions or need
additional information, please contact Cindy Lawson, Deputy Village Manager/CFO, at
305-664-2345 ext 237.
P.O. Box 568 · b['~MOIWlA, FL 33036
305,664.2345 F.',X 305.855.5357 wwwislamorada.f1.us