04/20/2005 Contract
CIIItl 111111
Circul Clln
Danny L. Kolhage
Office (305) 292-35liO Fax (305) 295-3663
Menwrandum
To:
Dent Pierce, Director
Public Works Department
Attn:
Ann Riger
Isabel C. DeSantis, Deputy Clerk /
Wednesday, June 29, 2005
From:
Date:
item:
At the BDCC meeting on Apri120, 2005 the Board granted approved the following
Award of bid and authorized execution of a Contract between Monroe County and
Wilson 5 Service, Co., Inc. for the janitorial services at the May HilI Russell Library in
Key West.
Enclosed is a fully executed duplicate original for your handling. Should you
have any questions concerning this matter, please do not hesitate to contact this office.
Copies: Finance
County Attorney
File
CONTRACT
THIS AGREEMENT, made and entered into this 20th day of April, 2005, A.D., by and between MONROE
COUNTY, FLORIDA, (hereinafter sometimes call the "owner"), and Wilson 5 Service Co., Inc. (hereinafter
called the "Contractor").
That the parties hereto, for the consideration hereinafter set forth, mutually agree as follow:
1. THE CONTRACT
The contract between the owner and the contractor, of which this agreement is a part, consists of the
contract documents, as specified in paragraph 2.
2. THE CONTRACT DOCUMENTS
The contract documents consist of this agreement, the specifications, all change orders, and any addenda
issued hereafter, any other amendments hereto executed by the parties hereafter, together with the bid
proposal and all required insurance documentation.
3.
SCOPE OF THE WORK
The Contractor shall provide janitorial services, including all necessary supplies and equipment required
in the performance of same, and perform all of the work described in paragraph 40'l..~d as entitled:
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And his bid dated March 8, 2005, attached hereto and incorporated as part of tl'fE' c~tra~ do@ment.
The specifications shall serve as minimum contract standards, and shall be the ~is 'Of itW;ec@n and
acceptance of all the work.
JANITORIAL SERVICES
MAY HILL RUSSELL LIBRARY
KEY WEST, FLORIDA
..
4. THE CONTRACT SUM
The County shall pay to the Contractor for the faithful performance of said service on a per month in
arrears basis on or before the 30th day of the following month in each of twelve months.
The Contractor shall invoice the County monthly for janitorial services performed under the
specifications contained herein. The Contract amount shall be as stated by the contractors proposal as
follows: $14,292.00 per year, $1,191.00 per month.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the site and has made investigations to
fully satisfy himself that such site is correct and a suitable one for this work and he assumes full
responsibility therefore. The provisions of the Contract shall control any inconsistent provisions
contained in the specifications. All specifications have been read and carefully considered by the
Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no
circumstances, conditions, or situations shall this Contract be more strongly construed against the Owner
than against the Contractor.
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the Owner, and
his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the janitorial services furnished by the
Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this
Contract, and specifications covering the services. Failure on the part of the Contractor, immediately
after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same and recover the
reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly
and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the
Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this
Contract and with the specifications.
6. TERM OF CONTRACT/RENEW AL
A. This contract shall be for a period of one (1) year, commencing May 1. 2005, and terminating April 30.
2006.
B. The Owner shall have the option to renew this agreement after the first year, and each succeeding year,
for two additional one year periods. The Contract amount agreed to herein might be adjusted annually
in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U)
for the most recent twelve (12) months available.
7. HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County
Commissioners from any and all claims for bodily injury (including death), personal injury, and property
damage (including property owned by Monroe County) and any other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services provided by
the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act of omission of the Contractor or its Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall
indemnify the County from any and all increased expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided
for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
8. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent contractor and not
an employee of the Board of County Commissioners for Monroe County. No statement contained in this
agreement shall be construed so as to find the contractor or any of his/her employees, contractors,
servants, or agents to be employees of the Board of County Commissioners for Monroe County.
9. ASSURANCE AGAINST DISCRIMINATION
The Contractor shall not discriminate against any person on the basis of race, creed, color, national
origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring,
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promoting, terminating, or any other area affecting employment under this agreement or with the
provision of services or goods under this agreement.
10. ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and
with the prior written approval of the Board of County Commissioners for Monroe County and
Contractor, which approval shall be subject to such conditions and provisions as the Board may deem
necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any
assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly
provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon
the board in addition to the total agreed-upon price of the services/goods of the contractor.
11. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by all 'statutes,
ordinances, rules and regulation pertaining to, or regulating the provisions of, such services, including
those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and
regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate
this contract immediately upon delivery of written notice of termination to the contractor. The contractor
shall possess proper licenses to perform work in accordance with these specifications throughout the
term of this contract.
12. INSURANCE
Prior to execution of this agreement, and maintained throughout the life of the contract, the contractor
shall furnish to the Owner Certificates of Insurance indicating the minimum coverage limitation as listed
below:
A. General Liability - include as a minimum:
. Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be $300,000 Combined Single Limit
If split limits are provided, the minimum limits acceptable shall be: $100,000 per person;
$300,000 per Occurrence; and $50,000 Property Damage.
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made Policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In
addition, the period for which claims may be reported should extend for a minimum of twelve
months following the acceptance of work by the County.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS
ADDITIONAL INSURED.
B. Vehicle Liability - include as a minimum:
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· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be $100,000 Combined Single Limit
If split limits are provided, the minimum limits acceptable shall be: $50,000 per Person;
$100,000 per Occurrence; and $25,000 Property Damage.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS
ADDITIONAL INSURED.
C. Workers Compensation -limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be provided by a company or companies authorized to transact business in the State
of Florida and the company or companies must maintain a minimum rating of A-VI, as assigned by
the A.M. Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self-insurer,
the County shall recognize and honor the Contractor's status. The Contractor may be required to
submit a Letter of Authorization issued by the Department of Labor and Certificate of Insurance,
providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County.
D. Employee Dishonesty
The Contractor Shall purchase and maintain, throughout the term of the contract, Employee
Dishonesty Insurance which will pay for losses to County property or money caused by the fraudulent or
dishonest acts of the Contractor's employees or its agents, whether acting alone or in collusion of others.
The minimum limits shall be:
$10,000 per Occurrence
13. FUNDING AVAILABILITY
In the event that funds from Facilities Maintenance Contractual Services are partially reduced or cannot
be obtained or cannot be continued at level sufficient to allow for the purchase of the services/goods
specified herein, this agreement may then be terminated immediately at the option of the Board of
County Commissioners by written notice of termination delivered in person or be mail to the contractor.
The Board shall not be obligated to pay for any services provided by the contractor after the contractor
has received written notice of termination.
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1. PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to engage in the performance of the activities
encompassed by the project herein described, subject to the terms and conditions set forth in these
contract documents The provider shall at all times exercise independent, professional judgment and
shall assume professional responsibility for the services to be provided. Continued funding by the
Owner is contingent upon retention of appropriate local, state, and/or federal certification and/or
licensure of contractor.
2. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed,
postage prepaid, to the other party by certified mail, returned receipt requested, to the following:
FOR COUNTY
Monroe County Facilities Maintenance
3583 S. Roosevelt Blvd.
Key West, FL 33040
FOR CONTRACTOR
Wilson 5 Service Co., Inc.
P.O. Box 810
Kittery, Maine, 03904
16. CANCELLATION
A) In the event that the contractor shall be found to be negligent in any aspect of plant operation
maintenance, repair, or service, the County shall have the right to terminate this agreement after
five days written notification to the Contractor.
B) Either of the parties hereto may cancel this agreement without cause by giving the other party
sixty (60) days written notice of its intention to do so.
17. GOVERNING LAWS
Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by and
construed in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement or
interpretation of the agreement, the County and contractor agree that venue will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
The County and Contractor agree that, in the event of conflicting interpretation of the terms or a term of
this agreement by or between any of them the issue shall be submitted to mediation prior to the
institution of any other administrative or legal proceeding.
18. RECORDKEEPING
Contractor shall maintain all books, records, and documents directly pertinent to performance under this
Agreement in accordance with generally accepted accounting principles consistently applied. Each
party to this Agreement or their authorized representatives shall have reasonable and timely access to
such records of each other party to this Agreement for public records purposes during the term of the
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Agreement and for four years following the termination of this Agreement. If an auditor employed by
the County or Clerk determines that monies paid to Contractor pursuant to this Agreement were spent
for purposes not authorized by this Agreement, the Contractor shall repay the monies together with
interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to Contractor.
19. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent
jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be
affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be
valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provisions of this Agreement would prevent the
accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the
Agreement to replace any stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision.
20. ATTORNEY'S FEES AND COSTS
The County and Contractor agree that in the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-
pocket expenses, as an award against the non-prevailing party, and shall include attorney's fees, court
costs, investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings
initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of
Civil Procedure and usual and customary procedures required by the circuit court of Monroe County.
21. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of
the County and Contractor and their respective legal representatives, successors, and assigns.
22. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of this
Agreement have been duly authorized by all necessary County and corporate action, as required by law.
23. CLAIMS FOR FEDERAL OR STATE AID
Contractor and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal
and state funds to further the purpose of this Agreement; provided that all applications, requests, grant
proposals, and funding solicitations shall be approved by each party prior to submission.
24. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by
meet and confer sessions between representatives of each of the parties. If no resolution can be agreed
upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at
public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the
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satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be
provided by this Agreement or by Florida law.
25. COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating to the
formation, execution, performance, or breach of this Agreement, County and Contractor agree to
participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings,
and other activities related to the substance of this Agreement or provision of the services under this
Agreement. County and Contractor specifically agree that no party to this Agreement shall be required
to enter into any arbitration proceedings related to this Agreement.
26. NONDISCRIMINATION
County and Contractor agree that there will be no discrimination against any person, and it is expressly
understood that upon a determination by a court of competent jurisdiction that discrimination has
occurred, this Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. County or Contractor agree to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on
the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended
(20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section
504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on
the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of
1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(PL 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;; 7)
The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC s. et seq.) as amended, relating to nondiscrimination in the sale, rental or
financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 NoteO, as maybe
amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other
nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the
subject matter of, this Agreement. Monroe County Code Ch. 13, Art. VI, prohibiting discrimination on
the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender
identity or expression, familial status or age.
27. COVENANT OF NO INTEREST
County and Contractor covenant that neither presently has any interest, and shall not acquire any
interest, which would conflict in any manner or degree with its performance under this Agreement, and
that only interest of each is to perform and receive benefits as recited in this Agreement.
28. CODE OF ETHICS
County agrees that officers and employees of the County recognize and will be required to comply with
the standards of conduct for public officers and employees as delineated in Section 112.313, Florida
Statues, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's
7
agency; unauthorized compensation; misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information.
29. NO SOLICITATIONIPAYMENT
The County and Contractor warrant that, in respect to itself, it has neither employed nor retained any
company or person, other than a bona fide employee working solely for it, to solicit or secure this
Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or
firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or
other consideration contingent upon or resulting from the award or making of this Agreement. For the
breach or violation of the provision, the Contractor agrees that the County shall have the right to
terminate this Agreement without liability and, at its discretion, to offset from monies owed, or
otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.
30. PUBLIC ACCESS
The County and Contractor shall allow and permit reasonable access to, and inspection of, all
documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statues, and made or received by the County and Contractor in
conjunction with this Agreement; and the County shall have the right to unilaterally cancel this
Agreement upon violation of this provision by Contractor.
31. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 286.28, Florida Statues, the participation of the County and the
Contractor in this Agreement and the acquisition of any commercial liability insurance coverage, self-
insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver
of immunity to the extent of liability coverage, nor shall any contract entered into by the County be
required to contain any provision for waiver.
32. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of
officers agents or employees of any of any public agents or employees of the County, when performing
their respective functions under this Agreement within the territorial limits of the County shall apply to
the same degree and extent to the performance of such functions and duties of such officers agents,
volunteers, or employees outside the territorial limits of the County.
33. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be
construed as, relieving any participating entity from any obligation or responsibility imposed upon the
entity by law except to the extent of actual and timely performance thereofby and participating entity, in
which case the performance may be offered in satisfaction of the obligation or responsibility. Further,
this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the
constitutional or statutory duties of the County, except to the extent permitted by the Florida
constitution, state statute, and case law.
34. NON-RELIANCE BY NON-PARTIES
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No person or entity shall be entitled to rely upon the terms, or any of them, of the Agreement to enforce
or attempt to enforce any third-party claim or entitlement to or benefit of any service or program
contemplated hereunder, and the County and the Contractor agree that neither the County nor the
Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or
otherwise indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
35. ATTESTATIONS
Contractor agrees to execute such documents as the County may reasonably require, to include a Public
Entity Crime Statement, An Ethics Statement, and a Drug-Free Workplace Statement.
36. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of Monroe County in his or her individual capacity, and no member,
officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject
to any personal liability or accountability by reason of the execution of this Agreement.
37. EXECUTION ON COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded as an
original, all of which taken together shall constitute one and the same instrument any of the parties
hereto may execute this Agreement by signing any such counterpart.
38. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference only, and
it is agreed that such section headings are not a part of this Agreement and will not be used in the
interpretation of any provision of this Agreement.
39. CONTINGENCY STATEMENT
Monroe County's performance and obligation to pay under this contract is contingent upon an annual
appropriation by the Monroe county Board of County Commissioners.
40. SPECIFICATIONS
The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety
devices required in the performance of same for the May Hill Russell Library, located at 700 Fleming
Street in Key West, Florida, consisting of approximately 13,137 s.f.
1. Restroom Sanitation shall include the following on a daily basis:
a. All Floors swept, loose dirt removed.
b. Wash and disinfect floor
c. Stall partitions damp cleaned.
a. All commodes, urinals, basins and vanities shall be scoured and disinfected.
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b. All urinal traps shall be specially cleaned and disinfected.
c. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected.
d. All supplies shall be replaced (paper goods, soap, etc.).
All other work necessary to maintain a clean and sanitary condition in these restrooms shall be
accomplished, whether it is specifically noted in these specifications or not.
NOTE: Key West Library has 2 male public restrooms with 1 toilet and 1 urinal each, 2 female public
restrooms with 2 toilets each, and 1 employee restroom with 1 toilet.
2. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to
be polished periodically.
3. General Cleaning shall be completed daily, and should include the following:
a. All tile floors are to be dusted and mopped.
b. All furniture and furnishings to be dusted and spot cleaned.
c. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce
the amount of dust in the building.
d. All trash receptacles emptied, and trash can liners replaced.
e. All upholster furniture to be vacuumed.
f. All vinyl-covered furniture to be wiped.
g. All carpeting shall be vacuumed with a powerful HEP A vacuum, such as the Orik.
4. Weekly janitorial services to include:
a. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished.
b. Obvious scuff marks shall be removed from resilient flooring.
c. All door vents cleaned.
5. Monthly janitorial services to include:
a. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.)
b. All walls dusted monthly
c. All air conditioning vents, supply and return air grilles cleaned.
d. All Venetian blinds on windows to be dusted.
6. The Contractor shall insure all exterior doors are locked while they are servicing the building and upon
their departure. The Contractor is not to let anyone in the building except janitorial staff.
7. Janitorial services will be 5 days a week, Monday thru Friday (excluding holidays), beginning at 8:00
a.m., and finishing no later than the Library opening time of 10:00 a.m.
8. Coordination of the work with the County area representative shall be the responsibility of the
Contractor. The Contractor shall perform the work during hours and time as specified.
9. Keys shall be issued to the Contractor by the area representative at the start of the Contract. Written
confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall return all keys as
issued upon expiration of the contract or termination.
10. The contractor shall be responsible for the cost of changing locks, etc., for all keyed secured areas for
which the Contractor does not return the keys.
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11. The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities
Maintenance Department.
12. The Contractor shall provide all supplies necessary for the cleaning performance of his work under the
contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, and trash can
liners, shall be supplied by the Contractor. The Contractor will be given access to 2 storage closets, one
in the lounge for their exclusive use and to which only they shall have the keys, and one at the rear
entrance where they may store pails, mops, and other needed supplies and equipment.
13. Additional Services: (shall be performed once in every three month period, and shall be included in the
bidding price.)
A. Resilient Flooring shall be swept/dust mopped and stripped. After application of three coats of
wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall,
including comers. The waxed floor shall present a clean appearance free from scuff marks or
dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be
returned to their original positions.
B. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose
soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a
bright uniform color upon completion of dry cleaning, steam cleaning or shampooing.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first written
ab :ve'm' four (4) counterparts, each of which shall, without proof or accounting for the other counterparts, be
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BOARD OF COUNTY COMMISSIONERS I
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AN A. HU T
ASSISTANT ,~r'YPO~EY
CONTRACTOR Date
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BID FORM
BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
c/o PURCHASING DEPARTMEl'.'T
GATO BUILDING ROOM 2-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
Bm FROM: ~//L J ~...i $" ,j jji II.: ,,~t.. _
p. if l:~y
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The undersigned, having carefully examined the work, specifications, proposal, and addenda thereto and other
Contract Documents for the !JCf'Vices of:
JANITORIAL SERVICES - MONROE COUNTY, KEY WEST LIBRARY
And having become familiar with all local conditions inCluding labor affecting the cost thereof, and having
familiarized himself with material availability, Federal, State, and Local laws, ordinances. roles and regulations
affecting perfonnance of the work, does heRlby propose to furnish labor, mechanics. tooJs, marerial,
equipment, transportation services. and all incidentals necessary to perform and complete said work in a
workman-like manner, in conformance with said specifications, and other contract documents including
addenda issued thereto.
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ANNUAL FEE FOR JANITORIAL SERVICES
S I4/. ~1~
~ ;r&u,JJ#K.IA~D 'f;,1) jJ"."I/II.EO
In words P,AJ~ ,,,.,,., .JpUJM.S.
I admowlcdF roccipt of Addenda No. (I) I
I "
I have included pages i;through~of the Bid Proposal which entails the Proposal Fonn /' ,the Non-
CoJIusirffidavit ~ and the Lobbying and Conflict of Interest Clause .....-: and the DNg Free Workp1ace
Form . In addition. 1 have included copy of Contractor's License--L Monroe County occupation Ucense
20
12
.. JnsuI'lDCC Agents StatemclIl _, and all requirements as stated in Section One, Article 1.03,
Paragraphs A through E:
(CIa.k m.r~ IteIIII above. .. . remlader th_t tlIev are lDeluded.l
Mailing Address:
t I. P'tI 110
k,~f' HA~~E
Telephone: ~.., 171-~11 ~
Fax: ~ 7 J 11... 'f:;.?
Siped:
Date: ..J. 7 1')
,.:- ") \\'"l1l'''''",d., '";'11'" J.)."~ (I...~.~(. \.i~).\~...~
"i;.J. l__ -l.-cL~r~.__ ____ _ .lJ.. " t '.
/f . / . ) .
.( /~. (')It.''. 1{~'1"~'
(Name)
~..~"J./ HI4#1#tpJ
(TItl:)
MELANIE EPP
r',.',.,'... p, It ,"C Slote of flollclo
. ... f.,l., <t" I,(~:~,f 'I AU5M:I 19, ;,,))'
'., .? : ' 'TiS>,,,, If DD! 9.W:;j
E~ i .;, ,C; 8 (National Nc,lory Assn
21
13
NON-COLLUSION AFFIDAVIT
I, e;/Er;~ y;~,~"~ of the city of ~ND~ "L.#;'~'"
GlIb. ad UDder peIIdy ofperjury,.... ad .Y that:
1. I am I"+,~~A~ HIM~"~
of the firm of tllLS.,J r .f~V~1E ~ r~.
-
accordins to law GO my
Ibe bidder IDIkia8 the PnIpoIII tOr the project cIeIcribed in the Notice tOr CalIin. for bids for:
:1A.,.';'~b~J64Io!~'l; r.t.:.41..L 6'" ~~~~ i~ tI.#Ad!.--t-.fi.
and Ibat I eucuted the laid propoeaI with full audlority t do 10:
2. die prigeI in tbi. bid baw beea aniwd at ~odeady without coUUIioD, CClIIIUItIdon. commmdcatiOD OI'....-nent tOr
Ibe puIpOIe of I'IIII'icdq competitm. . to Illy matter reIatina to auch pricea with any ocher bidder or with 1ft)'
compedtor;
3. UDIeu otIIenriIe requind by law, the pricea which have been quoted in thia bid Mve DOt beea bowiaaJy dilclMed by
die bidder and wilJ DOt ~ be cUlcloled by the bidder prior to bid openioa, diNedy 01' iDdirectJy, to .., ocher
biddar or to lIlY ~ticor,1Dd
4. DO auempt ... bMa IDIIde or will be IDIIde b the bidder to iDduce any odIer penoII, putnenbtp Clt corpOiration to aubmit.
or not 10 UJmit. . bid for the purpoee of~ competition;
s. the IIt8lemcntI contained in this affidavit are true and correct. and made with fulllmowledgc that
Monroe County relics upon the truth of the statements contained in this affidavit in awarding
CODtrIdI for said project.
i ~ ~ '_i.-''''" )
.J ',~
I 'iiPL1' ,lll',1l B,hkr I
,[).:,'
STATE OF:
\ '.1 \
, ''\, '. i I _{ / \
COUNTY OF:
PERSONALLY APPEARED BEFORE ME, the undenipc:d .1lIthllri:\. 'J.-.-:1 J
~ ~me, (ne~ ~~uaI aping) aftixed hilf1ler Iipatunl
Ill. :'.1
'\( II \HY 1'1 H~( .i
. 1\
-. \ I' Ii ! 1
If.'.;,
~hc "1"',1....,: pr\\\ Hkd .thi)" (' il(l :hh
who, after fint
clay of _
~ \ ,
My C---'..w. Bxpirea: , l \L.\ \
t ! II i / ,j ( )
.., \""''''~."",,'..-A..'oM!.
-''<'II'
. I- ~ ~"-
""",,, "'I'i".~~.}.19 2fXi
"r # DD; '-i,1(r~: j
1. "(] .. r-JothA';Of N<.:Aor,,' As.sr
22
14
SWORN STATBMBNT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETfDCS CLAUSE t./J.
CJIeJ"E IV TI Lkl AI ~,..,
wamntI that beIit bas not employed. retained
or otberwise Iuld let on hilli1l bebalf Ill)' former County officer or employee in violation of
Section 2 ofOrdiDIDCC No. 10-1990 or Ill)' County officer or employee in violation of
Sectioft 3 ofOrdioance No. \0-1990. For braeh ar violation oftbil provision the County
.-y, in ill diIcretioD. terminate thi. contrICt without liability and may also, in ita discretion,
deduct &om the ~~ or purcbue price, ar ocberwiee recover, the full amount of Ill)' fee,
commiaioD, ~, lift. ar COMideration paid to the former County officer ar employee.
---.
/ / ~"
I ~I~'"atllle)
Dete: 3- ?- d J-
STATE OF
COUNTY OF
~ (, '. i..
PERSONALLY APPEARED BEFORE ME, the uadeniped autbority,
,
l who, after tint beina sworn by me, affixed biIIber
(DIllIe of iDdMduaI silDina) in the splICe provided above on this -2- day of
~
NOTARY PUBUC
My comnUsion expires: J)\Qrctl1 , 9 lax> 7
. i U
~!..-
OMS - MCP FORM M
l ....III..!#. MELANIE EPP
l !m~~' \ Notary PublIc . State o' FIofIdO
,.. . !MtCamlIIIIan~Mc.l19.2OO1
l '\ r.C~rnIIImn II 00194924
· ",,' Ilonded~NaIonaIINc*IIyAssn.
23
15
DRUG-FREE WORKPLACE PORM
The............ W8dor .. ~ with Florida S1:aluae 181.081 hereby ceniftes that:
ItJlj~1J ~ .rU"'~ &. ~~ _
(HIlDe ofAaI~)
I. PubUIIt a ..'et~.o.. DOdfYiaI 0IIIfI0yeeI tIIat tile UDIawftaI -........ ~ dilpeDlinc. pnHTT'" or UIe of. CCJDtIQUecI
.~ is proIdbiIed ill the wortpbIce aud IpeCifyiua the ICtiooI dial will be tabu ...- empIoyeeI for violatioaa of such
pIObibitioD.
2. I1dbrm 6~yeea Ibout the ..... of draa abuIe in the workplace, tile buliMIa'. policy of maiDIahI.iDa a dNa-he workplace,
Illy awillble dIq __.... ~ aud employee -""'laCe propama. ud the peaakiea dial _y be impoIed upoIl
em,lor- tor..... vioIadonL
3. OWe" employee ...... ill pnwidiDa the commoditiea or ~ IeIVicea tbat ~ UDder bid . copy of the .........
Ip8Cifted ill ~ (I).
4. ID die ,~.1p8Ci1ed ia aubIectioIl (1). 8lJdty tile emplo)wa ...... ... CODdilioa of~ 011 the commocIitiea or CCdIIIdUII
...... tIIIt .. uDder bid. tbe emp~ wiD abide by the termI of the ItIteIIIeDt aud wiD DCJIity 1M employer of.y .mctioD 0( or
pI. of pi1Iy or DOlo ~ to, Ill)' vioIatioa of CIIIpter 893 (Florida SIatuIeI) or of.y CODIIOIJed tuIlIluce law oftbe Uaited
s.. or ay..... .... violalioe occurriIIa ill the worIlpIIce DO Ia1Ier 1bIIl five (5) cIaya after IUCh CODYictioo.
S. Impoee........ or require tile 1IIiI&csory ..,ucipItioa in . cbva .. _IIIDCC or reWrilitIItioa pI'OII'IID if auch it
IIftilabIe m 1be empk.,.'. ~y, or ay employee who _10 convicted.
6. Mab a FocI fiIida eIlbrt to COIIliaue to maiaIaiD . druB-he wortcpl8ce tIuouP ~ oftbia lOCIioa.
AI tile perIOD IUtboriIlIclto lip tbe IlatemeDt, I certify that dUa firm c:ompIia fUlly wiIb.tIIe Ibow mquilllallCdll...
~
BidcIer'. Siplture
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OMS MeN'
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